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Home My WebLink AboutBRU 93 013 schedule of retentio THE CORPORATION OF THE TOWNSHIP OF BRUCE . BY-LAW NO. 93-13 BEING A BY-LAW "TO ESTABLISH A SCHEDULE OF RETENTION PERIODS FOR RECORDS IN THE POSSESSION OF THE TOWNSHIP OF BRUCE". WHEREAS Section 116 of the Municipal Act as amended R.S.O. 1990, Chapter M.45 provides that the Council of a municipality may pass a by-law approved by the auditor of the municipality, for establishing a schedule of retention periods during which the receipts, vouchers, instruments, rolls or other documents, records and papers must be kept by the municipality; and WHEREAS it is deemed desirable to establish a schedule of retention periods during which the receipts, vouchers, instruments, rolls or other documents, records and papers of the Township of Bruce must be kept; NOW THEREFORE the Council of the Corporation of the Township of Bruce ENACTS as follows: 1. The retention periods for the records of the Township of Bruce are stipulated in Schedule "A" and in Schedule "B" attached hereto and forming part of this by-law, are hereby adopted and established as the retention period for each such record. 2. The Schedule attached hereto as Schedule "Au is hereby approved and adopted. 3. The Schedule attached hereto as Schedule flBtt is hereby approved and adopted. 4. The municipality may destroy any of its records provided they have been retained until the retention period prescribed in Schedule "A" or in Schedule "B" of this by-law has expired. 5. The contents of this by-law was approved by BDO Dunwoody Ward Mallette, the municipality's auditors under a letter dated March 19th, 1993. -. THE CORPORATION OF THE TOWNSHIP OF BRUCE BY-LAW NO. 93-13 PAGE 2 By-law introduced and read a First time this THIRTEENTH day of APRIL, 1993. By-law read a Second time this THIRTEENTH day of APRIL, 1993. By-law read a Third time and finally passed, signed, sealed, and numbered 93-13 this THIRTEENTH day of APRIL, 1993. ~o-- CLERK ~fL. ff.cM - REEVE SE:AL _ , -- -,-"- ~." - .--- ....... . - - - ::._-:/ :;:: /' " ".- ", ........- -. ....- '--: :----- IBDO , DUNWOODY WARD MALLETTE ¡;.-4:- ,,' .. 31.;;:., ~ ~¿- PÙ Box 1390,625 MJIl Street Port Elgin, Ontario. NOH 2CO Telephone: (5191 832-2049 Telefax: 1519) 832-5659 } , CHARTEIŒD ACCOUNTANTS March 19, 1993 *' - RECE\"EO \.\~~ 2 '2. \993 ~-n 0\ WC6 .h, '{O\'\\S··I. 1i0ll 0\ ..e co~ ~, Corporation of the Township of Bruce R.R.3 TlVerton, Ontario NOG 2TO Attention: Mr. Bob Waram, Clerk-Treasurer -- ' Dear Sir: We have reviewed the record retention by-law of the Township. As discussed with you, the following changes would be beneficial for the purposes of our audit Page Code Heading In Dept Off Site Total Origi1aJ Aq:m: 3 C05 Council Committee Agenda 1 1 S , Schedule B F02 Taxes receivable - User 1 - Journal Entry Trace 1 5 6 1 F02 Taxes receivable - Detailed Tax Ledger 1 5 6 1 F02 Tax billing - Local Improvement Ust 1 5 6 1 F01 Accounts Payable - Purchase - Journal Entry Trace 1 5 6 1 F15 GJNL - Journal Entry Trace 1 5 6 1 Subject to these amendments, the retention by-law of the municipality meets with our approval. PORT ELGIN - WALKERTO;.< - HANOVER - MOUNT FOREST , . . T·.' . . . ~," !", .~ " ~ '. . It is our understanding that where reports are prepared that include all of the content of a previously prepared report, the retention by-law would apply only to the most recent report. Previous reports would not be subject to the by-law and could be destroyed. This will prevent the accumulation of duplicate material. Yours truly, BDO DUNWOODY WARD MALLETTE <;4 /' // .,~ Peter Thor, C.A. It.:t .,. 