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HomeMy WebLinkAboutTIV 81 011 govern council cttee . .- ",' I' ; Æ- . , I II " Ii !I !I Ii II ,¡ i I I !I '! " I! " " I' !iA il· i I OORPORATION OF THE VILlAGE OF TIVER'lON A BY-lAW 'lO GOVERN THE PROCEEDINGS OF OOUNCIL AND COMMITTEES BY lAW NUMBER t 1·11 The Council of the Corporation of the Village of Tiverton enacts as follows: 1. In this by-law (A) "Clerk" meana the Clerk of the Vj,'l"lle of Tiverton (b) "Council" means the Council of the Vi1.la.Ite of Tiverton (c) "Head" of Council means the ~ 2. The rules and regu.lations contained in this by-law shall be observed in all proceedings of the Council and shall be the rules and regulations for the order and dispatch of business in the Council and in the Comnittees thereof, provided that the rules and regulations contained herein may be suspended by a vote of the Council and in any case for Which provision is not made herein the procedure to be followed shall be, as near as may be, that followed in the Legislative Assembly of Ontario and its COIIIIIittees. OOUNCIL MEETINGS 3. Meetings of the Council shall be held at the Council Chambers adopted and used by the Council from time to time for such purpose. The Inaugural Meeting of Council shall take place at 7: 30 p.m. on the 2nd Tuesday of December following the election. The next and each succeeding regular meeting of Council shall be held on the fourth 'l"uesday of each month at 7:30 p.m. 4. When the day for a regular meeting of Council is a public or civic holiday, The Council shall, unless the Council decides otherwise, meet at the same hour on the neXt following day which is not a public or civic holiday. 5. The Head of Council may at any time SUDmon a special meeting of Council on 48 hours notice to the Members of Council, or, upon receipt of the petition of the majority of the Members of the Council, the Clerk shall SUDll\on a lpecial meeting for the purpose and at the time mentioned in the petition. Forty-eight hours notice of all special meetings of Council shall be given to the Members through the Clerk's office. The only business to be daalt with at a special meeting is that which is listed in the notice of the meeting. 6. In the case of the absence of the Head of the Council from the Municipality or if he is absent through illness, or he refuses to act or his office is vacant, a Councillor shall be appoint:.ed to act from time to time in the place and stead of the Head of the Council and he shall have all the rights, powers, and authority of the Head of Council, while ào doing. CALLING OF MEETING 'lO ORDER AND QOORlN 7. As soon after the hour fixed for the holding of the meeting of the Council as a quorum is present:., the Head of the Council shall take the Chair and call the meeting to order. . 'f" . . -2- ABSENCE OF HEAD OF COUNCIL 8. Subject to the provisions of the Municipal Act, and where no Presiding officer has been appoint:.ed under Clause 6 of this by-law, in case the the Hea.d of Council does not attend within fifteen (15) minutes after the time appointed for a meeting of the Council, the Clerk shall call the members to ordar and an acting Head of Council shall be appointed fran among the Members present:. and he shall preside until the arrival of the Head of Council and while so presiding the acting Head of Council shall have all the powers of the Head of Council. NO QUORUM 9. If no quorum is present one half hour after the time appointed for a 'meeting of the Council, the Clerk shall record the names of the members present:. and the meeting shall stand adjourned until the date of the next. regular meeting. CURF'EW 10. No item of business may be dealt with at a Council meeting after eleven (11) p.m. THE OONDUCT OF PROCEEDINGS AT A MEETING OF COUNCIL 11. It shall be the duty of the Head of Councilor other Presiding Officer, (a) to open the meeting of Council by taking the chair and calling the members to order, (b) to announce the businèss before the Council in the order in which it is to be acted upon, (c) to receive and subnit, in the proper manner, all motions present:.ed by the Members of Council. (d) to put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to aImounce the result, (e) to decline to put to vote motions which infringe the rules of procedure. (f) to restrain the Members, within the rules of order, when engaged in debate, (g) to enforce on all occasions the observance of order and decorum among the Members, (h) to call by name any Member persisting in breach of the rules or order of the Council, thereby ordering him to vacate the Council Chambers, (i) to receive all messages and other canmunications and aIUlOunce them to the Council. (j) to authenticate, by his signature when necessary, all by-laws, resolutions, and minutes of the Council, (k) to inform the Council, when necessary or when referred to for the purpose, on a point:. of order or usage, (1) to represent and support the Council, declaring its will, and implicit:i¥ obeying its decisions in all things, , -#'- -3- (m) to ensure that the decisions of Council are in conformity with the laws and by-laws governing the