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Home My WebLink About08 203 Professional Engineering RFP Acceptance (B.M. Ross & Associated Ltd.) By-Law e e e e THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE BY-LAW NO. 2008 - 203 BEING A BY-LAW TO ACCEPT A REQUEST FOR PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES (B. M. Ross and Associates Limited) WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended, Section 8 (1) and 9 provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues and a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it necessary to retain an Engineer to provide engineering services for a broad range of projects; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it expedient to accept a proposal for such services from B. M. Ross and Associates Limited; NOW THEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That The Corporation of the Municipality of Kincardine enter into an agreement, attached hereto as Schedule 'A' and forming part of this by-law, with B. M. Ross and Associates Limited for the provision of engineering services. 2. That the Mayor and Chief Administrative Officer be authorized and directed to sign, on behalf of The Corporation of the Municipality of Kincardine, any contracts and other documents required to authorize such work to commence. 3. This by-law shall come into full force and effect upon its final passage. 4. This by-law may be cited as the "General Engineering RFP Acceptance (8. M. Ross and Associates Limited) By-law". an SECOND time this 1th day of December, 2008 9.-v~b~ Clerk inally passed this 1th day of December, 2008 ~ ~~a.Qk Clerk Schedule 'A' to By-law No. 2008-203 . AGREEMENT BETWEEN CLIENT AND ENGINEER FOR PROFESSIONAL ENGINEERING SERVICES This agreement dated this 18th day of December in the year 2008 BETWEEN The Corporation of the Municipality of Kincardine Hereinafter called the Client THE PARTY OF THE FIRST PART AND B. M. Ross and Associates Limited Hereinafter called the Engineer THE PARTY OF THE SECOND PART . WHEREAS The Municipality of Kincardine, the Client, wishes to retain the Engineer to provide engineering services to for a broad range of projects, and Whereas, the Client undertook a consultant selection process following the issuance of a Terms of Reference (attached as Appendix A) which detailed the general terms ofthe assignment, and Whereas, B. M. Ross and Associates, the Engineer, has been selected to provide such services in the manner as outlined in their proposal (attached as Appendix B), NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the Client and the Engineer mutually agree as follows: Article 1 - General Conditions . 1.1 Ownership of Documents The copyright in all drawings, reports, specifications, bills of quantities, calculations and other documents (the "documents") prepared or provided by the Engineer in connection with the project belong to the Engineer. The Client shall have a non-exclusive, royalty-free licence to use the documents for Municipal purposes. The Client shall not use the documents other than for Municipal purposes without the Engineer's prior written approval and upon such terms as may be agreed between the Client and the Engineer. Record documents for Municipal purposes shall be prepared in the format required by the Client. The Engineer acknowledges that the documents may be required due to the Municipal Freedom of Information and Protection of Privacy Act. With the consent of the Client, the Engineer may publish alone, or in conjunction with any other person, any articles, photographs, or other illustrations relating to the project. The Client's consent for the publication of such materials shall not be unreasonably withheld. 2 1.2 Patents . All concepts, products, or processes which are: . produced by, or resulting from, the services rendered by the Engineer in connection with the project; . otherwise developed, or first reduced to practice, by the Engineer in the performance of the services; or . patentable, capable of trademark, or otherwise, shall be and remain the property of the Engineer. The Client shall have a non-exclusive, royalty-free licence to use all concepts, products, or processes, which are: . patentable, capable oftrademark, or otherwise; or . produced by, or resulting from, the services rendered by the Engineer in connection with the project, for the life of the project, and for no other purpose or project. All costs incurred to obtain patents or trademarks shall be reimbursed by the Client. 1.3 Confidential Information . It is the responsibility of each party to identify to the other party all confidential information connected with this project. Confidential information acquired in the course of this project shall not be used or divulged by either party, or their employees, consultants, subconsultants or agents, without the prior written approval of the other party, or as may be required by regulatory authorities having jurisdiction. This requirement shall not prohibit the Engineer from acting to correct or report a situation that the Engineer may reasonably believe to endanger the safety or welfare of the public, provided the Engineer notifies the Client that the Engineer intends to provide such notice as soon as reasonably possible. In the event that the Engineer becomes legally compelled to disclose confidential information, the Engineer shall forthwith notify the Client of this requirement. Such disclosure shall not result in any liability hereunder. 1.4 Insurance and Liability The Client agrees that any and all claims that the Client has or hereafter may have against the Engineer in any way arising out of or related to the Engineer's duties and responsibilities pursuant to this agreement shall be limited to the amount of$2,000,000. . For the purposes of this provision, "claim" or "claims" means a claim or claims in contract or tort and the "Engineer" includes the Engineer's officers, directors, employees, representatives and consultants. (a) Comprehensive General Liability and Automobile Insurance The insurance coverage shall be $ 2,000,000 for general liability and $ 5,000,000 for 3 . automobile insurance. When requested, the Engineer shall provide the Client with proof of comprehensive General Liability and Automobile Insurance (inclusive limits) for both owned and non-owned vehicles. (b) Professional Liability Insurance (Errors and Omissions) The insurance coverage shall be in the amount of $2,000,000. When requested, the Engineer shall provide to the Client proof of Professional Liability Insurance carried by the Engineer. (c) Change in Insurance Coverage It is understood and agreed that the Engineer shall not change or cancel the insurance coverage provided for this project until 60 days after written notice of such change or cancellation has been personally delivered to the Client. 1.5 Fee Mediation . The Association of Professional Engineers of Ontario has established a Fees Mediation Committee (FMC) in compliance with the Professional Engineers Act, R.S. 0. 1990, Chapter P.l8. Unless the FMC considers it inappropriate to do so, the FMC shall mediate any written complaint the Client makes to the Association of Professional Engineers of Ontario respecting the fee charged by the Engineer for professional engineering services provided to the Client under this agreement. With the written consent of both parties, the FMC may arbitrate a dispute between the Client and the Engineer respecting a fee. In that case, the decision of the FMC is final and binding on all parties to the dispute. Where the FMC acts as an arbitrator, the Arbitration Act does not apply. 1.6 Arbitration With the consent of both parties, all matters in dispute under this agreement may be referred to arbitration. No person shall be appointed to act as an arbitrator who has an interest, financial or otherwise, in the conduct of the work on the project, or the business or other affairs of either the Client or the Engineer. The arbitrator's award shall be final and binding upon the parties. The provisions of the Arbitration Act shall apply. . 1.7 Successors and Assigns This agreement shall inure to the benefit of, and be binding upon, the parties hereto and their executors, administrators, successors and assigns, except as otherwise provided herein. Neither party may assign this agreement without the prior wtitten consent of the other. 1.8 Changes, Alterations and Additional Services After giving notice to the Engineer, the Client may, in writing, at any time after the execution of the agreement or the commencement of the services, extend, increase, vary, delete or otherwise alter the services or the insurance requirements forming the subject of this agreement. Ifsuch action by the Client necessitates additional staff, services, or costs, the Engineer shall be paid in 4 . accordance with Article 4 for such additional staff employed directly therein, together with such expenses and disbursements as allowed under Article 4. Any reduction in the requirement for services shall be the subject of negotiation. 1.9 Termination and Suspension By 90 days notice in writing to the Engineer, the Client may at any time suspend or terminate the services or any portion thereof at any stage of the undertaking. Upon receipt of such written notice, the Engineer shall perform no further services other than those reasonably necessary to close out the Engineer's services. If either party to this agreement is in default in the performance of any of the party's obligations set forth in this agreement, the other party may require that such default be corrected by written notice. If within 30 days of receipt of such notice such default is not corrected, the other party may immediately terminate this agreement, without limiting any other right or remedy he or she may have. If the Client changes significantly the requirement for the Engineer's services, and subsequent negotiations fail to resolve the matter, the Engineer may terminate this agreement by notice in writing to the Client. . In the event of suspension or termination of the project resulting from the aforementioned circumstances, the Client shall pay the Engineer for all services performed. Payment shall be calculated in accordance with Section 4.2.1 for any of the Engineer's staff employed directly thereon, together with such expenses and disbursements as are allowed under Sections 4.2.2. 1.10 Records To provide data for the calculation of fees on a time basis, the Engineer, the Engineer's employees, consultants and subconsultants shall keep a detailed record of the hours worked by their staff employed on the project. The Client may inspect these records during regular office hours, on receipt of reasonable notice respecting any item that the Client is required to pay on a time basis as a result of this agreement. When requested by the Client, the Engineer shall provide copies of receipts for any disbursements for which the Engineer claims payment under this agreement. 1.11 Indemnification . Each party to this agreement shall indemnify and save harmless the other party from and against all claims, actions, losses, expenses, costs, or damages that the other party may suffer, sustain, or incur arising from the other party's negligent acts or the negligence of the other party's employees, directors, officers, consultants, subconsultants or agents in the performance of this agreement. 5 . The Client further agrees to hold harmless, indemnify, and defend the Engineer and the Engineer's sub-consultants from and against any and all claims, losses, damages, liability, and costs of defence arising out of, or in any way connected with, the presence, discharge, release, or escape of contaminants of any kind, unless such discharge, release or escape is caused by the act of the Engineer's sub-consultant, in which case the sub-consultant shall be responsible for such discharge, release or escape, including issues pursuant to the Environmental Protection Act. 1.12 Disclosu re Before commencing Engineering services, the Engineer, on the Engineer's behalf and on behalf of the Engineer's consultants and subconsultants, shall disclose to the Client all existing affiliations with firms or individuals who may participate in the execution of the project. During the term of this agreement, the Engineer and the Engineer's subconsultants shall also disclose to the Client any new affiliations. Upon receipt of this disclosure, the Client shall accept or reject the affiliated firms or individuals, or shall terminate this agreement. 1.13 Approval by Other Authorities . Unless otherwise provided in this agreement, or explicitly required by legislation, where the work of the Engineeris subj ect to the approval or review of an authority, government department, or agency other than the Client, preparation of applications for approval or review shall be the Engineer's responsibility, but shall be submitted through the Client's offices. Unless authorized by the Client in writing, such applications for approval or review shall not be obtained by the Engineer's direct contact with such other authority, government department, or agency. 1.14 Consultants/Subconsultants The consultants and subconsultants forming part of the Engineer's team are listed within the Engineer's proposal in Appendix B. These consultants and subconsultants shall not be changed by the Engineer without the Client's prior approval. Article 2 - Resuonsibilities of the Client 2.1 General Responsibilities The Client shall: a) instruct the Engineer fully as to the Client's requirements and make available to the Engineer all relevant information the Engineer requires, including design objectives, constraints and criteria, special equipment and systems, site requirements, and project budget. The Engineer shall be entitled to rely upon the accuracy and completeness of all such information and data furnished through the Client, or the Client's consultants, whether such consultants are engaged at the Engineer's request or not; . b) engage others directly, where required by the Engineer, to perform the specialized services (e.g. a legal survey of the project site, a geotechnical report, testing, etc.) necessary to enable the Engineer to carry out fully the Engineer's duties. The retention of such specialized services by the Client shall be subject to the joint approval of the Client and the engineer; . . . '. 6 c) give the Engineer the authority to act as the Client's agent in all matters falling within the scope of the Engineer's services; review promptly all documentation submitted by the Engineer, and inform the Engineer of decisions in time for the orderly progress ofthe Engineer's services and of the project; d) e) obtain and pay for all required consents, approvals, licences, and permits from authorities having jurisdiction; f) arrange and make provision for the Engineer's entry and access to public and private property and the project site in the performance of the duties; g) arrange and pay for tender advertising; and any legal, financial or insurance advice required for the project; h) designate in writing a representative to have authority to transmit instructions to, and receive information from, the Engineer, and advise the Engineer in advance if this representative is to be changed; i) notifY the Engineer immediately, whenever the Client, or the Client's representative, becomes aware of a defect or deficiency in the work, or the contract documents. Article 3 - Enl!ineeriDl! Services Provided nnder this Al!reement 3.1 General Under this agreement, the Engineer shall render services to the Client "in a timely manner", and with the degree of care, skill and diligence normally provided in the performance of services for similar projects to that contemplated by this agreement, at the time and place that such services are rendered. 3.2 Specific Services Provided Under this Agreement In connection with the assignment, the Engineer shall perform the services as outlined and in Appendices A and B, which form part of this agreement. These services shall include, but not be limited to the following: . Subdivision and site plan administration - development review . Infrastructure master plans and rate structures . Municipal infrastructure design, construction, and construction administration including: o Environmental Assessments o Roads and transportation o Bridges and culverts o Water supply and distribution o Wastewater collection and treatment o Water resource and marine engineering . Geotechnical and hydrogeologic services . General municipal services . . . . " 7 . Such other services as may be assigned by the Client The intent of this assignment is that the Engineer will provide all engineering services required by the Client during the term of the Agreement. The Client reserves the right to retain other consultants for projects which the Client feels are minor in nature with respect to this contract. The Engineer reserves the right to refuse tasks, in consultation with the Client, for services that the Engineer feels are beyond their experience or capacity. The Engineer may partner with another firm or retain a sub-consultant in addition to those listed in Appendix B upon approval of the Client. 3.3 Term of Agreement This Agreement shall extend from the date signed until December 31, 2013. The Client may extend this Agreement, upon consultation with the Engineer, beyond the term designated. Article 4 - Fees and Disbursements 4.1 Definitions For the purpose ofthis agreement, the following definitions shall apply: 4.1.1 Hourly Billing Rate The hourly billing rate is defined as the hourly rate for billing purposes for each ofthe Engineer's employees working on the various phases of the project. It shall include charges for computers and equipment used by the Engineer for the project. This rate is subject to cost of living and merit adjustments at the beginning of each calendar year. Upon the publication of annual rates, the Engineer will review said rates with the Client's representatives. 4.2 Basis of Payment 4.2.1 Fees Calculated on a Time Basis The Client shall pay the Engineer a fee, calculated on a time basis, for that part of the services described as such in Section 3.2. Fees shall be computed on the basis of hourly billing rates as included in Appendix B, which forms part of this agreement as might be amended from time to time in accordance with Section 4.1.1. All time expended on the assignment shall be chargeable, whether it is expended in the Engineer's office, at the Client's premises, or elsewhere. Chargeable time also includes, but is not limited to, time expended by stenographic and clerical staff to prepare such documents as reports and specifications. Reimbursable expenses, specialized computer services and equipment, and applicable sales taxes are additional to the fees calculated on a time basis. 4.2.2 Reimbursable Expenses The Engineer shall be reimbursed at cost, plus an administrative charge of 5%, for all reasonable . . . '. 8 expenses the Engineer incurs properly in connection with the project, including applicable sales taxes. Reimbursable expenses include, but are not limited to: . vehicle use charges; travelling and living expenses; printing and reproductions; progress photographs; special or express delivery charges; fees for permits, approvals, or licenses; specialized supplies and equipment; specialized chemical and physical tests;. . . . . . . . 4.2.3 Applicable Sales Taxes Applicable sales taxes comprise federal and provincial sales taxes, and value added taxes applicable to the Engineer's fees or any other payments hereunder, such as the Goods and Services Tax. 4.3 Payment 4.3.1 Fees Calcnlated on a Time Basis Unless the Client has consented to the contrary, the Engineer shall submit monthly to the Client invoices identifYing the: . The specific project being invoiced; . Engineer's consultants' and subconsultants' employees; . time spent by these employees on the project; and . hourly billing rates, reimbursable expenses, specialized computer services and equipment, and applicable sales taxes for all services completed in the immediately preceding month. 4.3.2 Payment by the Client The Client shall pay within 30 days after submission all invoices the Engineer submits to the Client under this agreement. Interest at 1.0% per month shall be paid on the total unpaid balance, commencing 30 days after the date of the Engineer's invoice. 4.3.3 The Engineer's Right to Stop Rendering Services If any invoice submitted by the Engineer remains unpaid by the Client for 90 days from the date the invoice was submitted, the Engineer may give seven days' written notice to the Client that the Engineer will stop rendering services. If within seven days of delivery ofthis notice the Client has not paid the Engineer's invoice and the Engineer and the Client have not agreed in writing on terms for payment of the invoice, the Engineer may stop rendering services on the project. In that event, the Client shall not have any claim whatsoever against the Engineer for any loss, cost, damage or expense incurred or anticipated to be incurred by the Client as a result. The rights of the Engineer given in this section are in addition to, rather than a substitute for, any . . . . " 9 other rights the Engineer may have under this agreement, or otherwise, for non-payment of the Engineer's invoices by the Client. IN WITNESS THEREOF the parties hereto have caused to be executed by their officers properly authorized in that behalf on the day and year first above written. SIGNED, SEALED AND DELIVERED ENGINEER: 7 ~~=- Date: /J,<.-< 7-'1/;t.uf "' I have the authority to bind the Corporation, B. W. Potter. P. Eng. Vice-President B. M. Ross and Associates Limited CLIENT: ~~/C~ ~Date: DR C I have ~thority to bind the Corporation, Mayor ~ ~\ 2-..::( . ~ ~ .^ .n!-J. Date: _0 c- (' I have the authority to bind the Corporation, CAO I (t /0 ><: / ('OL6'(( Appendix A To Schedule `A' of By -law No. 2008 — 203 BEING A BY -LAW TO ACCEPT A REQUEST FOR PROPOSAL FOR PROFESSIONAL ENGINEERING SERVIDES (B.M. Ross and Associates Limited) Agreement Between Client and Engineer For Professional Engineering Services MUNICIPALITY OF KINCARDINE Engineering Services Request for Proposal (RFP) Municipality of Kincardine TERMS OF REFERENCE MUNICIPALITY OF KINCARDINE ,,,,-` .....‘ 0 .- ENGINEERING SERVICES " ° "°"°4. ° "` REQUEST FOR PROPOSAL IQNCARDINE TERMS OF REFERENCE �•-- ----- - - r I .i E i ,i , , - y x .tir _% a A t », r A ry ki: . - _ - .- - • - . a • i THE MUNICIPALITY OF KINCARDINE ENGINEERING SERVICES REQUEST FOR PROPOSAL TERMS OF REFERENCE TABLE OF CONTENTS A. TECHNICAL/MANAGERIAL SECTION 1 1 INTRODUCTION 1 1.1 General 1 1.2 Proposal Due Date 2 1.3 Declaration of Conflict of Interest and Legal Status 2 1.4 Insurance 2 1.5 Interviews 2 1.6 Services Agreement 3 1.7 RFP Call Project Manager 3 1.8 Available Information 3 1.9 RFP Related Costs 3 1.10 Schedule 3 -4 2 SCOPE OF ENGINEERING SERVICES TO BE PROVIDED 4 2.1 Subdivision and Site Plan Administration 4 2.2 Municipal Infrastructure Master Plans and Rates Studies 4 2.3 Municipal Infrastructure Design and Construction 4 2.3.1 Roads, Bridges and Culverts 4 2.3.2 Water Supply and Distribution 4 2.3.3 Wastewater Collection and Treatment 4 -5 2.3.4 Water Resources and Marine Engineering 5 2.4 Geotechnical / Hydrogeological Services 5 2.5 General Services 5 3 PERSONNEL, ORGANIZATIONAL STRUCTURE AND PROJECT MANAGEMENT 5 3.1 Key Personnel 5 -6 3.2 Project Organizational Diagram 6 4 LOCAL KNOWLEDGE 6 5 RELATED AND CORPORATE EXPERIENCE 6 5.1 Related Experience 6 5.2 Corporate or Company Experience 7 6 REFERENCES 7 7 COMMENTS 7 B. FINANCIAL /QUALITY CONTROL SECTION 7 8 FEES AND DISBURSEMENTS 7 8.1 Fees 7 8.2 Reimbursable Expenses 7 8.2.1 Standard Expenses 7 -8 8.3 Financial Proposal 8 8.4 Quality Assurance /Cost Control Measures 8 C. PROPOSAL EVALUATION PROCESS AND CRITERIA 8 9.1 General 8 9.2 Criteria: Technical /Managerial /Financial Weighting 8 9.3 Highest Ranked Proposal 8 D. PROPOSAL SUBMISSION REQUIREMENTS 9 10.1 Submission Format 9 10.2 Addenda to the RFP g 10.3 Proposal Format 9 10.4 Number of Copies of Proposal to Submit 10 10.5 Delivery 10 APPENDICES Appendix 1 - Prelliminary Five (5) Year Capital Forecast For Roads, Bridges, Water and Wastewater THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES THE MUNICIPALITY OF KINCARDINE ENGINEERING SERVICES REQUEST FOR PROPOSAL TERMS OF REFERENCE A. TECHNICAL/MANAGERIAL SECTION 1. INTRODUCTION 1.1 General The Municipality of Kincardine is located on the shores of Lake Huron in the County of Bruce. It has a population of 12,000 and covers an area of approximately 580 square kilometers. The municipality, located at the mouth of the Penetangore River, was created in 1999 by the amalgamation of the Town of Kincardine, the Township of Kincardine, and the Township of Bruce. It was formerly known as Penetangore. In addition to the town centre, Kincardine contains the following small communities: • Armow • Bervie • Glammis • Inverhuron • Millarton • North Bruce • Tiverton • Underwood The Municipal government is overseen by a Council of nine. The Council consists of a Mayor elected at large, two Councillors elected from Ward 1 (the former Town of Kincardine), one for Ward 2 (the former Township of Kincardine), one from Ward 3 (the former Township of Bruce), and three elected at large. The economy of Kincardine is dominated by the Bruce Nuclear Power Development which is currently operated by Bruce Power, a private company under lease from Ontario Power Generation. There is also a thriving agricultural and tourist industry, emphasizing sandy beaches, beautiful sunsets and Scottish cultural tradition. The Municipality is advertising a request for proposals for the provision of engineering services to the Municipality. The services to be provided encompass a wide range of engineering activities related to the day to day function of the Municipality and generally include subdivision administration; engineering design; contract administration and resident supervision of Municipal Infrastructure projects related to transportation, wastewater collection and treatment, water supply and distribution; and Municipal Infrastructure studies related to the development of Official Plans and service rate studies. 