'ß' ",.. .. ac~.1f ~ 'E>-.' to By-Iew No. Q.?'-I"-, P=...d this \'?\~h dsy or p'MiI 41'"4.~~ "- =<~ ~,. : "Re" . ...' "/~nagement ... .~ ~ 03-01·04 Tab! Records Retention p.... 1 of 22 Association of Mu Municipal Clerks and Seclloa: The Schedule "- Treasurers of Ontario SubJect: Records Retenûon Schedule Oak: 09 91 PrImary Heading: Administration Class Resp. Keep· Off Total Q2s!£ Secondarv Headin~ ~ ~ ~ ReL Remarks AOO Administraûon - General Originating 1 1 A01 Associations and Originating 1 1 Organizations Am Staff Committees and Originating 1 3 4·· Meetings A03 ComputerlInformation Treasury S 3 S+3 Systems A04 Conferences and Seminars Originating 1 1-- only those:: .sponsored by the Municipality are ,"",.1t.. subject to archival review AOS Consultants Originating 2 2·· A06 Inventory CQntrol Originating 1 5 6 General Regulaûon under the Homes for the Aged and Rest Homes Act, R.R.O. 1980, Reg. S02, 5.22(2) as am O. Reg. 820/81, 5.3 A07 Office Equipment and Originating T T T= disposal of item Furniture AOB Office Services Originating 1 1 A09 Policies and Procedures Originating S P P" AI0 Records Management Clerk's S S All Records Disposition Clerk's P P Legend: P - Permanent; · . Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection c,,-~. . ,~'. . '.,.£ . , Retoì:ttif.a:énagement 03-01-04 , Toll; Records Retention Pop: 2 of 22 Association of Municipal Clerks and SecIloDl The Schedule Treasurers of Ontario SIIbJed: Records Retention Schedule Date: 09 91 - Primary Heading: Admlnlstratioa (coatiaued) C1ass Resp. Keep· Off Total ~ Secondarv Headinl! Ilœ. I2!aU. Site B!à. Remarks A12 Telecommunications Systems Originating S S A13 Trawl and Accommodation Originating 1 1 A14 Uniforms and Cotbing Originating S S·· AlS Vendors and Suppliers Originating 2 2 A16 Intergovernmental Relations Originating 1 4 S·· A17 Accessibility of Records Cerk's 2 2 (FOI) A18 Security Originating 2 3 5 A19 Facilities Construction and Originating T 6 T+6·· T= completion of Renovations project . specifications permanenL Public Pools Regulation under the Health Protection and Promotion Act, 1983, O. Reg. 381184, 5,22(3) A'lJ) Building and Property Originating 2 4 6 Maintenance A21 Facilities Bookings Originating 1 1 Legend: P . Permanent; - - Maximum Copy Retention; S . Superseded; T . Terminated .- . Subject to Archival Selection , .~ , 'Ré~~ rv--mnagement . , TaIo: Records Retention 03-01·04 Pace: 3 of 22 Ass9ciation of Municipal Clerks and Seclloa: The Schedule Treasurers of Ontario SubJect: . Records Retention Schedule Dale: 09 91 Primary Heading: Council and By-Laws Class Resp. Keep· Off Total ~ Seconda¡y Headin~ ~ ~ Site B!tl. Remarks Q)() Council and By-Laws- Originating 1 1 General COl By-Laws Clerk's P p.. copy retention S Municipal Act, R.S.O. 1980, c.302, SoS. 77(1) (4) CO2 By-Laws - Other Clerk's T T Municipalities C03 Council Agenda Clerk's S 5 S+5 C04 Council Minutes Cleek's P P" copy retention 2; working notes - 6 yrs see COl for citation C05 Council Committee Agenda Clerk's 0 C06 Council Committee Minutes Clerk's 6·· Planning Act, S.O. 1983, c.l, 55. 31(14) 43(10) 55(2) CO? Elections Clerk's 'f". T= election of new Council - election advertisements 2; CHANGED BY SCHEDULE RD- TO BE ballots 90 days ONE YEAR. (UNTIL AFTER AUDITOR HAS Municipal Elections HAD A CHANCE TO REVIEW THEM) Act, R.S.O. 1980. c.308, IS. 36(6), 37(7), 89, 122 (5), as am. S.O. 1990, c.28, 55.24, 66(5), 58(2) Use of Voting Records Regulation, R.R.O. 1980, Reg. 682. s.16(6) C08 Goals and Objectives Originating S S" Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection -t J.,.. , 'Ric~i5':'~agement , Toll: Records Retention 03-01·04 '- 40£22 Association of Municipal Clerks