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HomeMy WebLinkAbout01 141 kin v i c serv agree e e . e THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE II. BY-LAW NO. 2001 - 141 A BY-lAW TO AUTHORIZE THE SIGNING OF A CONTRACT WITH KEllY JONES FOR THE PROVISION OF SERVICES FOR THE OPERATION OF THE MUNICIPALITY OF KINCARDINE VISITOR INFORMATION CENTRE WHEREAS the Council for The Corporation of the Municipality of Kincardine deems it advisable to renew the service contract with Kelly Jones for the operation of the Municipality of Kincardine Visitor Information Centre; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable to amend certain responsibilities, hours and financial obligations; NOW THEREFORE the Council for The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That the Corporation of the Municipality of Kincardine renew the amended Service Contract Agreement with Kelly Jones for the operation of the Municipality of Kincardine Visitor Information Centre until December 31, 200~5 2. That the Mayor and Clerk be authorized to sign, on behalf of The Corporation of the Municipality of Kincardine, the contract and schedules attached thereto for the operation of the Municipality of Kincardine Visitors Centre by Kelly Jones, attached to this by-law and to affix the corporate seal as and when required. 3. This By-law shall come into full force and effect upon its final passage. 4. This By-law may be cited as the "The Kincardine Visitor Information Centre Services Contract Agreement 2002, By-law". READ a FIRST, SECOND and THIRD time and FINAllY PASSED this 12th day of December, 2001. Clerk . . . . ", '" .: '.: ~t t . . KINCARDINE VISITOR NFORMATION CENTRE SERVICE AGREEMENT This AGREEMENT made this 12th day of December, 2001 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE hereinafter called the "Municipality" of the First Part, -and- KELLY JONES Hereinafter called" Jones" Of the Second Part. WHEREAS the Municipality has contracted the operation of the Kincardine Visitor Information Centre to Jones; AND WHEREAS it is expedient that the terms and conditions of this service contract be specified by Agreement between the two parties; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the premises and mutual promises and covenants hereinafter contained, the parties hereby agree as follows: I. Jones shall operate the Kincardine Visitor Information Centre on behalf of the Municipality of Kincardine. 2. The Municipality shall pay to Jones $1,190.00 bi-monthly for the year 2002 and $1,213.80 for the year 2003. The payment shall start on January 15th, 2002 and henceforth be paid on the 15th day of each month and on the last day of each month thereafter, terminating on December 31, 2003. Payment Schedule is attached as Appendix "A" to this Agreement. 3. Jones acknowledges that persons working in the Kincardine Tourist Information Centre shall not be deemed to be a servant, agent or employee of the Municipality. 4. Jones agrees that minimum hours of operation of the Kincardine Visitor Information Centre shall be: (1) January, February. March, April, -11:00 a.m. to 3:00 p.m. (Tuesday to Saturday) (2) May, June, July, August and September 1" to 15" - 9:00 a.m. to 6:00 p.m. (seven days per week); (3) September 16" to 30", (seven days per week) from 11:00 a.m. to 3:00 p.m. and October, November and December, 11 :00 a.m. to 3:00 p.m. (Tuesday to Saturday) Jones will be responsible for the provision of adequate staffing to suit this service. 5. The Municipality aCknowledges that the Kincardine Visitor Information Centre will be closed for the first week in February, each year on condition that the submission of the annual events calendar to visitor' guides, as well as any other publications has been completed. 6. Jones agrees that tourism is to be the number one priority, that only items approved by the Tourism Committee may be displayed or sold at the Kincardine Visitor Information Centre and no business, other than tourism, may be conducted at the Kincardine Visitor Information Centre. ~ oJ_ 7. The responsibilities associated with service are outlined in Appendix "B", attached hereto and forming part of this agreement. . 8. " . . . other costs to be paid by the Municipality shall include: a) all grounds maintenance, capital expenditures, utilities and other costs approved by the Tourism Committee. b) the purchase and maintenance of all office fumiture, office equipment and paper supplies. c) the provision of property and liability insurance coverage on the building. d) the Municipality will reimburse Jones for costs associated with the provision of Worker's Compensation requirements upon presentation of receipts. 9. Jones shall report to the Clerk and be accountable to the Council of the Municipality of Kincardine. 10. The term of this agreement shall be from January 1, 2002 to December 31, 2003. Upon written agreement by both parties, this contract may be extended for a further period of one year, ending December 31, 2004. 11. Either party may terminate this agreement within sixty (60) days written notice to each other. 