1 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES The successful Consultant will be appointed by By -law as the Municipality's "Engineer of Record" for a five (5) year term, subject to annual reviews. 1.2 Proposal Due Date Sealed proposals are due on or before: November 18, 2008 at 12:00 Noon local time at The Municipality of Kincardine Municipality Administration Centre 1475 Concession 5 R. R. #5 KINCARDINE, Ontario N2Z 2X6 Attention: Mr. Jim O'Rourke, C.E.T. Public Works Manager Proposals received after the due date and time will be returned unopened. Specific submission requirements are as noted in Section D. 1.3 Declaration of Conflict of Interest and Legal Status The Municipality considers that any firm which provides consulting services during their retainer with the Municipality to Property Owners within the Municipality or have pending legal action against the Municipality would have a conflict of interest in working for the Municipality. All RFP's must include an affidavit confirming that the firms which are included in the proposal do not have any such conflict of interest or have pending legal action with the Municipality. 1.4 Insurance Consultants are requested to list their insurance policies in force and limits of coverage (i.e. Professional Liability Insurance, Commercial General Liability and Automobile Insurance and any other applicable insurance). The successful Consultant must, at the time of Appointment, provide copies of insurance in the amount of $2,000,000 for Professional Liability Insurance, $5,000,000 Commercial General Liability Insurance and $5,000,000 Automobile Insurance. 1.5 Interviews Consultants responding to the RFP may be required to attend an interview with the Municipality. The interview will be undertaken by members of Council, Committee Members and staff. The interview process will entail a twenty (20) minute presentation by each Consultant followed by a thirty (30) minute question and answer period. The Firm's appointed Principal 2 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES must be present at the interview. The times for each interview will be provided after the submission of proposals. 1.6 Services Agreement Final acceptance of the successful Consultant's proposal by the Municipality shall be conditional on the execution of an Agreement between the two parties. The Agreement for professional services is envisaged to generally follow the format of the Professional Engineers Ontario "Sample Agreement between Client and Engineer for Professional Engineering Services': However, the Municipality in discussions with the selected consultant may change, delete or incorporate additional clauses as deemed appropriate to the Municipality. This proposal, any addenda and the Consultant's submission shall be part of the Agreement and be contained in an Appendix to the Agreement. 1.7 RFP Call Project Manager The Municipality's Project Manager for this RFP call is: Individual: Jim O'Rourke Municipal Position: Public Works Manager Telephone: 519- 396 -3468 Fax: 519 - 396 -1430 E -mail: pwmgr @kincardine.net All clarification requests or inquiries respecting this RFP call are to be directed in writing (e- mail or fax) to the aforementioned named RFP Project Manager. Written response(s) will be shared via e -mail with all Consultants in the form of an Addenda to the RFP. All inquiries must be received by the above on or before 4:00 p.m. on November 10, 2008, no response will be provided to inquiries received after this date and time. 1.8 Available Information The Municipality's Preliminary Five (5) Year Capital Forecast for Roads, Bridges, Water and Wastewater is attached to this Terms of Reference as information (see Appendix 1). 1.9 RFP Related Costs As previously noted, the Municipality shall not be liable for any costs or actions whatsoever associated with the preparation of and submission of a proposal by a Consultant in response to this RFP. 1.10 Schedule The following is the proposed schedule for the selection process: • issue the Request for Proposal: October 31, 2008 • Proposals received: November 18, 2008 • Notify selected consultant: January, 2009 3 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES O Agreement discussions with selected consultant: January, 2009 O Appointment of Consultant: February, 2009 2. SCOPE OF ENGINEERING SERVICES TO BE PROVIDED The Consultant is expected to provide engineering advice and design services to the Municipality in five (5) general areas as follows: 2.1 Subdivision and Site Plan Administration The Consultant will assist the Municipality in negotiations for the approval of Residential Subdivisions and Site Plans within the Municipality. The services to be provided generally include assistance to the staff and municipal solicitor in the development of Subdivision Agreements, Development Agreements, Service Finance Agreements and Site Plan Agreements. The Consultant will also review and approve, on behalf of the municipality, subdivision and site plan drawings and specifications. The Consultant will assist with inspections on behalf of the Municipality as required. 2.2 Municipal Infrastructure Master Plans and Rates Studies The Consultant will assist municipal staff in preparation of annual budgets as well as long term capital forecasts. In addition, the Consultant will assist the Municipality in long term infrastructure planning specific to the development or amendments to the Municipality's Official Plan, Development Charge Background Studies, and preparation of Water and Sewer Rate Studies this would include attendance at public meetings and hearings. Finally, the Consultant will also assist the Municipality in PSAB compliance inventory development and maintenance. 2.3 Municipal Infrastructure Design and Construction 2.3.1 Roads, Bridges and Culverts The Consultant will assist the municipality in the long term management of municipal roads, bridges and culverts. This will include development of Master Plans and long term capital forecasts for the management of municipal infrastructure. The Consultant will also be responsible for the design, construction and contract administration of roads, bridges and culverts. 2.3.2 Water Supply and Distribution The Consultant will be responsible for the design, construction and contract administration of municipal projects on an annual basis related specifically to the municipally owned and operated water supply and distribution systems. The Consultant will also assist the Municipality in the preparation of responses to inspection reports, interpretation of the Ontario Drinking Water Regulations and preparation of Operational Plans specific to the municipal systems. 2.3.3 Wastewater Collection and Treatment The Consultant will be responsible for the design, construction and contract administration of 4 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES municipal infrastructure projects specifically related to wastewater collection and treatment. The successful Consultant will be expected to co- ordinate all design services related to roads, bridges and culverts; water supply and distribution; wastewater collection and treatment including all aspects of design, construction and contract administration as well as all requirements specific to the environmental assessment processes specific to each project and will be responsible for obtaining all necessary approvals on behalf of the municipality on a project by project basis. 2.3.4 Water Resources and Marine Engineering The Municipality requires engineering services specific to water resource projects including shorelines, river and marine engineering projects including capital projects related to the Municipality's harbour facilities. The services provided may also include water quality services related to lakeshore water quality investigations and studies. 2.4 Geotechnical / Hydrogeological Services The Consultant is required to provide geotechnical /hydrogeological services related to the design and construction of municipal infrastructure, groundwater studies related to municipal water supply and Source Water Protection planning. 2.5 General Services In addition to providing engineering servicing specific to subdivision administration, municipal infrastructure design, water resources and geotechnical/hydrogeological projects, the following general services are to be provided by the Consultant • Attendance at council /committee meetings as required, • Assist the Municipality in the preparation or amendment of By -laws, • Assist Building Department with Building Code interpretation, • Assist municipal solicitor in matters pertaining to involvement of Provincial or Federal Regulations, subdivision agreement and /or service finance agreement preparation and matters of contractual law specific to municipal projects, • Assist municipality in preparation of Provincial /Federal grant applications, • Assist municipality in negotiations and preparation of agreements with Upper Tier governments and /or neighbouring municipalities. 3. PERSONNEL, ORGANIZATIONAL STRUCTURE AND PROJECT MANAGEMENT 3.1 Key Personnel All personnel shall be thoroughly experienced and qualified in the disciplines required to provide the level of service required by the Municipality. 5 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE - October 2008 RFP FOR ENGINEERING SERVICES A listing of the nominated key personnel is to be provided, noting the following information in tabular form: name, title, role in the appointment, education, professional registration(s), years of experience, brief outline of undertakings relevant to the Terms of Reference. A separate one paragraph summary for each nominated key individual is to accompany the listing with a half page summary of the assigned Principal staff member who will be the main liaison with the Municipality. The qualifications of the individual assigned as the main liaison to the Municipality is of particular importance to the Municipality. If a sub consultant(s) is to be engaged, the key individual(s) shall also be indicated in the above listing and flagged as a sub consultant along with a one paragraph summary. Also, the corporate name and address of the sub consultant shall be provided along with a description of the role of the sub consultant. Resumes for the above nominated Consulting team members are to be provided, and should include a listing of recent technical presentations at conferences and any recent published papers, memberships in Associations, positions held in the Associations and notation made of any awards received. Resumes are to be included in an identified Appendix. There shall be no change in the nominated personnel or sub consultants without the written approval of the Municipality. 3.2 Project Organizational Diagram An Organizational Diagram noting the nominated key personnel and their respective roles is to be prepared. Sub consultant(s) key staff and related roles are also to be indicated and flagged as a sub consultant team member. 4. LOCAL KNOWLEDGE A brief summary (maximum one page) regarding the Consultant's local knowledge pertaining to the Municipality of Kincardine and environs is to be provided in the Consultant's proposal. 5. RELATED AND CORPORATE EXPERIENCE 5.1 Related Experience A listing of recent experience directly related to the provision of Municipal Engineering Services is to be provided. In reporting the "Experience Directly Related to this Appointment ", a tabular submission by Heading is requested noting: • Client • Brief Description of services provided • Principal and other key personnel. An introductory statement or outline is to accompany the above Table. Profiles of the related assignments noted in the above tabular submission and profiles of other similar assignments undertaken by the Consultant are to be included in the proposal. 6 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES 5.2 Corporate or Company Experience The Consultant shall outline the overall Corporate experience including years in business, number of years experience in the municipal, engineering and environmental fields, memberships and corporate mission statement and /or environmental mission statement and /or sustainability mission statement. A Corporate brochure is to be included as part of the proposal Appendix material. A brochure for any sub consultant engaged is to also be included. Alternatively, or in addition to providing corporate brochures, the Consultant may reference their corporate web site(s). 6. REFERENCES A listing of three (3) references that can be contacted are to be noted. The following information for each of the references is requested: • Contact Name • Affiliation • Address • u Telephone Number • Fax Number • Email Address. 7. COMMENTS The Consultant is invited to offer a commentary on any special attributes, unique aspects or other noteworthy aspects of their proposal. The response should be limited to two to three pages. B. FINANCIAL/QUALITY CONTROL SECTION 8. FEES AND DISBURSEMENTS 8.1 Fees Fees for services (including those for any sub consultants) rendered under the Project are to be on a time basis. The fees are to be computed on hourly billing rates. 8.2 Reimbursable Expenses 8.2.1 Standard Expenses Standard Expenses are in addition to the above fees. Standard reimbursable expenses include but are not limited to: vehicular mileage, traveling expenses, long distance telephone and fax charges, printing and reproductions, progress photographs, courier charges, all fees for required approvals, permits, licenses and alike, etc. The Consultant is required to specify the company's policy on markup (as a percentage) that THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES will be applied to any expenses or disbursements incurred through their appointment with the Municipality. 8.3 Financial Proposal Hourly Billing Rates are to be provided for all Key Personnel listed in Sections 3.1 and 3.2. 8.4 Quality Assurance /Cost Control Measures The Consultant is requested to outline their proposed method to monitor and control Consultant costs (fees) and quality assurance. C. PROPOSAL EVALUATION PROCESS AND CRITERIA 9.1 General The proposal submissions will be reviewed and evaluated by a panel of Municipality representatives. At the discretion of the Municipality, the Municipality may request clarification of a Consultant's proposal at any time during the evaluation process. Seeking clarification of any aspect(s) of the Consultant's submission during the evaluation process shall not be construed in any way as acceptance of the Consultant's proposal. 9.2 Criteria: Technical/Managerial /Financial Weighting Each proposal will be evaluated based on a maximum weighted score of 200 points, based on the following criteria: Maximum Points • Personnel, Organizational Structure and Project Management 50 • Related and Corporate Experience 60 • Financial /Quality Control 40 • Local Knowledge 50 Total Technical /Managerial /Financial 200 9.3 Highest Ranked Proposal The highest ranked proposal will be the result of the highest score (highest ranked) and will be considered the "best ranked proposal ". The Municipality reserves the right, at its own discretion, to accept or reject any proposal. The Consultant understands that fundamental to this competition is the selection of a proposal that in the sole judgment of the Municipality, most effectively meets the requirements of the Municipality. 8 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES D. PROPOSAL SUBMISSION REQUIREMENTS 10.1 Submission Format The reply to this RFP is to consist of one (1) sealed envelope and is to be in a standardized format as noted hereinafter. 10.2 Addenda to the REP Any Addenda received by the Consultant are to be enclosed with their submission. In order to receive a response, all requests for clarification(s) must be received by the Project Manager by 4:00 p.m. on November 10, 2008; as previously noted no response will be provided to inquiries received after this date and time. 10.3 Proposal Format (including the Firm's Name and titled "Engineering Services, Request for Proposal, Municipality of Kincardine ") The Proposal submission is to be bound in a 3 ring binder or cerlox binding and structured according to the headings noted below: Cover Covering Letter Signed Addenda — if any issued Table of Contents The following individual Sections are to be separated by a divider sheet and "tabbed" accordingly: 1. Personnel, Organizations Structure and Project Management Approach 2. Project Cost Control Measures 3. Local Knowledge 4. Related Experience and Corporate Experience 5. References 6. Comments The text for each new individual Section is to commence on a new page. The text for each Section from Section 1 onward shall be printed as two sided on 8'/z" x 11" paper. The Proposal is to be placed in a sealed envelope (package) indicated as such with the submitting firm's name clearly evident and addressed to Mr. Jim O'Rourke, Public Works Manager, at the address noted in Section 10.5 below. 9 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES 10.4 Number of Copies of Proposal to Submit Sixteen (16) copies of the Proposal are to be submitted. 10.5 Delivery Proposals are to be received on or before: November 18, 2008 at Noon local time at The Municipality of Kincardine Municipality Administration Centre 1475 Concession 5 R. R. #5 KINCARDINE, Ontario N2Z 2X6 Attention: Mr. Jim O'Rourke, C.E.T. Public Works Manager The front of the overall package submission is to be duly marked: "MUNICIPALITY OF KINCARDINE, PROPOSAL FOR ENGINEERING SERVICES" along with the name and address of the submitting firm. Email or fax submissions will not be accepted. 10 THE MUNICIPALITY OF KINCARDINE APPENDIX 1 RFP FOR ENGINEERING SERVICES TERMS OF REFERENCE APPENDIX 1 Oct 31/08 2009 ROAD AND BRIDGE BUDGET PROPOSAL >: Location"` 22078 Mahood Johnston Dr Construct urban std $500,000 1 22084 Huron Terrace Bridge Pedestrian Bridge & sidewalk $525,000 2 21110 Inverlyn Cr. South Reconstruct Urban Std $547,479 21109 Balemore Reconstruct Urban Std $70,642 26141/142/143 Conc. 6- (Bru. Co. 33 to SIR 20) Paving $629,294 2/3 22079 -22082 Saratoga /Penetangore Surface Asphalt $47,000 21084 Bridge 2112 Reconstuct $162,000 Millenium North Cott#t{uiiEUrban Std. $100,000 21104 Inverness South Reconstruct Urban Std $300,230 21111 Gingras St. lconstruct Urban Std. $150,115 >Y.: Wayland Walk Pave $5,000 21102 Mount Forest Ave. Reconstruct Uraban Std. $100,000 TOTAL BUDGET PROPOSAL 2009 $3,136,760 Revenues I Trf from Res fund - Gas Tax Rebate Conc. 6- (- wy 2 `'to S/R 20) ($350,000) 3 Roads and Bridges Grant Huron;TQrrai, 0idge (350,000), Con 6 (Br Co 33 -Hwy 21) ($629,294) 2 ; ;` Ve v p (opg r; Contribution ($300,000) 1 •:,;;,. ($1,279,294) Net Amount on Tax Rate $1,857,466 Oct 31/08 2010 ROAD AND BRIDGE BUDGET PROPOSAL 7. . 21115 McCaskill (west limit to Inverness) Reconstruct Urban Std $200,000 22048 Durham St-(Queen to Olde Victoria) Pulverize and Pave $61,000 22077 Valentine Pave HL2 $20,000 261801177117611751174 SIR 20-(Br. Co. Rd 15 - Conc. 6 Bruce Saugeen Bdry.) Paving $500,000 21105 Inverness North Reconstruct Urban Std $238,418 21115 McCaskill (Inverness to CR 23) Reconstruct Urban Std. $356,309 TOTAL BUDGET PROPSAL 2010 $1,375,727 1 , • • • • 2011 ROAD AND BRIDGE BUDGET PROPOSAL 21103 Golf Links (east half) Reconstruct Urban Std. $250,000 21114 Wilson Cres & Inverlyn (west) Reconstruct Urban Std. $184,794 21008 Southline-(From Kinc. Kin loss Bdry. To SIR 30) Pave HL2 $80,000 22005 McLeod Reconstruct Urban Std. $95,000 22130 Walsh St Pulverize and Pave $105,000 26140-139 Bruce Saugeen Boundary- (Bru. Co. Rd. 33-Hwy. 21) Pulverize and Pave $200,000 Various New sidewalks $100,000 TOTAL BUDGET PROPSAL 2010 $1,014,794 1 Revenue Notes: 2 Including Revenues . . A 2012 ROAD AND BRIDGE BUDGET PROPOSAL Road Section ( Location ( Type I Cost Resurfacing & Reconstruction 22041 Gary St. Pulverize and pave $40,000 22098 Queen St Pulverize and pave $110,000 22021 Mechanics Ave Pulverize and pave $114,000 21113 Inverlyn North (east leg) Reconstruct Urban Std. $265,551 21112 Riggin Cres. Reconstruct Urban Std. $114,794 Various Huron Ridge Construct New Sidewalk Reconstruct Urban Std. $100,000 Bridge Repairs $483,000 TOTAL BUDGET PROPSAL 2010 $1,227,345 1 Revenue Notes 1 Including Revenues AIr Ili 2013 ROAD AND BRIDGE BUDGET PROPOSAL 21106 MacGregor Beach Road Reconstruct Urban Std. $247,248 21107 Sandy Cres Reconstruct Urban Std. $35,321 21108 Huron Ridge Cres Reconstruct Urban Std. $397,364 22026 Broadway (Saugeen to Huron Terr.) Pulverize and Pave $74,000 26237 Sprucedale Paving $80,000 Various Bridge Repair Micellaneous $200,000 Various Sidewalks Micellaneous $100,000 TOTAL BUDGET PROPSAL 2010 $1,133,933 1 Revenue Notes 1 Including Revenues • • Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan 5 YR Kincardine Water Treatment Plant Exp. Serv. Area Capital Summary Project Description 2009 2010 2011 2012 2013 2009 KWTP Reservoir Cleaning of reservoir $130,000 Main Replacement Kingsway to 2009 Saugeen St Mackenzie Cottage(120m) $45,000 2009 Huron Terrace Bridge Work $135,000 2009 Storage buliding For Storage (split w 4426/4411) $11,000 2009 Scott's Point Upgrades Pipe and Tanks $10,000 2009 Saratoga Road Watermain 6" main (275m) $104,500 2009 KWTP Tower Inspection /paint $21,000 2009 Armow Genset Should be split with roads $20,000 2009 Oversize Pipe For Park Street $11,000 2009 Millennium Way New servicing $10,000 2009 Mount Forest Ave 6" main (160m) w/ 4 services $41,000 2010 Oversize Pipe Kincardine $100,000 2010 MacCaskill Replace Main (619m) $231,800 2010 Underwood UV Install at well site $ 50,000 2010 Filter Media Replace Media Filters 3&4 $ 50,000 .; 2011 Replace Mains Kincardine 2011 Goderich Street Bruce-S. End 600M 2011 Vehicle Replacement Split 50/50 with 4426 2012 Oversize Pipe Kincardine } <' "`'' $100,000 Totals $538,690. $?1,800 $393,000 $100,000 Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan Tiverton Water Supply Project Description 2009 2010 2011 2012 2013 Expenditures 2009 Watermains Ross St 6" main (150m) $40,800 2009 Memorial Park Watermain Upgrade main to 6" (40m) $15,200 2009 Storage Shed Split with 4425 and 4411 $3,000 2009 Tower Inspection Inspection of water tower $6,000 2009 Tower Control Control Equipment Install $6,000 2009 Fencing Fencing and security for Wells $25,000 2010 Manse Street Watermain Upgrade to 6" main (111m) $42,180 2011 Vehicle Replacement Split 50/50 with 4425 $15,000 2011 Reline Tower $150,000 2012 Well Casing Inspection $15,000 $96,000 $42,180 $165,000 $15,000 • • Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan Sanitary Sewers Project Description 2009 2010 2011 2012 2013 Expenditures 2009 Oversize Pipes Kincardine $ 80.000 2009 Huron Terrace Bridge work and new forcemain $ 330,000 2009 Balemore Street Replace Sewer Main $ 45,540 2009 Storage Building Storage for Parts (split with 4425/4426) $ 3,000 2009 UV Disinfection Put in new System $ 407,000 2009 Pump Station Upgrades Pumps, check valves, controls $ 10,000 2009 Millennium Way Servicing Servicing for new lots $ 10,000 2009 Mount Forest Ave 8" main and 4 services $ 37,000 2010 Pump Station Upgrades Pumps, check valves, controls $10,000 2010 Mechanical Treatment Plant EA/Study $ 200,000 2011 Pump Station Upgrades Pumps, check valves, controls $10,000 2011 Mechanical Treatment Plant EA/Study $ 100,000 2011 Goderich St Forcemain $ 300,000 2012 Pump Station Upgrades Pumps, check valves, controls $10,000 2013 Pump Station Upgrades Pumps, check valves, controls $10,000 $922,540 $210M ; '`;;:, $410,000 $ 10,000 $ 10,000 - • • • Appendix B To Schedule `A' of By -law No. 2008 — 203 BEING A BY -LAW TO ACCEPT A REQUEST FOR PROPOSAL FOR PROFESSIONAL ENGINEERING SERVIDES (B.M. Ross and Associates Limited) Agreement Between Client and Engineer For Professional Engineering Services Engineering Services Request for Proposal (RFP) Municipality of Kincardine 1111 B MRO S S engineering better communities 9 9 B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519) 524 -4403 File No. 08203 www.bmross.net November 17, 2008 Jim O'Rourke Public Works Manager Municipality of Kincardine 1475 Concession 5, R. R. 5 Kincardine, ON N2Z 2X6 Dear Sir: RE: Engineering Services — Request for Proposal We are pleased to submit our proposal to assist the Municipality of Kincardine with engineering and related services. We believe our firm and project team are well positioned and • experienced enough to provide the wide range of services required by the Municipality. We look forward to discussing this with you in additional detail. Should you have any questions or require further information, please call. Yours very truly B. M. ROSS AND ASSOCIATES LIMITED Per 6- Bruce W. Potter, P. Eng. Per -/Idif Stephen D. Burns, P. Eng. BWP /bf Encl. • • ENGINEERING SERVICES REQUEST FOR PROPOSAL MUNICIPALITY OF KINCARDINE November 17, 2008 B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street Goderich, ON N7A 2T4 Phone: 519 -524 -2641 Fax: 519 -524 -4403 www.bmross.net File No. 08203 • MUNICIPALITY OF KINCARDINE • ADDENDUM NO. 1 ENGINEERING SERVICES REQUEST FOR PROPOSAL -TERMS OF REFERENCE November 11, 2008 Clarification of the following items: Section 1.3 Conflict of Interest Section 2.4 Geotechnical /Hydrogeological Services Section 8.3 Hourly billing rates for key personnel Section 1.3 • The provision of Engineering Services to Bruce Power is exempt from this clause. • The provision of this clause relates to properties within the Municipality irrelevant of where the owner resides. • The provision of services by the Consultant to individuals that are not related to development projects, for private property work such as but not limited to design of a beam or a slope stability issue, are exempt from this clause. Section 2.4 Although the Request for Proposal is not a project specific document, the Consultant is asked to provide a list of sub consultants as per items 2.3.4 and 2.4. • The Municipality recognizes that a specific project may require the services of a sub consultant that are not identified in the submission. This change may be reviewed on a project by project basis. Item 3.1 "There should be no change in the nominated personnel or sub consultants without the written approval of the Municipality." Section 8.3 Section 8.3 does require the inclusion of hourly billing rate for key personnel listed in Sections 3.1 and 3.2. The Consultant is to provide an hourly rate that is in place for the year 2008 and further is required to explain how these hourly rates will change over the term of the contract on an annual basis. Please note 10.2 Addenda to the RFP. Section 10.3 Proposal format - Signed Addenda to be included in the submission • Bruce W. Potter, P. Eng., Vice - President B. M. ROSS AND ASSOCIATES LIMITED The Municipality of Kincardine Table of Contents RFP for Engineering Services Page 1 • TABLE OF CONTENTS Covering Letter Signed Addendum No. 1 1.0 Personnel, Organization Structure and Project Management Approach 2.0 Project Cost Control Measures 3.0 Local Knowledge 4.0 Related Experience and Corporate Experience 5.0 References 6.0 Comments APPENDICES • Appendix "A" - Municipality of Kincardine Engineering Services — Request for Proposal Terms of Reference Appendix "B" - Curriculum Vitae Appendix "C" - Hourly Billing Rates for Key Personnel Appendix "D" - BMROSS Quality Manual — Table of Contents Appendix "E" - Corporate Brochures Appendix "F" - Declaration of Conflict of Interest and Legal Status Appendix "G" - Insurance • The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 1 • 1.0 PERSONNEL, ORGANIZATION STRUCTURE AND PROJECT MANAGEMENT APPROACH 1.1 Introduction The Municipality of Kincardine, located along Lake Huron in the County of Bruce, is uniquely situated in southwestern Ontario. Not only does it host the Bruce Nuclear Power Development, which dominates its economic activity, it is a gem for the tourist industry along the Lake Huron shoreline and boasts a strong agricultural sector. The Municipality was created with the amalgamation of the Township of Kincardine, the Town of Kincardine and the Township of Bruce. The Township of Bruce was previously an amalgamation which included the Village of Tiverton. We at BMROSS have valued our relationship with both the new and former Municipalities. We look forward to continuing this relationship and submit our proposal in response to your RFP, a copy of which is attached as Appendix "A ". 1.2 Understanding the Assignment The Municipality of Kincardine wishes to appoint an engineering firm to provide engineering and design services for a five year term. These services, identified by the Municipality, are outlined below. 1.2.1 Subdivision and Site Plan Administration (Development Review) BMROSS will assist the Municipality in the review of submissions for subdivisions and site plans for approval, will assist in negotiations of servicing details and the preparation of agreements. The work will include assistance to Municipal staff and the Municipality's solicitor on agreements and financing arrangements. BMROSS will assist in the review of submission documents and co- ordinate Municipal approvals with other government agencies. BMROSS will take a lead role in negotiations with Developers, as required from time to time. Following completion of the works, we will assist in inspections on behalf of the Municipality, as needed. 1.2.2 Municipal Infrastructure Master Plans and Rate Studies Long -term infrastructure planning is important for Kincardine, both from the perspective of individual developments and municipal -wide infrastructure improvements. BMROSS is able to assist the Municipality to fulfill their needs in the preparation of Master Plans, capital forecasts, assist with annual budgets and provide guidance on infrastructure planning. We are prepared to assist in development of, or amendments to, the Municipality's Official Plan, Zoning Bylaws and Development Charges Background Studies. We are prepared to complete water and wastewater rate studies and can assist in PSAB compliance inventories as required. The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 2 • Senior staff of BMROSS have considerable experience in attending public meetings and hearings and can provide guidance and leadership where these duties are required. 1.2.3 Municipal Infrastructure Design and Construction As outlined elsewhere in this proposal, BMROSS has vast experience in municipal infrastructure design and implementation, and can provide assistance as required. (a) Environmental Assessment Requirements Environmental assessment work is imperative to provide proper planning and environmental responsibility as it relates to completion of municipal infrastructure projects. BMROSS is well acquainted with the appropriate legislation and procedures necessary to complete this planning process in preparation for capital infrastructure works. (b) Roads and Transportation Transportation infrastructure is important within the Municipality. BMROSS has assisted Kincardine in the development of its road's inventory and capital forecasting. We are available to assist in continued upgrading and maintenance of this document. BMROSS is experienced in the design, construction and contract administration of all types of road reconstruction as might • be required within the Municipality. (c) Bridges and Culverts BMROSS is experienced in the design, construction and contract administration of bridges and culverts. We can meet the Municipality's needs in updating the structural inventory master plan and long -term capital forecasts for the management of this valuable infrastructure. (d) Water Supply and Distribution Kincardine requires an Engineer who is current with Provincial drinking water legislation and the constantly changing requirements that the Province has placed upon municipalities for the operation of their systems. We can assist the Municipality in responding to inspection reports and interpretation of these standards. BMROSS will take the responsibility for design, construction and contract administration for municipal water supply and distribution projects. (e) Wastewater Collection and Treatment BMROSS will assist the Municipality by taking responsibility for design, construction and contract administration for projects related to wastewater collection and treatment. We also are able to assist in responses to inspection reports and interpretation of Provincial standards and conformance to Certificates of Approval for treatment standards. • The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 3 • ( Water Resources and Marine Engineering BMROSS can assist the Municipality in maintenance and capital projects related to the Municipality's harbour facilities and projects related to shorelines, river and marine environments. These works might include water quality studies of river or lakeshore water quality adjacent to municipal developments. (g) Co- ordination and Approvals BMROSS will co- ordinate the design, construction and contract administration with the specific requirements as a result of Environmental Assessments and review by approval agencies. As part of this assignment, BMROSS will assist Kincardine by completing applications and obtaining the necessary approvals from government agencies for all infrastructure work on each individual project. 1.2.4 GeotechnicaUHydrogeology Services BMROSS, as part of its services to the Municipality, will provide, as required, geotechnical and /or hydrogeologic services. Geotechnical services will be provided with the assistance of Atkinson, Davies Inc., London, Ontario, a firm that has worked with BMROSS traditionally in the past in the Kincardine area and elsewhere in southwestern Ontario. Hydrogeologic services • will be provided by Ian D. Wilson Associates Limited. These qualified sub - consultants will be available to assist in the design and construction of municipal infrastructure, groundwater studies, water supply and source water protection issues. Where the skills and experience of these firms is not appropriate for the specific project or issue, BMROSS will identify and propose, for the purpose of approval, an alternate firm. 1.2.5 General Municipal Services As part of an ongoing relationship with the Municipality, engineering services are required for a wide variety of tasks. BMROSS is prepared to attend Council and Committee meetings as required. We have experience in assisting Municipalities in the preparation or amendments to various bylaws and assisting building departments with Building Code interpretations. We are available to provide advice to Municipal solicitors with respect to Provincial and Federal regulations and assist in agreements, both contractually and financially for subdivisions or other development issues. We are accustomed to assisting Municipalities in the preparation of Provincial and Federal grant applications and in negotiations or agreements with adjacent Municipalities or upper tier levels of government. Senior staff has attended numerous hearings before the Ontario Municipal Board and other tribunals. 1.3 Personnel, Organizational Structure and Project Management BMROSS takes great pride in the quality of our staff and the ability we have to provide • appropriate services to assist Municipalities in obtaining their project goals. The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 4 • 1.3.1 Key Personnel Key personnel to be assigned to Kincardine are as listed below. In addition to the listing below, attached, in tabular form, as Table 1, are outlines of key personnel including their role, education background, professional registrations, years of experience and an outline of their responsibilities relevant to this assignment. The main liaison between the Municipality and BMROSS will be with Bruce W. Potter, P. Eng. Bruce is a Professional Engineer, designated as a Consulting Engineer by PEO, with 34 years of experience in providing municipal engineering and infrastructure advice to Municipalities in the area. Bruce has a varied experience in design, construction and construction administration, including a considerable history providing structural design to sewage and water treatment and pumping facilities. He has vast experience with the design, construction and contract administration of roads, sewers and water projects. He has been a Project Manager for the design of several MTO road projects and sat on the Consulting Engineer's Association MTO Liaison Committee for a period of time. In recent years, Bruce's focus has been one of a Senior Engineer assisting other Project Managers in the design and construction of major infrastructure, and that as a Municipal Engineer offering advice on a wide range of development issues. More than half of Bruce's time is spent working on development issues for the many Municipalities BMROSS provides services 1111 to. He has testified at a number of OMB hearings on behalf of municipal interests and is comfortable with making presentations to Councils, developers and the general public. Bruce is also the Vice - President of B. M. Ross and Associates and has certain managerial responsibilities within that firm. BMROSS has a large staff of key personnel available to assist and take responsibility for projects in the identified areas. Steve Burns is the President of B. M. Ross and Associates Limited and an experienced Environmental Engineer. Steve would take the lead role with the Municipality in master plans and rate studies, water supply and distribution projects, and wastewater collection and treatment projects. Steve's many years of experience provide for a valuable resource in the consideration of the many services required by the Municipality. Steve has a great deal of experience in making public presentations and attending hearings before the OMB or other Boards. Matt Pearson is a senior Partner with BMROSS and is responsibility for the environmental planning group within the company. He provides leadership in the environmental assessment area with the completion of Class EA's. He also provides assistance to Municipalities regarding infrastructure, planning and financing. Matt is involved in subdivision development approvals from a planning perspective and has taken leadership in the water quality monitoring programs completed by the company. In his spare time, he is involved with a number of local environmental initiatives. • The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 5 • Darren Alexander will be responsible for the roads and transportation services to be provided to the Municipality. As part of road construction, there are typically significant investments in infrastructure, being sanitary, water and storm sewers. Darren has considerable experience in incorporating and co- ordinating these utilities with road reconstruction programs. Andrew Ross is a Senior Partner with BMROSS and is responsible for the structural group that provides services for bridges and culverts. He would take the leadership role for services in the design, construction and contract administration for bridges, culverts and other structure projects. Dale Erb has broad experience in water resources and environmental areas. He is responsible for stormwater management issues, flooding and bridge hydrology studies. Dale will take the primary role in water resources projects, will assist with development review tasks and have involvement in environmental and infrastructure projects. Kelly Vader joined BMROSS in 2005, following a lengthy career with a local Conservation Authority. As an Environmental Planner, she provides leadership in the completion of environmental assessments and project planning. Because of her strong background in Conservation Authority work, she provides assistance to other staff with natural environmental related issues on projects. • Ken Logtenberg is a Senior Structural Engineer at BMROSS. Ken takes responsibility for the design, construction and contract administration for bridges and culverts and many other structural projects. Ken has represented BMROSS by taking a leadership role in the design, construction and contract administration for road work, infrastructure work and structural work on the Bruce Power site. He also provides structural design services for sewage, water pumping and treatment facilities. Richard Anderson is a Senior Engineer with BMROSS and has broad experience in water supply and wastewater treatment. His expertise is in the design of water plants, pumping facilities and treatment facilities. He will provide assistance in the planning of these projects and take the responsibility for detailed design, construction and contract administration to follow these projects to fruition. Of the nine key personnel above, eight are shareholders in the firm. Attached as Appendix `B ", are curriculum vitae for each of these key personnel. From time to time, depending on the nature of the assignment, BMROSS will be required to provide geotechnical, hydrogeological or other specialized services through the use of sub - consultants. BMROSS has had a lengthy relationship with Atkinson, Davies Inc. of London, Ontario. Under the leadership of Colin Atkinson, P. Eng., a Senior Geotechnical Engineer with many decades of experience, Atkinson, Davies Inc. will provide services in investigative testing, geotechnical, environmental and construction materials. • The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 6 • When hydrogeological advice is required, BMROSS would propose to retain Ian D. Wilson Associates Limited. They are a full service hydrogeology consulting firm which has been in continuous practice since 1974. Wilson Associates has completed over 1,200 hydrogeology- related projects throughout Ontario for numerous government, municipal and private clientele. Most of the over 1,200 projects completed have necessarily incorporated concepts and methodology related to municipal hydrogeologic studies. The primary hydrogeologic staff involved will be Geoffrey Rether, B.Sc., P.Geo., President of Ian D. Wilson Associates Limited since 1999. He is a licenced Professional Geoscientist and has been a hydrogeologist with Wilson Associates since 1990. With regard to municipal project experience, Wilson Associates has recently provided hydrogeologic consulting services to the County of Grey (Transportation and Public Safety), County of Bruce (Roads), City of Stratford, Town of Wasaga Beach, Municipality of Strathroy - Caradoc, Township of Middlesex Centre, Municipality of Bluewater, Township of Huron - Kinloss, Municipality of South Huron and the Township of Minden Hills, among others. Specifically, within the Municipality of Kincardine, Wilson Associates has recently provided hydrogeologic consulting services for the Tiverton Dent and Briar Hill municipal wells, Huron Ridge Subdivision drainage assessment, Underwood municipal well, Golf Links Road Reconstruction, Inverhuron Beach Erosion Issue, Armow GUDI and Fragmentation Studies and the Brucedale Community Hall water quality issue. Curriculum vitae for Colin Atkinson and Geoff Rether are included in Appendix "B ". 1.3.2 Project Organization Diagram Attached, as Table 2, is a project organizational diagram. This table shows, in graphical format, the allocation of key personnel, together with a secondary contact for the classification of services, together with identifying personnel for the six types of sub - services that might be required in the infrastructure design and construction category. 