HomeMy WebLinkAbout20 099 StreetScan Canada ULC Service Agreement By-law
THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
BY-LAW
NO. 2020 - 099
BEING A BY-LAW TO AUTHORIZE THE SIGNING OF ANAGREEMENT FOR
SERVICES BETWEENSTREETSCAN CANADA ULC AND THE
CORPORATION OF THE MUNICIPALITY OF KINCARDINE
WHEREAS pursuant to the Municipal Act, S.O. 2001, c. 25, as amended,
Sections 8 (1) and 9 provide that the powers of a Municipality under this or any
other Act shall be interpreted broadly so as to confer broad authority on the
municipality to enable the municipality to govern its affairs as it considers
appropriate and to enhance the MunicipaliTY\\S BCJMJTY TP RFSQPOE to municipal
issues and that a Municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising its authority under this or any other
Act;
AND WHEREAS the Municipal Act, S.O. 2001, c. 25 as amended, Sections 11(3)
and 27(1), gives lower tier municipalities the power to pass by-laws within the
sphere of jurisdiction dealing with highways
AND WHEREAS the Council of the Corporation of the Municipality of Kincardine
deems it advisable to enter into a service agreement with StreetScan Canada
ULC to perform certain pavement inspection and management services;
NOW THEREFORE the Council of The Corporation of the Municipality of
Kincardine ENACTS as follows:
1. That the Municipality of Kincardine enter into a service agreement with
StreetScan Canada ULC to perform certain pavement inspection and
management services, BTTBDIFE IFRFTP BS ?DIFEUMF \]1^$
2. That the engagement of StreetScan Canada ULC is conditional on the
Municipality of Kincardine obtaining a Federation of Canadian
Municipalities (FCM) Municipal Asset Management Program grant;
3. THAT Council grant approval to authorize an exemption to the Purchasing
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award the Road and Sidewalk Assessment to StreetScan Canada ULC. at
a total cost of $70,086.00 (excluding HST) with a net cost to the
Municipality of $19,206.00 (including non-refundable HST) upon approval
on the FCM grant;
4. That the Mayor and Chief Administrative Officer be authorized and directed
to execute, on behalf of the Council of The Corporation of the Municipality
of Kincardine, the agreement with the StreetScan Canada ULC, attached
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Page 2 of 2
StreetScan Canada ULC Service Agreement By-law
Bylaw No. 2020 - 099
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Agreement By-law^.
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READ a FIRST and SECOND TIME this 6 day of July, 2020.
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READ a THIRD TIME and FINALLY PASSED this 6 day ofJuly, 2020.
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Mayor Clerk
AGREEMENT FOR SERVICES
BY AND BETWEEN
STREETSCAN CANADA ULC
AND
THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
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THIS AGREEMENT is made this ______ day of __________, 2020, by and between THE
CORPORATION OF THE MUNICIPALITY OF KINCARDINE hereinafter called the
MUNICIPALITY, with its head office and clerk located at 1475 Concession 5, Kincardine, ON
N2Z 2X6, and STREETSCAN CANADA ULC, with offices at 575 Dupret Street, Verdun QC
H3E1X2 Canada, hereinafter called STREETSCAN
WITNESSETH, for the consideration hereinafter set forth, the parties hereto agree as follows:
ARTICLE 1 - ENGAGEMENT OF STREETSCAN
The MUNICIPALITY hereby engages STREETSCAN, and STREETSCAN hereby accepts the
engagement to perform certain pavement inspection and management services for the
MUNICIPALITY.
The engagement of STREETSCAN is conditional on the MUNICIPALITY obtaining a Federation
of Canadian Municipalities Municipal Asset Management Program grant, the whole pursuant to
the obligations of the MUNICIPALITY to apply for and obtain such a grant as more fully described
at Article 3.8 below.
ARTICLE 2 - SCOPE OF SERVICES
The Scope of Services will be performed in accordance with proposal to the
MUNICIPALITY submitted May 26, 2020 (attached hereto as Exhibit A) (herein referred to as
This AGREEMENT represents the full and complete agreement between the PARTIES. Terms
and conditions may be changed or additional terms added only by written amendment to this
AGREEMENT signed by both PARTIES.
ARTICLE 3 - RESPONSIBILITIES OF THE MUNICIPALITY
The MUNICIPALITY, without cost to STREETSCAN, shall do the following in a timely manner
so as not to delay the services of STREETSCAN:
3.1 Designate in writing a person to act as the MUNICIPALITYs representative with respect
to work to be performed under this AGREEMENT, such person to have complete authority
to transmit instructions, receive information, interpret, and define the MUNICIPALITYs
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policies and decisions with respect to materials, equipment elements and systems pertinent
to the work covered by this AGREEMENT.
3.2 The MUNICIPALITYs representative will coordinate with officials and other
MUNICIPALITY employees who have knowledge of pertinent conditions and will confer
with STREETSCAN regarding both general and special considerations relating to the
PROJECT.
3.3 Assist STREETSCAN by placing at disposal all available information
pertinent to the PROJECT or requested by STREETSCAN including previous reports and
other historical data relative to design or construction of the roadways in the
MUNICIPALITY.
3.4 Arrange for access to and make all provisions for STREETSCAN to enter upon public and
private lands as required for STREETSCAN to perform its work under this AGREEMENT.
3.5 Furnish STREETSCAN all needed topographic, property, boundary and right-of-way
maps. Data provided in standard GIS file formats are preferred.
We require a target road GIS layer with segmentation, either from the client or from the
Provincial Database. If neither is available, we can create it from a list of target roads from
engineering billing rates. If MUNICIPALITY requests a different segmentation after the
processing has begun, results will be delayed, and STREETSCAN will charge engineering
rate for implementing the segmentation change.
for the pavement maintenance plan, if it is provided by the end of the data collection.
3.6 Cooperate with and assist STREETSCAN in all additional work that is mutually agreed
upon.
