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HomeMy WebLinkAboutTIV 93 004 personnal policy emp THE CORPORATION OF THE VILLAGE OF TIVERTON BY~LAW NUMBER 93-4 A BY-LAW TO ESTABLISH A PERSONNEL POLICY FOR EMPLOYEES OF THE VILLAGE OF TIVERTON. WHEREAS Councils of municipalities are authorized to pass by- laws for providing personnel policies for employees. . AND WHEREAS it is deemed advisable to pass such a by-law. NOW THEREFORE the Council of the Village of Tiverton enacts as follows: 1. VACATIONS 1.1 Vacations for full time employees will be as follows: 1.2 employees who have completed on~year of continuous service shall receive annually two weeks vacation with pay. 1.3 employees who have completed 3 years of continuous service shall receive annually three weeks vacation with pay. 1.4 employees who have completed 10 years of continuous service shall receive 4 weeks vacation with pay 1.5 Vacations for all other employees will be according to the Employment standards Act. 2. PAID HOLIDAYS 2.1 The Clerk Treasurer will be granted the following holidays with pay to be calculated at their regular straight time rate for the position: .'. New Year's Day Good Friday Easter Monday Victoria Day Canada Day Civic Holiday Labour Day Thanksgiving day Remembrance Day Christmas Day Boxing Day 2.2 The Public Works Foreman will be granted the following holiday with pay to be calculated at their regular straight time rate for the position. The following holidays were taken from the Job Description for this position: New Year's Day Good Friday Easter Monday Labour Day Canada Day Civic Holiday Victoria Day Christmas Day Boxing Day Thanksgiving Day 2.3 The vacation request must be submitted and approved prior to any holidays being taken, and will form part of this by-law and attached as .. Schedule A" 2.4 Vacation pay to casual or part time employees will be paid at the rate of 4% per pay. 2.5 Where a paid holiday falls within an employee's vacation period, an extra day off shall be granted at a mutually agreeable time. The additional day shall be taken at a time such that the efficient operation of the Corporation's business is not disrupted. 2.6 Where a paid holiday falls on a Saturday or Sunday and this is a non-scheduled working day, the next working day following will be taken off in lieu. . 3 BEREAVEMENT LEAVE 3.1 In case of the death of a member of an employee's immediate family, a leave of absence of no more than three calendar days, ending on the day of the funeral, with pay. 3.2 "Immediate Family" is defined as: wife, husband, common law wife, common law husband, child, mother, step-mother, father, step father, brother, sister grandchild, brother in law, sister in law, mother in law, father in law (included common law relation) grandparent. 4. LEAVE OF ABSENCE 4.1 Leave of absence for training, education or other circumstances will be considered on the basis of each particular case. 4.2 An employee, with the approval of Council, may be allowed a leave of absence from work. No payment will be made to the employee during the time he/she us absent from work, but fringe benefits will be kept in force. 5. SICK LEAVE 5.1 sick leave shall be five days after six months employment, then: 5.2 one day per month to a maximum of 8 days per year. 5.3 accumulation of unused days not to exceed 60 days. . 5.4 upon retirement, payment to be made from unused accumulated sick days to date of retirement. 6. PENSION 6.1 To be eligible for the Registered Retirement Savings Plan an employee must be in the employment of the Village of Tiverton for one continuous year (12 months) 6.2 On or before December 31st of each year a Registered Retirement Savings Plan in the amount of two thousand dollars ($2,000.00 maximum) shall be purchased for each employee in his or her name. ",,,~I- Employees ~ contribute one half of the Registered retirement Saving Plan ($1,000.00 maximum), the 6.3 Village of Tiverton must contribute ($1,000.00 maximum) . 6.4 Any deviation from this plan will be considered on an individual basis by Council. 6.5 Upon termination of an employee the amount for the year of termination shall be prorated. 6.6 This plan applies only to full time employees who do not take advantage of the Extended Health and Dental Benefits. 7. HEALTH AND WELFARE . 7.1 ONTARIO HEALTH TAX - The Employer shall pay 100% of the Ontario Health Tax for all employees. 