1.3.3 Support Staff We have identified the key personnel available to take leadership on the projects and services to be provided to the Municipality. It is important to recognize that the support of junior and senior engineers, technologists, construction inspectors, surveyors and clerical staff are important to the completion of any project. BMROSS has a current total staff in excess of 50 people, all who are dedicated to serve our municipal clients. In addition to the key personnel listed above, we would like to briefly highlight support personnel available as follows, many of who have long histories in providing services in the Kincardine community: • Engineering staff and Senior Design Technologists with the experience and ability to manage projects efficiently and complete complex designs in their fields: — Frank Vanderloo, P. Eng. — Peter Harrison, P. Eng. — Bibek Mondal, P. Eng. — Sally McLeod, P. Eng. • The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 7 • — Ryan Munn, P. Eng. — Bob Corrigan, C.E.T. — Dennis Elliott — Glen Feagan, C.E.T. • Junior engineers and technologists who have the experience and ability to complete designs as part of larger projects: — Andrew Garland — Sharon Anderson — Mike Thomas — John Yungblut — Steve Empey • Planning and environmental staff to assist with environmental assessments, environmental studies and GIS co- ordination: — Scott Allen — Rick Steele — Mike Corby • Construction inspections with the services of several valued experienced inspectors: • - Clarence Doherty — Bill Thompson — Ron Durnin — Greg Wilson — Mike Thomas — Jim Cardno 1.4 Project Management Approach Project Management is necessary to ensure: • The client's expectations are understood and achieved. • Budgets and schedules are met. • Changes in the Scope of Work are identified quickly and responded to. For the type of engineering services described for this assignment Project Management is required at two levels. The first is the coordination of the many projects, large and small, straightforward and complex that will be underway simultaneously. The second is the more traditional managing of tasks and resources for a single project. BMROSS has systems in place to do both. 1111 The Municipality of Kincardine Personnel, Organization Structure RFP for Engineering Services and Project Management Approach Section 1- Page 8 • Management of Simultaneous Projects It is expected that most projects will be initiated through contact between Municipal staff and the main liaison/primary contact, Bruce Potter. Bruce will be responsible for establishing the initial scope of work and assigning the project to the appropriate key personnel. The status of all on -going projects is monitored through a series of Project Manager meetings held bi- weekly to share resources, and monthly to review work progress and issues, Municipality by Municipality. (Refer to Section 2.2 re Quality Assurance /Cost Control.) If Kincardine wishes, BMROSS is prepared to institute a system whereby spreadsheet style status reports are prepared and reviewed with municipal staff on a regularly scheduled basis. Management of Individual Projects Individual projects may be assigned by the Main Liaison or may come directly to the Key Personnel or Project Manager from municipal staff. The Project Manager is responsible for confirming the scope of work and depending on the type and scale of the project, a schedule and budget. The Project Manager is the principal liaison with the Municipality during the course of the project and is responsible for keeping the Main Liaison advised of project status as noted above. Individual project quality assurance and cost control • are discussed in detail in Section 2.2. • The Municipality of Kincardine Personnel, Organization Structure and Project Management Approach RFP for Engineering Services Section 1 — Page 9 TABLE 1- KEY PERSONNEL Name/Title Role Education Professional Yrs. of Undertakings Relevant to the Registration Experience Terms of Reference B. M. ROSS AND ASSOCIATES LIMITED Bruce Potter, P. Eng. Project leader designated as — B.Sc., Civil Engineering, Queen's — Licensed Professional Engineer- 34 — Bruce will be the primary contact and main liaison between Kincardine and Vice - President, Senior primary liaison with University Ontario BMROSS throughout the assignment. Engineer Municipality, Senior — Designated Consulting Engineer- — Bruce will be responsible for general municipal engineering duties, review of Municipal Engineer. Ontario development proposals, and take overall responsibility for infrastructure Will liaise with Municipality projects providing direction to project managers. and Key Personnel — Bruce has more than 30 years experience working in the Kincardine area and brings that history and knowledge of the local area to every aspect of his work. He is available at any time to meet the immediate needs Kincardine may have throughout the term of the assignment. Steve Burns, P. Eng. Senior Project Engineer — B.A.Sc., Civil Engineering, — Licensed Professional Engineer- 35 — Steve will be the lead for master plan and servicing projects involving water President , Senior Engineer Technical Lead University of Waterloo Ontario supply and distribution and wastewater collection and treatment. — M.A.Sc., Civil Engineering, — Designated Consulting Engineer- — He will also be the lead for matters relating to water regulations including the University of Waterloo Ontario DWQMS and issues related to MOE inspections. — Registered as a "Qualified Person" — He has been involved, for more than 30 years, as the principal designer of under O.Reg. 153/04 much of the Kincardine water and sewage infrastructure. • — He has also been involved in numerous capital projects and Infrastructure Master Plans for many different clients. — Steve chairs the firm's Quality Management Committee. Matt Pearson, MCIP, RPP Project Manager — Hons. B.Sc. in Biology and — Registered Professional Planner- 22 — Matt will act as the primary EA Co- ordinator for all municipal infrastructure Principal and Senior EA Coordinator Geography, Trent University Ontario projects. He will assist in determining obligations under the EA Act and Planner — MA candidate in Environmental — Institute of Professional Planners direct the appropriate planning and consultation process. He has been Management, Royal Roads involved in hundreds of Class EA projects over the past 20 years, including a University number of studies carried out as Master Plans to define future servicing needs. — As a Principal and Senior Planner, he has developed a planning practice at BMROSS that involves eight staff members with backgrounds in municipal planning, natural heritage, GIS, and water quality monitoring. They provide advice to municipalities on site planning, Provincial Policy, and agency regulations. — Matt will act as Project Manager for a range of possible studies, including Development Charges Background Studies, surface water monitoring studies including along the Kincardine shoreline, and utility rate restructuring studies. Recently, he assisted the Municipality in carrying out the Co- operation Project, which involved a new roadway linking Kincardine and Huron- Kinloss, the disposal of lands that will become a new residential subdivision, and the conceptualization and implementation of a new municipal soccer complex. • The Municipality of Kincardine Personnel, Organization Structure and Project Management Approach RFP for Engineering Services Section 1 — Page 10 • Name/Title Role Education Professional Yrs. of Undertakings Relevant to the Registration Experience Terms of Reference Darren Alexander, P. Eng. Project Leader for Roads and — B.A.Sc., Civil Engineering, — Licensed Professional Engineer — 12 — Darren will be the Engineer primarily responsible for studies, design, Principal and Senior Transportation Projects University of British Columbia Ontario construction and construction administration of municipal road projects. He Engineer — Civil Engineering Technology, will take responsibility for projects including major improvements to Fanshawe College highways, arterial and collector road reconstruction, local road reconstruction — Honours Electronic Engineering and road paving. Darren will provide design leadership for the improvements Technology, Radio College of for water and sewer infrastructure as part of his projects. Darren is available Canada to provide leadership in the design of traffic lighting, decorative street lighting and landscaping adjacent to road improvements. Andrew Ross, P. Eng. Structural design and — B.A.Sc., Civil Engineering, — Professional Engineer- Ontario 22 — Andrew will be a designer or design reviewer on projects to repair or replace Principal and Senior analysis. Co- ordinator of University of Windsor — Designated Consulting Engineer- municipal bridges or buildings. As a Project Manager, he would also be Engineer structural consultations, — M.A.Sc., Civil Engineering, Ontario involved in contract administration of these projects. Any work related to the harbours. University of Waterloo harbour structures would involve Andrew. As the most experienced structural engineer, Andrew would assign and oversee work of other Engineers dealing with bridges, buildings, harbours or other structures. Dale Erb, P. Eng. Water Resources Team — B.Eng, Civil Engineering, Ryerson — Licensed Professional Engineer- 15 — Dale will take the lead responsibility for water resources projects. Principal and Senior Leader, Development Review Polytechnical Institute Ontario — Dale will work with Bruce to provide technical review of development Engineer and Water and Wastewater proposals and associated studies prepared by other Consultants. Designer — Dale will also act as a Project Manager for sewer and water infrastructure projects. • — As a Project Manager, he would also be involved in the construction and contract administration of these projects. Kelly Vader, MCIP, RPP Environmental Planner — Hons. B.A.- Geography, Wilfrid — Registered Professional Planner 19 — As an Environmental Planner, Kelly will implement the Class EA process for Environmental Planner Laurier University — Institute of Professional Planners municipal infrastructure projects. She plans and undertakes public consultation processes which allow for municipal and stakeholder discussion to address issues. She also directs multi - disciplined sub - consultants who provide specialized input into the project development. Ken Logtenberg, P. Eng. Structural design and — B.A.Sc., Civil Engineering, — Licensed Professional Engineer -of 15 — Ken will be a designer or design reviewer on projects to repair or replace Principal and Senior analysis, road design, erosion University of Waterloo Ontario municipal bridges or building or to consult on erosion controls. As a Project Engineer control. — M.A.Sc., Construction Manager, he would also be involved in construction and contract Management, University of administration of these projects. Waterloo Richard Anderson, P. Eng. Project Manager and lead — B.A.Sc., Civil Engineering, — Licensed Professional Engineer- 30 — Richard will be the Project Manager and /or designer on projects relating to Principal and Senior designer /contract University of Waterloo Ontario potable water treatment, pumping or storage and projects relating to sewage Engineer administrator for projects — Designated Consulting Engineers- pumping or treatment. This would also involve overseeing the work of other involving sewage pumping Ontario Engineers dealing with water and sewage projects, construction and contract and treatment or water administration services on complex projects. treatment, pumping or storage. • The Municipality of Kincardine Personnel, Organization Structure and Project Management Approach RFP for Engineering Services Section 1 — Page 11 411 Name/Title Role Education Professional Yrs. of Undertakings Relevant to the Registration Experience Terms of Reference SUB - CONSULTANTS Colin Atkinson, MA.Sc., Geotechnical Sub - Consultant — B.Sc. (Civil Engineering), — Designated Consulting Engineer 51 — Colin Atkinson will provide leadership, as a sub - consultant to BMROSS, in P. Eng., Senior Birmingham University, England — Licensed Professional Engineer providing geotechnical services for specific projects that will be part of the Geotechnical Engineer Atkinson, Davies Inc. — M.Sc. (Soils Mechanics and — Registered as a "Qualified Person" in assignment. 60 Meg Drive, Unit 12A Foundation Engineering), accordance with Ontario MOE Reg. — These services may include soils investigations, slope analysis, bearing London, Ontario Birmingham University, England 153/04 capacity analysis and dewatering analysis for the projects as might be required N6E 3T6 from time to time. Phone: 519- 685 -6400 Fax: 519- 685 -0943 Geoffrey B. Rether, B.Sc., Hydrogeologist Sub- — B.A.Sc., University of Western — Licensed as a Professional 18 — Geoff will provide assistance to BMROSS for hydrogeologic services for P.Geo., Senior Consultant Ontario Geoscientist in Ontario individual projects as may be required. These services may include well Hydrogeologist and studies and impact of dewatering for construction projects. President Ian D. Wilson Associates Limited Box 299 Clinton, Ontario NOM 1L0 Phone: 519- 233 -3500 Fax: 519- 233 -3501 III II 1 1 TABLE 2 • PROJECT ORGANIZATIONAL DIAGRAM Main Liaison /Primary Contact Bruce W. Potter, P. Eng. Vice - President Development Review, Subdivisions, Site Municipal Master Plans and Rate Municipal Infrastructure Design General Municipal Services Geotechnical/ Hydrogeology Plans, Agreements, Servicing, Storm Studies and Construction Water Management Ian D. Wilson Atkinson, Davies Bruce W. Potter, P. Eng. Associates Inc. Bruce W. Potter, P. Eng. Stephen D. Burns, P. Eng. Bruce W. Potter, P. Eng. Stephen D. Burns, P. Eng. Geoff Rether, P.Eng. Colin Atkinson, P.Eng. Dale L. Erb, P. Eng. Matthew J. Pearson, MCIP, RPP Matthew J. Pearson, MCIP, RPP Environmental Assessment Water Supply and Wastewater Collection and Water Resources and Requirements Roads and Transportation Bridges and Culverts Distribution Treatment Marine Engineering Matthew J. Pearson, MCIP, RPP Darren L. Alexander, P. Eng. Andrew I. Ross, P. Eng. Stephen D. Burns, P. Eng. Stephen D. Burns, P. Eng. Dale L. Erb, P. Eng. Kelly L. Vader, MCIP, RPP Bruce W. Potter, P. Eng. Ken D. Logtenberg, P. Eng. Richard R. Anderson, P. Eng. Richard R. Anderson, P. Eng. Andrew I. Ross, P. Eng. Till hi UN ICIYAI ITY 01 ‘?% 6K !NCARIN L III energy. balanced life. BMROSS 9 9Y engineering better communities The Municipality of Kincardine Project Cost Control Measures RFP for Engineering Services Section 2 — Page 1 • 2.0 PROJECT COST CONTROL MEASURES 2.1 Fees and Disbursements The Request for Proposal document explains that fees for the assignment are to be on a time basis and computed based upon hourly billing rates. Attached, as Appendix "C ", are hourly billing rates for 2008 for the key personnel identified within this proposal and hourly rates identified for the key staff of the sub - consultants. Also included, for reference by the Municipality, are currently hourly billing rates for support staff. Billing rates are reflective of the cost of labour, fringe benefits and overhead. Both the Professional Engineers of Ontario (PEO) and the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) provide salary surveys, outlining remuneration to engineers, technicians and technologists at various levels of experience and responsibility throughout the Province. BMROSS feels that it is important to remunerate their employees fairly and uses these documents as a guideline for salaries for technical staff. Billing rates can be expected to change annually based upon the pressures of inflation and the cost to the Corporation of the fringe benefits for their employees. Billing rates for senior staff who have reached their maximum level of responsibility can be expected to change in a manner similar to inflationary pressures. In addition, billing rates for junior and intermediate staff can be expected to change, reflective of their increased experience, qualifications and the responsibilities assigned to them. BMROSS cannot commit to billing rates in the future. We offer to review the adjusted rates • annually with municipal staff during the tenure of this appointment. The Request for Proposal notes that, as part of the fees, reimbursable expenses will be paid by the Municipality. These expenses would normally include vehicular mileage for travel expenses, photographs, printing, courier charges and the reimbursement of fees for approvals, permits and licences. BMROSS will add a mark -up of 5% to those expenses, to be applied throughout the term of the appointment. We do not invoice for long distance telephone expenses, fax charges or meal expenses. 2.2 Quality Assurance Cost Control Measures (a) Cost Control In our experience, project cost control is achieved by paying attention to the following: • Using Project Managers whose skills and experience match the scope of work and who have ongoing knowledge of related projects (past, present and future). • Managing the flow of the project with regular reviews of costs vs. budget and the project schedule. • Recognizing and managing changes in scope. The Municipality of Kincardine Project Cost Control Measures RFP for Engineering Services Section 2 — Page 2 • Regular communication between senior BMROSS and municipal staff. • For all major projects, we will apply an internal monitoring protocol for both budget and schedule. The Project Manager works with the BMROSS Project and Quality Co- ordinator to create bi- weekly reviews of project status. We apply a Green/Amber /Red approach to highlight the flow of the project relative to costs and timing milestones. Copies of sample reviews that we have used internally are attached for information purposes. For most projects, BMROSS will invoice on a regular monthly basis. For major projects, invoices can be accompanied with a budget update that relates invoiced costs to major tasks. The format of this report can be developed with the Municipality, so that the information provided is appropriate to your needs. (b) Quality Assurance Quality Assurance is an important component of business operations at BMROSS. All Project Managers have a regularly updated copy of the Company Quality Manual which contains detailed protocols and tools (e.g. checklists). The Table of Contents for the Quality Manual is included for reference purposes in Appendix "D ". The firm has a full -time Project and Quality Co- ordinator that works with the Project Managers to manage project scope, budgets and schedules. The Co- ordinator is a member of the firm's • Quality Management Committee (QMC), a group of senior Managers responsible for identifying and addressing quality issues, setting goals and monitoring progress and developing a culture of continuous improvement. The QMC meets monthly. • Project Manager: MJP Project Number: 06156 Date - As of: 10- Oct -08 ii; ■ Budget: Under 75% or Complete @100% Between 75% and 90% +90% and Overspent 1 Budget on Hold Milestones: On Track 1, 2, or 3 wks Overdue 4 wks Overdue, plus Project on Hold Project Notes: (Project Milestone Notes: IGeneral Project Notes: Expected Project Completion Date: 27- Jun -08 EA for Sanitary Sewer Budget Value: $ 50,000.00 % of Budget Invoiced' 85.54 %I Invoice Totals:[ 42,768.03 Overall Budget A current value of $ 48,902.43 has been spent. This converts to of the budget. Comments: There is a value of $ 1,097.57 remaining in the budget. M /stn Budget Budget Breakdown Status Milestone Status % Spending Comp Should Be # Code Description Budget Actual % Comp Remains Project and Budget 100% $ 1,500 I 40 Proj Admin, Costs, L/L & $ 1,500 $ 2,056.00 137.1 % $ (556.00) Preparation to be Closure complete 25- Oct -07 - #2 41 Proposal & Budget Cost $ 1,500 $ - 0.0% $ 1,500.00 completed 25- Oct -07 Work -Up #3 42 Funding Application $ - $ - No Budget Allocated Environmental #4 43 Project - Review $ - $ - No Budget Assessment - to be Allocated complete 27- Jun -08 - 50 Study - Misc $ 3,995 $ 3,692.80 92.4% $ 302.20 51 Study - Meetings $ 8,320 $ 9,936.30 119.4% $ (1,616.30) #3 Design - not part of the 52 Study - Site Survey $ 2,770 $ 1,618.50 58.4% $ 1,151.50 project 53 Study - Conceptual $ 10,670 $ 5,131.40 48.1% $ 5,538.60 Design 54 Study - Drafting $ 2,585 $ 5,893.60 228.0% $ (3,308.60) 411 #4 Drafting - not part of the 55 Study - Report $ 2,540 $ 3,858.30 151.9% $ (1,318.30) project #11 56 Study - Correspondence $ 6,675 $ 5,765.30 86.4% $ 909.70 57 Study - Approvals $ - $ 391.50 No Budget Allocated #5 Tender, Contract & Award 58 Study - Research $ 9,445 $ 8,724.00 92.4% $ 721.00 not part of the project #14 59 Study - Subconsultants $ - $ - No Budget Allocated #15 70 Design - Misc $ - $ - No Budget Allocated #6 Construction #16 71 Design - Meetings $ - $ - No Budget Administration - not part of Allocated the project #17 72 Design - Site Survey $ - $ - No Budget Allocated #18 73 Design - Design $ - $ - No Budget Allocated #7 Project Admin, Lessons 80% $ 1,200 #19 74 Design - Drafting $ - $ - No Budget Learned & Closure - Allocated completed #20 75 Design - $ - $ - No Budget Tender /Contract /Award Allocated #21 76 Design - Correspondence $ - $ - No Budget Allocated Milestone Notes: #22 77 Design - Approvals $ - $ - No Budget Allocated #23 78 Design - Research $ - $ - No Budget Allocated #24 79 Design - Subconsultants $ - $ - No Budget Allocated #25 80 C/A - Misc $ - $ - No Budget • Allocated #26 81 C/A - Meetings $ $ No Budget Allocated #27 82 C/A - Site Review $ - $ - No Budget Allocated #28 83 C/A - Qty. Calcs & $ - $ - No Budget Payments Allocated #29 84 C/A - As- Recorded $ - $ - No Budget Allocated #30 85 C/A - Review Shop $ - $ - No Budget Drawings Allocated #31 86 C/A - Correspondence & $ - $ - No Budget Const'n Admin Allocated #32 87 C/A - Approvals $ - $ - No Budget Allocated #33 89 C/A - Subconsultants $ - $ - No Budget Allocated Incurred Expenses $ 1,834.73 The current value that has Total for Budget Spending Should Be $ 2,700 Sub -Total for Budget Actual Spending $ 48,902.43 not been invoiced, based on actual value and actual All numbers have been verified, yet the difference between Work -Ups and Timesheets is $ _ labour content is; (negative is ovebilling) Total for Budget Actual Spending $ 48,902.43 $ 6,134.40 Invoice Listing Invoice 283 with a value of $13,895.50 was issued on 25- Sep -08 General Project Notes: 411 • Project Manager: AIR Project Number: BR870 Date - As of: 1 0- Oct -08 ii; Budget: Under 75% or Complete @100% Between 75% and 90% ® +90 % and Overspent I Budget Date: on Hold Milestones: On Track 1, 2, or 3 wks Overdue 4 wks Overdue, pies P on H old Project Notes: Project Milestone Notes: General Project Notes: Expected Project Completion T.B.D. Bridge Budget Value: $ 385,400.00 % of Budget Invoiced Invoice Totals: $ 47,852.90 Overall Budget A current value of $ 58,202.80 has been spent. This converts to of the budget. Comments: There is a value of $ 327,197.20 remaining in the budget. M /stn Budget Budget Breakdown Status Milestone Status % Spending Comp Should Be # Code Description Budget Actual % Comp Remains I Project and Budget 100% $ 1,000 40 Proj Admin, Costs, L/L & $ 6,500 $ 884.60 13.6% $ 5,615.40 Preparation to be Closure complete 11- Jul -08 - 41 Proposal & Budget Cost $ 1,000 $ 1,077.10 107.7% $ (77.10) completed 11- Jul -08 Work -Up #3 42 Funding Application $ $ No Budget Allocated #2 Environmental 95% $ 31,730 #4 43 Project - Review $ - $ - No Budget Assessment - completed Allocated on August 15/08 50 Study - Misc $ 2,500 $ 1,093.80 43.8% $ 1,406.20 51 Study - Meetings $ 4,500 $ 6,836.50 151.9% $ (2,336.50) #3 Design - to be complete 10% $ 13,670 52 Study - Site Survey $ 1,000 $ 94.50 9.5% $ 905.50 February 28/09 53 Study - Conceptual $ 1,000 $ 6,032.30 603.2% $ (5,032.30) Design 54 Study - Drafting $ 1,000 $ 1,185.70 118.6% $ (185.70) • #4 Drafting - to be complete 55 Study - Report $ 4,500 $ 5,057.80 112.4% $ (557.80) February 28/09 56 Study - Correspondence $ 9,100 $ 8,951.70 98.4% $ 148.30 57 Study - Approvals $ 1,800 $ 1,325.70 73.7% $ 474.30 #5 Tender, Contract & Award 58 Study - Research $ 8,000 $ 239.50 3.0% $ 7,760.50 to be complete March 31/09 #14 59 Study - Subconsultants $ - $ - No Budget Allocated 70 Design - Misc $ 2,500 $ 1,798.80 72.0% $ 701.20 #6 Construction 71 Design - Meetings $ 3,000 $ 4,285.50 142.9% $ (1,285.50) Administration - to be complete November 30/09 72 Design - Site Survey $ 6,000 $ 3,150.00 52.5% $ 2,850.00 73 Design - Design $ 87,000 $ 10,863.30 12.5% $ 76,136.70 #7 Project Admin, Lessons 74 Design - Drafting $ 28,000 $ 3,030.20 10.8% $ 24,969.80 Learned & Closure - completed #20 75 Design - $ 22,000 $ - 0.0% $ 22,000.00 Tender /Contract/Award 76 Design - Correspondence $ 12,000 $ 818.00 6.8% $ 11,182.00 Milestone Notes: 77 Design - Approvals $ 1,200 $ 736.20 61.4% $ 463.80 #23 78 Design - Research $ 2,000 $ - 0.0% No Budget Allocated #24 79 Design - Subconsultants $ 23,000 $ - 0.0% $ 23,000.00 #25 80 C/A - Misc $ 3,400 $ - 0.0% $ 3,400.00 III #26 81 C/A - Meetings $ 13,600 $ - 0.0% $ 13,600.00 #27 82 C/A - Site Review $ 102,200 $ - 0.0% $ 102,200.00 #28 83 C/A - Qty. Calcs & $ 1,200 $ - 0.0% $ 1,200.00 Payments #29 84 C/A - As- Recorded $ 800 $ - 0.0% $ 800.00 #30 85 C/A - Review Shop $ 6,600 $ - 0.0% $ 6,600. Drawings #31 86 C/A - Correspondence & $ 25,000 $ - 0.0% $ 25,000.00 Const'n Admin #32 87 C/A - Approvals $ - $ - No Budget Allocated #33 89 C/A - Subconsultants $ 5,000 $ - 0.0% $ 5,000.00 Incurred Expenses $ 741.60 The current value that has Total for Budget Spending Should Be $ 46,400 Sub -Total for Budget Actual Spending $ 58,202.80 not been invoiced, based on actual value and actual All numbers have been verified, yet the difference between Work -Ups and Timesheets is $ - labour content is; (negative is overbilling) Total for Budget Actual Spending $ 58,202.80 $ 10,349.90 Invoice Listing Invoice 35124 with a value of $2,886.80 was issued on 31- Dec -06 Invoice 35371 with a value of $1,517.70 was issued on 12- Mar -07 Invoice 36221 with a value of $13,382.47 was issued on 12- Oct -07 Invoice 37019 with a value of $1,284.20 was issued on 31- Dec -07 Invoice 37489 with a value of $11,658.90 was issued on 17- Apr -08 Invoice 37730 with a value of $1,273.40 was issued on 05- Jun -08 Invoice 139 with a value of $13,209.23 was issued on 08- Aug -08 Invoice 265 with a value of $2,640.20 was issued on 24- Sep -08 General Project Notes: • The Municipality of Kincardine Local Knowledge RFP for Engineering Services Section 3 — Page 1 • 3.0 LOCAL KNOWLEDGE BMROSS has a long history of working for the Municipality of Kincardine and its predecessor Municipalities. BMROSS maintains a data base of all projects since its inception in 1951. A total of 849 projects are on file in the Municipality of Kincardine and its predecessors. Our history of working in Kincardine started in Kincardine Township in 1960 where we designed and assisted the Municipality with the construction of their works garage. It is noted that the low tender for this facility was only $18,478.45, certainly something that looks reasonable in today's financial climate. We note that the Bruce Township garage was built in 1961 by the same Contractor at a price approximately $1,000.00 higher than that amount. We also note that we have done bridge work in the former Kincardine and Bruce Townships since 1961 and 1963 respectively. Our first major project within Kincardine was an MOE sanitary sewer project which commenced construction in 1967 and serviced a section of the northerly portion of the Town. Our first major project in Tiverton was the water supply system which was completed in 1973. In the mid - seventies, the Town of Kincardine grew at an astronomical pace in response to the development of the nuclear facility. BMROSS assisted the Municipality in planning and responding to this growth, including expansions to sewage and water treatment facilities, pumping stations and trunk infrastructure. At that time, there was considerable subdivision development and BMROSS assisted the Municipality in reviewing those development proposals and providing financing advice for agreements to assist the Municipality to ensure that those developments and the associated municipally • owned infrastructure was completed. The Tiverton water system was completed in the early seventies and the sewer system followed in the early eighties. We note that most of the senior staff associated with the expansion of Kincardine and Tiverton during those times are still with BMROSS in the persons of Steve Burns and Bruce Potter. BMROSS has been responsible for assisting the Municipalities with major projects, including the following: • Tiverton — Municipal water system, water tower, well upgrades, municipal sewage collection system and pumping stations, road reconstruction and storm sewers. • Kincardine and Bruce Townships — works garages, roads, bridges and culverts. • Kincardine — upgrades to sewage treatment facility, design and construction of sewage pumping stations, collection sewers, design and construction of the water treatment plant and several alterations /additions to the water tower, distribution watermains, road reconstructions and storm sewers, bridges and culverts, harbour expansion, Queen Street construction and beautification, modifications to the Davidson Centre and other municipal buildings. BMROSS has continued to provide engineering services to the Municipality and Bruce Potter, who would be the main liaison/primary contact for this assignment, has historically fulfilled that role since the late seventies. BMROSS has been involved in all major infrastructure programs within the Municipality for more • than 30 years. We have the Municipality's infrastructure history in our files and have the staff with local knowledge and history available to assist the Municipality of Kincardine with their infrastructure needs. The Municipality of Kincardine Related Experience and Corporate Experience RFP for Engineering Services Section 4 — Page 1 • 4.0 RELATED EXPERIENCE AND CORPORATE EXPERIENCE 4.1 Related Experience BMROSS has a wide range of experience in the type of projects identified in the Request for Proposal. Attached as Table 2, are charts outlining a sampling of that experience, for each of the disciplines identified. BMROSS can provide documentation of additional experience for other types of projects as may be required by the Municipality. 