HomeMy WebLinkAboutTIV 96 004 agree account servic
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THE CORPORATION OF THE VILLAGE OF TIVERTON
BY-LAW NUMBER 96-4
A BY-LAW TO ENTER INTO AN AGREEMENT FOR ACCOUNTING/
BOOKKEEPING SERVICES.
A by-law to provide for the Corporation of the Village of
Tiverton to enter into an Agreement for accounting/
bookkeeping services for the financial records under the
control of the Municipality.
WHEREAS pursuant to the Municipal Act, R.S.O. 1990, Chapter
M-45 Section 102, the Council of a Municipality may pass by-
laws to enter into and perform agreements on such terms as
may be set out in the agreement.
NOW THEREFORE the Council of the Village of Tiverton ENACTS
AS FOLLOWS:
1. That William Van Dam, C.M.A will provide the
necessary service to meet the requirements of
Schedule "A" as attached.
2. That the rate for this service will be $225.00 per
week.
3. That the Description of Service be part of this by-
law and attached as Schedule "A".
4. That this agreement be effective as of March 28,
1996.
5. That this agreement will be reviewed prior to March
28, 1997 with William Van Dam and the Village of
Tiverton.
6. That By-Law 1995-8 hereby be repealed.
7. That the Reeve and Clerk be and are hereby
authorized to enter into this Agreement on behalf of
the Municipality.
By-Law introduced and read a FIRST and SECOND time this
14th day of May 1996.
Read a THIRD time and finally passed, signed and sealed,
this 14th day of May 1996.
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Reeve
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Clerk
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THE CORPORATION OF THE VILLAGE OF TIVERTON
THI~AGREEMENT made in duplicate this 7 day of
/A<// , 1996
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BETWEEN: ~IIIAn7 {/,¡N J)~/Vl
in the
County of ßl?t/a~ and Province of Ontario
hereinafter called the "Contractor"
THE PARTY OF THE FIRST PART
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AND
THE CORPORATION OF THE VILLAGE OF TIVERTON
hereinafter called the "municipality"
THE PARTY OF THE SECOND PART
WITNESSETH, that the party of the first part, for and in
consideration of the payment or payments as described in By-
Law 96-4, hereby agrees to perform all necessary duties as
outlined in Schedule "A" to By-law 96-4 "Description of
Service"
DESCRIPTION OF THE WORK
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IN CONSIDERATION WHEREOF, Said party of the second part
agrees to pay to the Contractor for all work done as
described in Schedule "A" to By-law 96-4.
This agreement shall ensure to the benefit of the and
be binding upon the heirs, executors, administrators and
assigns of the parties hereto.
IN WITNESS WHEREOF, the Contractor and the Municipality have
hereunto signed their names and set their seals on the day
first above written.
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Signature of Contractor
and Corporate Seal
Si nature of Witness for
Contractor
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SCHEDULE "A" TO BY-LAW 96-4, VILLAGE OF TIVERTON
Description of Service
To perform the accounting/bookkeeping in collaboration with
the Treasurer for effective fiscal management of the Village
of Tiverton and described as follows:
Provide advice and assistance to Council and Department Heads
regarding financial issues as they may affect the operation
of the Village.
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Assist in the development of long and short term goals,
objectives and strategies of the Treasury Department for
approval by Council.
Protect the Municipality's credit standing through correct
accounting controls, investment and debt management
procedures.
Work with the Treasurer and Auditor to ensure that all
necessary information and documents are available, in a
timely manner, for the completion of the Interim and Year End
Audits of the Municipality.
Maintain all relevant Accounts Payable, Accounts Receivable
and Payroll Systems, excluding tax ledgers, and provides
recommendations to Council and the Treasurer for all
procedures necessary for the flow and handling of cash,
calculations, posting, banking operations and reconciliations
that are under the control of the Municipality.
Assist in the formulating, calculating, development and
coordination of the budget process and schedules for all
departments including the annual operating, capital reserve
and reserve fund budgets.
Record and monitor the details (revenue and expense) of the
Operating and Capital Budgets under the control of the
Municipality and make the appropriate adjustments prior to
submission to Council for their approval.
For continuity in providing accounting services the
two parties will mutually agree upon a time of 3.5 continuous
hours, during normal office hours, per week to work jointly
for financial information purposes, subject to Clerk-
Treasurers approval.
To report to Council at the second monthly meeting on
financial matters of the Municipality.
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