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Home My WebLink AboutBRU 95 039 agree paisley rec 'l'IIB CORPOU'fIOB OF 'lBE 'l'ON.SBIP OF BROCB BY-U.II .0. 95-39 -e BEIMG A BY-LAN to authorize the entering into an agreement between The Corporation of the Township of Bruce and The Corporation of the Village of paisley, The Corporation of the Township of Blderslie, The Corporation of the Township of Brant, and The Corporation of the Township of Greenock for jointly maintaining and operating the Paisley Arena and Community Centre pursuant to the provisions of the Community Centres Act, R.S.O. 1990, Chapter 22, Section 4, on lands within the boundaries of the Village of Paisley. NON THEREFORE the Council of The Corporation of the Township of Bruce enacts as follows: 1. That The Corporation of the Township of Bruce agree to enter into an agreement with The Corporation of the Village of Paisley, The Corporation of the Township of Elderslie, The Corporation of the Township of Brant, and The Corporation of the Township of Greenock which forms part of this by-law and a copy of which is attached as Schedule "A". 2. That the Reeve and Clerk of the Corporation are hereby authorized to execute the said agreement on behal f of the Corporation by their signatures and the affixing of the Corporate Seal of the Corporation. 3. This by-law shall come into force and be effective upon its final passage by the Council of the Township of Bruce and upon receipt by the Township of Bruce of a copy of the said agreement executed by all parties. 4. That By-law No. 85-18 be repealed, when this by-law takes effect. By-law introduced and read a First time this TWELFTH day of DBCEMBER, 1995. By-law read a Second time this TWELFTH day of DBCEMBER, 1995. BY-law read a Third time and finally passed, signed, sealed, and numbered 95-39 this TWELFTH day of DECEMBER, 1995. -"- -~ , ,....,-- ~ ......~. - ....--- CLERK ~,f4 REEVE -',- ,.." _.~ -. '-:' - šDL THIS AGREEMENT, made this 1st day of January, 1995. BE;TWEEN THE CORPORATION OF THE VILLAGE OF PAISLEY Hereinafter called the PARTY OF THE FIRST PART THE CORPORATION OF THE TOWNSHIP OF ELDERSLIE Hereinafter called the PARTY OF THE SECOND PART . THE CORPORATION OF THE TOWNSHIP OF BRUCE Hereinafter called the PARTY OF THE THIRD PART THE CORPORATION OF THE TOWNSHIP OF BRANT Hereinafter called the PARTY OF THE FOURTH PART THE CORPORATION OF THE TOWNSHIP OF GREENOCK Hereinafter called the PARTY OF THE FIFTH PART WHEREAS the Parties, hereto, are desirous of jointly maintaining and operating the Paisley Arena and Community Centre pursuant to the provisions' of the Community Centres Act, R.S.O. 1990, Chapter 22, Section 4, on lands within the boundaries of the Village of Paisley. NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of mutual covenants and conditions hereinafter contained and subject to the terms and conditions hereinafter set forth, the parties hereto which are from time to time referred to as Municipalities or individually as municipality agree as follows: 1. That the Committee of Management (hereinafter called 'The Committee') is hereby established and shall be appointed by the Councils of the participating municipalities who are qualified to be elected as member of Council and shall be composed as follows: 2. 3. a) bl c) ./ a) two members from the Council of the Corporation of the Village of Paisley ,b) three residents of the said municipality c) two residents of the Township of Elderslie d) two residents of the Township of Greenock e) One resident of the Township of Bruce f} One resident of the Township of Brant Each member of the said committee shall hold office for a term of one year and thereafter until his successor is appointed. The Recreation Director or one of his staff shall be the committee Secretary-Treasurer. The Committee shall be responsible for the following matters: The said committee shall be responsible for all policies, rules and regulations relating to the administration of the Community Programme of Recreation which are conducted directly by that committee or its employees and it shall have the power to adopt by-laws, rules and regulations pertaining to the proper conduct of such community programme of recreation. The said committee may hold regular monthly meetings. d} The said committee shall elect a chairman and vice-chairman annually from among its members at its regular meeting. On or before the first day of February each year, the said committee shall submit to the municipal treasurer for audit a statement of its financial affairs for the preceding calendar year. , -. -2- On or before the first day of November, the said committee shall submit and interpret to municipal council, a detailed estimate of its budget for the upcoming year. f) The said committee may incur expenditures to the extent provided in the annual approved budget or as approved by all Councils. e) g) The said committee may prescribe fees for participating in or admittance to any part of the community program or recreation or facilities used. h) The said committee shall conduct or encourage and assist the programmes or recreation which will meet the needs and interest of the habitants of the municipalities. Such programs shall include the social, cultural and physical aspects of recreation as applied to each age group, both male and female. i) The said committee may appoint recreation workers either full- time or part-time and shall be responsible for assigning the duties and responsibilities of such employees. Where a municipal recreation director is employed such appointments shall be subject to his recommendation. j) The said committee" municipality of the recreation and shall recreation. shall inform the residents of the benefits and the opportunities for publicize the community program of k) All decisions of the Committee shall be carried by a simple majority of the total committee members. Six (6) members shall constitute a quorum of the Committee. 1) Any Committee members who have missed any three meetings within twelve months shall be referred to his respective Council for review of his appointment. m) Under special circumstances, municipalities shall have the right to appoint an alternate representative to the Committee of Management. 4a) All operational and capital costs of the Community Centre for each calendar year shall be shared amongst the parties to this agreement and shall pay its share based on the following formula: The Recreation Director each year prior to the first day of November, shall prepare a list of those participants in minor hockey for the current year and the four preceding years. An average percentage of the five years of those participants from each municipality shall be calculated and each party will be responsible to pay the subject percentage of the estimated expenditures for the year. A minimum payment of $1000.00 per annual shall be paid by all parties. b) Municipal allocations are due to the committee by the fifteenth day of each month and will be based on one twelve (1/12) of the annual levy. c) The aforementioned formula shall be reviewed every five years. 5. The Committee Secretary-Treasurer shall maintain proper accounting records in which are set out all financial and other transactions relative to the operation of the Community Centres, including, without limiting the generality of the foregoing records relative to the operation of the Community Centres as follows: a) all the sums of money received and disbursed by the committee and the matters with which the receipts and disbursements took place; all sales and purchases by the committee; all assets and liabilities of the committee; all other transactions affecting the financial position of the committee b) c) d) -e . . -3- 6. Any member of the Committee, on giving reasonable notice to the Secretary Treasurer, shall have access to the books of account from time to time for his review of the records. 7. The Secretary Treasurer shall provide the Committee with copies of minutes of all meetings and monthly financial statements of revenue and expenses. 8. This agreement shall be effective on the 1st day of January 1995, until the 31st day of December, 1999. IN WITNESS WHEREOF the parties hereto have hereunder affixed their Corporate Seals and the signatures of their respective officers. THE CORPORATION OF THE VILLAGE OF PAISLEY REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF ELDERSLIE REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BRUCE REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BRANT REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF GREENOCK REEVE CLERK Schec:IuJe to I\. ... This Is Schedule .. A" to 8,'-13W No. ~",,-:>.<\ pcII8EIed t!~:8 ~.lb- dey at f"\p,-.p.'N'\~r- 18.35- u:J / =e~~ I