4.2 Corporate Experience BMROSS has been providing engineering services to municipalities in southwestern Ontario since 1951. For 57 years, the firm has focused on assisting smaller municipalities with their infrastructure engineering and planning needs, as well as providing general support when dealing with senior governments, developers and ratepayers. We have provided services in all of the disciplines identified in the Request for Proposal for in excess of 40 years. We maintain offices in Goderich and Mount Forest, Ontario. The firm has completed over 7,000 projects, including almost 1,000 bridges and culverts. Ninety percent of our workload in any year is for municipalities. Project types typically include transportation (roads, bridges and culverts), environmental (water, wastewater and solid wastes, water resources (flooding assessments, stormwater management and dams), marine works (harbours and shoreline protection). The Company's Mission and values are as follows: BMROSS is a well - established, experienced and progressive consulting firm dedicated to providing a diverse range of technical services, including advice, problem solving and solution implementation for municipalities, government agencies and the private sector. In support of these activities, we are committed to: • Developing and implementing safe, economical solutions that are appropriate to the problem. • Providing the highest quality service to our clients by maintaining a Quality Management System. • Maintaining a co- operative, learning and challenging work environment. • Creating and sustaining a relationship with our clients that is fair, honest and collaborative. • • Being accountable for what we do. The Municipality of Kincardine Related Experience and Corporate Experience RFP for Engineering Services Section 4 — Page 2 The Company is a member of the following organizations: • Consulting Engineers of Ontario Association of Canadian Engineering Companies Ontario Good Roads Association Western Ontario Water Works It also supports employee individual memberships in the following: American Water Works Association (AWWA) Canada Water Resources Association Professional Engineers of Ontario (PEO) Water Environment Association of Ontario (WEAO) Canadian Society for Civil Engineering Ontario Society of Professional Engineers Ontario Professional Planners Institute (OPPI) Ontario Association of Certified Engineering Technicians (OACETT) Canadian Dam Association Project Management Institute International Association of Great Lakes Research Water Environment Federation Canadian Institute of Planners (CIP) Attached, as Appendix "E" are corporate brochures for B. M. Ross and Associates Limited, Atkinson, Davies Inc. and Ian D. Wilson and Associates. Web site references are as follows: • BMROSS -- www.bmross.net Atkinson, Davies Inc. — www.atkinsondavies.com 4.3 Declaration of Conflict of Interest and Legal Status As you are aware, BMROSS has a policy of not working for Developers in the Kincardine area, as our work with the Municipality creates a perception of a conflict of interest. We have worked, from time to time, for private individuals. Examples include providing services to design a beam, review a drainage issue or consider slope rehabilitation. At the present time, we are not aware of any pending litigation between ourselves and the Municipality. Attached, as Appendix "F" is an affidavit to that effect. 4.4 Insurance The Request for Proposal requires confirmation of insurance. BMROSS has in place policies in the amount of $2,000,000 for Professional Liability Insurance, $5,000,000 for Commercial General Liability Insurance and $5,000,000 for Non -Owned Automobile Insurance. Attached, as Appendix "G ", are copies of Certificates with respect to that coverage. • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 3 EXPERIENCE DIRECTLY RELATED TO THIS APPOINTMENT Client Brief Description of Services Provided Key Personnel Subdivision and Site Plan Administration (Development Review) Burgsma Subdivision Review Ashfield- Colborne- Review of application and servicing drawings for 10 lot Bruce Potter Wawanosh, Twp. of subdivision, including stormwater management and preparation of agreement. Solaris Development Ashfield- Colborne- Review of site plan and grading issues for large multi - million dollar Bruce Potter Wawanosh, Twp. of single residential development at Amberley. Bender Subdivision Development Bluewater, Review of residential subdivision servicing, including private water Bruce Potter Municipality of supply. Durand - Bayfield Meadows Bluewater, Review of subdivision servicing, stormwater management, and Bruce Potter Subdivision Municipality of preparation of agreement. Dale Erb Westario Office Building in Brockton, Site plan grading and drainage for office and shop areas for Bruce Potter Walkerton Municipality of Westario Power. Tim Hortons - Clinton Central Huron, Site plan and stormwater management review for store Bruce Potter Municipality of development in Clinton. Wal- Mart/Canadian Tire Central Huron, Site plan review, stormwater management review and co- ordination Bruce Potter Municipality of of road improvements on adjacent highway. McGee Motors Development Goderich, Town of Site plan review, grading and drainage for automobile dealership. Bruce Potter Shopper's Drug Mart Goderich, Town of Site plan review for a large commercial site, including stormwater Bruce Potter management and requirements for highway improvements on Hwy. Dale Erb 8. Bridges Subdivision Huron East, Review of 248 lot vacant land condominium adjacent to Seaforth Bruce Potter Municipality of golf course, including all servicing review, external servicing issues Bob Corrigan and preparation of agreement. Inverlyn Lakes Development Huron - Kinloss, Review of site services, planning issues and stormwater Bruce Potter Township of management for condominium development. Bob Corrigan The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 4 Client Brief Description of Services Provided Key Personnel Hunter's Ridge Subdivision Kincardine, Review of servicing, drainage, grading, preparation of agreement Bruce Potter Municipality of for Kincardine subdivision. Piper's Ridge Subdivision Kincardine, Review of servicing, grading and drainage and preparation of Bruce Potter Municipality of agreements for two phases of this subdivision in Kincardine. Dale Erb West Ridge on the Lake Kincardine, Ongoing review of proposed subdivision on former Hartwick lands, Bruce Potter Municipality of including stormwater management and preliminary servicing to Dale Erb date. Shopper's Drug Mart Development Kincardine, Review of site plan for commercial development, including grading Bruce Potter Municipality of and drainage issues, off -site servicing and preparation of agreements. DHC, Boston Pizza and Hotel Kincardine, Review of site plan, grading, drainage and stormwater management Bruce Potter Development Municipality of for development, including hotel and restaurant in Kincardine. Dale Erb John Street Subdivision Minto, Town of Review of small residential subdivision, including servicing and Bruce Potter assistance with agreement in Harriston. Canadian Tire Store and Gas Bar North Huron, Review of site plans and stormwater management for store and gas Bruce Potter Township of bar in Wingham. This project is currently in the review state and Dale Erb has not been constructed. South End Trunk Drain Saugeen Shores, Review of master stormwater management report for large area of Dale Erb Town of development lands in the south end of Port Elgin. Honda Dealership South Huron, Site plan review for proposed Honda dealership, including grading, Bruce Potter Municipality of drainage and stormwater management. This is an ongoing review. Dale Erb Darling Subdivision South Huron, Review of servicing drawings and preparation of agreement for Bruce Potter Municipality of completion of final phase of old plan of subdivision in Exeter. Ulch Transport St. Marys, Town of Review of grading and drainage for large transport truck office, Dale Erb garage and yard in St. Marys. • • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 5 Client Brief Description of Services Provided Key Personnel Coffee Cultures Strathroy - Caradoc, Review of grading, drainage and stormwater management concerns Bruce Potter Municipality of for proposed coffee shop and strip mall in Strathroy. East Ridge Landing Subdivision Wellington North, Review of subdivision servicing grading and drainage, large Bruce Potter Township of stormwater management installation, and assistance with agreement Dale Erb for subdivision in Arthur. Thamesview Estates Subdivision West Perth, Review of multi -phase subdivision currently partially developed, Bruce Potter Municipality of including servicing, grading and drainage, provision of stormwater Dale Erb management facility on adjacent golf course and preparation of agreement for large development in Mitchell. Baier Court Subdivision West Perth, Review of subdivision servicing, preparation of agreement for Bruce Potter Municipality of subdvision in Mitchell. Master Plans Sanitary Sewer Master Plan Strathroy - Caradoc, Comprehensive investigation of sanitary system, including Steve Burns, Municipality of development projections, assessments of SPS's and STP reserve Matt Pearson capacity and integration of existing and future development. Kelly Vader Bayfield Water Master Plan Bluewater, Master Plan to establish a communal water system to replace Steve Burns, Municipality of multiple small communal and individual systems. The need for Matt Pearson multiple facilities and implementation was identified through a Scott Allen series of specific Class EA's. Rural Water Strategy Lambton Shores, A Rural Water Servicing Strategy was developed using a Class EA Steve Burns, Municipality of Master Planning Process. It resulted in a series of projects required Matt Pearson (formerly Town of for implementation. It involved rural and Lakeshore areas and 4 Kelly Vader Bosanquet) urban centres. It was implemented through a number of specific Class EA's and capital projects with a total cost > $20 million from 2000 to 2006. 170 km of new pipeline was constructed. The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 6 Client Brief Description of Services Provided Key Personnel Master Plan for the Community of South Huron, The source of supply for the Exeter Water Works was changing Steve Burns Exeter Water Works Municipality of from multiple groundwater sources to a connection to the LHPWSS. The Master Plan Study included analysis of current and projected water consumption, reserve capacities for both supply and storage and extensive modeling of the water distribution system. The report provided recommendations for converting the distribution system to two pressure zones, a multi -year plan for watermain replacement based on breakage assessments, probable costs for capital planning and a section on operational best practices. Huron County Groundwater Study Huron, County of Multi- disciplinary study with hydrogeological consultants which Matt Pearson involved considerable public consultation and pilot projects to gauge landowner co- operation in information exchange and to develop groundwater protection strategies with landowners and municipal and agency staff. Class EA for a Water Supply and Wellington North, This was a detailed evaluation of water and sewage system Steve Burns Sanitary Sewage Collection Master Township of capacities and definition of upgrading and expansion needs to Peter Harrison Plan - Community of Mount Forest provide servicing to more than a dozen future development areas. Rate Studies and Development Water and Sewage Service Rate South Huron, We completed a detailed analysis of water usage and sewage flows Steve Burns Study - Town of Exeter Municipality of for various land users. We also undertook an assessment of revenue and expenditures. The outcome of the study was the development of a volumetric rate to be used when the Town installed customer metering. • • • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 7 Client Brief Description of Services Provided Key Personnel Water and Sewage Rate Study Goderich, Town of We completed reserve capacity calculations and a detailed Steve Burns inventory of water and sewage infrastructure. Life expectancies and replacement costs were developed for each component. A rate structure was developed that allowed for operations, capital and system replacement. The project ended with a plan to increase rates by 15% per year for 5 years, including bylaw development and public meetings. Development of 2008 Water and Bluewater, This project was a detailed review of existing water and wastewater Steve Burns Sewage Rate Bylaws Municipality of expenditures and the development of revised charges. The charges were incorporated in a revised rate bylaw and presented at a Public Meeting. Development of Water Policies Huron - Kinloss, The Township owned and operated 4 communal water systems and Matt Pearson Township of 2 sewage water systems as a result of the amalgamation of 4 separate municipalities. We provided assistance with the development of uniform rates, connection policies and capital charges. Water Policy and Rate Development Bluewater, Similar to the Huron - Kinloss project, through amalgamation Matt Pearson Municipality of Bluewater acquired 7 water and 3 sewage systems. We were retained to facilitate the development of a uniform rate structure which would recover past, capital costs and build revenues for system replacement. There were several Public Meetings. Municipal Infrastructure Design and Construction Roads and Transportation Victoria Street Reconstruction, Brockton, Reconstruction of Victoria St. in Walkerton and replacement of all Darren Alexander Walkerton Municipality of municipal infrastructure. A new storm sewer outlet through the dyke to the Saugeen River. Main Beach Development Goderich, Town of Redevelopment of the main beach, including road reconstruction of Bruce Potter the beach road, landscaping the park, construction of a new sewage Dennis Elliott pumping station and collection sewer to service the beach area, Dale Erb The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 8 Client Brief Description of Services Provided Key Personnel Kincardine and Tiverton Streetscape Kincardine, New sidewalks, lighting along Hwy. 21 in Tiverton and Queen St. Darren Alexander Municipality of in Kincardine. Replacement of concrete sidewalks with decorative unit pavers, landscaping and provision of new decorative street lighting and upgrades to traffic signals. Main Street Connecting Link Wellington North, Replacement of all municipal infrastructure and reconstruction of Darren Alexander Reconstruction Township of road surface. Three blocks of the downtown section of Hwy. 6 in Mount Forest. Work included new sanitary sewers, storm sewers, watermains, landscaping, and decorative lighting (work approximately 60% complete). Lake Range Drive Extension Huron - Kinloss, Completion of Environmental Assessment, design and construction Darren Alexander Township of administration for extension of Lake Range Drive northerly to the Matt Pearson Kincardine boundary. Bruce Potter Ontario Street, William Street and Central Huron, Paving and widening of Ontario Street, Hwy. 8 Connecting Link in Darren Alexander Cowper Street, Clinton Municipality of Clinton, including storm sewer modifications and the installation of new traffic signals. Also, reconstruction work and road improvements on William and Cowper Streets. Huron Terrace Construction Kincardine, Reconstruction of Huron Terrace from Broadway northerly, Dennis Elliott Municipality of including replacement of sanitary sewer and watermain. Carrie Street Reconstruction Strathroy - Caradoc, Carrie Street reconstruction, including replacement of sanitary Darren Alexander Municipality of sewer, watermains and storm sewer, together with sanitary sewer replacement on nearby Milliner Street. Carrie Street is the main access road to the Strathroy Hospital and detailed co- ordination of construction was required to maintain access. Wright and Adair Extensions Strathroy - Caradoc, Completion of Environmental Assessment and extension of Wright Darren Alexander Municipality of and Adair Streets in the Strathroy Industrial Park, including sanitary Kelly Vader sewers, storm sewers and watermains. New road construction resulted in approximately 1.5 km of extension of industrial roads. • 411 • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 9 Client Brief Description of Services Provided Key Personnel Highway 9 and 21 Improvements Kincardine, Highway widening, addition of turning lanes, installation of traffic Darren Alexander Municipality of signals, and construction of Durham Street extension and servicing Bruce Potter for the business park in Kincardine. Bridges and Culverts Culvert Replacement, Road #83 Huron, County of Design, approvals, tender and contract administration of a 4.72 m Ryan Munn span multi -plate corrugated steel pipe culvert using epoxy- coated Andrew Ross steel plates. Turner's Bridge Bruce, County of/ Design, EA, approvals and contract administration of 4 span bridge Andrew Ross Saugeen Shores, over the Saugeen River. This project involved road re- alignment Ken Logtenberg Municipality of and reconstruction for about 1000 m. Involved fish habitat compensation and canoe launch. Culvert Replacement on Malcolm Howick, Design, approvals, tender and contract administration of a 5.0 m Andrew Ross Line Township of span cast -in -place concrete culvert with variable skew and Ryan Munn hydraulic training wall and step beveled deck ends. Culvert Replacement on Highway 86 Perth, County of Design, approvals, tender and contract administration of a 6.0 m Ryan Munn span precast, concrete box culvert with segments post- tensioned on- Andrew Ross site. Varna Bridge Rehabilitation Huron, County of Analysis, design, tender and contract administration of a 3 -span Andrew Ross bridge over the Bayfield River. It included barrier replacement, Ken Logtenberg new expansion joints and deck overlay. Hensall Road Bridge Rehabilitation Huron, County of Design, tender and contract administration of the complete Andrew Ross replacement of beams and deck and conversion to a semi - integral Ken Logtenberg abutment bridge. 