and SecUoa: The Schedule Treasurers of Ontario Subject: Records Retention Schedule Do'" 09 91 Primary Heading: Council and By-Laws (continued) Class ~ Secondarv Hcadinl! Resp. .I&m. Keep· Off Total I&m. Site Bä Remarks P P copy retention 1 see all for citation T T 1 P P" see COl for citation 1 P P" see COl for citation Q)9 Motions and Resolutions Clerk's CIO Motions and Resolutions - Clerk's Other Municipalities cn Reports to Council Clerk's CI2 Appointments to Boards and Clerk's Committees Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection '-./ , , 'R~OÌtd$ Mánagement 03-01·04 ... . ToIn Records Retention ..... 5 of 22 Association of Municipal Clerks and SedIoa: The Schedule Treasurers of Ontario Subec:~ Records Retention Schedule Date: 09 91 . Primary Heading: Development and Planning Cass Resp. Keep' Off Total ~ Secondarv Headine: ~ ~ Site &L. Remarb DOO Development and Planning - Originating 1 I General DOl Demographic Studies Planning 5 S 10" D02 Economic Development Planning S S 10" D03 Environment Planning Planning S S 10" D04 Residential Development Planning S S 10" DOS Natural Resources Planning S S 10" D06 Tourism Development Planning S S 10" D07 Condominium Plans Planning S P P applications 2 years after rmal decision D08 Official Plans Cerk's S P P" copy retention S Planning Act S.O. 1983, c.l, s.20, as am. S.O. 1989, s.7. D09 Official Plan Planning T+1 4 T+S T= final decision Amendment Applications DI0 Severances Planning T+l 4 T+S T= final decision (Certificate of Consent issued) Planning Act, S.O. 1983, c.l, ss. 31(14), SS(2), 43 (10) Consents Regulation, O. Reg. 474183 s.9. Dll Site Plan Control Planning S P P applications 2 years after final decision Legend: P . Permanent; 0 - Maximum Copy Retention; S - Superseded; T . Terminated 00 . Subject to Archival Selection ·' .. . R~ciwdS: lÝIánagement OJ-OI-04 . Tab: Records Retenûon r.: 6 of 22 Association of Municipal Clerks and SodIoa: The Schedule Treasurers of Ontario SIobJed: Records Retention Schedule Oak: 09 91 Primary Headlag: Development and Planning (Continued) Oass Resp. Keep· Off Total ~ Secondarv Headinl! I&I!!. ~ lli R!;1. Remarks D12 Subdivision Plans Planning 5 P P applicaûons 2 years after final decision DB Variances Planning T+2 P P T= final decision D14 Zoning Planning T+2 T+2 T= final decision D15 Easements Planning T+l 5 T+6" T= termination of right DI6 Encroachments Planning T+l 5 T+6" T= termination of right D17 Annexation/Amalgamation Oerk's I P P" Dig Community Improvement Planning T+l 5 T +6" T= completion of Projects project D19 Municipal Addressing Planning S 10 S+10·· Municipal Act, R.S.O. 1980, c. 302, s.210 (107) D20 Reference Plans Planning S P P D21 IndustriaVCommercial Planning 5 5 10" Development Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection --' 'ReC.ò\wèIS :~ânagement 03-01·04 . Tab: Records Retention r.: 7 of 22 Association of Municipal Clerks and Seclloa: The Schedule Treasurers of Ontario SubJect Records Retention Schedule Dale: 09 91 Prilll8l1 Headill&: Environmental Services Class Resp. Keep· Off Total ~ SecondalV Headinll ~ ~ Site ReI. Remarks EOO Environmental Services Originating 1 1 EO! Sanitary Sewers Works 2 3 S specifications P E02 Storm Sewers Works 2 3 S" specifications P E03 Treatment Plants Works 2 3 S specifications P E04 Trees Works 2 3 S EOS Environmental Monitoring Public Health 2 3 S·· E06 Utilities Works 2 3 S" E07 Waste Management Works 2 3 S" E08 Water Works Works 2 3 S specifications P E09 Drains Works 2 3 S·· specifications P Legend: P - Permanent; · . Maximum Copy Retention; S - Superseded; T - Terminated .. . Subject to Archival Selection 'Re"cö~d8· '~'bliagement 03-01-04 "". - Tob: Records Retention .... 