3.7 Pay STREETSCAN for work performed in accordance with the terms specified herein.
3.8 Proceed to duly complete an application for, and obtain, a Federation of Canadian
Municipalities Municipal Asset Management Program grant. The MUNICIPALITY shall,
in good faith, use best efforts to apply for and obtain such a grant as soon as reasonably
possible following the signature of these presents, and shall furnish a copy of any and all
relevant documentation relating to the application and obtaining of such a grant upon
written request by STREETSCAN within ten (10) days of such request.
ARTICLE 4 - TIME OF PROJECT
STREETSCANwill initiate work under this AGREEMENT following formal acceptance
of this AGREEMENT by the MUNICIPALITY. STREETSCAN agrees to provide
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services described herein in a timely manner. The PARTIES recognize that the services
being provided by STREETSCAN are subject to impact by weather, labor, fire,
construction, and technological issues that may cause delays during the pavement
inspectionperiod. STREETSCAN agrees to use its best efforts to avoid delays.
ARTICLE 5 -PAYMENTS TO STREETSCAN
5.1Fees. Forservices performed under this AGREEMENT, the MUNICIPALITYagrees to
pay STREETSCANthe total amount set forth in the chart below, subject to the revisions
directed by paragraph 5.2, based on those services selected by the MUNICIPALITY as set
forth in the below chart after review of the proposal:
ASSESSMENT -PAVEMENT MANAGEMENT
CENTERLANE
SERVICES INCLUDED$/CLTOTAL
KM
ScanVan Data Collection
Data Processing
337 km$160$53,920
DATA COLLECTION
Pavement Facing Imagery
PavementMgmt. Plan
Mobilization and Setup Cost$754
TOTAL $54,674
ASSESSMENT -SIDEWALK MANAGEMENT
SIDEWALK
SERVICES INCLUDED$/KMTOTAL
KM
ScanCart Data Collection
Data Processing
38 km$176$6,688
DATA COLLECTION
Sidewalk Videos
Sidewalk Mgmt. Plan
Mobilization and Setup Cost$354
TOTAL $7,042
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STREETLOGIX SOFTWARE - TRANSPORTATION MODULE
SERVICES INCLUDED POPULATION TOTAL
Annual Software License 11,389 $5,000
SOFTWARE
Implementation Services (One-Time) $1,500
TOTAL $6,500
*TRANSPORTATION MODULE INCLUDES PAVEMENT AND SIDEWALKS
Streetlogix Option* Quantity Price ($/Unit)Price Adder
Pavement Image Viewer Annual Data Hosting
337 CL km $5 $1,685
(Still image of surface behind vehicle every 2 metres)
Sidewalks Image Viewer Annual Data Hosting 38 Sidewalk
$5 $190
(high resolution video) km
TOTAL $1,875
TOTAL PROJECT COST $70,091
FCM Grant (80% of project cost up to $50,000) ($50,000)
TOTAL w/ FCM Grant $20,091
5.2 Reconciliation. The parties hereby acknowledge that the total amount set forth above may
be subject to adjustment based on the actual lane miles surveyed, which will not be known
l
services set forth in the above chart based on the actual lane miles surveyed, whether more
or less than set forth above or estimated in the proposal.
5.3 Monthly Payment. Fees for this PROJECT shall be billed monthly as they accrue based
upon the services performed or other agreed upon milestones. The MUNICIPALITY
agrees to make payment to STREETSCAN upon receipt of the monthly invoice.
5.4 Remedies. If the MUNICIPALITY fails to make any payment due STREETSCAN for
services and expenses within thirty (30) days after receipt of statement
therefor, STREETSCAN may, after giving seven (7) days' written notice to the
MUNICIPALITY, suspend services under this AGREEMENT. Unless payment is
received by STREETSCAN within seven (7) days of the date of the notice, the suspension
shall take effect without further notice. In the event of a suspension of services,
STREETSCAN shall have no liability to the MUNICIPALITY for delay or damage caused
the MUNICIPALITY because of such suspension of services.
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5.5Costs of Collection. The MUNICIPALITYagrees to pay all collection related costs that
STREETSCAN incursenforcing the terms of this AGREEMENT
fees.
ARTICLE 6 -GENERAL PROVISIONS
6.1Standard of Care
The services provided by STREETSCAN shall be performed in accordance with generally
accepted professional practice consistent with that degree of skill and care ordinarily
exercised by similar professionals performing similar services under the same or similar
circumstances and conditions. STREETSCAN makes no other representations or
warranties, whether expressed or implied, with respect to the services rendered hereunder.
6.2Risk Allocation/Limitation of Liability
6.2.1STREETSCAN is not responsible for any delay, disruption or liabilities caused by
the failure or the inability of any state, federal, local,or other authority to review or take
other appropriate action on a timely basis with respect to services performed by
STREETSCAN under this AGREEMENT.
6.2.2STREETSCAN shall be liable only to the extent that its negligence is the proximate
cause of any injury or damage to the MUNICIPALITY. In the event that STREETSCAN
is adjudicated or otherwise found to be jointly negligent, liability shall
be limited to the proportion or degree of its actual negligence, and recovery against
STREETSCAN shall be limited to percentage share of the joint
negligence as applied against the total amount recoverable.
6.3Dispute Resolution
This Agreement shall be deemed to have been made in Ontarioand the validity,
interpretation and performance of this Agreement shall be governed by and construed in
accordance with the substantive law of the Province of Ontario, excluding, however, such
laws as pertain to conflicts of law. STREETSCAN and the MUNICIPALITY forever
renounce and waive their right to a trial by jury with respect to any demand, claim or
counterclaim arising under this Agreement. Except for claims for injunctive relief,
STREETSCAN and the MUNICIPALITY agree that all other claims, disputes and
controversies between them arising under this Agreement shall be finally resolved by
binding arbitration conducted by the Canadian Arbitration Association,ADR Chambers
Canadaor such other person or arbitration service as the parties mutually agreed upon.