18 Mile River Bridge on Highway 86 Bruce, County of Design, EA, approvals and contract administration of the Andrew Ross construction of an 18.3 span precast beam bridge on integral Ken Logtenberg abutments. Contract administration involved successful negotiations between the Contractor and the Owner to resolve a major construction collapse. The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 10 Client Brief Description of Services Provided Key Personnel Buttery Bridge on South Line Kincardine, Design, EA, approvals and contract administration of the Andrew Ross Municipality of construction of a 20 m span bridge of prestressed concrete girders. Ken Logtenberg It involved road re- alignment and stream re- alignment with fish habitat features. Collings Arch on Road 7 Bruce, County of Design, approvals and contract administration of the construction of Andrew Ross a 12.2 m span corrugated steel arch on concrete foundations. Hwy. 21 Bridge over Bear Creek Lambton, County of Design, EA, hydrology, approvals and contract administration of a Andrew Ross 26 m span bridge of prestressed concrete girders on integral abutments. Fibre- reinforced polymer reinforcing was used in the barrier walls. McClure's Mill Bridge, Chesley, Arran - Elderslie, Design, EA, hydrology, approvals and contract administration of a Andrew Ross County of Bruce Municipality of 28 m span bridge and road realignment at a scenic mill pond. It Ken Logtenberg included the replacement of the millrace structure and fish habitat compensation. Geddes Park Bridge Kincardine, Design, hydrology, approvals and contract administration of a 3- Andrew Ross Municipality of span pedestrian bridge using pre- manufactured steel trusses. Ryan Munn Water Supply and Distribution Water Pollution Control Plant Goderich, Town of CSO facilities, inlet works improvements, aeration, final Steve Burns Upgrades clarification and emergency power facilities for existing WPCP. Dale Erb The upgrades included a Class EA, design, equipment selection, tendering, contact administration and construction review. Lambton Shores Rural Water Lambton Shores, Environmental assessment, design, construction, contract Steve Burns Servicing - Phase IV Municipality of administration for 147 km of rural road watermain. Construction is Bob Corrigan currently approaching completion. Matt Pearson • 111 • . • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 11 Client Brief Description of Services Provided Key Personnel Water Treatment Plant Expansion Kincardine, Process and equipment upgrades including ballasted - floc Richard Municipality of clarifiers, filter -to -waste facilities, new chemical feed systems, Anderson control system upgrades and building and office expansion. BMROSS worked with a specialist sub - consultant to identify preferred solutions. The project included design, equipment selection, tendering, contract administration and construction Water Treatment Plant Chlorine Goderich, Town of Addition of a 2700 m3 ground -level reservoir, including Richard Contact Reservoir interconnecting piping and instrumentation upgrades. The project Anderson included design, tendering, contract administration and construction review. Waterworks Upgrades Minto, Town of Five contracts, including three new elevated storage tanks, three Richard new well supplies, a new control and monitoring system, and Anderson upgrades to six existing well supplies. The upgrades included a Class EA, design, equipment selection, tendering, contract administration and construction review. Bayfield Water System Bluewater, Design and construction review for 6 km of new watermain, Steve Burns Municipality of including 250 connections. Matt Pearson Regulation 459 Updates - Engineer's Municipalities/ Prepared Engineer's Reports for over 50 water supply systems as Steve Burns Reports and Remedial Works School required by Regulation 459. Designed and co- ordinated remedial Boards /Private/ measures required to bring the systems into compliance. Wastewater Collection and Treatment Oakwood Area SPS and Forcemain, South Huron, Design, tendering and contract administration for new sewage Dale Erb Grand Bend Municipality of pumping system and forcemain. The project included a Class EA, design, tendering and construction review for a sewage pumping system and forcemain. Woodstock Trunk Sanitary Sewer Oxford, County of Design, tendering and construction review for 2.2 km of sanitary Bruce Potter sewer, including a river crossing of the Thames River and 3 stream crossings. The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 12 Client Brief Description of Services Provided Key Personnel Servicing to CAW, Port Elgin Saugeen Shores, Class EA, design, tendering and construction review for 2.0 km of Bruce Potter Town of sanitary sewer and watermain. Malahide Sewage Treatment Facility Malahide, Township Design -Build of sewage treatment facility. Provided design, Richard Anderson of equipment selection and construction review. Bayfield Sanitary Sewage Works Bluewater, Class EA, design and tendering for new communal sanitary sewage Steve Burns Municipality of collection and treatment facilities. Selection of equipment and Richard Anderson construction review for 23 km of collection system, 3 pumping Matt Pearson stations, ISSF treatment facilities. Goderich Water Pollution Control Goderich, Town of Design, tendering and contract administration for upgrades to the Richard Anderson Plant - Sludge Pumping and waste and return sludge pumping facilities of the Goderich sewage Upgrades treatment plant. Vanastra Equalization Storage Tank Huron East, Design, tendering, construction and contract review for the Dale Erb Municipality of construction of an equalization storage tank at the Vanastra sewage treatment plant, together with modifications to the plant to facilitate this infrastructure. Trout Creek Trunk Sanitary Sewer Strathroy - Caradoc, Environmental assessment, design, tendering, construction and Richard Anderson and Sewage Pumping Station Municipality of construction review for Trout Creek trunk sanitary sewer to service a large section of the Town of Strathroy. Environmental assessment was completed. Currently, the design is being completed for a new sewage pumping station that would be one of the two main pumping stations in Strathroy. Water Resources and Marine Engineering Stormwater Management Facility - West Perth, Design, EA, approvals and contract administration for a regional Bob Corrigan Clayton Street Municipality of SWM facility for quality treatment for future development. Dale Erb Bruce Potter Durham Dam Repairs Saugeen Valley Design and contract administration of repairs to dykes and erosion Dale Erb Conservation control of embankment at the Lower Durham Dam. Andrew Ross • • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 13 Client Brief Description of Services Provided Key Personnel Gabion Wall Repair, Kincardine Saugeen Valley Design and contract administration of gabion basket retaining wall Ken Logtenberg Conservation and shoring with steel piling and precast concrete beams. Andrew Ross Authority Harbour Dredging Goderich Port Plans, approvals, contract administration and monitoring of Andrew Ross Management Corp. dredging 43,900 cu. m from the outer harbour and depositing it at Ryan Munn an off -shore location. Bollards and Fenders Goderich Port Design, analysis and construction review of various wharf -side Ryan Munn Management Corp. features of commercial and recreational harbours. Andrew Ross Goderich Search and Rescue Station Fisheries and Oceans Conceptual designs, feasibility study and EA for a new wharf and Andrew Ross Canada facility for the Coast Guard rescue vessels. Scott Allen Kincardine Harbour Expansion Kincardine, Town of Design, construction and contract administration for a major Bruce Potter expansion of Kincardine harbour. Port Master Plan Goderich Port Physical wave model study of Goderich Port at Queen's University Andrew Ross Management Corp. lab. Prepared feasibility study and developed long -range plans to Scott Allen protect port facilities. Developed the EA report and obtained approvals from government agencies. General Municipal Services Bylaws Bluewater, Prepared bylaw to allocate capital charges to service properties. Steve Burns Municipality of Bluewater and Prepared update of water and sewage rate bylaw Steve Burns Goderich North Huron and Prepared updated Sewer Use Bylaws Steve Burns Minto Goderich Prepared Development Charges Bylaw Steve Burns Servicing Standards Policy Minto, Town of Preparation of document containing servicing standards for various Bruce Potter types of development within the Town of Minto or reference other Standard Development Agreement. The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 14 Client Brief Description of Services Provided Key Personnel Review of Brucelea Farms Broiler Huron - Kinloss, Review of plans for a broiler barn in excess of 600 m area. The Andrew Ross Barn Township of plans were compared to the requirements of the Ontario Building Code and a list of deficiencies was prepared and forwarded to the Developer. Subdivision and Development Numerous Bruce Potter has authored or assisted in the authorship of dozens of Bruce Potter Agreements Municipalities subdivision agreements, development agreements, condominium agreements and site plan agreements as it relates to development in the many municipalities in which BMROSS works. BMROSS has developed a standard form of agreement and this agreement, with minor revisions, is being used in most of the municipalities that we provide assistance to. Goderich Harbour Acquisition Goderich, Town of When the Federal government was divesting ports at various Bruce Potter locations throughout the country, the Town of Goderich asked Andrew Ross BMROSS to assist in reviewing the possibility of acquiring the Goderich harbour. Bruce Potter reviewed countless historical reports, plans and other documents to assist the Town of Goderich in making proposals to the Federal government, and ultimately signing an agreement for acquisition of the port. Subsequent to that acquisition, the Town of Goderich created an operating company, the Goderich Port Management Corporation, which, through harbour fees, is funding a 20 year program of capital improvements to the harbour. Water Supply Agreements Bluewater, Assisted Bluewater with negotiation and monitoring of services Steve Burns Municipality of agreements with other municipal and industrial partners. South Huron, Performed similar task for South Huron. Steve Burns Municipality of Peer Review of ESA's Minto, Town of Conducted peer reviews of Phase 1, 2 and 3 Environmental Site Steve Burns Goderich, Town of Assessments on behalf of the Municipality. Huron, County of • • • • • • The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 15 Client Brief Description of Services Provided Key Personnel COMRIF Applications 14 Municipalities Prepared Business Cases and detailed calculations for multiple Steve Burns COMRIF grants. Assisted with cash flow calculations and final Matt Pearson grant submissions. OSTAR Applications 17 Municipalities Prepared Business Cases and detailed calculations for multiple Steve Burns OSTAR grants. Assisted with cash flow calculations and final Matt Pearson grant submissions. BCF Applications 8 -10 Municipalities Prepared Business Cases and detailed calculations for multiple BCF Steve Burns grants. Bruce Potter Assumption of Ownership of Hensall, Village of Assisted municipalities to negotiate the transfer of ownership of Steve Burns Provincial Water and Wastewater Goderich, Town of provincially owned water and wastewater facilities to the Facilities municipality. Highway 9 and 21 Improvements in Kincardine, Bruce assisted the Municipality in negotiating an agreement Bruce Potter Kincardine Municipality of between Kincardine and the MTO with respect to the Municipality's responsibility for highway improvements on Highways 9 and 21 related to the business park development project. Agreements for Capacity and Bruce Tiverton, Village of As part of the servicing of the Village of Tiverton with sanitary Steve Burns Energy Centre Sewage Treatment sewers, Steve assisted the Village in negotiating treatment capacity Plant in the Bruce Energy Centre Sewage Treatment Plant in the Village of Tiverton. Subsequent to that, Steve assisted in negotiating capacity with Kincardine Township as part of the initial Inverhuron sanitary sewage works. Geotechnical /Hydrogeology Geotechnical Investigations Numerous Atkinson, Davies has assisted BMROSS with providing Bruce Potter Municipalities geotechnical investigations to assist in the design and construction Steve Burns of dozens of projects, including bridges, roads, water treatment Darren Alexander facilities, sewage treatment facilities, pumping stations and slope Richard stability issues. Anderson Dent and Briar Hill Wells Kincardine, Ian D. Wilson and Associates completed capacity studies, GUDI Steve Burns Municipality of studies and assisted with monitoring well performance. The Municipality of Kincardine TABLE 2 Related and Corporate Experience RFP for Engineering Services Section 4, Page 16 Client Brief Description of Services Provided Key Personnel Whitechurch Water Huron - Kinloss, Ian D. Wilson and Associates completed capacity studies, GUDI Steve Burns Township of studies and provided monitoring of construction for the two additional wells at this site. Parkview Subdivision Drainage Strathroy - Caradoc, Hydrogeological investigation to determine effectiveness of Geoff Rether Municipality of lowering groundwater table impact on basement flooding. The EA Bruce Potter is ongoing. Kelly Vader The above projects are a sample of projects completed in recent years by BMROSS. Additional project profiles or further details of any of the projects listed above can be provided upon request. • • • The Municipality of Kincardine References RFP for Engineering Services Section 5 — Page 1 • 5.0 REFERENCES The Municipality has requested a minimum of three references. We value the relationship we have with our clients and endeavour to be client focused. As a representative selection of current clients, we provide the following as references: 1. Larry McCabe Clerk- Administrator Town of Goderich 57 West Street Goderich, ON N7A 2K5 Phone: 519 -524 -8344 Email: lmccabe @goderich. ca 2. Bruce Grant Former Chief Administrative Officer (recently retired) Town of St. Marys Currently interim Public Works Manager 175 Queen Street East, 2 Floor St. Marys, ON N4X 1B6 Phone: 519- 284 -2340, Ext. 203 • Email: bgrant @town.stmarys.on.ca 3. Jim Fairlie Chief Administrative Officer Municipality of Strathroy - Caradoc 52 Frank Street Strathroy, ON N7G 2R4 Phone: 519- 245 -1070, Ext. 225 Email: ifairlie @strathroy - caradoc.ca 4. Mike Kraemer Operations Manager Municipality of West Perth 169 St. David St., Box 609 Mitchell, ON NOK 1N0 Phone: 519- 348 -8429, Ext. 231 Email: mkraemer @westperth.com We encourage you to contact these references as part of your review of our proposal. • The Municipality of Kincardine Comments RFP for Engineering Services Section 6 — Page 1 ID 6.0 COMMENTS The following are some of the special abilities that BMROSS has available for its municipal clients. A Client Based Approach BMROSS has worked on thousands of projects since 1951. At any time, there are between 500 and 600 active projects, most of which are for municipal clients. As engineers and planners, our chosen approach is to be "client based" rather than "project based ". Our goal is always to have a "big picture" view of the communities we work in. Our approach is to be fair, honest and collaborative and to encourage continuity of staff, keep good records and provide opinions and advice based on the long -term needs of the community. Recognizing that there are many types, sizes and complexities of projects proceeding simultaneously in every community and that there will be many individuals involved, we have instituted regular (monthly) Project Manager meetings at which projects are reviewed community by community. We have also instituted internal status reporting by client. All projects, large and small, are listed by Project Manager and status and information needs identified. In our opinion, our Client Based approach, emphasizes continuity of personnel but also allows us to respond to specific technical needs by providing focused experience. A Focus on Smaller Communities Although we have worked on projects throughout Ontario and our clients have included Federal and Provincial government ministries and departments as well as large multi - national corporations (e.g. Volvo, Nabisco Brands, Sifto) we have chosen to focus our business on working for smaller communities in southwestern Ontario. We work in the communities in which we live and raise our families. We know that solutions to problems must have an appropriate scale and be financially feasible. We constantly look for opportunities to share our knowledge and experience and to facilitate solutions that cross municipal boundaries where appropriate. The geographic location of our offices has allowed us to acquire an excellent understanding of urban/rural issues as well as the special needs and interests of lakeshore recreational communities. We have long -term, excellent experience helping clients weigh the different, and often competing, interests and implement appropriate solutions. • The Municipality of Kincardine Comments RFP for Engineering Services Section 6 — Page 2 Special Experiences • Our long -term role as the "Municipal Engineer" in many communities has given us the opportunity to acquire special skills that go beyond the traditional engineering consultant experience. Our clients have benefitted from our ability to: • Interpret and assist in drafting legal agreements (e.g. cost sharing, property transfers, wastewater management). • Prepare bylaws for financing capital works, water and wastewater rates, development charges and many other municipal purposes. • Assist in selecting contract operators for water and wastewater systems, including development of RFP's, proposal review, leading interview processes and developing Services Agreements. • Peer review of Environmental Site Assessments and Risks Assessments completed for property development proposals. • Organize, present or facilitate workshops on topics such as new legislation, public works decision making, infrastructure planning and regulatory compliance. • Facilitate inter - municipal negotiations for sharing of services, including developing cost • sharing approaches for capital projects. • Assist in interviewing and the selection of key municipal staff. • Be knowledgeable in legislation that is directly related to municipal operations, including: — Ontario Water Resources Act — Municipal Act — Development Charges Act — Drainage Act — Local Improvement Act — Safe Drinking Water Act — Environmental Protection Act — Planning Act — Occupational Health and Safety Act — Public Transportation and Highway Improvement Act • Assist in responding to claims of non - compliance, Provincial Officer investigations and charges, which are often related to Regulations under the Safe Drinking Water Act or the Environmental Protection Act. • The Municipality of Kincardine Comments RFP for Engineering Services Section 6 — Page 3 S • Quickly obtain specialist expertise for less frequently required services, such as: — biological and archaeological assessments — wave and current modeling — detailed traffic studies — soil contamination — hazardous materials assessments — noise and vibration surveys — odour assessments • Bring experience and credibility to presentations before the: — Environmental Review Tribunal — Ontario Municipal Board — Drainage Tribunal and Referee — The Courts Access to Principals All of our clients have immediate access to the owners of BMROSS and therefore immediate access to experience and decision - making ability. All of the principals are active Project Managers with significant technical experience and the ability to make presentations to Councils, the public and stakeholder groups. • APPENDIX "A" MUNICIPALITY OF KINCARDINE ENGINEERING SERVICES REQUEST FOR PROPOSAL TERMS OF REFERENCE MUNICIPALITY OF KINCARDINE ,,,,-` .....‘ 0 .- ENGINEERING SERVICES " ° "°"°4. ° "` REQUEST FOR PROPOSAL IQNCARDINE TERMS OF REFERENCE �•-- ----- - - r I .i E i ,i , , - y x .tir _% a A t », r A ry ki: . - _ - .- - • - . a • i THE MUNICIPALITY OF KINCARDINE ENGINEERING SERVICES REQUEST FOR PROPOSAL TERMS OF REFERENCE TABLE OF CONTENTS A. TECHNICAL/MANAGERIAL SECTION 1 1 INTRODUCTION 1 1.1 General 1 1.2 Proposal Due Date 2 1.3 Declaration of Conflict of Interest and Legal Status 2 1.4 Insurance 2 1.5 Interviews 2 1.6 Services Agreement 3 1.7 RFP Call Project Manager 3 1.8 Available Information 3 1.9 RFP Related Costs 3 1.10 Schedule 3 -4 2 SCOPE OF ENGINEERING SERVICES TO BE PROVIDED 4 2.1 Subdivision and Site Plan Administration 4 2.2 Municipal Infrastructure Master Plans and Rates Studies 4 2.3 Municipal Infrastructure Design and Construction 4 2.3.1 Roads, Bridges and Culverts 4 2.3.2 Water Supply and Distribution 4 2.3.3 Wastewater Collection and Treatment 4 -5 2.3.4 Water Resources and Marine Engineering 5 2.4 Geotechnical / Hydrogeological Services 5 2.5 General Services 5 3 PERSONNEL, ORGANIZATIONAL STRUCTURE AND PROJECT MANAGEMENT 5 3.1 Key Personnel 5 -6 3.2 Project Organizational Diagram 6 4 LOCAL KNOWLEDGE 6 5 RELATED AND CORPORATE EXPERIENCE 6 5.1 Related Experience 6 5.2 Corporate or Company Experience 7 6 REFERENCES 7 7 COMMENTS 7 B. FINANCIAL /QUALITY CONTROL SECTION 7 8 FEES AND DISBURSEMENTS 7 8.1 Fees 7 8.2 Reimbursable Expenses 7 8.2.1 Standard Expenses 7 -8 8.3 Financial Proposal 8 8.4 Quality Assurance /Cost Control Measures 8 C. PROPOSAL EVALUATION PROCESS AND CRITERIA 8 9.1 General 8 9.2 Criteria: Technical /Managerial /Financial Weighting 8 9.3 Highest Ranked Proposal 8 D. PROPOSAL SUBMISSION REQUIREMENTS 9 10.1 Submission Format 9 10.2 Addenda to the RFP g 10.3 Proposal Format 9 10.4 Number of Copies of Proposal to Submit 10 10.5 Delivery 10 APPENDICES Appendix 1 - Prelliminary Five (5) Year Capital Forecast For Roads, Bridges, Water and Wastewater THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES THE MUNICIPALITY OF KINCARDINE ENGINEERING SERVICES REQUEST FOR PROPOSAL TERMS OF REFERENCE A. TECHNICAL/MANAGERIAL SECTION 1. INTRODUCTION 1.1 General The Municipality of Kincardine is located on the shores of Lake Huron in the County of Bruce. It has a population of 12,000 and covers an area of approximately 580 square kilometers. The municipality, located at the mouth of the Penetangore River, was created in 1999 by the amalgamation of the Town of Kincardine, the Township of Kincardine, and the Township of Bruce. It was formerly known as Penetangore. In addition to the town centre, Kincardine contains the following small communities: • Armow • Bervie • Glammis • Inverhuron • Millarton • North Bruce • Tiverton • Underwood The Municipal government is overseen by a Council of nine. The Council consists of a Mayor elected at large, two Councillors elected from Ward 1 (the former Town of Kincardine), one for Ward 2 (the former Township of Kincardine), one from Ward 3 (the former Township of Bruce), and three elected at large. The economy of Kincardine is dominated by the Bruce Nuclear Power Development which is currently operated by Bruce Power, a private company under lease from Ontario Power Generation. There is also a thriving agricultural and tourist industry, emphasizing sandy beaches, beautiful sunsets and Scottish cultural tradition. The Municipality is advertising a request for proposals for the provision of engineering services to the Municipality. The services to be provided encompass a wide range of engineering activities related to the day to day function of the Municipality and generally include subdivision administration; engineering design; contract administration and resident supervision of Municipal Infrastructure projects related to transportation, wastewater collection and treatment, water supply and distribution; and Municipal Infrastructure studies related to the development of Official Plans and service rate studies. 1 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES The successful Consultant will be appointed by By -law as the Municipality's "Engineer of Record" for a five (5) year term, subject to annual reviews. 1.2 Proposal Due Date Sealed proposals are due on or before: November 18, 2008 at 12:00 Noon local time at The Municipality of Kincardine Municipality Administration Centre 1475 Concession 5 R. R. #5 KINCARDINE, Ontario N2Z 2X6 Attention: Mr. Jim O'Rourke, C.E.T. Public Works Manager Proposals received after the due date and time will be returned unopened. Specific submission requirements are as noted in Section D. 1.3 Declaration of Conflict of Interest and Legal Status The Municipality considers that any firm which provides consulting services during their retainer with the Municipality to Property Owners within the Municipality or have pending legal action against the Municipality would have a conflict of interest in working for the Municipality. All RFP's must include an affidavit confirming that the firms which are included in the proposal do not have any such conflict of interest or have pending legal action with the Municipality. 1.4 Insurance Consultants are requested to list their insurance policies in force and limits of coverage (i.e. Professional Liability Insurance, Commercial General Liability and Automobile Insurance and any other applicable insurance). The successful Consultant must, at the time of Appointment, provide copies of insurance in the amount of $2,000,000 for Professional Liability Insurance, $5,000,000 Commercial General Liability Insurance and $5,000,000 Automobile Insurance. 1.5 Interviews Consultants responding to the RFP may be required to attend an interview with the Municipality. The interview will be undertaken by members of Council, Committee Members and staff. The interview process will entail a twenty (20) minute presentation by each Consultant followed by a thirty (30) minute question and answer period. The Firm's appointed Principal 2 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES must be present at the interview. The times for each interview will be provided after the submission of proposals. 1.6 Services Agreement Final acceptance of the successful Consultant's proposal by the Municipality shall be conditional on the execution of an Agreement between the two parties. The Agreement for professional services is envisaged to generally follow the format of the Professional Engineers Ontario "Sample Agreement between Client and Engineer for Professional Engineering Services': However, the Municipality in discussions with the selected consultant may change, delete or incorporate additional clauses as deemed appropriate to the Municipality. This proposal, any addenda and the Consultant's submission shall be part of the Agreement and be contained in an Appendix to the Agreement. 1.7 RFP Call Project Manager The Municipality's Project Manager for this RFP call is: Individual: Jim O'Rourke Municipal Position: Public Works Manager Telephone: 519- 396 -3468 Fax: 519 - 396 -1430 E -mail: pwmgr @kincardine.net All clarification requests or inquiries respecting this RFP call are to be directed in writing (e- mail or fax) to the aforementioned named RFP Project Manager. Written response(s) will be shared via e -mail with all Consultants in the form of an Addenda to the RFP. All inquiries must be received by the above on or before 4:00 p.m. on November 10, 2008, no response will be provided to inquiries received after this date and time. 1.8 Available Information The Municipality's Preliminary Five (5) Year Capital Forecast for Roads, Bridges, Water and Wastewater is attached to this Terms of Reference as information (see Appendix 1). 