8 of 22 Association or Municipal Clerks and Seelloa: The Schedule Treasurers or Ontario SIobecI: Records Retention Schedule D.te: 09 91 Primary HeadIng: Finance and Accounting Oass Resp. Keep· Off Total ~ Secondarv Headin¡¡ ~ IS!. Site Ret. Remarks FOO Fmance and Accounting - Originating 1 1 do not file accounting General records required for tax purposes. FOI Accounts Payable Treasury 1 5 6 Income Tax Act, S.c. 1970-71-72, c.63, 5.230, as am. s.c. 1980-81-82, c.102, ss.; S,c. 1985, c.4S, 1.119 General Regulation under the Homes for the Aged and Rest Homes Act, R.R.O. 1980, Reg. 502, 5.22(3), as am. O. Reg. 820181, 5.4. General Regulation under the Day Nurseries Act O. Reg. 700183, 51. 64-65 F02 Accounts Receivable Treasury 1 5 6 see FOI for citation F03 Audits Treasury 1 5 6 see FOI for citation F04 Banking Treasury 1 5 6 see FOt for citation FOS Budgets and Estimates Treasury 1 5 6·· see FOI for citation F06 Assets Treasury T+I 5 T+6·· T= disposal of asset see FOI for citation F07 Cheques Treasury 1 5 6 see FOI for citation Legend: P - Permanent; - - Maximum Copy Retention; S - Superseded; T . Terminated .. - Subject to Archival Selection .. . RéèotdS· ~ailagement 03-01-04 ~ . T.... Records Retention ~ 9 of 22 Association or Municipal Clerks and SectIoa: The Schedule Treasurers or Ontario Subec:~ Records Retention Schedule 0.1e: 09 91 Primary Heading: Finance and Accounting (continued) Class Resp. Keep· Off Total ~ Secondarv Headinl! J2çJ!!. IS!. ~ B&!. Remarks F08 Debentures and Bonds Treasury T+l 5 T+6 T= redemption of entire issue debentures destroyed on surrender. Municipal Act, RS.O. 1980, c.302, 5.143(17) F09 Employee and Council Treasury 1 5 6 see FOl for citation Expenses FtO Financial Statements Treasury 2 P P" Fll Grants and Loans Treasury 1 5 6 see FOl for citation F12 Investments Treasury T+l 5 T+6 T= closure of account see Rll for citation F13 Journal Vouchers Treasury 1 5 6 see ro1 for citation Ft4 Subsidiary Ledgers, Registers, Treasury 1 5 6" see F01 for citation and Journals F15 General Ledgers and Journals Treasury 1 P P Income Tax Regulations under the Income Tax Act, e.Re. 1978, c.945, 5.5800(1) (a), as am SORl82-879 F16 Payroll Treasury 1 5 6 Canada Pension Plan, RS.e. 1985, c. C-8, 1.24 Unemployment Insurance Act, R.S.e. 1985, c. U·l, 5.58 F17 Purchase Orders and Treasury 1 5 6 see Rll for citation Requisitions F18 Quotations and Tenders Treasury 1 5 6·· see FOl for citation Legend: P - Permanent; 0 - Maximum Copy Retention; S . Superseded; T . Terminated .0 . Subject to Archival Selection '. ., ·R~Ò'i'ds· Management 03-01-04 ~ Toh: Records Retention ... 10 of 22 Association of Municipal Clerks and SecdoD: The Schedule Treasurers of Ontario Subject Records Retention Schedule 0.1<, 09 91 Primary Heading: Finance and Accounting (continued) Qass Resp. Keep· Off Total ~ Secondarv Headinr DeDt ~ Site Ret. Remarks F19 Receipts Treasury 1 5 6 see rol for citation F20 Reserve Funds Treasury 1 5 6 see rol for citation F21 Revenues Treasury 1 5 6 see FOl for citation F22 Tax Rolls and Records Cerk's S P P Assessment Act, R.S.O. 1980, c.31, s38(2). Municipal Act, R.S.O. 1980, c.302, IS. 409; 411, as am. S.O. 1984, c. 48, s.20( 4) F23 Write Offs Treasury 1 5 6 see rol for citation F24 Trust Funds Originating T 6 T+6 T= closure of account General Regulation under the Homes for the Aged and Rest Homes Act, R.R.O. 1980, Reg 502, s.51(4), as am. O. Reg. 820/81, s.7 F2S Security Deposit Treasury T 6 T+6 T= closure of account see FOl for citation F26 Working Papers Treasury T+1 T+1 T= after completion of Audit Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection '. .. . R'ècønIs' Mànagement ... ... 