Either STREETSCAN or the MUNICIPALITY may demand arbitration by providing the
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proceedings will take place in Toronto, Ontario.The arbitrator(s) may grant compensatory
damages and costs to the prevailing party (but not punitive or exemplary damages) and that
the costs of arbitration shall be borne equally by STREETSCAN and the MUNICIPALITY,
except that STREETS
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This right to arbitration will not preclude or affect in any manner the rights of
STREETSCAN to equitable relief hereunder.
6.4 Governing Law and Territorial Jurisdiction
The AGREEMENT shall be governed by and interpreted in accordance with the laws of
the Province of Ontario. Any litigation which arises between the PARTIES shall be
initiated and pursued exclusively in the judicial region of Toronto.
6.5 Comprehensive General Liability Insurance
STREETSCAN shall secure and maintain, for the duration of this PROJECT, the following
Comprehensive General Liability Insurance policy or policies at no cost to the
MUNICIPALITY.
With respect to the operations STREETSCAN performs STREETSCAN shall carry:
Comprehensive General Liability Insurance providing a combined single limit of Five
Million Dollars ($5,000,000) for bodily injuries, death, and property damage to others.
6.6 Automobile Liability Insurance
STREETSCANshall secure and maintain for the duration of this PROJECT, Automobile
Liability Insurance covering the operation of all motor vehicles, including those hired or
borrowed, used by STREETSCAN in connection with this AGREEMENT, in the
following amount:
6.6.1 Not less than One Million Dollars ($1,000,000) for all damages arising out of injury
to or destruction of property in any one accident or occurrence. Umbrella policy
provides an additional Four Million Dollar ($4,000,000) limit for a total of Five
Million Dollars ($5,000,000) occurrence combined.
6.7 Employment and Labour Laws
6.7.1 STREETSCAN shall comply with all provincial legislation and regulations as regards
all of it employees at the PROJECT.
6.8 Non-Discrimination In Employment STREETSCAN
STREETSCANagrees and certifies that in providing the services described herein, it shall
not discriminate against any employee or applicant because of race, color, religion, age,
sex, sexual orientation, or national origin. STREETSCAN further agrees to be bound by
and abide by any and all applicable governmental regulations pertaining to non-
discrimination.
6.9 Precedence
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These Terms and Conditions shall take precedence over any inconsistent or contradictory
provisions contained in any proposal, contract, purchase order, requisition, notice to
proceed, or like document regarding services.
6.10 Severability
If any of these Standard Terms and Conditions shall be finally determined to be invalid or
unenforceable in whole or part, the remaining provisions hereof shall remain in full force
and effect, and be binding upon the parties hereto. The parties agree to reform this
AGREEMENT to replace any such invalid or unenforceable provision with a valid
enforceable provision that comes as close as possible to the intention of the stricken
provision.
6.11 Survival
ARTICLE 6 shall survive the completion of services under this AGREEMENT and the
termination of this AGREEMENT for any cause.
6.12 Force Majeure
Neither MUNICIPALITY nor STREETSCAN shall be considered in default in the
performance of its obligations hereunder if such obligations were prevented or delayed by
any cause beyond the reasonable control of the party which include, but are not limited to
acts of God, labor disputes, or civil unrest.
The party affected by force majeure shall inform the other parties in writing regarding the
particulars of the event of force majeure, and shall, within fifteen (15) days from the
occurrence of such event, provide a report to the other parties explaining the reason for
which the obligations cannot be performed in whole or in part and delayed performance is
necessary and the proposed remedy.
6.13 Execution in Counterparts.
This Agreement may be executed in one or more counterparts. Each counterpart will be an
original, but all such counterparts will constitute a single instrument.
ARTICLE 7 - TERMINATION
7.1 The obligation to provide further services under this AGREEMENT may be terminated by
either party upon thirty days' written notice in the event of substantial failure by the other
party to perform in accordance with the terms hereof through no fault of the terminating
party.
7.2 If the PROJECT is suspended or abandoned in whole or in part for more than three months,
STREETSCAN shall be compensated for all services performed prior to receipt of written
notice from the MUNICIPALITY of such suspension or abandonment, together with other
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direct costs then due and all Termination Expenses as defined in Paragraph 7.3. If the
PROJECT is resumed after being suspended for more than three months, the PARTIES
agree that compensation shall be adjusted to the market rates for the
services selected by the MUNICIPALITY at the time the PROJECT is resumed.
7.3 In the event of termination by the MUNICIPALITY under Paragraph 7.1 upon the
completion of any phase of the PROJECT, progress payments due STREETSCAN for
services rendered through such phase constitute payment for such services. In the event of
any such termination, STREETSCAN will be paid for all unpaid services and unpaid other
direct costs, plus all Termination Expenses. Termination Expenses means additional other
direct costs directly attributable to termination, which, if termination is at the
MUNICIPALITY
compensation for the PROJECT earned by STREETSCAN to the date of termination.
ARTICLE 8 - OWNERSHIP AND USE OF DOCUMENTS
8.1 MUNICIPALITY shall retain ownership of all processed work product including, but not
limited to, field data, analyses, calculations, notes and other records relating to the project
prepared by STREETSCAN.
8.2 Following delivery of final results, MUNICIPALITY will be able to access all results for a
period of one year from the date of delivery. STREETSCAN agrees to maintain the
-based Streetlogix portal for their access and will maintain a
backup version of the data onsite and through cloud-based
initial license for this access is active for 1 year and sold with the initial proposal.
8.3 At the conclusion of the one-year period referenced in 8.2, MUNICIPALITY has the option
to renew its access subscription on an annual basis. Renewals are good for one (1) year
and must be paid in a one-time payment made at the beginning of the renewal term.
