HomeMy WebLinkAbout09 147 Hanover Police Services Board Dispatch Agreement By-Law
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
BY-LAW
NO. 2009 - 147
BEING A BY-LAW TO ENTER INTO AN AGREEMENT FOR
COMMUNICATIONS AND DISPATCH SERVICES
WHEREAS Section 20 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provides that a municipality may enter into agreements with one or
more municipalities to jointly provide, for their joint benefit, any matter which all of
them have the power to provide with in their own boundaries;
AND WHEREAS pursuant to the said Act, Sections 8 (1) and 9 provide that the
powers of a municipality under this or any other Act shall be interpreted broadly
so as to confer broad authority on the municipality to enable the municipality to
govern its affairs as it considers appropriate and to enhance the municipality's
ability to respond to municipal issues and that a municipality has the capacity,
rights, powers and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS the Paisley & District Fire Department provides fire protection in
certain areas of the Municipality of Kincardine as well as the Municipality of
Arran-Elderslie and the Municipality of Brockton;
AND WHEREAS the Paisley & District Fire Department Joint Board of
Management has determined that dispatch services for the Paisley Fire
Department be provided by the Hanover Police Services Board dispatch who
operate a twenty-four hour communications and dispatch centre for the purpose
of providing service to emergency agencies;
AND WHEREAS the Council of The Corporation of the Municipality of Kincardine
deems it advisable to enter into an agreement with the Hanover Police Services
Board, the Paisley & District Fire Department Joint Board of Management, and
municipalities served by the Paisley & District Fire Board;
NOW THEREFORE the Council of The Corporation of the Municipality of
Kincardine ENACTS as follows:
1. That The Corporation of the Municipality of Kincardine enter into a joint
agreement with The Corporation of the Municipality of Arran-Elderslie,
The Corporation of the Municipality of Brockton, the Paisley & District Fire
Department Joint Board of Management and the Hanover Police Services
Board for the provision of twenty-four hour communications and dispatch
services to be provided to the Paisley & District Fire Department.
2. That the Mayor and Chief Administrative Officer be authorized and
directed to execute by affixing their signatures and the corporate seal, on
behalf of The Corporation of the Municipality of Kincardine the dispatch
agreement attached hereto as Schedule 'A' and forming part of this
By-law.
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Page 2
Hanover Police Services Board Dispatch Agreement By-law
By-law No. 2009 - 147
3. This by-law shall come into full force and effect upon its final passage.
4. This by-law may be cited as the "Hanover Police Services Board Dispatch
Agreement By-law".
READ a FIRST and SECOND TIME this th day of October, 2009.
UW~~~~e~RYOrl
READ a THIRD TIME and FINALLY PASSED this th day of October, 2009.
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~ayo
u DUo iCiIrl ,1.'1 ~ R:)JD [)
~1 Clerk
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FIRE DEPARTMENT DISPATCH AGREEMENT
THIS AGREEMENT made this
day of
,2009
BETWEEN:
HANOVER POLICE SERVICES BOARD
Hereinafter referred to as the "Board"
-and-
PAISLEY & DISTRICT FIRE DEPARTMENT JOINT BOARD OF
MANAGEMENT
Hereinafter referred to as the "Department"
-and-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
THE CORPORATION OF THE MUNICIPALITY OF BROCKTON
THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
Hereinafter referred to as the "Municipality"
WHEREAS the Board presently operates a twenty-four hour communications and
dispatch centre for the purpose of providing service to emergency agencies.
AND WHEREAS the Board and the Department desire to enter into an agreement
whereby the Department would be served by the Board's dispatch centre for answering
and dispatching of the Municipality's Department for emergency purposes.
NOW THEREFORE THIS AGREEMENT WITNESSES THAT:
1. All calls received by the Board's Dispatch Centre through 9-1-1 or other
telecommunications means will be promptly acknowledged and dispatched.
2. The Dispatcher will page/dispatch the Department in accordance with Schedule
"A" attached hereto.
3. The Dispatcher will dispatch the Department to reported medical first response
emergencies according to the Letter of Understanding entered into between
respective County and the Municipality.
4. The Department will provide a signed copy ofthe Letter of Understanding
between the Municipality and the respective County prior to initiating this
agreement.
5. The Municipality will consult with the Board prior to amending the Letter of
Understanding previously referred to between the respective County and the
Municipality.
6. The Department will provide the Board with a "current" call-out list of
firefighters for utilization in the event a page-out or dispatch is unsuccessful after
two attempts. The Department will also provide the Board with "current"
information regarding the Department's office phone number, fax number, e-mail
address, registered Radio Call Sign and updated County generated 911 maps.
7. The Dispatcher will, in the event of a failure to successfully dispatch firefighters
to a reported emergency, initiate the process of contacting firefighters from the
list provided by the Department.
8. Once contact is made and the emergency message relayed, the firefighter
dispatched will be responsible for contacting additional assistance required to
assist with the emergency.
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Dispatch Agreement cont'd....page 2
9. Equipment related to the system and presently owned or hereafter acquired by the
Board or Department and installed in its buildings or vehicles or carried by its
staff shall be properly maintained and kept in good working order at the expense
of the party owning the equipment.
10. Any defect or condition that may cause a failure in the system shall be reported to
the Chief of Police and/or designated alternate of the Hanover Police Service
immediately. .
