HomeMy WebLinkAboutKIN 86 4767 Comm Program/Rec
CORPORATION OF THE TOWN OF KINCARDINE
BY-LAW 4767
.
BEING a BY-LAW TO AUTHORIZE THE
community Program of Recreation within the
regulations under the Ministry of Culture and
to provide for the establishment, operation
Community Centres pursuant to the community
Act and the regulations made thereunder.
CARRYING ON OF A
meaning of the
Recreation Act and
and maintenance of
Recreation Centres
1. The Council of the corporation ENACTS as follows:
(a) Pursuant to Regulations made under the Ministry of
Culture and Recreation Act, a Community Program of
Recreation is hereby established for the residents of
the Municipality.
(bl
Pursuant to the community Recreation Centres Act
the regulations made thereunder, Community Centres
hereby established for the residents of
Municipality.
and
are
the
(c) The said Community Program of Recreation, and the said
community Centres shall be directed, managed and
controlled on behalf of the Council of the corporation
by a Committee known as the Kincardine and District
Recreation Board.
2. The Board shall be appointed annually by the Councils of the
Town of Kincardine and the Township of Kincardine.
(bl One member
Kincardine:
of the
Council of
the Township of
(al Two members of the Council of the corporation of the
Town of Kincardine:
(cl Four residents of the Town of Kincardine who are
qualified to be elected as members of Council:
(d) Two residents of the Township of Kincardine who are
qualified to be elected as members of Council:
(el Appointment of Council members shall be for a three-
year term. Non-Council members in regard to Section
2(cl shall be appointed for a two-year term - two
members appointed in one year and two members in the
alternating years. Non-Council members in regard to
Section 2(dl above shall be appointed for a two-year
term.
3 .
The appointment of the said Community Centre Recreation
Board shall be made at the first regular meeting of Council
in December of each year or as soon thereafter as it is
expedient. The members shall hold office until their
successors shall have been appointed, provided that all
members shall hold office during the pleasure of the Council
of the corporation. SUbject to the approval of Council, the
said Board shall formulate policies, rules and regulations
for and relating to the administration of the Community
Centre and Recreation programs.
.
At the first open meeting of the said Board, after the
inauguration of Council, the said Board shall elect a
Chairman from among its members and such other officers as
may be required. The Board shall submit to the Council a
monthly report of its activities and other such reports as
may be required from time to time. The said Board may
appoint as it deems necessary such committees to act in an
advisory capacity to the Board. In carrying out the
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.
provisions of this By-law the said Board shall at all times
be the agent of the Town of Kincardine and while acting
bonafide within the limits of the authority of this By-law
neither the Board nor any members thereof shall incur any
liability by reason of anything done or left undone by the
Board, provided however that nothing in this paragraph
contained shall authorize or empower the Board to incur any
debt, liability or obligation for which the Town of
Kincardine shall become liable without having previously
obtained the consent of the Council of the corporation of
the Town of Kincardine. The said Board shall, at the
request of Council, submit a budget to Council for their
approval and make a complete report of the operation during
the preceding year. The Budget shall be detailed as
required by the Treasurer of the Municipality.
(al
The signing officer for the
either the Clerk-Administrator
Clerk, and the Mayor or Reeve.
Bank Account shall be
or Treasurer & Deputy
4.
The Bank Account of the said Board shall be consolidated
with the general bank account of the Town of Kincardine.
(bl The books and the accounts of the said Board shall be
kept by the Treasurer of the Municipality.
(cl The Secretary for the Board shall be appointed by the
Clerk-Administrator.
5. The said Board may incur expenditures to the extent provided
in the annual approved budget or as approved by Council.
6.
The said Board
to any part
programs.
may prescribe fees for admittance and rentals
of the Davidson Centre and to Recreational
7. The said Board may solicit or receive any gifts or bequests
of money or services or any donation which may be applied to
income for either the temporary or permanent use for
facilities, equipment, program or other recreational
purposes.
8. The hiring of the Director of Recreation and Facilities
Manager shall be the responsibility of the Council of the
Town of Kincardine. The hiring of all other full-time staff
at the Davidson Centre shall be the responsibility of the
Board and their recommendation for hiring shall be forwarded
to Kincardine Town Council for approval.