STREETSCAN reserves the right to withhold access pending receipt of the renewal
payment. Renewal pricing is based on the surveyed lane km and is subject to adjustment
for inflation based on the most recent annual Consumer Price Index for All Urban
Consumers (CPI-U) in the Greater Toronto Area (GTA). Any and all renewals will be
handled by the execution of an additional subscription agreement. The renewal period will
not begin until payment is received by STREETSCAN. Renewals may be made as long as
the MUNICIPALITY desires access to the data. Non-payment of the renewal notice, once
the renewal has begun, will lead to removal of the web-based portal from
server and termination of
ARTICLE 9 CONFIDENTIALITY
MUNICIPALITY agrees not to disclose any of confidential or
proprietary information to any person unless requested in writing from STREETSCAN and
approved in writing by STREETSCAN, and agrees to bind its employees, officers, and
agents to this same obligation.
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ARTICLE 10SOLE REMEDY
Notwithstanding anything to the contrary contained herein, MUNICIPALITYand
STREETSCAN agree that their sole and exclusive claim, demand, suit, judgment,or
,or employees.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT the day and year
first above written.
ACCEPTED FOR:
STREETSCAN CANADA ULCTHE CORPORATION OF THE MUNICIPALITY
OF KINCARDINE
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819000.1
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Exhibit A
Road and Sidewalk Assesment Service Proposal
Municipality of Kincardine, Ontario
May 26, 2020
Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Proposal for the Municipality of Kincardine
Prepared for:
Director of Public Works
Municipality of Kincardine
1475 Concession 5
Kincardine, ON N2Z 2X6
Phone 519-396-3468 ext 7119
Prepared by:
StreetScan Canada ULC
Michelle Hjort
Michelle.hjort@streetscan.com
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
TABLE OF CONTENTS
1. ABOUT STREETSCAN 5
2. ABOUT LAS 6
3. OUR TEAM 7
4. THE STREETSCAN SYSTEM8
5. PRICING OVERVIEW 9
5.1 ASSET MANAGEMENT ...............................................................................................................9
5.2 OPTIONAL SERVICES AND ASSETS ............................................................................................ 11
APPENDIX A SCOPE OF WORK AND DELIVERABLES 13
APPENDIX B OPTIONAL SERVICES AND ASSET COLLECTION 17
APPENDIX C OUR CLIENTS 20
3
Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
May 26, 2020
Adam Weishar
Director of Public Works
Municipality of Kincardine
1475 Concession 5
Kincardine, ON N2Z 2X6
Thank you for your interest in StreetScan. Municipalities worldwide are faced with aging infrastructure and limited
budget resources to repair and maintain them. Having the ability to monitor the health of your street network through
an abundance of data collected via multiple vehicle-mounted sensors allows your staff to properly allocate repair and
sensing vehicle and online web-based app.
Our service offering includes:
Data Collection: vehicle survey of paved lane km.
Data Processing of pavement condition and assets.
Data Visualization: pavement monitoring system including Pavement Condition Index (PCI) Report
integrated into your existing GIS or optional cloud-based access.
Pavement Management Plan: maintenance and budget options, suggestions and scenarios; optional
cloud-based access with robust interactive planning and budgeting tools.
Also available (see Appendices for more details):
360° imagery Viewer
Optional asset extractions including pavement markings, traffic signs, utility assets, street lighting,
sidewalks, curbs, trees, etc.
On behalf of the team at StreetScan, we are pleased to submit this proposal for your review. We strive to be as accurate
as possible in our initial projections and cost estimates, and look forward to meeting with you soon to discuss any
questions you may have.
Yours truly,
Michelle Hjort
Director, Business Development Canada
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
1. ABOUT STREETSCAN
monitoring their street assets. We have a Smart City Mobile Sensing Service Offering targeted at providing clients with
an intelligent, objective and affordable way to manage those assets.
Throughout the history of business, people have used data to make more informed decisions. StreetScan enables
exactly this for our municipal clients.
Municipalities no longer have to send inspectors into the field for pavement surveys. Now, they can leverage the power
of data to improve their decision-making abilities.
This all came about as a result of a 2009 groundbreaking project at Northeastern University that received more than
$18 million in funding over a 5-year period. This stamp of approval was due to the power of the project to end localized
pavement inspections and enable continuous network-wide health monitoring of roadways.
What kind of technology made this possible? Versatile Onboard Traffic Embedded Roaming Sensors (VOTERS). A
framework, prototype and blueprint were successfully designed and developed, and in 2015, StreetScan was launched
as a spin-off of the project. It is our comprehensive, advanced hardware and software turn-key solution that
distinguishes us from the competition. More importantly, it provides street asset monitoring at a reasonable cost for our
clients.
2017 saw the emergence of our current Smart City Service Offering and we have combined this service with our
pavement management offering. Clients save time, money and no longer require additional field surveys. Our ScanCars
can enable municipalities and other clients to extract and monitor critical assets such as pavement condition, traffic
signage, pavement markings, streetlights and other transportation infrastructure assets.
We embrace progress. In 2018, StreetScan launched Streetlogix. This extensively customizable, web-based GIS asset
management software has changed the landscape for municipalities. Municipalities can now optimize their budget
within a user-friendly GIS environment. The system provides objective information on the current state of their
infrastructure and makes maintenance and repair recommendations, including the prioritization of roadway projects.
Using unprecedented data visualization and budget optimization tools, our clients have been creating defensible data-
driven Capital Improvement Plans while successfully justifying their budgeting requests.
The most important thing you need to know about StreetScan is our data-driven approach. It will change the way you
monitor your street assets for the better and for the future.
Powered by AI
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
2. ABOUT LAS
Local Authority Services (LAS) was created in 1992 by the Association of Municipalities of Ontario (AMO). LAS is a
preferred provider of competitively-priced and sustainable business services for Ontario municipalities and the broader
LAS ROADS ASSESSMENT SERVICE
30 Billion funding
shortfall over the next 10 years. LAS offers a better way to assess your roads network through an automated pavement
inspection and management service.
