HomeMy WebLinkAboutKIN 85 4696 Hire/Set Salry-Admn
THE CORPORATION OF THE TOWN OF KINCARDINE
BY-LAW NO.
4.696
.
BEING A BY-LAW TO APPOINT A CLERK-ADMINISTRATOR
FOR THE TOWN OF KINCARDINE
WHEREAS it is provided by the Municipal Act that councils
of municipalities may appoint a Clerk-Administrator.
THEREFORE the Council of the Corporation of the Town
of Kincardine ENACTS as follows:
1. . That Ronald R. Shaw be and he is hereby appointed
Clerk-Administrator and is hereinafter referred to
as Clerk-Administrator.
2. That the job description attached to this By-Law
as Schedule "A" and which forms part of this By-Law
be hereby adopted as the job description for the
Clerk-Administrator.
3. The gross salary of Ronald R. Shaw for the period
ending December 31, 1986 shall be in accordance
with By-Law 4644A, Schedule "E", Grade Scale "P".
4. That By-Law No. 1933 be and the same is hereby
repealed.
READ a FIRST and SECOND time this 21st day of November, 1985.
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Mayor Clerk
READ a THIRD time and FINALLY PASSED this 5th
day of
December
1985.
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Mayor Clerk - ,~
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TOWN OF KINCARDINE
JOB DESCRIPTION
CLERK-ADMINISTRATOR - ADMINISTRATION
" PURPOSE:
~TO perform the duties required in the capacity of the Clerk Administra-
tor for the Corporation of the Town of Kincardine.
EDUCATION:
Requires a proficiency in mathematics, municipal accounting and manage-
ment, communication and co-ordination skills.
This knowledge is considered to be normally acquired in and equivalent
to a Grade XIII academic education, with some commercial courses. The
applicant must have an ~~CTO Certificate. An understanding of legisla-
tion and policies (Federal and Provincial) that affect local government
is essential.
EXPERIENCE:
Requires experience in a municipal position involving supervisory duties
and past experience in all regular municipal flli1ctions. Public Relations
experience is essential.
A period of up to 7 years related experience is necessary.
RESPONSIBILITIES:
The Clerk Administrator duties in the Town will include:
1. The statutory duties of the Clerk Administrator (sec. 215-218 of
the Mlli,icipal Act) and other legislation. Reference made to
Clerk-Treasurer in the Revised Statutes of Ontario.
2. Act as Clerk of Council including correspondence handling, the
preparation of the minutes of meetings and report preparations.
3. Prepare annual estimates of revenue and expenditures and prepare
the annual budget in conjunction with the committees of Council.
Assist Council in setting the tax mill rate.
4. Co-ordinate the salary administration program.
5. Exercise budget control including payroll and accounts payable
processing ~1d act as a source of information to Council, committees
and department heads.
6.
Be knowledgeable of all Federal and Provincial government grants
and procedures and implement same as required.
8.
Work with other cOIT~ittees in preparing grant requests and subsidies
and provide report as required.
Act as registrar of births, deaths in the Town and issue marriage
licenses. Respond to other public requests for information and data.
Prepare legal agreements and contracts for the Town in consultation
with the municipal Solicitor.
7.
.9.
10.
to running and election.
Referenda, etc. as
Conduct and supervise all duties related
~funage municipal School Board elections.
described by legislation.
11. Assist auditors in audit.
12. Apply and administer Town debentures.
13. Prepare purchase orders and prepare and sign affidavits.
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CLERK ADMINISTRATOR - ADMINISTRATION (Cont.)
14. Process Official Plan and Zoning By-laws and documents, i.e.
subdivisions, community renewal (NIP, OHRP, RRAP) etc.
15. Act as liaison on behalf of the Town Council between Government
Officials and Public bodies.
16. Perform other duties as requested by Council.
RESPONSIBILITY FOR SUPERVISION:
Responsible for the administration, supervision of all town employees.
SUPERVISOR:
Town Council
WORK LOCATION:
Town Administration Office.
HOURS OF WORK:
Monday to Friday inclusive.
9:00 a.m. to 5:00 p.m. and overtime as required.
SALARY:
annually and benefits as negotiated with the Town.