11. The Department agrees to pay for the cost of any telephone lines required, long
distance calls made on behalf of the Department, costs incurred to the Board to
provide proper mapping including travel and wages and any changes made to the
coverage area whereby Bell Canada 911 or OPP Geographic Information Services
invoice the Board relative to emergency dispatch services. Such costs will
become due and payable upon receipt of an invoice.
12. If either party to this agreement wishes to terminate the agreement they shall give
a minimum of twelve months' notice in writing of their intention to do so.
Termination shall become effective on the date agreed upon by the parties and
may only be extended on mutual consent of the parties and in monthly
increments. Both parties to the agreement are bound by the terms ofthis
agreement until date of termination.
13. Capital equipment costs are not anticipated for the successful operation of this
service, however, any capital costs necessary to provide this service shall be borne
by the Municipality.
14. The cost per capita annually to the Municipality for the paging/dispatch service as
set out in Schedule "A" hereto attached is based on current population data
obtained through The Ontario Municipal Directory. The fee for any part of a
calendar year will be pro-rated on a monthly basis.
15. The Board agrees to provide the service covered by this agreement for the stated
fee until December 31s', 2010 after which the parties involved will review the
terms of the agreement and in writing confirm any changes in level of service
and/or fees for service.
16. Billing for this service will be provided in January of each year and is due and
payable on receipt of invoice.
17. In the event oftermination of this agreement by either party, the Board shall
retain all equipment of the Board, including records and the Municipality shall
have no claim or entitlement to reimbursement for any part thereof.
18. The Board will, during the term of this agreement, exercise due diligence in
providing the agreed upon level of service and operation of the service.
19. The parties agree that the Board shall have no liability to the Municipality as a
result of failure of the system to operate, or as a result of any act or omission by
any employee in the operation of the said system.
20. The Municipality agrees to indemnify and hold harmless the Board, its
employees, agents and servants and the Chief of Police from all manner of
actions, causes of actions, suits, claims and demands whatsoever that may be
made against them as a result of the performance of their duties on behalf of the
Municipality and as agreed to in this agreement.
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Dispatch Agreement Cont' d. "..page 3
21 The Municipality shall provide liability insurance minimally in the amount of two
million dollars to insure the indemnity contained in this agreement and shall ensure
that the Board is stated in the contract of insurance as a co-insured.
22 The Board shall act as the exclusive agent with respect to all matters relating to
this agreement and the Municipality shall not enter into any other dispatch service
agreement which would be in conflict with this agreement.
IN WITNESS WHEREOF the parties hereto have hereunto set their hand and
seal.
Dated this
day of
, 2009 at the Town of Hanover.
Chair, Hanover Police Services Board
Dated this -'7 day of /ff'/II
Witness
, 2009 at the /'1;;vv-. of 1r/ Pw'ibfLe-./ >tiC-
~ DM'~';JlA
Witness
Dated thi
,2009 at the M",Y\. of ~c.-..- -cJJv~
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Witn:
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C air of
Pais y & District Fire Department
Joint Board of Management
Dated this if1- day of l'\l\-.Q.~ , 2009 at thet)'\\"".n:o{? of ~e"... , tt d...rbLk:
den?' ~~, ,~/':::)4
Mayor, of Witn .tiIfICmtcIedt
The Corporation of the Municipality of Arran-Elderslie ~ ~
X D_zY3;~
Mayor, of
The Corporation of the Municipality of Brockton
, 2009 at the
of
A. ~cj{&^lJv~L
<Witness
c+~ 1/
Dated this '. dayof Oc--tobef" ,2009atthe(Y)~ of r-.....,'^c..<'c~.,1'-.-<.
.~ '.~ V
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of
ra 'on of the Municipality of Kincardine
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SCHEDULE "A"
HANOVER POLICE SERVICE
DISPATCH CENTRE
POPULATION
1,770
395
430
70
TOTAL POPULATION 2,665
LEVEL OF SERVICE REQUIRED
Level One (full dispatch)
$2.25
Level Two (modified dispatch) 1.65
Level Three (page out dispatch) 1.35
Population (2,665) X Level Rate (1.35) = Amount payable $ 3,597.75
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HANOVER POLICE SERVICE
DISPATCH CENTRE
LEVEL ONE - FULL DISPATCH
- DATE AND TIME - Call answered by Hanover Police Service Dispatch
- DATE AND TIME - Dispatch (Two times)
- DATE AND TIME- Acknowledged by Fire Department
- DATE AND TIME - Each apparatus mobile
- DATE AND TIME - Other agencies support requests - if requested
- DATE AND TIME - Mutual aid support requests - if requested
- DATE AND TIME - Mutual aid agencies arrival - if advised
- DATE AND TIME - Mutual aid agencies departure - if advised
- DATE AND TIME - Each apparatus on scene
- DATE AND TIME - Each apparatus return to Station
- DATE AND TIME - Fire department back in Service
LEVEL TWO - MODIFIED
- DATE AND TIME - Call answered by Hanover Police Service dispatch
- DATE AND TIME - Dispatch (Two times)
- DATE AND TIME - Acknowledged by Fire Department
- DATE AND TIME - Each apparatus mobile
- DATE AND TIME - Each apparatus on scene
- DATE AND TIME - Fire department back in Service
LEVEL THREE -PAGE OUT ONLY
- DATE AND TIME - Call answered by Hanover Police Service dispatch
- DATE AND TIME - Dispatch (Two times)
- DATE AND TIME - Acknowledged by Fire Department
- DATE AND TIME - Fire department back in Service