The Roads Assessment Service includes:
Advanced mobile sensing and road condition data gathering
Data handling, processing, algorithms and analysis
Customizable data analysis software and visualization in a secure web-based GIS application
Pavement management engine for repair and maintenance decision making:
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
3. OUR TEAM
Michelle Hjort, Director of Business Development- Canada Michelle has extensive
experience in working with municipalities to coordinate infrastructure and asset management
initiatives providing project management support and liaising between operations and municipal
stakeholders. She is skilled at providing effective communication with and between staff, councils
and citizens to understand new technologies and to quantify the benefits and value of the project.
Her experience includes working with over sixty Ontario Municipalities to complete their LED street
light conversions.
Dan Kirkby, P.E. Director of Operations As the Director of Operations at StreetScan, Dan
provides project management, leads the daily operational management of field and office staff and
provides geotechnical support for route creation, results publishing and end-user training on
software functionality. Dan coordinates the technical team and operations team and manages
project scheduling. He received his BESc in Civil Engineering from Western University in 2002
and his MEng in Geomatics Engineering from the University of New Brunswick in 2011. Over the
last 15 years, Dan has worked in various engineering and project management positions in the
private sector as well as while serving nine years in the Canadian Forces as an Army Engineering
Officer.
Salar (Sal) Shahini Shamsabadi GIS Director and Data Scientist Sal works on integrating
and leveraging information from large geospatial datasets for developing asset management,
sensor fusion and life-cycle cost analysis models. He received his B.S. in Geomatics Engineering
from the University of Tehran in 2012 and his M.S. in Civil Engineering in 2014 from Northeastern
asset monitoring and
management. Sal has received multiple awards over the last few years (Best Innovation Award at
RISE, Best Paper A
encouraged him to pursue his passion for using data-driven methods to support better decision
making.
Chris McGill, Lead Field Technician As the Lead Field Technician at StreetScan, Chris directs
the field survey team for both pavement and sidewalk management projects. He holds a Business
Diploma from Fanshawe College where he graduated from in 2005. Chris possess over five years
experience working and supervising GIS field survey projects, successfully completing well over
100 projects across Ontario, Quebec, British Columbia and the USA.
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
4. THE STREETSCAN SYSTEM
-based roads prioritization software can help optimize your road
budget and provide user-friendly analytics about the status of your roads and sidewalks.
Data Collection Data Processing GIS Analytics
Optimized algorithms evaluate Collected data goes into
with multi-sensor systems detect and prioritize repairs of assets, Streetlogix, our unique cloud-
pavement & sidewalk surface including pavement, sidewalks, based application, allowing
distresses without interrupting traffic signs, and more. municipalities to visualize and
traffic flow. manage road assets in order to
schedule maintenance within a
user-friendly GIS environment.
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
5. PRICING OVERVIEW
5.1 ASSET MANAGEMENT
ASSESSMENT - PAVEMENT MANAGEMENT
CENTERLANE
SERVICES INCLUDED $/CL TOTAL
KM
ScanVan Data Collection
Data Processing
337 km $160 $53,920
DATA COLLECTION
Pavement Facing Imagery
Pavement Mgmt. Plan
Mobilization and Setup Cost $754
TOTAL $54,674
FCM MAMP Rebate (80% of Project Cost up to $50,000) ($43,739)
TOTAL w/ FCM Rebate $10,935
ASSESSMENT - SIDEWALK MANAGEMENT
SIDEWALK
SERVICES INCLUDED $/KM TOTAL
KM
ScanCart Data Collection
Data Processing
38 km $176 $6,683
DATA COLLECTION
Sidewalk Videos
Sidewalk Mgmt. Plan
Mobilization and Setup Cost $354
TOTAL $7,037
FCM MAMP Rebate (80% of Project Cost up to $50,000) ($5,630)
TOTAL w/ FCM Rebate $1,407
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
STREETLOGIX SOFTWARE - TRANSPORTATION MODULE
SERVICES INCLUDED POPULATION TOTAL
Annual Software License 11,389 $5,000
SOFTWARE
Implementation Services (One-Time) $1,500
TOTAL $6,500
FCM Rebate (80% of project cost up to $50,000) $(5,200)
TOTAL w/ FCM Rebate $1,300
*TRANSPORTATION MODULE INCLUDES PAVEMENT AND SIDEWALKS
Streetlogix Option* Quantity Price ($/Unit) Price Adder
337 CL km $5 $1,685
Pavement Image Viewer Annual Data Hosting
(Still image of surface behind vehicle every 2 metres)
38 Sidewalk
$5 $190
Sidewalks Image Viewer Annual Data Hosting
km
(high resolution video)
want/need to see imagery (more likely in subsequent years as imagery becomes dated) ALSO: Streetlogix can host
existing images from a different vendor.
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
5.2 OPTIONAL SERVICES AND ASSETS
One of our unique advantages is the ability for our clients to extract, assess and obtain actionable data from other
Municipal assets utilizing the same data collected for the Pavement Management Survey. Below is a list of additional
assets we can process from the collected data. This is set up as an a-la-carte menu so you can pick and choose the
assets to meet your asset management needs.