7.2 GROUP LIFE, ACCIDENTAL DEATH AND DISMEMBERMENT, DEPENDENT LIFE, WEEKLY INDEMNITY AND LONG TERM DISABILITY BENEFITS, the employer agrees to pay 100% of the premiums as set out by Mosey and Mosey and underwritten by North American Life, and attached as "Schedule B". 7.3 HEALTH AND DENTAL CARE BENEFITS the employer agrees to pay 100% as set out by Mosey and Mosey and underwritten by Green Shield Prepaid Services Inc., and attached as "Schedule B". These benefits are applicable to full time employees who do not take advantage of the PENSION PLAN. 7.4 In the initial year (1993) of benefits the Employer realizes that it will become effective April 1, 1993, for the months of January, February, and March the Employer will pay these monthly benefit amounts less any benefit increases to Bob Lavigne and Sharon Mooser on a salary percentage before December 31, 1993. 7.5 Effective January 1, 1994 the plan will be 1n full force. 7.6 All full time employees of the municipality will be covered under the plan with the commencement of employment and will be eligible to draw benefits under the plan after he/she has completed the probationary period of employment on a continuous basis. 8. REMUNERATION SCHEDULE . 8.1 All employees receive a cost of living increase each January 1st based on the last years C.P.I. (Ontario Consumer Price Index) or cost of negotiated benefits. 8.2 All employees will be paid on a weekly basis. Hourly employees must submit a time sheet. 9. PROBATIONARY PERIODS: 9.1 Employees selected for employment will be engaged on a probationary basis. The length of the probation shall be set by council at the time of employment and will vary as to the nature of the work and necessary skill required. Council may extend the probationary period as may be seen necessary but probationary employment will not extend for more than a period of one year. 10. HOURS OF WORK Regular hours of work for all full-time Village employees shall be as follows: 10.1 OFFICE HOURS Monday thru Thursday 9:00 a.m. to 5:00 p.m. with 1 hour for lunch Ie Friday 9:00 a.m. to 1:00 p.m. 32 hours per week The Clerk-Treasurer in addition to the office hours is required to attend 2 Regular Council meetings per month (7 hours monthly maximum which is included in the salary rate) 10.2 PUBLIC WORKS DEPARTMENT Monday thru Friday 8:00 a.m. to 4:30 p.m. 40 hours per week 10.3 Although these hours are the regular hours of the Public Works Department, there may be times when the Village may be best served by altering these hours. Any such alteration will be at the discretion of the Public Works Committee. 11 OVERTIME PAY 11.1 An hourly rated employee who has worked more than 44 hours in a given week shall be paid for the hours of work in excess of 44 once authorization has been obtained from the Public Works Chairperson or Reeve. 11.2 The Clerk-Treasurer will be paid overtime upon authorization from the Reeve after 38 hours per week. 11.3 The Employee will have a choice in overtime pay, either the individual will be paid weekly or time in lieu at the rate of 1.5 times. Ie 12. PART TIME EMPLOYEES 12.1 Employees who are employed on a casual or part time basis shall only be entitled to benefits under the Canada Pension Plan and the provisions of the Employment Standards Act, unless otherwise specifically designated by Council. 13 GENERAL PROVISIONS 13.1 All questions or circumstances not covered by the foregoing provisions are to be referred to Council for a ruling. . . 13.2 This by-law shall be circulated to all employees for their information 13.3 This by-law shall come into force upon the final passing thereof and shall be referred to as the Personnel Policy By-Law 13.4 This by-law hereby rescinds by-laws 88-12, 89-2. 90-3A and any other by-law dealing with personnel policies. Read a First and Second Time this 23rd day of March, 1993. Read a Third Time and Finally Passed, Signed and Sealed this 23rd.day of March 1993. ~~ ReevE! .- .-- -.: . . A;.... ~.." L)ØM~~ Clerk Schedule A __J THE CORPORATION OF THE VILLAGE OF TIVERTON VACATION REQUEST NAME: DATE: PERIOD REQUESTED: TO _DAYS inclus'!ve -_/ . SIGNATURE *****************************************************n***** VACATION ENTITLEMENT A B C Previous Years Balance * This Years Entitlement ** TOTAL AVAILABLE THIS YEAR (A+B) D E F Number Previously Approved Number Requested (this application) TOTAL AUTHORIZED (D+E) TOTAL REMAINING (C-F) ************************************************************ * Previous Years Balance ~ this is the number of days brought forward from a previous year. Authorization from Council must be obtained to bring forward vacation days. **This Years Entitlement - this is the number of days the employee is entitled to each year as per ByLaw. 