9.
The said
paid or
assigning
Board may
voluntary
the duties
hire additional part-time workers on a
basis and shall be responsible for
and responsibilities of such persons.
.
10. The Board shall conduct, encourage and assist the programs
or recreation which will meet the needs and interests of the
inhabitants of the municipalities. Such programs shall
include the social, cultural and physical aspects of
recreation as applied to all ages, both male and female.
The Board shall, at all times, promote the facilities and
amenities which are available for recreation.
11. The more detailed pOlicies of the Board are outlined in
Appendix "A" which forms part of this by-law.
12. That By-law No. 4604 be and the same is hereby repealed.
13. This By-law shall come into force and effect on the date of
its final passing subject to the approval of the Minister of
Culture and Recreation.
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READ a FIRST and SECOND time this 16th day of October, 1986.
.
Mayor
READ a THIRD TIME and FINALLY PASSED this
November, 1986.
6th
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Mayor
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A.
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APPENDIX "A"
MEETINGS AND PROCEDURES
1.
The Kincardine and District Recreation Board shall meet on
2nd and 4th Mondays of each month at 7:30 p.m., at the
Davidson Centre. Such meetings shall be open to the press
and general public. Meetings may be closed following
completion of regular business as required. The Facilities
Manager, Director of Recreation, and Board secretary shall
attend these meetings.
2. Delegations to the Board must be received in writing at
least one week prior to the meeting in order that it may be
included on the agenda for that meeting. Emergency
delegations may be accepted by the Facilities Manager or
Board Chairman if required.
4.
8.
.
3. The meetings shall be terminated at 10:30 p.m.
The Facilities Manager is to ensure
room be reserved well in advance of
special meetings.
that the proper meeting
all regular meetings and
5.
No Board meeting shall be called
notice, unless it is an emergency,
Chairman and/or named delegate.
on less than 24 hours
and must be called by the
6. All Board members are to make every attempt to attend all
regular meetings and all special meetings called for the
Board. If a member misses three consecutive regular open
meetings, without due reason, that member will be requested
to submit his/her resignation.
7. Motions cannot be moved or seconded in absentia.
follow-up action is
projected completion
of the appropriate
If, after any motions or report, a
required, the responsible person(sl and
date(sl are to be included on the agenda
meeting.
9. All Board members shall have the right to attend any
Committee meeting, and may only participate in the meeting
discussion if invited by the Chairman. Committee meeting
dates and times will be announced at each Board meeting.
10. The minutes of all regular meetings and Department Head
reports will be typed and mailed to each Board member, the
Director of Recreation, Facilities Manager, and Pool
Supervisor. Three copies of the minutes, once passed by the
Board, will be made available to the Township Council, and a
copy available to each member of Town Council.
11. The statement of the monthly accounts is to be mailed to
each Board member prior to the first meeting of each month.
The monthly financial statement is to be mailed to each
Board member, Finance Chairman of the Town and the Town
Clerk-Administrator and Township Clerk.
12. The accounts received to date will be approved for payment
at each Board meeting.
13. The Board shall appoint at the first regular meeting each
year all committees and provide direction to each committee
it appoints as to functions, duties and responsibilities.
14. For the interim the Health Club will be administered under
the Health Club Committee for the 1986 year and will
formulate and recommend policy for the up-coming year.
B.
. 1.
2.
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PERSONNEL, PROGRAMME, FACILITIES
The Director of Recreation shall act as Activities
Coordinator at connaught Park and any other recreational
park as per program requirements, except for Elgin Market
Park.
Job vacancies under the jurisdiction of the Board are to be
publicly advertised. Applicants are to be interviewed by
the appropriate managerial persons and one Board member.
Successful candidates' names shall be submitted by both the
Director of Recreation and Facilities Manager to the Board
for approval by motion.
3. Full-time, hourly rated employees being hired for the first
time shall have the fOllowing as one of their terms of
employment: a probationary work period of six months during
which time the rate of pay shall be .50 cents less per hour
than the current rate of pay for that position.