activities of the Council, (n) to adjourn the meeting when the business is concluded, (0) to adjourn the meeting without question put in the case of grave disorder arising in the Council Chambers. AGE2IDA a 12. The Clerk shall have prepared and printed for the use of the Members at the regular meetings of Council an agenda under the following headings: , (a) Disclosure of Int:.erest (b) Minutes of the previous meeting (c) Deputations (d) Correspondence (e) Reports of Municipal Officers (f) Reports of Camnittees (g) Petitions (h) Unfinished Business (i) By-Laws (j) Motions and Notices of Motion (k) AdjourIlllent 13. The business of the Council shall in all cases be taken up in order in which it stands upon the agenda unless otherwise decided by the Council. MINUTES 14. Minutes shall record: a. The place, date and time of meeting; b. The names of the Presiding officer or officers and record of the attendance of the Members; c. The rea~, if requested, correction and adoption of the minutes of prior meetings; d. All other proceedings of the meeting without note or comment. . PETITIONS AND COMMUNICATIONS 15. Every communication, including a petition designed to be presented to the Council, -shall be legibly written or printed and shall not contain any obscene or improper matter or language and shall be signed by at least one person and filed with the Clerk. DERJTATIONS 16. Persons desiring to present information verbally on matters of fact or make a request of Council shall give notice to the Clerk not less than forty-eight (48) hours before the commencement:. of the meeting of the Council and may be heard by leave of the Presiding Officer of Council but shall be limited in speaking to not more than ten (10) minutes except that a delegation consisting of more than five (5) persons shall be limited to two (2) speakers, each limited to speaking not more than ten (10) minutes. f"" 18. 19. , 20. 21. 22. -4- READING OF BY-LAW AND PROCEEDINGS THERIDN 17. No by-law except a by-law to confirm the proceeding of Council shall be presented to Council unless the subject matter thereof has been considered and approved by Council. Every by-law shall be introduced upon motion by a member of the Council, specifying the title of the by-law. Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be canplete with the exception of the number and date thereof. Every by-law shall have three readings prior to it being passed. The first reading of a by-law shall be decided without amendment of debate. If the Council dtermines that the by-law is to be considered in Corrmittee of the Whole, it shall be so considered previous to the third reading thereof. 23. If Council so ~ermines, a by-law may be taken as read. 24. The Clerk shall set out on all by-laws enacted by Council the dat.e of the several readings thereof. 25. Every by-law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Presiding Officer and shall be deposited by the clerk in his office for safekeeping. MOTIONS 26. Notices òf Motion - Notice of all new motions except motions listed in Clauses 39 and 4D shall be give in writing delivered to the Clerk at least six (6) calendar days, exCluding Saturday and statutory holidays, preceding the date of the meeting at which a motion is to be introduced and a motion shall be printed in full in the agenda for that meeting of the Council and each succeeding meeting until the motion is considered ot otherwise disposed of. The motion shall be submitted to the Clerk in writing over the signature of the mover and seconder and shall be complete and correct. 27. Dispensin¡¡: with Notice - Any motion may be introduced without notice if the Council, without debate, dispenses with notice on the affirmative vote of at least a simple majority of the Members present and voting. 28. Seconding - A motion must be formally seconded before the presiding Officer can put the question or a motion be recorded in the minutes. . 29. Presentation of Motion by Chairman - When a motion is presented in Council in writing, it shall be read or if it is a motion which may be presented orally, it shall be stated by the Presiding Officer before debate. 30. Amemdment - A motion to amend shall be presented in writing, shall receive disposition of Council before a previous amendment or the question, shall not be further amended more than once provided that further amendment:. may be made to the main question, .....-. ,.¡, -5- shall be relevant to the question to be received, shall not be received proposing a direct negative to the question may propose a separate and distinct disposition of a question, shall be put in the reverse order to that in which it is moved. ,t VOTING ON MOTIONS 31. Questions stated - Inmediately preceding the taking of the vote, the Presiding Officer may state the question in the form introduced and shall do so if required by a Member except when a motion for the pre- vious question has been resolved in the affirmative. He shall state the question in the precise form in which it will be recorded in the minutes. 32. No interruption after Question. - After a question is final:i¥ put by the Presiding Officer no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. 