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HomeMy WebLinkAboutTIV 96 004 agree account servic . . THE CORPORATION OF THE VILLAGE OF TIVERTON BY-LAW NUMBER 96-4 A BY-LAW TO ENTER INTO AN AGREEMENT FOR ACCOUNTING/ BOOKKEEPING SERVICES. A by-law to provide for the Corporation of the Village of Tiverton to enter into an Agreement for accounting/ bookkeeping services for the financial records under the control of the Municipality. WHEREAS pursuant to the Municipal Act, R.S.O. 1990, Chapter M-45 Section 102, the Council of a Municipality may pass by- laws to enter into and perform agreements on such terms as may be set out in the agreement. NOW THEREFORE the Council of the Village of Tiverton ENACTS AS FOLLOWS: 1. That William Van Dam, C.M.A will provide the necessary service to meet the requirements of Schedule "A" as attached. 2. That the rate for this service will be $225.00 per week. 3. That the Description of Service be part of this by- law and attached as Schedule "A". 4. That this agreement be effective as of March 28, 1996. 5. That this agreement will be reviewed prior to March 28, 1997 with William Van Dam and the Village of Tiverton. 6. That By-Law 1995-8 hereby be repealed. 7. That the Reeve and Clerk be and are hereby authorized to enter into this Agreement on behalf of the Municipality. By-Law introduced and read a FIRST and SECOND time this 14th day of May 1996. Read a THIRD time and finally passed, signed and sealed, this 14th day of May 1996. I I , ,,¡ .~~'~ Reeve --~~)~~ Clerk II :sea'l; II 'I 'I , '- . .~. THE CORPORATION OF THE VILLAGE OF TIVERTON THI~AGREEMENT made in duplicate this 7 day of /A<// , 1996 / BETWEEN: ~IIIAn7 {/,¡N J)~/Vl in the County of ßl?t/a~ and Province of Ontario hereinafter called the "Contractor" THE PARTY OF THE FIRST PART . AND THE CORPORATION OF THE VILLAGE OF TIVERTON hereinafter called the "municipality" THE PARTY OF THE SECOND PART WITNESSETH, that the party of the first part, for and in consideration of the payment or payments as described in By- Law 96-4, hereby agrees to perform all necessary duties as outlined in Schedule "A" to By-law 96-4 "Description of Service" DESCRIPTION OF THE WORK 4!!.ðVNT/A1{,; ~Jc.k'£Eµ/A/~- ~5ÈRUIf"',c, IN CONSIDERATION WHEREOF, Said party of the second part agrees to pay to the Contractor for all work done as described in Schedule "A" to By-law 96-4. This agreement shall ensure to the benefit of the and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESS WHEREOF, the Contractor and the Municipality have hereunto signed their names and set their seals on the day first above written. /-(1 (Ja Signature of Contractor and Corporate Seal Si nature of Witness for Contractor ¡§J:C:-- ¡ . ': - '''' //~dl?A';' ,- . __~ve./ .'~' . ::., -' a / ~~ -:;tiel" :. ~ ~ v>1..{ ~ .... -~:.~;.; : '-,,', ¡, Séaf Q€- ihe Municipal Corporation ....·.';.'1...~~-··~·: \> _-- r ~ - ,- - . .,- I SCHEDULE "A" TO BY-LAW 96-4, VILLAGE OF TIVERTON Description of Service To perform the accounting/bookkeeping in collaboration with the Treasurer for effective fiscal management of the Village of Tiverton and described as follows: Provide advice and assistance to Council and Department Heads regarding financial issues as they may affect the operation of the Village. I. Assist in the development of long and short term goals, objectives and strategies of the Treasury Department for approval by Council. Protect the Municipality's credit standing through correct accounting controls, investment and debt management procedures. Work with the Treasurer and Auditor to ensure that all necessary information and documents are available, in a timely manner, for the completion of the Interim and Year End Audits of the Municipality. Maintain all relevant Accounts Payable, Accounts Receivable and Payroll Systems, excluding tax ledgers, and provides recommendations to Council and the Treasurer for all procedures necessary for the flow and handling of cash, calculations, posting, banking operations and reconciliations that are under the control of the Municipality. Assist in the formulating, calculating, development and coordination of the budget process and schedules for all departments including the annual operating, capital reserve and reserve fund budgets. Record and monitor the details (revenue and expense) of the Operating and Capital Budgets under the control of the Municipality and make the appropriate adjustments prior to submission to Council for their approval. For continuity in providing accounting services the two parties will mutually agree upon a time of 3.5 continuous hours, during normal office hours, per week to work jointly for financial information purposes, subject to Clerk- Treasurers approval. To report to Council at the second monthly meeting on financial matters of the Municipality. .