03-01-04 Pqe: 11 of 22 Tob: Records Retention Assc;»ciation of Municipal Clerks and Sec_ The Schedule Treasurers of Ontario Subject: Records Retention Schedule Dale: 09 91 PrImary Headiug: Human Resources Cass Resp. Keep· Off Total ~ Secondarv Headin~ ~ ~ Site &å. HOO Human Resources - General Originating 1 1 HOl Attendance and Scheduling Personnel 2 2·· H02 Benefits Personnel S S H03 Employee Records Personnel T+l 5 T+6" Remarks T= termination of employment Unemployment Insurance Act, R.S.C. 1985, c.U-l, s.58 H04 Health and Safety Personnel 1 HOS Human Resource Planning Personnel 5 H06 Job Descriptions Personnel S H07 Labour Relations Personnel T HOS Organization Originating S H09 Salary Planning Personnel 5 HI0 Pension Records Personnel T 6 7 5·· S·· 10 T+I0" T= expiry of contract period S·· 5 T T= death of employee! beneficiary Pension plans, annual information returns P (non-OMERSICPP only) General Regulation under the Pension Benefits Act, R.R.O. 1980, Reg. 746, 5.27(1), as am. O. Reg. 101/81. 5.1; O. Reg. 31187, s2( 1) Legend: P - Permanent; · - Maximum Copy Retention; S . Superseded; T - Terminated .. - Subject to Archival Sclection 'RèC?rd~"~liagement T'" Records Retention 03-01-04 '- 120r22 Assc;Þciation or Municipal Clerks and Seclloa: The Schedule Treasurers or Ontario SubJod: Records Retention Schedule 0.10: 09 91 Primary Headløg: HumaD Resources Cass ~ Seconda¡y Headinl!' Resp. I&m. Keep- Off I!!æ!. Site 1 Total &!. Remarks Hll Recruitment Pe¡¡onnel 1" General Regulation under the Municipal Freedom or Information and Protection or Privacy Act, 1989, O. Reg. 517190,5.5 H12 Training and Development Pe¡¡onnel S S" only courses developed and presented by the Municipality are subject to archival selection Legend: P - Permanent; - - Maximum Copy Retention; S - Superseded; T - Terminated -- - Subject to Archival Selection " .. . 'Rèccitilš: M~lÌagement 03-01·04 Yolo: Records Retention p.... 13 or 22 Association of Municipal Clerks and SecIIoa: The Schedule Treasurers of Ontario SubJecl: Records Retention Schedule Dale: 09 91 PrImary Headlog: Legal Afl'airs Class Resp. Keep· Off Total ~ Secondarv HeadinJ I2ç¡g. ~ lli &!. Remarks LOO Legal Affairs - General Originating 1 1 LOl Appeals and Hearings Clerk's T P P T= resolution or appeal L02 Cairns Against the Clerk's T 1 T+1 T= resolution or claim Municipality L03 Cairns By the Municipality Clerk's T 1 T+l T= resolution or claim 1.04 Contracts and Agreements - Cerk's T 20 T + 20** T= termination or Under Seal agreement Limitations Act, R.S.O. 1980, c.24Ö, 5.45. LOS Insurance Appraisals Cerk's S S L06 Insurance Policies Cerk's T+1 5 T+6 T= expiry or policy see 1.04 ror citation L01 Land Acquisition and Sale Cerk's T 20 T+20** T= property disposition see 1.04 ror citation LOS Opinions and Briefs Cerk's S S" L09 Precedents Cerk's S S·· LI0 Federal Legislation Originating S S Lll Provincial Legislation Originating S S L12 Vital Statistics Cerk's 2 P P marriage licences 2 Marriage Act, R.S.O. 1980, c. 256, 5.13 Vital Statistics Act, R.S.O. 1980, c. 524, s.35(c)(n) Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection Re~ot~ds~nagement Tob: Records Retention 03-01·04 ,_ 140f22 Ass~ciatioll of Municipal Clerks and Sectloa: The Schedule Treasurers of Ontario Subject: Records Retention Schedule D..., 09 91 PrImary Headlag: Legal Afl'alrs (Continued) Class Q;¡k Secondarv Headin~ Resp. J&¡¡1.. Keep. Off ~ ~ Total Ret. Remarks L13 Prosecutions Originating T 7 T+7 T= delivery of judgement L14 Contracts and Agreements - Clerk's T 5 T+6" T= expiry of contract Simple see 1..04 for citation Legend: P - Permanent; * - Maximum Copy