1. Every attempt will be made to accomodate the vacation period requested. This will, however, depend on work load. 2. Vacation period requested must be approved by the Council Member in charge of that employee's particular \ department and the Reeve. 3. The Clerk will keep a copy of this application in the employee's file for reference and ensure the vacations days remaining are accurate. ************************************************************ AUTHORIZATI ON I COUNCIL MEMBER REEVE ************************************************************ \ ACCURATE AND FILED DATE CLERK . I. Schedule B BRJ:BlP OUTLJ:RB ARD MORTBLY COST OF TBB BENEFJ:TS AVAILABLE UJlDBR TBB BRUCH COURft-IUDB EMPLOYEE GROUP BENEFIT PLAR o Bliqibility Full-time employees are eligible to participate in the benefit plan immediately. o BliQ1bilitv for Dependent. Spouse (legal or common-law) and unmarried, unemployed dependent children from 14 days to age 21 or to age 25 if attending an educational institution on a full-time basis. o RIInlovee Group Mfe . Classification Benefit Amount All Employees 100'. of annual earnings with a minimum benefit of $25,000 · Rounded up to the next higher $1,000 .~ Reduction of Coveraqe Group Life insurance reduces by 50' at age 65. Termination of Coveraqe Group Life coverage terminates at the earlier of the following: termination of employment, retirement, attainment of age 70. . Monthly Rate $.485 per $1,000 of benefit o Accidental Death and Di_eBbe~nt The principal Life benefit. basis. sum is equal to that of the employee's Group Coverage is provided on a 24 hour occupational The A.D.&D. benefit reduces at age 65 by 50' and terminates at age 70 as outlined under the Employee Group Life benefit. " " . ·-e-· 2. MonthlY Rate $.06 per $1,000 of coverage o DeD8DdeDt Group Mfe Classificat.f.on Benefit Amount Spouse Bach ch.f.1d $5,000 2,500 MonthlY Rate $1.88 per family unit o Weekly J:ndemnity Classificat.f.on . Benefit Amount All Employees 66 2/3' of weekly earnings to a maximum weekly benefit of $400 waiting Period 1st day acc.f.dent 8th day sickness 1st day hospitalization Benefit period 17 weeks Monthly Rate . $ .85 per $10.00 of weekly benefit o LoDq Term Disability Classification Benefit Amount All Employees 66 2/3' of monthly earnings to a maximum monthly benefit of $3,000 Waiting Period 119 days Be.nefit Period To age 65 for accident or sickness " , . 3. Definition of Disability During the elimination period and for 24 months thereafter, the employee is deemed to be disabled if he/she is wholly prevented by injury or sickness from performing his/her regular occupation. After these 24 months, disability means the complete inability of an insured employee, because of accidental bOdily injury or sickness, to engage in any occupation or employment for remuneration or profit for which he/she is leasonably suited by reason of education, training or experience. Monthly Rate $2.56 per $100 of ooverage o Extended Health care . Deðuctible $10 single/$20 family per oalendar year Reimbursement 100' Overall Maximum Unlimited Covered expenses inolude the following: Ambulance services Acoidental dental prosthetic appliances and durable medical equipment including . artificial limbs, eyes, ears, noses, larynxes, prosthetio lenses, aniseikonic lenses, etc. Rigid or semi-rigid supporting devices such as braces, splints, trusses, etc.. . Colostomy and ileostomy supplies, catheterization equipment, external breast prostheses and custom-made boots or shoes Rental of durable medical equipment sucþ as hospital beds, rails, cradles and trapezes, orutches, canes, patient lifts, walkers and wheelchairs Prescription drugs including oral contraceptives, syringes, and needles, diabetic testing agents, insulin and all other approved injeotibles. Decubitus (uloer) oare equipment, dialysis equipment, dry heat and ioe applioation devices, traction equipment, bandages or surgical dressings, etc. Private duty nursing inoluding the services of a Registered or Lioensed Praotical Nurse and subject to a maximum of $25,000 in any three (3) consecutive years' period Differince between Semi-Private and Private Hospital. room accommodation, subject to a maximum of $25 per day Charges for room and board in a convalesoent hospital, subject to a maximum duration of 120 days Out-of-Provinoe/Canada ooverage Physiotherapy Psychologist $300 per calendar year ¡. . . 