4. All personnel working in the pool area-tote room are under
the supervision of the Pool Supervisor.
7. The Evaluation Committee shall conduct an annual evaluation
of the Facilaities Manager and the Director of Recreation.
Two copies of each report are to be prepared: one for the
employee, and one for the employee's file to be kept in a
locked cabinet in the main office of the Davidson centre.
The Evaluation committee shall forward its appraisal rating
to the Board for approval. The keys of the cabinet are to
be kept by the Board Chairman. The Evaluations are to be
completed before October 31st each year.
5. Any part-time employee under the jurisdiction of the Board
shall be immediately dismissed for documented proof of
repeated poor performance, bad language, and/or
disrespectful conduct towards the general public.
Recommendations for dismissal of any full-time staff shall
be forwarded from the Board to Town Council.
6. The Director of Recreation, Facilities Manager, and Pool
supervisor shall each conduct an annual evaluation of all
employees responsible to them. Evaluations shall be
submitted to the Evaluation Committee. Three copies of the
evaluation are to be prepared: one for the evaluator, one
for the employee, and one for the employee's file to be kept
in a locked cabinet in the main office of the Davidson
Centre. The keys of the cabinet are to be kept by the Board
Chairman. All evaluations are to be completed before
October 31st each year.
.
8.
The Director of Recreation is permitted to attend all
general meetings of the Lake Huron Zone Recreation
Association. The Facilities Manager is permitted to attend
all regular meetings of the Ontario Arena Association. All
other meetings and conference requests to be made in writing
to the Board, 14 days prior to the date of the event.
9.
A schedule of holidays for all
by the Director of Recreation
March 1st each year.
employees shall be submitted
and Facilities Manager by
10. (a) The Board does not approve of Recreation program groups
building up Reserve Funds.
(bl Reserve
expenditure if
Council.
Funds may
bUdgeted
be established for a capital
reserve funds are approved by
B.
. 11.
12.
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PERSONNEL, PROGRAMME, FACILITIES (cont'dl
All staff are to refer refund requests to the Director of
Recreation or Facilities Manager. If a refund is warranted
it will be made on a pro-rated basis at the discretion of
the Director of Recreation or Facilities Manager.
Only those concessions permitted by the Board will be
allowed to operate in all premises under the Board's
control. The Board does not permit the renting of the
facility for the purpose of retail of any product, with the
exception of the concessions, auction sales, and minor
sports related activites.
13. The concession booths will be offered for tender or extended
on an annual basis at the discretion of the Board. The
booths are to be operated only when, in the jUdgement of the
Board, the occasion warrants.
14.
The prices charged to
concessions should be
local establishments.
the general public by Board-operated
at the average prices charged in other
15. Senior citizens shall give notice in writing one week in
advance if they wish to use Kincardine Hall for something
other than their regular monthly meeting.
16. All Hockey Tournaments that continue for more than one
calendar day are to be set up to provide appropriate
allowances for pUblic skating, after consultation with the
Facilities Manager and the Board.
17. The pool will be closed annually for up to a two-week period
to allow for maintenance and painting under the direction of
the Facilities Manager and the Board.
18. Meetings for the Executive of Kincardine's minor sports
groups and for the L.H.Z.R.A. may be held at the Davidson
Centre free of charge, at the discretion of the Facilities
Manager.
19. Use of the pool is always chargeable except where special
provision has been made by the Board.
20. Kincardine Minor Hockey Association, Kincardine Figure
Skating Club, Rotary Club, Lions Club and Kinsmen Club are
each allowed free use of the Hall or Arena once a year, and
the Kippers are allowed free use of the pool once a year for
fund-raising, providing they set-up, take-down, and clean
same. Labour costs incurred by the Davidson Centre not done
by the "user group" will be charged to that user.
21.
Emergency requests for the
a benefit function will
Facilities Manager.
free use of the Hall or Arena for
be at the discretion of the
22. All other requests for free use of the Davidson Centre will
go before the Board.
.
23. The Board gives financial assistance to new programs and/or
organizations, and it is reviewed annually.