Retention; S - Superseded; T - Terminated .. . Subject to Archival Selection " ..' Rel:øi'dS' Måóagement .. . , TWo Records Retention 03-01·04 "- IS of 22 Association of Municipal Clerks and SecIIoa: The Schedule Treasurers of Ontario SubJec~ Records Retention Schedule Date: 09 91 . Primary Heading: Media and Public Relations Oass ~ Secondarv Headin!! Resp. ~ Keep· Off ~ Site Total Jk!. Remarks MOO Media and Public Relations - Originating I I General MOl Advertising Originating I I" M02 Ceremonies and Events Originating I 4 S" M03 Charitable Campaigns/Fund Originating I I Raising M04 Complaints, Commendations Originating 1 1" and Inquiries MOS News aippings Originating 1 1" M06 News Releases Originating 1 1" M07 Publications Originating S S" MOB Speeches and Presentations Originating I 2 3·· .M09 Visual Identity and Insignia Oerk's S S S+S·· Legend: P - Permanent; 0 - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection T'" Pqe: 16 0 22 Association of MuríicipalClerks and See_ The Schedule Treasurers of Ontario SubJec~ Records Retention Schedule Dale: 09 91 Primary Heading: Protection & Enforcement Services Cass Resp. Keep· Off Total ~ Secondary Headin~ ~ .!&m. SiI£ &tl. Remarks POO Protection & Enforcement Originating 1 1 Services - General POI By-law Enforcement Originating 2 4 6" P02 Daily Occurrence Logs Originating 1 4 S" P03 Emergency Planning Originating S S" P04 Hazardous Materials Originating S S POS Incident/Accident Reports Originating 2 3 S" P06 Building and Structural Building S S Inspections PO? Health Inspections Public Health S S P08 Investigations Originating 2 8 10" P09 Licences Cerk's T 2 T+2 T= expiry of licence PlO Building Permits Building 2 P P S years off-site for residential permits Pll Permits, Other Originating T 2 T+2 T= expiry of permit P12 Warrants Police T+2 T+2 T= execution of warrant P13 Criminal Records Police T S T+S T= occurrence investigation closed or disposition of charge Legend: P - Permanent; - - Maximum Copy Retention; S - Superseded; T - Terminated -- - Subject to Archival Selection ToIIo Records Retention P_ 17 of 22 Association of Municipal Clerks and Secllo", The Schedule Treasurers of Ontario s.bJec~ Records Retention Schedule Da..: 09 91 Primary'Headlng: ProtectlOD & EDforcemeDt Services (coDtIDued) Cass Resp. Keep· Off Total ~ Secondarv Headinr ~ ~ ~ &!. Remarks P14 Animal Control Originating 2 3 S P1S Community Protection Originating S 2 S+2" Programs Legend: P - Permanent; 0 - Maximum Copy Retention; S - Superseded; T - Terminated 00 _ Subject to Archival Selection T"'" Records Retention .... 18 of 22 Association of Municipal Clerks and Seelloa: The Schedule Treasurers of Ontario SubJecb Records Retention Schedule 0010: 09 91 Primary Heading: Recreation and Culture Oass Resp. Keep· Off Total Q¡g£ Secondarv Headin~ ~ IS!. ~ &!. Remarks ROO Recreation and Culture - Originating 1 1 General ROl Heritage Preservation Oerk's T 'f". T= removal of designation Ontario Heritage Act RS.O. 1980, c.337, s.V R02 Library Services Oerk's 2 3 5 R03 Museum and Archival Clerk's 2 3 5u Services R04 Parks Management Parks & 2 3 su Recreation R05 Recreational Facilities Parks & 2 3 5 pool daily records 1 yr. Recreation Public Pools Regulation under tbe Health Protection and Promotion Act, 1983, O. Reg. 381184. ss. 8-9 R06 Recreational Programming Parks & 2 3 5U Recreation Legend: P - Permanent; · - Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selcction 03-01-04 T'" Pop: 19 of 22 Association of Muóicipal Clerks and Seclloa: The Schedule Treasurers of Ontario s1Obec~ Records Retention Schedule Dole: 09 91 P-rlmary Heading: Soc:lal and Health Care Sen1œs Qass Resp. Keep· 011 Total ~ Secondal)' Headinl! ~ ~ Site ~ Remarks SOO Social and Health Care Originating 1 1 Services - General SOl Children's Day Nursery Comm Service 2 3 5 fire drills 2 Services inspection reports 2 General Regulation under the Day Nurseries Act, O. Reg. 7fXJ183, 5.25, 47, 27(1) as am. O. Reg. 592184. 