4. Hearing aids - once in a three year period Paramedical practitioners subject to a maximum of $7 per visit and $200 per calendar year I Chiropractor osteopath Podiatrist Speech Therapist Naturopath Masseur Semi-Private Hospital difference in cost between ward and the cost of semi-private room accommodation Vision Care to a·maximum of $100 every 24 months Monthly Rate $15.82 Single 42.20 Family o Denta~ Care Deductible Nil Maximum Unlimited . Fee Guide Within 1 year (1992) of the Current Ontario Dental Association Suggested Fee Guide for General practitioners Covered expenses include the following I Examinations Preventive services i.e. fluoride treatments, etc. Basic restorative i.e. silver fillings, stainless steel crowns, etc. Oral surgery i.e. removal or erupted tooth, impacted tooth, etc. Anesthesia Consultations professional· visits Drugs In-office laboratory Denture adjustments, Periodontal services Endodontic services Surgical services visits repairs, rebasing and relining . Monthly Rate $19.91 Single 42.59 Family . 5. OVERALL COST ILLUSTRATION: Volume or Monthly Monthly Benefi t Number of Lives Rate Premium Blllployee Group Life $58,000 $ .485 $28.13 Accidental Death & Dismemberment 58,000 .06 3.48 . Dependent Life 2/'&IIily 1.88 3.76 Weekly Indemnity 692 .85 58.82 Lon9 Term Disability 3,225 2.56 82.56 Extended Health care Single 0 15.82 0 FaJRily I 42.20 42.20 Dental Care Single 0 19.91 0 Pamily 1 42.59 42.59 TOTAL MONTHLY PREMIUM: $261.54 Please note that all full-time e.ployees have to participate in the Group Life, Accidental Death and Dismemberment, Dependent Life, Weekly Indemnity, and Lonq Term Disability benefits. The only exception is under the Extended Health and Dental Care benefits, iD which an ellployee bae coverac¡e throuc¡h the spouse. " . . CALCULATION OF MOSEY & MOSEY BENEFIT PLAN 1993 SHARON MOOSER 576.35 X 52 WEEKS ~ 29,970.20 1.7% INCREASE/93 509.49 MEDICAL ALLOWANCE 500.00 1.009.49 . CALCULATION BASED ON $30,000.00 GROUP LIFE 30,000 X .485 AD&D 30,000 X .06 LIFE WEEKLY INDEMNITY (52%) LONG TERM (52%) 14.55 1. 80 1.88 30.59 42.93 91.75 91. 75 X 12 1,101.00 DIFFERENCE 9¡·S-/ (91.75) . Ö-':~~~ ~ ,"'," t!., ~' . . CALACULATION OF MOSEY & MOSEY BENEFIT PLAN 1993 ROBERT LAVIGNE 13.44 X 40HRS X 52 WEEKS 1.7% INCREASE 1993 MEDICAL ALLOWANCE RSP ($1,000.00) CALCULATION BASED ON $28,000.00 GROUP LIFE 28,000 X .485 AD&D 28,OOOX .06 LIFE WEEKLY INDEMNITY 48% HEALTH CARE DENTAL LONG TERM 48% 169.79 X 12 DIFFERENCE 13.58 1. 68 1.88 28.23 42.20 42.59 39.63 169.79 2,037.48 . (62.24) 27,955.20 475.24 500.00 1,000.00 1,975.24 . Mosey & Mosey BENEFIT PLAN CONSULTANTS GeMle S. o-fOld Service Representative Mosey & Mosey Insurance Agency Ltd. 8551A Minis... Road MIssIS5eugs, Ont.no L5N 1M Tel,: (416) 826-8390 Fox:14161Ø_7 March 2, 1993 Ms. Sharon Mooser, Clerk, CORPORATION VILLAGE OF ·TIVERTON, Box 130, Tiverton, ontario NOG 2TO ~ear MI. Mooser: Re: Bruce County-Wide BllPlov_ Benefit Plan As per your request of February 17, 1993, we are pleased to provide you with a brief synopsis and monthly cost of the employee group benefits available under the Bruce County-Wide Benefit Plan. The comprehensive schedule of benefits outlined in our quotation are available to all full-time employees and their eligible dependents. Furthermore, all quoted rate structures and contractual provisions are based on the combined volume of the overall plan. Please note that the Group Life, A.D.&D., Depen4ent Life, Weekly Indemnity and Long Term Disability benefits are underwritten by North American Life, while Health and Dental Care benefits are insured through Green Shield Prepaid Services Inc. Both these insurers have an excellent reputation in the public sector. As the Bruce County-Wide plan is upcoming up for renewal, the rates quoted in the attached synopsis may not be accurate. Should your municipality decide to participate in the Bruce County-Wide employee benefit plan, we will be pleased to provide all the required documentation and back-up service to facilitate implementation. We look forward to hearing from you in the near future. Respectfully yours, AGENCY LTD. e service GDlgDI " . , .