Unit
Assets QTY (est.) Price ($/Unit) COST
CL=Centerline
Assets Extracted from ScanVan Dataset (Pavement Management Service Required)
360 Degree Imagery Package CL-KM 337 $30 $10,110
Pavement Markings CL-KM 337 $50 $16,850
Sidewalk GIS Database CL-KM 337 $30 $10,110
Curb GIS Database CL-KM 337 $40 $13,480
Traffic Signage (5 Attributes) $4 $5,695
Signs 1,424
Traffic Signage (9 Attributes)
$6 $8,542
Catch Basins Catch Basins 6,740 $4 $26,960
Metal Objects (Manholes/Valves) Metal Objects 10,110 $1 $10,110
Tree GIS Inventory Trees
6,740 $3 $20,220
Street Lighting GIS Database Lights 1,139 $4 $4,556
Assumptions: (please let us know if you have more accurate numbers)
All asset quantities are estimated based on lane or centerlane kms except for:
Traffic Signs are estimated at 1/8 of the municipal population
Street Lighting is 1/10 of the municipal population
Catch Basins are estimated at CL-KM multiplied by 20
Metal Objects (Manholes & Valve) are estimated at CL-KM multiplied by 30
Tree Inventory is estimated at CL-KM multiplied by 20
Ramp Inventory is estimated at Sidewalk KM multiplied by 15
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Annex
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
ROAD AND SIDEWALK ASSESSMENT SERVICE
StreetScan offers a technology-based Pavement Management approach for continuous health monitoring of your road
network. Combining years of R&D at Northe vehicles and web-based app Streetlogix
save you time and make your repair dollars go further. We have developed a 4 Step process to effectively Scan,
Process and Manage your Road data.
STEP 1: DATA COLLECTION
Roads Sidewalks
Vehicle Deployed: ScanCar Vehicle Deployed: SideCarts
StreetScan utilizes 3D imaging technology to measure StreetScan has developed a technology stroller-based
road defects, such as cracking, bumps, surface approach which captures all the necessary distress &
distortions and surface texture. The 3D imaging cameras ADA data. We currently have 5 Carts in our fleet.
4m) of lateral road coverage and StreetScan utilizes 3D imaging technology to measure
seamless road coverage in the direction of travel at sidewalk defects, such as Uplifts, Bumps, Holes,
speeds up to 65 mph (72kph). A 360 degree camera Cracking & Surface Texture. An IMU mounted on the cart
system provides imagery of the road surface and ROW. measures tilt, slope & accelerations. A laptop computer
An Inertial Measurement Unit (IMU) enabled GNSS is used for controlling data collection. An encoder on
position system provides position location, even in the
event of intermittent GPS satellite coverage. accurate linear displacement along with a GPS,
providing position information.
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
STEP 2: DATA EXTRACTION
Roads Sidewalks
The collected data (TBs/day) is uploaded to the ch uses a weighted failures
StreetScan server, where automated software
scheme per linear distance for a given sidewalk
processes the raw sensor data. Using advanced
segment. Individual failure or feature types are given
processing algorithms, the sensors raw data is
various weightings depending on their contribution to
converted into meaningful parameters representing
perceived sidewalk condition. As an example, an uplift is
different aspects of pavement condition. Several of our
considered to have more impact to the sidewalk quality
key indicators are fused to determine the PCI for each
than aggregate loss, so it is given a greater weighting in
specialists segment the
the rating formula.
pavement evaluation data from intersection to
intersection and populate the database allocated to the
segment.
Sidewalk Algorithm
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
STEP 3: DATA VISUALIZATION AND ANALYTICS
Roads Sidewalks
Municipal staff will be given access to Streetlogix, our Municipalities are given access to our GIS web-based
GIS web-based application, in order to view and analyze application, Streetlogix, in order to view and analyze all
all collected survey data in addition to data from other collected survey data in addition to data from other
sources to assist in decision making. sources to assist in decision making.
This provides staff an easy-to-use tool to quickly review This provides clients an easy-to-use tool to quickly
PCI results, distress data and 360 images along with review sidewalk condition results, distresses and
pavement history and other data that the city wants to be sidewalk images. All data is hosted in the cloud allowing
integrated. All data is hosted in the cloud, allowing users users to login from anywhere on any computer to view
to login from anywhere on any computer to view the the results. Streetlogix has many data import and export
results. Streetlogix has many data import and export features making it compatible with any existing GIS
features making it compatible with Cartegraph. solution such as Cartegraph. Streetlogix provides
Streetlogix provides powerful data visualization and powerful data visualization and management tools
management tools including 360 viewer and extensive including 360 viewer and extensive charts and
charts and dashboards (examples below). dashboards (examples below).
Portal view: Overall stats, available layers and PCI
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
STEP 4: MAINTENANCE PLANNING
Roads Sidewalks
Once the inventory condition database and GIS web-app Once the inventory condition database and GIS web-app
have been finalized, the work on implementing the have been finalized, the work on implementing the
pavement management side of the software begins. sidewalk management side of the software begins.
While pavement condition indicators are concerned with While sidewalk condition indicators are concerned with
the current condition of the network, the management the current condition of the network, the management
side of the process concerns itself with the analysis of side of the process concerns itself with the analysis of
condition, prediction of future condition, generation of conditions, prediction of future conditions, generation of
maintenance options and pavement management maintenance options and sidewalk management
scenarios.
methods and associated costs are used to customize our methods and associated costs are used to customize our
road management modules. The results are compiled sidewalk management modules. The results are
and reported to the client in our Streetlogix software and compiled and reported to the client in our Streetlogix
as a pdf document. software and as a pdf document.
Our decision-trees are highly customizable and we work
with staff to tailor it to ensure our AI will provide the
neccesarry maintenance and repair suggestions. All
decision trees & underlying data will be editable by staff.
Roads:
Sidewalks:
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Paving Markings
pavement markings and
insert them into a separate GIS layer. All data is accessible through Streetlogix. A visual review of the markings
determine their current condition and whether maintenance is required.
Attributes Description
Category Left Turn, Right Turn, Crosswalk etc.
The analysis will be conducted from intersection to intersection and
given a rating of either Good, Fair or Critical. If the length of the road is
Condition
longer than 1,000 ft, the analysis will be broken up into 1,000 ft
segments
Location Global Positioning System (GPS) location (+/- 5 meters)
Pavement Marking Image Accessible in StreetLogix Portal
Color White, Yellow etc.
* Measurement device has a rated accuracy of 0.1 degrees. However, in practice due to variations in ground surface and location where
measurement is take, measured value can typically vary +/- 1 degree.