33. Unrecorded Vote - The maImer of determining the decision of the Council on a motion shall be at the discretion of the Presiding Officer and may be by voice, show of hands, standing or otherwise. 34. Recorded Vote - When a member present requests a recorded vote, all Members present at the Councilor Committee meeting must vote in alphabetical order, unless otherwise prohibited by statute. The names of those who voted for and others who voted against shall be noted in the minutes. The Clerk shall aImounce' the results. A request for a recorded vote can only be made befòre an unrecorded vote is taken. RULES OF DEBATE 35. Every Member prior to speaking to any question or motion shall rise from his seat and address the Presiding Officer. When two or more Members rise to speak, the Presiding Officer shall designate the member who has the floor who shall be Member who, in the opinion of the Presiding Officer, rose first. Every Member present at a meeting of the Council when a question is put shall vote thereon unless prohibited by statute. 36. When the Presiding officer oalls for the vote on a question, each member shall occupy his seat and shall remain in his place until the result of the vote has been declared by the Presiding Officer, and during such time no member shall walk across the roan to speak to any other Member or make any noise or disturbance. 37. 38. . 39. When a member is speaking no other Member shall pass between him and the chair or interrupt him except to raise a point:. of order. Any Member may require the question or motion under discussion to be read at any time during the debate but not so as to interrupt a Member while speaking. . The folloTrd.ng matters and motions with respect thereto may be int:.roiiuced orally without written notice and without leave, except as otherwise provided by these Rules of Procedure: (i) a point of order or personal privilege; (ii) presentations of petitions; (iii) to lay on the table; (iv) to postpone indefinitely or to a day certain; (v) to move the previous question. . . r-' -6- /.¡D. The Following motions may be introduced without notice and without leave but such motions shall be in writing and signed: (i) to refer; (ii) to adjourn (iii) to amend; (iv) to suspend the Rules of Procedure. " 41. Except as provided by Clause 39 above, all motions shall be in writing and signed by the mover and seconder. 42. In all unprovided cases in the proceedings of the Council or in the Committee of the Whole, the matter shall be decided by the Presiding Officer, subject to an appeal to the Council upon a point of order. POINTS OF ORDER AND PRIVILEGES 43. The Presiding Officer shall preserve and order and decide questions of order. 44. The Council, if appealed to, shall decide the question without debate and its decision shall be final. OONDUCT OF MEMBERS OF OOUNCIL 45. No Member shall speak disrespectfully of the Reigning Sovereign, or of any of the Royal Family, or of the Governor-General, the Lieutenant- Governor of a:rry province, or any Member of the Senate, the House of Commons of Canada of the Legislative Assembly of the Province of Ontario. 46. No Member shall (i) use offensive words or unparliament:.ary language in or against the Councilor against the Councilor against any Member, (ii) speak on any subject other than the subject in debate, (iii) criticize any decision of the Council except for the purpose of moving that the question be reconsidered; (iv) disobey the rules of the Councilor a decision of the Presiding Officer or of the Council on questions of order or practice or upon the interpretation of the rules of the Council; . and in case a Member persists in a:rry such disobedience after having been called to order by the p¡'esiding Office, the Presiding Officer may forth- with put the question, no amendment:., adjournment or debate being allowed, "that such Member be ordered to leave his seat for the duration of the meeting of the Council" but if the member apoligizes he may, by vote of the Council, be permitted to retake his seat. 47. No person except Members and Officers of the Council éhall be allowed to come within the bar during the sittings of the Council without permission of the Presiding Officer of the Council upon reference. ¡¡3. When the Chair is putting the question no Member shall leave or make a disturbance. " , . . -' -7- SUSPENSION OF RULES 49. Any procedure required by this by-law may be suspended with consent of a majority of the members of the Council present. AMEmMENT 50. No amendment of repeal of this by-law or ariy part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council and the waiving of this notice by the Council is pro- hibited. EFFECTIVE DATE 51. This by-law shall become effective upon the date of enactment. 52. Where any by-law passed prior to this by-law conflicts with this by-law, the terms of this by-law shall prevail. READ A FIRST, SECOND AND THIRD TDŒ AND FINALLY PASSED IN OPEN OOUNCIL THIS .l4tÞ-DAY OF NOVEMBER 1981. , ø/J--lt. ~eeve - /1 htA "Ú AA'.J.../ ~ All CÍÓ1erk / / /. - - - - -- - :::'-- _-:::.."v __ J