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HomeMy WebLinkAboutTIV 89 006 Adopt training polic t ~ THE CORPORATION OF THE VILLAGE OF TIVERTON BY-LAW NUMBER 1989 - , Being a bylaw to adopt a Training and Development Policy NOW THEREFORE, the Council of the Corporation of the Village of Tiverton hereby adopts the Training and Development Policy as attached as Schedule one. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED, SIGNED AND SEALED THIS 'StiDAY OF ~ 1989. ø~ ~eve . J¿e~ ~W_ SCHEDULE ONÉ VILLAGE OF TIVERTON TRAINING AND DEVELOPMENT POLICY GENERAL STATEMENT OF POLICY It is the policy of the Municipality of the Village of Tiverton to assist its employees in the upgrading of skills, knowledge and qualifications in order to increase current job performance and the potential for assuming increased respon- sibilities. The Municipality of the Village of Tiverton recognizes the need for, and the benefits which accrue from effective training and development programs which can serve to raise the performance level of individual employees and the general quality of performance of the municipal administration. PURPOSE: , The purpose of this policy is to: i) attract and retain competent employees who are concerned with their personal development and interested in building a rewarding career with the Municipality: ii) provide, on an equitable and consistent basis, the method of meeting the training and developmental needs of municipal employees, in accordance with individual and organizational needs, requirements and objectives: iii) help enrich the work experience of municipal employees, allowing greater satisfaction and prepa!ation for assuming increased levels of perform- ance and responsibility. DEFINITIONS: Training: Program(s) of activity designed to raise an employee to the level of competence required for present job responsibilities. Development: Program(s) of activity designed to prepare an employee for future job responsibilities. Employee-Initiated Participation: A request by an employee for permission to participate in training and development activities, with or without the assistance of the municipality. Employer-Initiated Participation: A request by the municipality for employee participation in training and development activities as a requisite for maintaining or increasing individual performance levels in accordance with municipal goals,objective and needs. Educational Courses: program(s) courses offered by educational or professional institutions which the municipality has recognized as contributing to the increased knowledge of the employee. . Conference/Conventions Activities which are related to membership in professional/municipal organizations or associations which have as their purpose the conducting of association business or related activities; usually an annual event requiring a leave of absence from municipal job duties. In-House Training Programs/cou~ses offered or sponsored by the municipality and such organizations as O.M.M.I. which are available to municipal employees; includes on-the-joò-training, instruction, seminars and other municipality-sponsored -activities. Educational Leave of Absence Leave from present job duties on a part-time or full-time basis for the purpose of advancing an employee's abilities or supplementing professional or skill training. Work Commitment: The period of work.o9ligaçion ~n empl9yee is required to undertake as a cond~tion for rece~v~ng financ~al assistance granted under the terms of this policy. 2... .. STATEMENTS OF RESPONSIBILITY 1. COUNCIL The Council of the Municipality of the Village of Tiverton will: 1. Establish a formal policy through which responsibility it allocated and procedures established with respect to the training and educational functions. 2. Establish a budget for training and education which will provide the necessary annual resources to meet the municipality's needs. . 3. Demonstrate its support for the proper education and training of its employees through membership in the Ontario Municipal Management Institute. 4. Encourage staff members to participate in the training seminars offered by the Institute and in its professional development program, the Certified Municipal Manager (CMM) designation program. 5. Encourage its staff members to explain and seek approval for new methods or practices which have been learned through training seminars or educational instruction. 6. Recognize the significant accomplishments of staff who attend such training seminars or who are awarded a professional designation. 11. THE CLERK TREASURER 1. Establish and maintain central training and development records and files. 2. Identify the overall training and development needs of the municipality. 3. Manage and coordinate the training and development budget, including administering the tuition reimbursement plan. 4. Coordinate arrangements for employee participation at out-at-town training and development activities. I II . EMPLOYEE The employee will: 1. Participate in training activities where requested by the municipality. 2. Be prepared to take advantage, and make the most effective use of the training and development opportunities available. 3Þ Expect to make a personal and financial contributions toward his/her career development. 4. Realize that assistance with his/her career development is not a fringe benefit, nor an automatic entitlement. aI. TUITION REIMBURSEMENT - EDUCATIONAL COURSES 1. To qualify for financial assistance, an employee prior to enrolling in a particular course(s) of study, must 1. full time employee - or councillor 1.1. Course(s) of study requested by the employee - councillor, for financial assistance must have A direct application to present or anticipated future job responsibilities. II. TUITION REFUND 2.1 Participation in educational courses may be eligible for financial assistance as follows: 2. 100% of tuition expenses. ~c 3........ 2.12 The employee will provide proof of completion (final transcript of marks or proof of 100% attendance in courses where there is no formal examination) which will be forwarded on the tuition reimbursement form to: a) the Department Head. for review and documentation, and authorization of refund, which is to be forwarded, for the release of funds to the a) Treasurer. 2.13 The employee may, as a condition of reimbursement, also be required to . a) make a further written report outlining the objectives of the course, it relationsship to departmental municipal goals and objectives and the value obtained. b) a further verbal report/presentation to fellow employees outlining the objectives of the course and value obtained. c) a and b above. 2.2 Employer Initiated Participation: 2.21 Where an employee is requested by the municipality to undertake participation in educational course(s) the municipality will through the a) departmental budget. assume: a) all expenses associated with participation in educational course(s) 2.22 The employee will provide proof of completion (final transcript of marks or proof of 100% attendance in course(s) where there is no formal examination which will be forwarded with the tuition reimbursement for to the a) department head. for review, documentation and authorization of refund, which is to be forwarded, for release of funds to the a) Treasurer. 111 Conference and Convention Attendance: Eligibility: 1.1. To be eligible for convention/conference attendance the employee must a) be an employee of the municipality. . Approval: 2.1 Approval for participation in convention/conference attendance, must be obtained at least 15 days prior to the enrollment date from: a) Council. Expenses: 3.1 The municipality shall assume all allowable cost associated with attendance at approved activities, including: a) registration fee. b) Transportation costs, in accordance with the municipal policy i e. mileage allowances) c) Accommodation expenses. 4....... . but excluding: a) personal entertainment expenses. b) travelling/accommodation expenses for family members. c) other unauthorized expenses. 3.2 A per diem expense allowance will be paid for incidental and personal expenses associated with participation at conference/convention activities at the rate of $90.00 per full day and $58.00 per half day as per by-law number 1989-:t . jø(¡:J ~ . .., "