1.9 RFP Related Costs As previously noted, the Municipality shall not be liable for any costs or actions whatsoever associated with the preparation of and submission of a proposal by a Consultant in response to this RFP. 1.10 Schedule The following is the proposed schedule for the selection process: • issue the Request for Proposal: October 31, 2008 • Proposals received: November 18, 2008 • Notify selected consultant: January, 2009 3 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES O Agreement discussions with selected consultant: January, 2009 O Appointment of Consultant: February, 2009 2. SCOPE OF ENGINEERING SERVICES TO BE PROVIDED The Consultant is expected to provide engineering advice and design services to the Municipality in five (5) general areas as follows: 2.1 Subdivision and Site Plan Administration The Consultant will assist the Municipality in negotiations for the approval of Residential Subdivisions and Site Plans within the Municipality. The services to be provided generally include assistance to the staff and municipal solicitor in the development of Subdivision Agreements, Development Agreements, Service Finance Agreements and Site Plan Agreements. The Consultant will also review and approve, on behalf of the municipality, subdivision and site plan drawings and specifications. The Consultant will assist with inspections on behalf of the Municipality as required. 2.2 Municipal Infrastructure Master Plans and Rates Studies The Consultant will assist municipal staff in preparation of annual budgets as well as long term capital forecasts. In addition, the Consultant will assist the Municipality in long term infrastructure planning specific to the development or amendments to the Municipality's Official Plan, Development Charge Background Studies, and preparation of Water and Sewer Rate Studies this would include attendance at public meetings and hearings. Finally, the Consultant will also assist the Municipality in PSAB compliance inventory development and maintenance. 2.3 Municipal Infrastructure Design and Construction 2.3.1 Roads, Bridges and Culverts The Consultant will assist the municipality in the long term management of municipal roads, bridges and culverts. This will include development of Master Plans and long term capital forecasts for the management of municipal infrastructure. The Consultant will also be responsible for the design, construction and contract administration of roads, bridges and culverts. 2.3.2 Water Supply and Distribution The Consultant will be responsible for the design, construction and contract administration of municipal projects on an annual basis related specifically to the municipally owned and operated water supply and distribution systems. The Consultant will also assist the Municipality in the preparation of responses to inspection reports, interpretation of the Ontario Drinking Water Regulations and preparation of Operational Plans specific to the municipal systems. 2.3.3 Wastewater Collection and Treatment The Consultant will be responsible for the design, construction and contract administration of 4 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES municipal infrastructure projects specifically related to wastewater collection and treatment. The successful Consultant will be expected to co- ordinate all design services related to roads, bridges and culverts; water supply and distribution; wastewater collection and treatment including all aspects of design, construction and contract administration as well as all requirements specific to the environmental assessment processes specific to each project and will be responsible for obtaining all necessary approvals on behalf of the municipality on a project by project basis. 2.3.4 Water Resources and Marine Engineering The Municipality requires engineering services specific to water resource projects including shorelines, river and marine engineering projects including capital projects related to the Municipality's harbour facilities. The services provided may also include water quality services related to lakeshore water quality investigations and studies. 2.4 Geotechnical / Hydrogeological Services The Consultant is required to provide geotechnical /hydrogeological services related to the design and construction of municipal infrastructure, groundwater studies related to municipal water supply and Source Water Protection planning. 2.5 General Services In addition to providing engineering servicing specific to subdivision administration, municipal infrastructure design, water resources and geotechnical/hydrogeological projects, the following general services are to be provided by the Consultant • Attendance at council /committee meetings as required, • Assist the Municipality in the preparation or amendment of By -laws, • Assist Building Department with Building Code interpretation, • Assist municipal solicitor in matters pertaining to involvement of Provincial or Federal Regulations, subdivision agreement and /or service finance agreement preparation and matters of contractual law specific to municipal projects, • Assist municipality in preparation of Provincial /Federal grant applications, • Assist municipality in negotiations and preparation of agreements with Upper Tier governments and /or neighbouring municipalities. 3. PERSONNEL, ORGANIZATIONAL STRUCTURE AND PROJECT MANAGEMENT 3.1 Key Personnel All personnel shall be thoroughly experienced and qualified in the disciplines required to provide the level of service required by the Municipality. 5 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE - October 2008 RFP FOR ENGINEERING SERVICES A listing of the nominated key personnel is to be provided, noting the following information in tabular form: name, title, role in the appointment, education, professional registration(s), years of experience, brief outline of undertakings relevant to the Terms of Reference. A separate one paragraph summary for each nominated key individual is to accompany the listing with a half page summary of the assigned Principal staff member who will be the main liaison with the Municipality. The qualifications of the individual assigned as the main liaison to the Municipality is of particular importance to the Municipality. If a sub consultant(s) is to be engaged, the key individual(s) shall also be indicated in the above listing and flagged as a sub consultant along with a one paragraph summary. Also, the corporate name and address of the sub consultant shall be provided along with a description of the role of the sub consultant. Resumes for the above nominated Consulting team members are to be provided, and should include a listing of recent technical presentations at conferences and any recent published papers, memberships in Associations, positions held in the Associations and notation made of any awards received. Resumes are to be included in an identified Appendix. There shall be no change in the nominated personnel or sub consultants without the written approval of the Municipality. 3.2 Project Organizational Diagram An Organizational Diagram noting the nominated key personnel and their respective roles is to be prepared. Sub consultant(s) key staff and related roles are also to be indicated and flagged as a sub consultant team member. 4. LOCAL KNOWLEDGE A brief summary (maximum one page) regarding the Consultant's local knowledge pertaining to the Municipality of Kincardine and environs is to be provided in the Consultant's proposal. 5. RELATED AND CORPORATE EXPERIENCE 5.1 Related Experience A listing of recent experience directly related to the provision of Municipal Engineering Services is to be provided. In reporting the "Experience Directly Related to this Appointment ", a tabular submission by Heading is requested noting: • Client • Brief Description of services provided • Principal and other key personnel. An introductory statement or outline is to accompany the above Table. Profiles of the related assignments noted in the above tabular submission and profiles of other similar assignments undertaken by the Consultant are to be included in the proposal. 6 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES 5.2 Corporate or Company Experience The Consultant shall outline the overall Corporate experience including years in business, number of years experience in the municipal, engineering and environmental fields, memberships and corporate mission statement and /or environmental mission statement and /or sustainability mission statement. A Corporate brochure is to be included as part of the proposal Appendix material. A brochure for any sub consultant engaged is to also be included. Alternatively, or in addition to providing corporate brochures, the Consultant may reference their corporate web site(s). 6. REFERENCES A listing of three (3) references that can be contacted are to be noted. The following information for each of the references is requested: • Contact Name • Affiliation • Address • u Telephone Number • Fax Number • Email Address. 7. COMMENTS The Consultant is invited to offer a commentary on any special attributes, unique aspects or other noteworthy aspects of their proposal. The response should be limited to two to three pages. B. FINANCIAL/QUALITY CONTROL SECTION 8. FEES AND DISBURSEMENTS 8.1 Fees Fees for services (including those for any sub consultants) rendered under the Project are to be on a time basis. The fees are to be computed on hourly billing rates. 8.2 Reimbursable Expenses 8.2.1 Standard Expenses Standard Expenses are in addition to the above fees. Standard reimbursable expenses include but are not limited to: vehicular mileage, traveling expenses, long distance telephone and fax charges, printing and reproductions, progress photographs, courier charges, all fees for required approvals, permits, licenses and alike, etc. The Consultant is required to specify the company's policy on markup (as a percentage) that THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES will be applied to any expenses or disbursements incurred through their appointment with the Municipality. 8.3 Financial Proposal Hourly Billing Rates are to be provided for all Key Personnel listed in Sections 3.1 and 3.2. 8.4 Quality Assurance /Cost Control Measures The Consultant is requested to outline their proposed method to monitor and control Consultant costs (fees) and quality assurance. C. PROPOSAL EVALUATION PROCESS AND CRITERIA 9.1 General The proposal submissions will be reviewed and evaluated by a panel of Municipality representatives. At the discretion of the Municipality, the Municipality may request clarification of a Consultant's proposal at any time during the evaluation process. Seeking clarification of any aspect(s) of the Consultant's submission during the evaluation process shall not be construed in any way as acceptance of the Consultant's proposal. 9.2 Criteria: Technical/Managerial /Financial Weighting Each proposal will be evaluated based on a maximum weighted score of 200 points, based on the following criteria: Maximum Points • Personnel, Organizational Structure and Project Management 50 • Related and Corporate Experience 60 • Financial /Quality Control 40 • Local Knowledge 50 Total Technical /Managerial /Financial 200 9.3 Highest Ranked Proposal The highest ranked proposal will be the result of the highest score (highest ranked) and will be considered the "best ranked proposal ". The Municipality reserves the right, at its own discretion, to accept or reject any proposal. The Consultant understands that fundamental to this competition is the selection of a proposal that in the sole judgment of the Municipality, most effectively meets the requirements of the Municipality. 8 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES D. PROPOSAL SUBMISSION REQUIREMENTS 10.1 Submission Format The reply to this RFP is to consist of one (1) sealed envelope and is to be in a standardized format as noted hereinafter. 10.2 Addenda to the REP Any Addenda received by the Consultant are to be enclosed with their submission. In order to receive a response, all requests for clarification(s) must be received by the Project Manager by 4:00 p.m. on November 10, 2008; as previously noted no response will be provided to inquiries received after this date and time. 10.3 Proposal Format (including the Firm's Name and titled "Engineering Services, Request for Proposal, Municipality of Kincardine ") The Proposal submission is to be bound in a 3 ring binder or cerlox binding and structured according to the headings noted below: Cover Covering Letter Signed Addenda — if any issued Table of Contents The following individual Sections are to be separated by a divider sheet and "tabbed" accordingly: 1. Personnel, Organizations Structure and Project Management Approach 2. Project Cost Control Measures 3. Local Knowledge 4. Related Experience and Corporate Experience 5. References 6. Comments The text for each new individual Section is to commence on a new page. The text for each Section from Section 1 onward shall be printed as two sided on 8'/z" x 11" paper. The Proposal is to be placed in a sealed envelope (package) indicated as such with the submitting firm's name clearly evident and addressed to Mr. Jim O'Rourke, Public Works Manager, at the address noted in Section 10.5 below. 9 THE MUNICIPALITY OF KINCARDINE TERMS OF REFERENCE — October 2008 RFP FOR ENGINEERING SERVICES 10.4 Number of Copies of Proposal to Submit Sixteen (16) copies of the Proposal are to be submitted. 10.5 Delivery Proposals are to be received on or before: November 18, 2008 at Noon local time at The Municipality of Kincardine Municipality Administration Centre 1475 Concession 5 R. R. #5 KINCARDINE, Ontario N2Z 2X6 Attention: Mr. Jim O'Rourke, C.E.T. Public Works Manager The front of the overall package submission is to be duly marked: "MUNICIPALITY OF KINCARDINE, PROPOSAL FOR ENGINEERING SERVICES" along with the name and address of the submitting firm. Email or fax submissions will not be accepted. 10 THE MUNICIPALITY OF KINCARDINE APPENDIX 1 RFP FOR ENGINEERING SERVICES TERMS OF REFERENCE APPENDIX 1 Oct 31/08 2009 ROAD AND BRIDGE BUDGET PROPOSAL >: Location"` 22078 Mahood Johnston Dr Construct urban std $500,000 1 22084 Huron Terrace Bridge Pedestrian Bridge & sidewalk $525,000 2 21110 Inverlyn Cr. South Reconstruct Urban Std $547,479 21109 Balemore Reconstruct Urban Std $70,642 26141/142/143 Conc. 6- (Bru. Co. 33 to SIR 20) Paving $629,294 2/3 22079 -22082 Saratoga /Penetangore Surface Asphalt $47,000 21084 Bridge 2112 Reconstuct $162,000 Millenium North Cott#t{uiiEUrban Std. $100,000 21104 Inverness South Reconstruct Urban Std $300,230 21111 Gingras St. lconstruct Urban Std. $150,115 >Y.: Wayland Walk Pave $5,000 21102 Mount Forest Ave. Reconstruct Uraban Std. $100,000 TOTAL BUDGET PROPOSAL 2009 $3,136,760 Revenues I Trf from Res fund - Gas Tax Rebate Conc. 6- (- wy 2 `'to S/R 20) ($350,000) 3 Roads and Bridges Grant Huron;TQrrai, 0idge (350,000), Con 6 (Br Co 33 -Hwy 21) ($629,294) 2 ; ;` Ve v p (opg r; Contribution ($300,000) 1 •:,;;,. ($1,279,294) Net Amount on Tax Rate $1,857,466 Oct 31/08 2010 ROAD AND BRIDGE BUDGET PROPOSAL 7. . 21115 McCaskill (west limit to Inverness) Reconstruct Urban Std $200,000 22048 Durham St-(Queen to Olde Victoria) Pulverize and Pave $61,000 22077 Valentine Pave HL2 $20,000 261801177117611751174 SIR 20-(Br. Co. Rd 15 - Conc. 6 Bruce Saugeen Bdry.) Paving $500,000 21105 Inverness North Reconstruct Urban Std $238,418 21115 McCaskill (Inverness to CR 23) Reconstruct Urban Std. $356,309 TOTAL BUDGET PROPSAL 2010 $1,375,727 1 , • • • • 2011 ROAD AND BRIDGE BUDGET PROPOSAL 21103 Golf Links (east half) Reconstruct Urban Std. $250,000 21114 Wilson Cres & Inverlyn (west) Reconstruct Urban Std. $184,794 21008 Southline-(From Kinc. Kin loss Bdry. To SIR 30) Pave HL2 $80,000 22005 McLeod Reconstruct Urban Std. $95,000 22130 Walsh St Pulverize and Pave $105,000 26140-139 Bruce Saugeen Boundary- (Bru. Co. Rd. 33-Hwy. 21) Pulverize and Pave $200,000 Various New sidewalks $100,000 TOTAL BUDGET PROPSAL 2010 $1,014,794 1 Revenue Notes: 2 Including Revenues . . A 2012 ROAD AND BRIDGE BUDGET PROPOSAL Road Section ( Location ( Type I Cost Resurfacing & Reconstruction 22041 Gary St. Pulverize and pave $40,000 22098 Queen St Pulverize and pave $110,000 22021 Mechanics Ave Pulverize and pave $114,000 21113 Inverlyn North (east leg) Reconstruct Urban Std. $265,551 21112 Riggin Cres. Reconstruct Urban Std. $114,794 Various Huron Ridge Construct New Sidewalk Reconstruct Urban Std. $100,000 Bridge Repairs $483,000 TOTAL BUDGET PROPSAL 2010 $1,227,345 1 Revenue Notes 1 Including Revenues AIr Ili 2013 ROAD AND BRIDGE BUDGET PROPOSAL 21106 MacGregor Beach Road Reconstruct Urban Std. $247,248 21107 Sandy Cres Reconstruct Urban Std. $35,321 21108 Huron Ridge Cres Reconstruct Urban Std. $397,364 22026 Broadway (Saugeen to Huron Terr.) Pulverize and Pave $74,000 26237 Sprucedale Paving $80,000 Various Bridge Repair Micellaneous $200,000 Various Sidewalks Micellaneous $100,000 TOTAL BUDGET PROPSAL 2010 $1,133,933 1 Revenue Notes 1 Including Revenues • • Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan 5 YR Kincardine Water Treatment Plant Exp. Serv. Area Capital Summary Project Description 2009 2010 2011 2012 2013 2009 KWTP Reservoir Cleaning of reservoir $130,000 Main Replacement Kingsway to 2009 Saugeen St Mackenzie Cottage(120m) $45,000 2009 Huron Terrace Bridge Work $135,000 2009 Storage buliding For Storage (split w 4426/4411) $11,000 2009 Scott's Point Upgrades Pipe and Tanks $10,000 2009 Saratoga Road Watermain 6" main (275m) $104,500 2009 KWTP Tower Inspection /paint $21,000 2009 Armow Genset Should be split with roads $20,000 2009 Oversize Pipe For Park Street $11,000 2009 Millennium Way New servicing $10,000 2009 Mount Forest Ave 6" main (160m) w/ 4 services $41,000 2010 Oversize Pipe Kincardine $100,000 2010 MacCaskill Replace Main (619m) $231,800 2010 Underwood UV Install at well site $ 50,000 2010 Filter Media Replace Media Filters 3&4 $ 50,000 .; 2011 Replace Mains Kincardine 2011 Goderich Street Bruce-S. End 600M 2011 Vehicle Replacement Split 50/50 with 4426 2012 Oversize Pipe Kincardine } <' "`'' $100,000 Totals $538,690. $?1,800 $393,000 $100,000 Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan Tiverton Water Supply Project Description 2009 2010 2011 2012 2013 Expenditures 2009 Watermains Ross St 6" main (150m) $40,800 2009 Memorial Park Watermain Upgrade main to 6" (40m) $15,200 2009 Storage Shed Split with 4425 and 4411 $3,000 2009 Tower Inspection Inspection of water tower $6,000 2009 Tower Control Control Equipment Install $6,000 2009 Fencing Fencing and security for Wells $25,000 2010 Manse Street Watermain Upgrade to 6" main (111m) $42,180 2011 Vehicle Replacement Split 50/50 with 4425 $15,000 2011 Reline Tower $150,000 2012 Well Casing Inspection $15,000 $96,000 $42,180 $165,000 $15,000 • • Municipality of Kincardine 31- Oct -08 2009 Budget and Business Plan Sanitary Sewers Project Description 2009 2010 2011 2012 2013 Expenditures 2009 Oversize Pipes Kincardine $ 80.000 2009 Huron Terrace Bridge work and new forcemain $ 330,000 2009 Balemore Street Replace Sewer Main $ 45,540 2009 Storage Building Storage for Parts (split with 4425/4426) $ 3,000 2009 UV Disinfection Put in new System $ 407,000 2009 Pump Station Upgrades Pumps, check valves, controls $ 10,000 2009 Millennium Way Servicing Servicing for new lots $ 10,000 2009 Mount Forest Ave 8" main and 4 services $ 37,000 2010 Pump Station Upgrades Pumps, check valves, controls $10,000 2010 Mechanical Treatment Plant EA/Study $ 200,000 2011 Pump Station Upgrades Pumps, check valves, controls $10,000 2011 Mechanical Treatment Plant EA/Study $ 100,000 2011 Goderich St Forcemain $ 300,000 2012 Pump Station Upgrades Pumps, check valves, controls $10,000 2013 Pump Station Upgrades Pumps, check valves, controls $10,000 $922,540 $210M ; '`;;:, $410,000 $ 10,000 $ 10,000 - • • • B. M. ROSS AND ASSOCIATES LIMITED BMROSS • _ engineering better commun B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 274 p. (519) 524 -2641 • f. (519) 524 -4403 www.bmross.net BRUCE W. POTTER, P.ENG. EDUCATION • B.Sc., Civil Engineering, Queen's University, 1974 PROFESSIONAL AFFILIATIONS • Registered Professional Engineer, Province of Ontario • Designated Consulting Engineer, Ontario EMPLOYMENT HISTORY S 1997 - Present Vice - President: B. M. Ross and Associates Limited Consulting Engineers 1989 - 1997 Principal & Secretary - Treasurer: B. M. Ross and Associates Limited Consulting Engineers 1979 - 1988 Principal and Director: B. M. Ross and Associates Limited Consulting Engineers 1974 - Present Project Engineer: B. M. Ross and Associates Limited Consulting Engineers PROFESSIONAL EXPERIENCE Mr. Potter is a Principal and Vice - President of the firm. As a Senior Engineer with the firm, he has a wide range of experience and responsibility. As part of the services offered to all of the firms' municipal clients, Mr. Potter acts as "Town Engineer" to many municipalities in providing engineering advice for zoning consideration, development review services, bylaw preparation, etc. He has appeared as an expert witness at Ontario Municipal Board hearings and expropriation panels. He has attended as a witness before the courts and has assisted in mediation procedures. Bruce W. Potter, P. Eng. Page 2 • Mr. Potter's primary position with the firm is to provide assistance to municipalities in development review. He is responsible for the design review and guidance to other senior staff for road and infrastructure projects. His design and construction administration experience covers a wide range of projects including: - Design and Supervision of Construction of Various Municipal Projects for over 30 municipal clients: • Watermains • Storm Sewers • Sanitary Sewers • Road Reconstruction • Industrial Park Servicing • Airport Runway Construction • Harbour Expansion - Design and Construction Administration for various municipal road projects including: • Village of Lucknow - Hwy. 86 (Campbell St.) reconstruction and servicing. • Town of Goderich - Hwy. 8 (Huron Rd.) reconstruction. • • Town of Goderich - North Harbour Road reconstruction. • Town of St. Marys - Reconstruction of Church St. • Town of Walkerton - Reconstruction of Durham St. • Municipality of Kincardine - Harbour St. Reconstruction - Water and Sewage projects including: • Town of Kincardine - Construction of 5 Sewage Pumping Stations • Town of Exeter - Pumping Station and Sewage Treatment Facility Expansion • Goderich P.U.C. - Booster Pumping Station and Underground Reservoir • Mitchell, Kincardine, Tiverton, Mount Forest - Elevated Water Storage with Booster Pumping Stations • Township of Hay - 13.8 km Trunk Watermain • Township of Hay - Watermain Distribution Systems for 29 Subdivision Area • Village of Lucknow - Contract Administration for Sewage Treatment Facility, Pumping Station, and Collection Facilities • County of Oxford - Woodstock Northwest Trunk Sanitary Sewer • Town of Saugeen Shores - CAW Trunk Water and Sewage. • Town of Kincardine — Shoreline Trunk Watermain - 14± kms. • F: \wp\Masters \CV's\Bruce.doc November 2008 BMROSS engineering better communities 9 9 B. M. ROSS AND ASSOCIATES UMITED Consulting Engineers 62 North Street, Goderich, ON N7A 274 p. (519) 524 -2641 • f. (519) 524-4403 www.bmross.nst STEPHEN. D. BURNS, P. ENG. EDUCATION • B.A.Sc. (Civil Engineering), University of Waterloo, 1973 • M.A.Sc. (Civil Engineering), University of Waterloo, 1989 • Post - graduate courses (1984 -87) in Physical- Chemical processes in Sanitary Engineering, Free Surface Hydraulics, Additional Topics in Landfill Gas and Leachate Management, Aquatic Chemistry, Public Enterprise Economics and Financing, Water Quality Management. • "How to Present Environmental Evidence" - Banff Centre School of Management, 1986. • "Business Policy /Strategy" - University of Western Ontario, 1999 (13 weeks) PROFESSIONAL AFFILIATIONS • Licensed Professional Engineer, Province of Ontario • Designated Consulting Engineer, Ontario • Ontario Water Works Association - a section of AWWA - Past -Chair of the Board of trustees, Past Chair of the Section Continuing Education and Government Affairs Committees • American