5.1 S02 Elderly Assistance Comm Service 2 3 5 fire drills Z General Regulation under the Homes for the Aged and Rest Homes Act, R.R.O. 1980, Reg. 502, s.17(1)(g), as am. O. Reg. 820181. 5.2 S03 Homes for the Aged Comm Service T+2 18 T+20 T= discharge of Residents resident; T+5 if resident dies. General Regulation under the Homes for the Aged alnd Rest Homes Act, R.R.O. 1980. Reg. S02, 5.24, as am. O. Reg. 820181. s.s. S04 Social Assistance Programs Comm Service 2 3 5 S05 Welfare Case Records Comm Service T+2 5 T+7 Canada Assistance Plan Agreement, s.2 (g) Legend: P - Permanent; · . Maximum Copy Retention; S - Superseded; T - Terminated .. - Subject to Archival Selection · , . ,. )le~~:~~~;ãóage[ßent TWo Records Retention 03-01-04 ... 20 of 22 " Ass()dation of Municipal Clerks and Secllo", The Schedule Treasurers of Ontario S.bjec~ Records Retention Schedule Dale 09 91 Primary Heading: Social and Healtb Care Services (Continued) Cass Resp. Keep· Off Total Code Secondarv Headinl!: ~ 1&D1. Site Bä Remarks S06 Medical Case Records Public Health T+l 5 T+6 T= discharge of patient Medicine Regulation under the Health Disciplines Act, R.R.O. 1980, Reg. 448, s.29. S07 Children's Services Comm Service 2 3 5 S08 Public Health Public Health 2 3 5 S09 Cemetery Records Cerk's 2 P p.. StO Day Nursery Case Records Comm. Service T+2 T+2 T= discharge of child General Regulation under the Day Nurseries Act, O. Reg. 760183, s.48 Legend: P - Permanent; 0 - Maximum Copy Retention; S - Superseded; T - Terminated 00 _ Subject to Archival Selection T* Records Retention p- 21 or 22 AsS9ciation of Municipal Clerks and _a: The Schedule Treasurers of Ontario Subecl: Records Retention Schedule Date: 09 91 Primary Heading: Transportation Cass Resp. Keep· Off Total ~ Secondarv Headinr Dent. ~ Site &!. Remarks TOO Transportation - General Originating 1 1 1111 IDumination Works T 6 T+6 T= completion or project - specifications P 1'02 Parking Works T 6 T+6 T= closure or lot or space 1113 Public Transit Works T 6 T+6" T= closure or route/shelterl stop 1114 Road Construction Works T 6 T+6" T= complétion or project - specifications P 1'05 Road Design and Planning Works T 6 T +6" T= completion or project - speciflCBtions P 1'06 Road Maintenance Works T 6 T+6 T= completion or project - specifications P T07 Signs and Signals Works T 6 T+6 T= removal or signlsignal T08 Traffic Works 2 8 10" 1'09 Roads and Lanes Cosures Works P P" temporary closures 2 Legend: P - Permanent; - - Maximum Copy Retention; S - Superseded; T - Terminated -- - Subject to Archival Selection T. Records Retention Pqet 220£22 Assøciation of Municipal Clerks and -'" The Schedule Treasurers of Ontario SubJed: RCcords Retention Schedule Dole: 09 91 Primary Heading: Vehicles and EquIpment Cass Resp. Keep· Off Total Code Secondarv Headinl! ~ ~ Site &!. Remarks VOO Vehicles and Equipment- Originating 1 1 General VOl Fleet Management Originating T 5 T+6 T= disposal of vehicle V02 Mobile Equipment Originating T+l 5 T+6 T= disposal of equipment V03 Transportable Equipment Originating T+1 5 T+6 T= disposal of equipment V04 Protective Equipment Originating T+1 5 T+6 T= disposal of equipment' ~ . r ci.. ' A' ThIIJr. T' ~.... 'þ.,' ~... q:i!.-I'?:. t:hIe \<>~I-,." 1R q",- ~ ~1I" - 1& - J Legend: P . Permanent; · . Maximum Copy Retention; 5 . SupeISeded; T - Terminated .. . Subject to Archival Selection