Sidewalk GIS Database
StreetScan provides sidewalk locations, determined from existing data sources (satellite imagery, Google StreetView
or ScanVan images) if available. All data is provided as a GIS layer.
Deliverable:
GIS layer of sidewalk locations
Curb GIS Database
StreetScan provides curb locations, determined from front or side facing imagery. Data is provided as a GIS layer.
Deliverable: GIS layer of the linear features where curbs are present
Traffic Signage
Municipality to quickly and
efficiently manage its traffic signs. StreetScan utilizes an algorithm to automatically locate traffic signs saving you time
and money. Our geospatial engineering team then undergoes a rigorous Q&A process and collects multiple unique
attributes.
StreetScan will manually calculate the sidewalk width from the 3D Data collected as this feature is not automated.
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Attributes Description
Sign Category* Regulatory, Warning, Guide, School, Recreation, Information, General
Federal or State MUTCD designation or custom designation for
Sign Type*
specialized signs
Position on Post
mounted on the same structure
Sign Photo* Digital image
Post Type U-Channel, Round, Square, Light Pole, Signal Mast, etc.
Post Material Steel, Wood, Concrete, etc.
GPS Location* Global Positioning System (GPS) location (+/- 5 meters)
PositionLeft, Right, Overhead, Center
Good, Fair, Critical rating assessed through review of daytime digital
Sign & Post Condition*
images
*Attributes included for the basic sign inventory.
Catch Basins
StreetScan provides catch basin locations, determined from existing data sources (satellite imagery, Google StreetView
or ScanVan images) if available. All data is provided as a GIS layer.
Deliverable:
GIS Layer of catch basin
Roadway Manhole Objects (Valve & Manhole Covers)
StreetScan provides location of circular Manhole or other similar shaped access points which are visible in the road
imagery data. All data is provided as a GIS layer.
Deliverable:
GIS layer of manhole locations
Tree GIS Database
StreetScan provides tree locations which are situated in the right of way, determined from existing data sources satellite
imagery, Google StreetView or ScanVan images if available. All data is provided as a GIS Layer.
Deliverable:
GIS layer of tree location
Geotagged images of each tree
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Streetlight GIS Database
o review already collected data and extract the necessary
street lighting attributes. A new street lighting data layer will be accessible through Streetlogix.
Attributes Description
GPS Location Global Positioning System (GPS) location (+/- 5 meter)
Type
Cobra Head, Decorative/Ornamental
Wattage
Fixture output power (ballast not factored for non-LED lights)
Technology
LED, other
Pole Type
Wood, Metal, Concrete
Fixture Photo
Digital Image
Ramp Compliance Survey
StreetScan will determine the compliance of ADA Ramps, measuring the following attributes: ramp slope & cross slope,
road slope & cross slope, flare slopes, ramp width, landing area, tactile pad (present/not present/condition). As part of
this service, StreetScan provides imagery of all ramps and a GIS data layer accessible in Streetlogix, showing location
of ADA ramps and all measured properties.
Deliverables:
GIS Layer with ramp location & missing ramps
Image of ramps/no ramp
Compliance
Measured Attributes (shown below)
Attributes Description
GPS Location
Global Positioning System (GPS) location (typically +/- 1.5 meters)
Image
Image of Ramp
Ramp Slope / Cross Slope
Angle (+/- 1 Degree)*
Road Slope / Cross Slope
Angle (+/- 1 Degree)*
Flare Slopes
Angle (+/- 1 Degree)*
Ramp Width Compliance
Yes/No
Landing Area Compliance
Yes, No/Obstructed
Tactile Pad
Present/Not Present & Condition
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
REFERENCES & ADDITIONAL INFORMATION
City of Barrie, ON
Project Objective:
StreetScan was selected by the City of
Barrie to assess the conditions of 593
centerline kilometers of City-maintained
roads.
Project Description:
StreetScan employed vehicle-mounted
sensing technology to assess road
conditions in normal traffic flow. The
system utilizes 3D imaging technology
combined with optical cameras to measure the severity and extent of road defects including cracking, bumps, surface
distortions, surface texture and potholes. A combination of features extracted from the 3D imaging sensors are used to
identify distresses in the roadway which impact the PCI rating, generating a data-driven PCI conditions inventory for
assessed road segments.
Project Outcome:
StreetScan delivered the road condition and maintenance and repair suggestion information to the City via a secure
GIS web portal, Streetlogix. Barrie can use Streetlogix to visualize and export the information, as well as to adjust
parameters and modify or generate new repair work plans. Streetlogix also allows visualization of PCI values, imagery
for each road and detected features (e.g. potholes), statistics, and more. Staff can access Streetlogix quickly from
anywhere with any computer, provided there is an internet connection. No downloads or installation needed.
Additionally, the GPR pavement thickness assessment and enhanced visualization HD video documentation were also
made available in Streetlogix.
Project Contacts
City of Barrie Municipal Contact: Michael Brown, Infrastructure Program Engineer
705-739-4220 ext. 4300
michael.brown@barrie.ca
Project Manager: Dan Kirkby, Director of Operations
StreetScan Project Team
(519) 871-1386
daniel.kirkby@streetscan.com
Account Manager: Michelle Hjort
GIS Director & Data Scientist: Sal Shahini
Lead Field Technician: Chris McGill
info@streetscan.com www.streetscan.com
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Town of Niagara-on-the-Lake, ON
Project Objective:
Perform a mobile sensing survey of the
Town
current condition and prepare custom
Maintenance and Repair suggestions.
Project Description:
349 road lane kilometres were assessed
using StreetScan specialized ScanVan
vehicle. 3D cameras captured the
severity and extent of road surface
distresses and determine the pavement
condition index (PCI) of each segment. Front-facing video was taken of all surveyed roads. Municipal staff provided
repair and maintenance costs which are programmed into their customized web-based portal in Streetlogix.