12. It is hereby agreed that correspondence between the two parties shall be addressed to the following: Municipality of Kincardine Clerk, 1475 Concession 5, R. R. 5 Kincardine, Ontario N2Z 2X6 Ms. Kelly Jones 216 Mechanics Kincardine, Ontario N2Z 1 C7 13. This Agreement shall inure to the benefit of and be binding on the respective heirs, executors, administrators, successors and assigns of the parties hereto. IN WITNESS WHEREOF the Municipality has hereto affixed its corporate seal attested by the hands of its Mayor and Clerk this 12th day of December, 2001. Jones has hereunto set her hand this 11th day of December, 2001. SIGNED, SEALED AND DELIVERED ) in the presence of ) ) ) ) ) ) ) ) ) ) ) ) ) THE CORPORATION OF THE MUNICIPALITY 0 NC DINE- /1 ¡fu~~ Witnes f? ~~~ ayor Clerk f? 4ÞL<J~ Witness v . . . . . . .' APPENDIX "A' SCHEDULE OF PAYMENTS JONES SERVICE CONTRACT 2002 Januarv 15 $1,190.00 January 31 $1,190.00 Febroarv 15 $1,190.00 F 28 $1,190.00 March 15 $1,190.00 March 31 $1,190.00 Ami! 15 $1,190.00 ADril 30 $1,190.00 May 15 $1,190.00 May 31 $1,190.00 June 15 $1,190.00 June 30 $1,190.00 July 15 $1,190.00 July 31 $1,190.00 AUl!USt 15 $1,190.00 AUl!USt 31 $1 190.00 September 15 $1,190.00 Seotember 30 $1 190.00 October 15 $1,190.00 October 31 $1,190.00 November 15 $1,190.00 Noyember 30 $1 190.00 December 15 $1,190.00 December 31 $1,190.00 2003 January 15 $1,213.80 Januarv 31 $1,213.80 Febroarv 15 $1,213.80 Febroarv 28 $1,213.80 March 15 $1,213.80 March 31 $1,213.80 ADril 15 $1.213.80 ADril 30 $1,213.80 May 15 $1,213.80 May 31 $1,213.80 June 15 $1,213.80 June 30 $1,213.80 July 15 $1.213.80 July 31 $1,213.80 AUl!USt 15 $1,213.80 AUl!USt 31 $1,213.80 September 15 $1,213.80 Seotember 30 $1,213.80 October 15 $1,213.80 October 31 $1,213.80 November 15 $1,213.80 November 30 $1 213.80 December 15 $1 213.80 December 31 $1,213.80 . . . . . . ¡ "1"· ," APPENDIX 'B' TOURISM CONSULTANT SERVICE RESPONSIBILITIES Page 1 of2 TITLE: REPORTING TO: SCOPE: RESPONSIBILITIES 1.0 1.1 1.2 1.3 1.4 2.0 2.1 2.2 TOURISM CONSULTANT THE CLERK To follow-up on initiatives and directives of council arising from the development of tourism and marketing strategies to make the new Municipality of Kincardine a tourist destination; and, to effectively and efficiently manage the Kincardine Visitor Information Centre. Manage and operate the Municipality of Kincardine Visitor Information Centre, hours of operation as determined by Council. As such will prepare statistical data, reports and mailing lists for Council. Maintain "visitor log" of all visitors to the Kincardine Visitor Information Centre; such log to include origin of visitor and destination of visitor and visitors by e-maillphone/fax. As such will oversee all satellite tourist information sites including but not limited to: the Kincardine News kiosk, the Reunion Station kiosk, the Airport kiosk, the Harp & Whistle kiosk, the Beer Store kiosk, the BNPD Info Centre display, Municipal Offices, Walker House; Lighthouse;Bluewater Plahouse Box Office, Arts Facility entrance; Tiverton Merchants; Underwood Merchants; and other sites as directed. As such will compile Events Information and other information useful to the visitors to the Municipality and assist in the preparation of the annual tourist guide. As such will maintain, in conjunction with the Recreation Department, an up-to-date directory listing of all municipal service clubs, recreation program groups and other community services. This directory shall be maintained at a current status. Serve as an information clearing house on tourism for council for all local events and initiatives and all county, regional, and provincial events and initiatives. As such, shall attend meetings and participate in Lake Huron Shoreline Tourism Group on behalf of the municipality as an appointee at large for Kincardine. Maintain liaison with Bruce County Tourism, Grey Bruce Owen Sound Tourism, SOTO, and Tourism Ontario. . . . ., . . . . APPENDIX 'B' TOURISM CONSULTANT SERVICE RESPONSIBILITIES Page 2 of 2 3.0 Will co-ordinate all advertising with regard to tourism events and initiatives on behalf of the Municipality. 3.1 Will attend to the website of the Municipality as it effects tourism in the Municipality, by way of maintaining the site's up-to-date status and keep current such links (Le., sunsets.com) as needed and shall update and maintain the Municipal website on direction from the Clerk. 4.0 Shall act as principle liaison with the Chambers of Commerce and Tourism Offices in Kincardine and District as well as Port Elgin and others as necessary to ensure a good exchange of . information and CO-Ordination, as much as possible. 4.1 Shall co-ordinate lines of communication between the Municipality and such groups as Event Committees and assist with the promotion of such events. 5.0 Bring to the attention of the Tourism Committee promotions, funding opportunities, advertising, events and initiatives/ideas and opportunities that may be worthy of consideration of Council. 5.1 As such, should attend meetings, conferences and seminars as deemed appropriate by the Clerk, in order to remain current with tourism trends. 6.0 Encourage the development of effective marketing links with area tourism and attraction operators. Le. golf courses, restaurants, tour packaging, bed and breakfast accommodations, cottages listings. . 7.0 Provide secretarial support services for the Tourism Committee. 8.0 other responsibilities as required. .