24. Arena ice time allocated to each user group is theirs for
their full season excluding winter break. Ice time
allocated to the organization and not used reverts back to
the Davidson Centre but is charged back to the organization
if the Davidson Centre is unable to fill the ice time.
Cancellations due to weather will be at the discretion of
the Facilities Manager.
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25.
B. PERSONNEL, PROGRAMME, FACILITIES (cont'dl
.
26.
There shall be no employees' discounts for rental of the
Davidson Centre facilities.
Use of the arena
cancellation of
to the Board for
for special activities that require the
ice time for that period will be submitted
consideration.
27. The Davidson Centre facilities shall be open all year
excepting the following specified days and hours:
28.
29.
11 New Years Day - open l:OO to 5:00 p.m.
21 Remembrance Day - closed from lO:OO a.m. to 1:00 p.m.
3) Christmas Eve, December 24th - closed at 4:00 p.m.
41 Christmas Day, December 25th - closed all day
51 December 31st - closed from 4:00 to 8:00 p.m.
The pay
employees
Wednesday
paid on a
period for part-time community centre/recreation
shall be established as Wednesday midnight to
midnight the fOllowing week. Employees shall be
weekly basis each Thursday.
In an effort to promote safety, the Board
Aid training mandatory, and C.P.R. training
employees, unless otherwise specified
regulations. In order that the value of
maintained, refresher courses will be taken
considers First
optional for all
by provincial
such training be
annually.
30. In the absence of the Pool Supervisor, a head life guard
will be appointed as required to supervise the pool area.
31. The Board recognizes the need for updating qualifications in
order to obtain a high standard of professional employees
and encourages management and employees to entertain higher
levels of development towards their profession, providing
sufficient funds are available within the budget for each
department.
32. At the Board's discretion, should a sanctioned Kincardine
Hockey Team require ice time beyond the normal schedule,
they will be granted extra time as required providing the
extra time requested is economically feasible.
33.
Purchase orders
Facilities Manager
delegate.
and approved
Recreation
by the
or their
must be signed
and/or Director of
34. The facility will function and provide services for all
schools when Professional Development Days occur.
C. GENERAL
1. Advertising pertaining to the Davidson Centre is to be
placed in both local newspapers.
.
2.
3.
All Davidson Centre mail is to be delivered through the Town
mail box and directed to the Board from the Town Hall.
shall be neted against program
Davidson Centre facilities by programs
program expenditure for accounting
Program expenditures
revenues. Use of the
shall be considered a
purposes.
4. The Clerk-Typist, Davidson Centre, will be allowed a $lOO.OO
petty cash fund.
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C. GENERAL (cont'd)
5.
Flowers or donations for de cased persons from the Board
shall be made for deceased members of staff or their
immediate family, i.e. father, mother, spouse, son,
daughter. Recognition for private citizens will be made
only if the individual or spouse has in the past given
generously of their time/monies to promote the Davidson
Centre or Davidson Centre Recreation, above and beyond
ordinary day-to-day activities. The foregoing shall be at
the discretion of the Facilities Manager or Director of
Recreation.
.
10.
Board members will refrain from
any of the Davidson Centre staff.
follow the chain of command.
reprimanding or harassing
Disciplinary action must
6. The Board will review all pOlicies annually.
7. Personnel matters are to be handled in closed session.
8. A log of all long-distance telephone calls will be kept by
each member of the Davidson Centre staff.
9. All full-time staff must submit a statement of mileage and
expenses monthly to the Board.
11. All sporting teams that win Championship banners may be
permitted to display them in the Davidson centre. The
Facilities Manager shall make the final decision as to
placement, and all such banners will become the property of
the centre.
12. No member of the Board nor member of the staff shall consult
the Town solicitor concerning any matter of Town or Board
business without the prior authorization of the Mayor.
13. Any member wishing to attend conferences, meetings, etc., at
the Board's expense must submit his name to the Board for
their approval. Approved expenses shall be reimbursed at
the current Town rate.
14. Quotation and tendering procedures for purchase of goods and
services shall be as per Town of Kincardine current policy.
15. Any employee or members of the Recreation Board who have
given of their time and served diligently, may be recognized
by the Board.
.