Project Outcome:
The project was completed on April 2 nd, 2019. Survey results were placed in Streetlogix, whose algorithm utilizes PCI,
road usage data and a cost benefit analysis to determine road maintenance and repair costs and prioritization per
segment. Budgeting and planning tools allow for editable short and long term planning as well as level of service
analysis with Target PCI. Front-facing video mages for every scanned road, along with downward, back-facing still
images every two metres, allow staff to review their entire road network from any web-connected device. Staff feedback
was that the van-based assessment saved a lot of staff time and the ease of software analysis is a great improvement
over the former excel-based analysis.
Project Contacts
Town of Niagara-on-the-Lake Municipal Contact: Mike Komljenovic, Engineering Supervisor
(905) 468-3061
Mike.Komljenovic@notl.com
Project Manager: Dan Kirkby, Director of Operations
StreetScan Project Team
(519) 871-1386
daniel.kirkby@streetscan.com
Account Manager: Michelle Hjort
GIS Director & Data Scientist: Sal Shahini
Lead Field Technician: Chris McGill
info@streetscan.com www.streetscan.com
21
Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Town of Lakeshore, ON
Project Objective:
StreetScan was contracted by the Town
of Lakeshore to perform a road and
sidewalk assessment survey that would
objectively collect pavement and
sidewalk condition data and provide
custom repair and maintenance
recommendations.
Project Description:
Data collection included 880 road lane
kilometers and 113 sidewalk kilometers.
StreetScan utilized specialized ScanVan vehicles to assess the condition of roadways and, using a pavement condition
index scale which runs from 0-100, developed a Municipal-wide inventory of road condition.
For sidewalk assessments, StreetScan deployed mobile carts with high definition video capture capability. Through
analysis techniques, sidewalk distresses such as cracking, aggregate loss, uplifts and surface distortion were identified,
which were then used to calculate sidewalk condition ratings on a scale of 0 to 100 - with 0 being the worst and 100
being ideal.
Project Outcome:
The project was completed on January 31 st, 2019.
Results from the survey were placed in Streetlogix, providing an enriched view of the Town-
coded pavement conditions and other assets, along with images for every scanned road and a range of decision-
making tools. In addition to repair suggestions and cost estimates, StreetScan prioritized repairs and developed work
plans for the Town. Staff can use the software to visualize and export the information, as well as to adjust parameters
and modify or generate new repair work plans.
Project Contacts
Town of Lakeshore
Municipal Contact: Nelson Cavacas, Director of Engineering and Infrstructure Services
(519) 728-2700 ext. 287
ncavacas@lakeshore.ca
StreetScan Project
Project Manager: Dan Kirkby, Director of Operations
Team
(519) 871-1386
daniel.kirkby@streetscan.com
Account Manager: Michelle Hjort
GIS Director & Data Scientist: Sal Shahini
Lead Field Technician: Chris McGill
info@streetscan.com www.streetscan.com
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
Sample of other clients:
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Road and Sidewalk Assessment Service Proposal
Municipality of Kincardine, Ontario
CASE STUDY
Ontario, Canada, offering ideal boating,
Temiskaming Shores,
hiking, skiing, snowmobiling and golfing
and an exceptional place to both live
Ontario, Maximizes
and work. The recently amalgamated
Road Repair Budget
municipality with a population of 11,000
needed a cost-effective method to
with GIS
assess and repair its 114 km road
infrastructure for citizens and visitors.
The City of Temiskaming Shores is a
picturesque community in Northern
24
The Challenge
Whenever a Municipality goes through the
process of amalgamating, (in this case,
three former towns amalgamated) the final
entity absorbs varying asset management
practices and platforms challenging the
decision-making process for all
departments involved. The City needed a
fast, objective, and transparent way to
assess roadway conditions and determine
which roads needed repair, along with how and in what order they needed to be repaired. In addition to managing road
maintenance, the City needed up-to-date records of its pavement markings and pedestrian facilities database.
The Partner
StreetScan, through an innovative Roads Assessment Service Program developed by Local Authority Services, (LAS)
provides a fast and affordable pavement, sidewalk & right-of-way asset management service that can be deployed
citywide on a frequent basis. StreetScan uses vehicle-mounted sensing technology to assess road & sidewalk
conditions in normal traffic flow and displays gathered information in a geographic information system (GIS) application
StreetLogix: a web app with up-to-date data and a range of
tools for decision-making.
The Solution
mobile-sensing vehicle, ScanVan, is the
saved us significant work
physical heart of the asset management system, assessing
assessing our transportation
pavements, traffic signs, pavement markings and more on
every road it traverses. The ScanVan travelled
infrastructures. Our
Temiskaming Shores roads in normal traffic flow to gather
data on the condition of the entire street network utilizing 3D
imaging technology to measure road defects. Multiple
optical camera systems provide imagery of the road surface
results has led us to make
and ROW to extract the additional asset features the City
our largest financial
required to complete their asset management needs. Once
scanned, a variety of technologies from StreetScan & Esri,
investment in road
such as ArcPy scripts, ArcGIS Desktop, and ArcGIS
enterprise were leveraged to generate Streetlogix, a GIS
web app with powerful visualization and budget-planning
tools. This app provides road condition ratings on a scale of
Doug Walsh
0 to 100, with 0 being the worst and 100 being ideal, and
DPW, City of Temiskaming Shores
prioritizes the areas to repair and remediate.
The Results
Using Streetlogix, the City can now see an enriched view of
its street network with color-coded pavement conditions and other assets, along with images for every road along with
tools for data-driven budget and maintenance planning. StreetScan reported that overall
pavement condition index (PCI) was
All of this was made possible via a unique
funding program called the Municipal Asset Management Program (MAMP) by the Federation of Canadian
Municipalities (FCM). LAS & StreetScan assisted the City in obtaining funding for roughly 80% of the project cost
allowing the City to further strengthen its Asset Management database.