Water Works Association, Past - Director, and Past - Vice - President • American Water Works Association, Chair of the Section Services Committee • American Water Works Association, member of the Governance Committee • American Water Works Association, member of the Ad Hoc Committee on Affiliation Agreements. EMPLOYMENT HISTORY 1997 to Present Principal and President: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario 1989 to 1997 Principal and Vice - President: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario 1977 - 1988 Principal and Director: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario • 1973 to Present Project Engineer: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario S. D. Burns, P. Eng. Page 2 PROFESSIONAL EXPERIENCE Mr. Burns is a Principal and President of the firm. In addition to other duties, he is responsible for reviewing design and for report preparation for environment related projects undertaken by the firm. This includes: • Water supply • Waste treatment • Solid waste management • Storm water management • Environmental assessment He provides consulting services and client contact for many projects including many with complex technical issues. He has attended, as witness before the courts, at a number of public hearings including: • Ontario Municipal Board • Environmental Assessment Board • Environmental Hearing Board • Environmental Review Tribunal • Expropriation Panels • O'Connor Commission - Walkerton Inquiry • • Drainage Referee His design and project management experience, including consultant co- ordination, drafting supervision, equipment selection and document preparation, covers a wide range of projects including: • Villages of Brussels and Blyth sewage collection systems and tertiary treatment plants • Town of Goderich sewage plant expansion • 30+ sewage pumping stations • Lagoon and spray irrigation systems for Hillside Nursing Home and Paul Bunyan Camp • Pine Lake Camp and Camp Menesetung sewage works (septic system) • Tiverton, Crediton and Centralia Water Works • Domtar- Goderich Salt Mine wastewater • 9 major water storage facilities • 40 -45 small communal water systems using wells • Village of Ripley sewage collection system, lagoons and effluent aeration system. • Wastewater treatment for fruit and vegetable wastes for Nabisco Brands Ltd. • Village of Luck/low sewage lagoons and rapid infiltration system • Town of Saugeen Shores - Water and Sewage Servicing Master Plan • Town of Bosanquet - Rural Watermain Strategy • County of Huron - Study of Septage Treatment and Disposal • Class Environmental Assessments for long -term water supplies to the communities of Exeter 411 and Strathroy • Water Supply Master Plan for Township of Strathroy- Caradoc. S. D. Burns, P. Eng. Page 3 • PROFESSIONAL EXPERIENCE (cont'd) Mr. Burns has authored over 100 technical reports including: • Sewage Works - Towns of Exeter, Clinton, Wingham, Seaforth, Harriston, Kincardine, Goderich, and Walkerton. - Villages of Lucknow, Ripley, Bayfield, Brussels, Blyth and Tiverton. • Water Works - Towns of Clinton, Goderich, Exeter, Mount Forest, Kincardine, Seaforth and Mitchell, Township of Huron Lake Huron Shoreline Water Supply Master Plan, Town of Bosanquet Rural Water Strategy. - Villages of Hensall, Brucefield, Tiverton, Dashwood, Crediton and Centralia. • Solid Wastes - Towns of Exeter and Seaforth - Townships of Hay, Stephen, and Stanley - Village of Hensall - Royal Homes Plant, Wingham • Storm Water - Various projects including both municipal and individual property scale projects • Site Assessments - Has conducted Phase 1 and 2 Environmental Site Assessments for property transfers - Has investigated spills. • Miscellaneous - Environmental impact assessments of operating and/or failed septic • systems in the Villages of Ripley, Tiverton and Bayfield and for the Pike Lake Campground - Development Charges Background Studies for Towns of Goderich and Exeter, Townships of Stanley and Huron - Kinloss and Villages of Lucan and Ripley - Water and Sewage Rate Study - Towns of Exeter and Goderich the Municipality of Bluewater - Conducted investigation into the cause of the Walkerton Water Supply contamination on behalf of the Municipality of Brockton - May to October 2000. Author of "Report on Cause ". - Impact analysis for chloride discharge at Sifto Mine — Goderich - Assisting several municipalities to select contract operators for water and sewage services - Expert testimony regarding sewage pumping stations - Ontario Water Works Association representative on Stakeholder Review Group for MOE Drinking Water Design Guidelines - 2005 -2007 • S. D. Bums, P. Eng. Page 4 PUBLICATIONS AND PAPERS Well over 50 papers, publications and public appearances, the following represents a sampling of some of the latest: • "Drinking Water In Ontario — A Consulting Engineer's Perspective ", a presentation to the Advanced Water Treatment Class at the University of Waterloo, July 2008. • "Overview of Walkerton, Ontario Water Supply Contamination — Root Causes to Repercussions ", a presentation to Missouri Water Environment Association and Missouri American Water Works Association, Joint Annual Meeting, March 2006. • "Groundwater Contamination and the Consequences of Walkerton ", Ontario Water Works Association Spring Specialty Seminar, March 2005. • "Walkerton Water Supply Contamination ", presentation to North Dakota Water and Pollution Control Conference, October 2005. • "Ontario's Drinking Water Regulation ", Ontario Water Works Association Spring Treatment Seminar, March 2004. • "Ontario's Drinking Water Regulation — Content and Implementation ", Salon des technologies environmental due Quebec, March 2004. • "The Challenges for Small Municipalities ", Drinking Water Safety and Sustainability, March 2004. • "Ontario's Drinking Water Regulations ", Huron County Water Protection Steering • Committee, April 2004. • "Use of Chlorine Dioxide to Overcome Chlorine Residual Problems Related to Groundwaters ", Strathroy Water Works, OWWA/OMWA Annual Conference, Niagara Falls, May 2004, presented with Peter Harrison, B. M. Ross and Associates Limited. • "Ontario's Drinking Water Regulation Content and Implementation ", a presentation to AWWA ACE 2004 Canadian Affairs Committee Section, June 2004. • "Wastewater Treatment Plant Design — A Consulting Engineer's Perspective ", a presentation to the fourth year Environmental Engineering Class at the University of Waterloo, July 2004. • "Ontario's Drinking Water Laws and Due Diligence ", Town of Goderich, August 2004. • "Accountability in Water ", a presentation to Georgian Bay Waterworks Conference, April 2003. • "How Do We Know Our Water is Safe ? ", Bluewater Association for Lifelong Learning, October 2003. • "Water Supply to Small Communities — A Time of Transition ", Pragma Council 2003 Fall Conference, November 2003. • "AWWA Tools for Source Water Protection ", OWWA/WEAO Watershed Management Seminar, December 2003. • "Walkerton Water Supply Contamination ", presentation to Minnesota Department of Health, March 2002. • "Walkerton Water Supply Contamination ", a presentation to OPPI Conference, September 2002. • • "GUDI — How It's Impacting Water Systems ", presentation to WOWW Conference, London, ON, October 2002. S. D. Burns, P. Eng. Page 5 41) PAPERS - (all as part of M.A.Sc. Program) • "Siting Considerations for Small Municipal Sanitary Landfill Sites in Ontario" - July 26, 1984 • "The Chemistry of Iron Control in Water Supplies Using Sodium Silicate" - December 19, 1984 • "Evaluation of Sewage Treatment Alternatives Using Cost - Effective Analysis" - September 13, 1985 • "Application of Dynamic Programming to a Water Supply Problem" - April 27, 1986 AWARDS • Amercian Water Works Association (AWWA) — George Warren Fuller Award — presented at Ontario Water Works Conference, April 2008. • University of Waterloo — Alumni Achievement Medal — presented by University of Waterloo Faculty of Engineering, September 2006. • Ontario Water Works Association (OWWA) — Certificate of Appreciation — presented at OWWA Conference, May 2007. • • American Water Works Association — Certificate of Appreciation — presented at Annual Conference, June 2006. • Ontario Water Works Association — Certificate of Appreciation — presented at OWWA Conference, May 1998. Sept. /08 %BMROSS engineering better communities S. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519) 524-4403 www.bmross.nst MATTHEW J. PEARSON, MCIP, RPP SENIOR ENVIRONMENTAL PLANNER EDUCATION • Graduate of Trent University - Honours Bachelor of Science in Geography and Biology, 1980 • Masters Program in Environment and Management, Royal Roads University • MA Candidate — 2008. Thesis: Understanding the Contribution of Grassroots Environmental Groups to Sustainability AFFILIATIONS • Member of Ontario Professional Planners Institute (OPPI) and Canadian Institute of Planners • OPPI — Southwest District Representative on Council 2004 -2007, current member of • provincial Recognition Committee; recipient of Members Service Award (2008) • Lake Huron Centre for Coastal Conservation — Past Chairman, Board of Directors • Member of Ausable Bayfield/Maitland Valley Source Water Protection Committee EMPLOYMENT HISTORY • 2005 — Present, Principal and Director, BMROSS, Goderich • 1987 — 2004, Senior Planner, BMROSS, Goderich PROFESSIONAL DUTIES • Mr. Pearson provides planning input, where required, to all projects undertaken by our firm. • He is responsible for coordinating Class Environmental Assessments for municipal infrastructure projects including project management, consultant coordination, client liaison, staff supervision, and preparation of project documents. Environmental • Co- ordination of environmental assessment studies to ensure compliance with the Environmental Assessment Act and the Environmental Protection Act • Impact assessments for subdivision development 11111 • Needs studies for water and sewer systems Matthew J. Pearson, MCIP, RPP Page 2 Municipal • Provides advice and technical support to municipalities regarding: • Land -use planning • Official Plan and Zoning Bylaw amendments • Development Charge Bylaw and justification studies • Senior government legislation • Government grant programs such as Municipal Assistance Program, Canada - Ontario Infrastructure • Project budgeting and financing • Bylaw development • Charge rates for municipal services PROFESSIONAL EXPERIENCE Environmental Planning and Public Consultation Mr. Pearson is involved with all projects undertaken by our firm that have environmental considerations. He co- ordinates and conducts environmental assessment studies necessary to ensure compliance with the Environmental Assessment Act and the Environmental Protection • Act. This involves: • Liaising with government review agencies • Promoting public involvement through news releases, information mailouts, and public meetings • Identifying environmental impacts and mitigating measures • Conflict negotiation and resolution • Preparing Environmental Study Reports, which serve as the main documentation for environmental and other approvals. He has conducted major Class Environmental Assessment Studies for the following projects and municipalities: New Sanitary Sewage Collection and Treatment Works - Village of Lucknow, 1988 - Village of Tiverton, 1990 - Hamlet of Egmondville, ongoing - Village of Ripley, 1988 - Village of Bayfield, 1998 - Crediton/Centralia, 2002 Upgrading Sewage Treatment Works - Town of Wingham, 1991 - County of Huron, 1993 - Town of Hensall, 1995 11 1 - Town of Seaforth, 1989 - Town of Clinton, 1992 - Town of Exeter, 1995 Matthew J. Pearson, MCIP, RPP Page 3 • Waterworks - Township of Stanley - Lakeshore water system (800 properties) - Strathroy P.U.C. - new reservoir, 1989; new wellfield, 1998 - Township of Huron - Lakeshore area water system (2000 properties), 1995 - Lambton Shores - additional supply to Bosanquet, 2002 - Lambton Shores - 130 km of new rural water system, 2007 Bridge Replacements - Region of Waterloo --> Nith River Bridge, 1989 - Township of Ashfield —► Port Albert Bridge, 1990 - County of Bruce /Township of Saugeen Turner Bridge, 1994 Road Works - Township of Huron, 1989 - Town of Mount Forest, 1996 - Town of Clinton, 1996 - Town of Kincardine, 1999 - Ministry of Transportation, 1999 - Huron - Kinloss, 2004 Servicing Studies • Township of Huron, Lakeshore Area Waterworks Master Plan, 1991 • Township of Hay, Review of Lakeshore Septic Systems, 1994 • • Township of Huron, Risk Assessment Study for Continued Development on Septic Systems in the Lakeshore Area, 1997 • Town of Bosanquet, Rural Water Strategy, 1999 • Town of Saugeen Shores, Master Plans for Sewage/Water Servicing, 1999 • Municipality of Bluewater, Master Plan for Bayfield Communal Water, 2003 • Municipality of Bluewater, Bayfield South Servicing Master Plan, ongoing • Township of Huron - Kinloss, Municipal Wide Septic Inspection Program, ongoing Development Charge Background Studies • Township of Huron - Kinloss, 1999, 2004, Village of Ripley 1992, Huron Township 1992 • Township of West Perth, 1999, 2004, Town of Mitchell 1991 • Township of Lucan- Biddulph, 1999, 2004, Hamlet of Granton, 2002 • Township of Stanley, 1998, 1993 • Municipality of Bluewater, ongoing • Township of North Huron, ongoing Groundwater Studies • County of Huron, Groundwater Quality Assessment, 2001 (with Golder Associates Ltd.) • County of Huron, Groundwater Assessment and Municipal Wellhead Source Protection Study, 2003 (with International Water Consultants Ltd.) 411 • Ausable Bayfield/Maitland Valley Wellhead Protection Study 2006 — ongoing (with Waterloo Numerical Modeling Ltd.) Matthew J. Pearson, MCIP, RPP Page 4 0 Water Quality Studies • Pike Lake Golf Course Limited, Groundwater and Pike Lake Water Quality Assessment, • Township of Huron - Kinloss, Point Clark Surface Water Quality Monitoring, 1995- ongoing • Township of Huron - Kinloss, Pine River Watershed Water Quality Monitoring, 2000 - ongoing • Municipality of Kincardine, Surface Water Quality Monitoring Program, 2003 - ongoing • Municipality of Lambton Shores, Baseline Surface Water Quality Monitoring Program • November 2008 • B MRO S S engineerin g better communities 9 9 B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519) 524 -4403 www.bmross.n•t DARREN L. ALEXANDER, P. ENG. EDUCATION • B.A.Sc. (Civil Engineering) University of British Columbia, Vancouver, 1999. • Civil Technology, Fanshawe College, London, 1994. • Honours Electronic Engineering Technology, Radio College of Canada, Toronto, 1988. PROFESSIONAL AFFILIATIONS • Registered Professional Engineer, Province of Ontario III Professional Member of the Ontario Society of Professional Engineers EMPLOYMENT HISTORY May 1999 - Present Project Engineer, B. M. Ross and Associates Limited Consulting Engineers, Goderich, Ontario May 1998 - May 1999 Project Engineer, Cole, Sherman and Associates Consulting Engineers, Thornhill, Ontario July 1994 - Dec. 1995 Civil Technologist, Cole, Sherman and Associates Consulting Engineers, Thornhill, Ontario Feb. 1994 - July 1994 CAD Operator, MTE Limited, Waterloo, Ontario PROFESSIONAL EXPERIENCE With B. M. Ross and Associates Limited • Design and contract administration of municipal road and sewer projects for various clients which includes: - Municipality of Brockton — Reconstruction of Victoria Street - Municipality of Kincardine — Reconstruction of Princess Street and Lambton Street Darren L. Alexander, P. Eng. Page 2 • - Township of Wellington North — Reconstruction of Sligo Road - Municipality of Central Huron — Construction of Princess Street - Municipality of South Huron — Thames Road Watermain - Town of St. Marys — Reconstruction of Elizabeth Street - Municipality of Bluewater — Reconstruction of Richmond Street North • Design and contract administration of various Connecting Link roadwork projects. - Municipality of Central Huron — Highway 4 and Highway 8 - Municipality of South Huron — Highway 4 - Municipality of West Perth — Highway 8 - Town of Goderich — Highway 8 and Highway 21 • Prepared M.T.O. contract documents using CPS and performed design and quantity calculation work for 13.3 km of reconstruction along Highway 9. • Performed roads needs studies for Municipality of Brockton and Township of Huron - Kinloss With Cole, Sherman and Associates Limited • Responsibilities included the identification of alignment deficiencies and roadside safety hazards, generating route alternatives, measuring and evaluating, the associated impacts. Projects involved with include: - Highway 402 Class Environmental Assessment (Sarnia). - Ninth Line Class Environmental Assessment (Markham) - Highway 17 Widening (Sudbury) - Wellington Street Widening (Town of Aurora) - Gardiner Expressway Dismantling - Highway 6 Environmental Assessment (Hamilton) - Highway 404 Extension Class Environmental Assessment (New Market to Beaverton) - Yonge Street/Highway 401 Interchange - Highway 403 Widening (Highway 6 to Mohawk Road) • Preliminary interchange design for the Highway 407 /QEW Interchange (Hamilton) Workshops and Seminars Attended • MTO - Highway Costing System (HiCo) • AutoCAD Land Development Desktop • Microcomputer Interactive Design of Urban Storm Systems (MIDUSS) • Environmental Assessment Course of the Environmental Management Program at Ryerson • Polytechnical University September 2005 BMROSS • , engineering better communities B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519) 524 -4403 www.bmrosLnet A. I. ROSS, P. ENG. EDUCATION • M.A.Sc. (Civil Engineering) University of Waterloo, 1991. Study topics included: Bridge Design, Prestressed Concrete, Risk and Reliability, Engineered Masonry, Welding Design, Building Science, Theory of Inelastic Structures. • B.A.Sc. (Civil Engineering) University of Windsor, 1986. EMPLOYMENT HISTORY 1991 - Present Principal, B. M. Ross and Associates Limited Consulting Engineers, Goderich, Ontario • 1987 - 1990 Branch Manager B. M. Ross and Associates Limited Mount Forest, Ontario 1986 - Present Project Engineer B. M. Ross and Associates Limited PROFESSIONAL EXPERIENCE Mr. Ross has focused on the structural aspects of most of the company's projects. His work has included: • Involvement with more than 300 bridge, bridge repair or culvert projects. The work has involved structural design, contract documents, tendering, contract administration and construction supervision. Some projects involve structural analysis and load limit postings. The types of bridges that have been designed and built include: - poured -in -place reinforced concrete, rigid frame bridges - reinforced concrete and multi -plate culverts - analysis and restoration of steel truss bridges - single span steel beam bridges and prestressed concrete beam bridges • - multiple span, semi - continuous, prestressed concrete beam bridges - integral abutment bridges of steel or concrete beams. A. I. Ross, P. Eng. Page 2 • PROFESSIONAL EXPERIENCE (cont'd) • Some of the larger bridges that Mr. Ross has designed have been over the Maitland, Saugeen, Ausable and Nith Rivers. These include bridges commissioned by the Counties of Huron, Lambton and Bruce and the Regional Municipality of Waterloo. • Structures designed for the Ontario Ministry of Transportation include rigid frame bridges on Highways #4 and #6, a seven lane underpass for the Highway 407 project and five bridge widenings on Highway 401. As well, Mr. Ross was the lead designer for 6 structures on King's Hwy. 11 where bridges were converted from conventional style to semi - integral abutments. Structural assistance to architects for the design of custom homes. Also, structural inspections and analyses of existing buildings. Professional assistance for Building Officials. • Inspection and reporting on older bridges and detailed design of rehabilitations. Includes inspections to the OSIM format plus bridge management plans and budgets. • Structural design of sewage treatment plants, inlet works, pumping stations, and covered water reservoirs involving detailed design in reinforced concrete, structural steel and structural aluminum. • • Structural design of building renovations including community centres and structural restoration of heritage commercial buildings. Design and construction supervision of water control structures including the Neustadt floodwall, Walkerton Dykes, restoration to the Hanover Dam over the Saugeen River and restoration to the Listowel Dam over the Maitland River. • Quality Verification Engineer for contractors working on structural projects for the Ontario Ministry of Transportation. • Design and report on structures of commercial harbours, including wharfs, fenders, bollards and off-shore breakwaters. • Road and Bridge Needs Studies. MEMBERSHIPS • Professional Engineers of Ontario • Canadian Society for Civil Engineers: Member Licenced since 1988 • Professional Engineers of Ontario • Canadian Dam Association: Member Designated Consulting Engineer 1996 • F: \wp\Masters \CV's\Andy.doc November 2008 % B MRO SS ih ' engineering better communities B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON NTA 2T4 p. (519) 524 -2641 • f. (519) 524 -4403 www.bmross.nt DALE L. ERB, P. ENG. EDUCATION • Bachelor of Engineering, Civil Engineering. Ryerson Polytechnical Institute, Toronto, Ontario, 1992 PROFESSIONAL AFFILIATIONS • Registered Professional Engineer • Professional Engineers of Ontario • Member of the Ontario Society of Professional Engineers EMPLOYMENT HISTORY 2008 - Present B. M. Ross and Associates Limited, Project Engineer Principal and Project Engineer Consulting Engineers, Goderich, Ontario 2002 - 2007 B. M. Ross and Associates Limited, Project Engineer Project Engineer Consulting Engineers, Goderich, Ontario 1994 - 2002 Cumming Cockburn Limited Senior Design Engineer Consulting Engineers, London, Ontario 1992 -1994 Huron Middlesex Engineering Limited Junior Engineer Consulting Engineers, London, Ontario • Dale L. Erb, P. Eng. Page 2 • PROFESSIONAL EXPERIENCE With B. M. Ross and Associates Limited • Project engineering and management, design, contract document preparation, tendering and contract administration for stormwater management, bank stabilization, subdivision, road, water and sewage projects, including: Hydrology/Hydraulics - County of Perth; Various Bridge Hydrology Reports - County of Huron; Various Bridge Hydrology Report - County of Bruce; Various Bridge Hydrology Reports - Municipality of Kincardine; Various Culvert Hydrology Reports - Municipality of Huron East; Various Culvert Hydrology Reports - Township of Ashfield-Colbome-Wawanosh; Various Culvert Hydrology Reports - Township of Huron - Kinloss; Various Culvert Hydrology Reports Sewage and Water - Municipality of Huron East; Seaforth STP Direct Discharge Sewer • Town of Goderich; Goderich Main Beach Sewage Pumping Station Municipality of South Huron; Oakwood Area Sewage Pumping Station - Municipality of Kincardine; Municipal Office Sewage Pumping Station - Municipality of Kincardine; Sanitary and Water Servicing to Inverhuron Provincial Park - Township of Ashfield- Colborne- Wawanosh; Century Heights — Water System Upgrade - Municipality of Huron East; Vanastra Equalization Storage Tank - Municipality of Strathroy - Caradoc; Mount Brydges Water Supply - Town of St. Marys; Stormwater Management for Municipal Operations Centre - Municipality of Brockton; Lake Rosalind Water System Upgrades - Municipality of Brockton, Powers Subdivision Water System Upgrades - Municipality of Kincardine; Lake Street North Servicing Bank Stabilization - Sugarbush Campground; Bank Stabilization - Chan Property (Goderich); Bank Stabilization - McNeely Property (Central Huron); Bank Stabilization - Zuppinger Property (Bayfield); Bank Stablization - Larkin Property (Bayfield); Bank Stabilization General 11, - Town of Minto; Palmerston West -End Industrial Development - Town of St. Marys; Industrial Road Reconstruction - Town of St. Marys; Queen Street East Widening - Various Municipalities; Development Reviews Dale L. Erb, P. Eng. Page 3 With Cumming Cockburn Limited • Project engineering and management, design, contract document preparation, tendering and contract administration for bank stabilization, road, water and sewage projects, including: - Hyde Park Trunk Sanitary Sewer and Sewage Pumping Station, City of London - Airport Road Extension / Huron Street Reconstruction, City of London - High Street Sanitary Sewer Replacement, City of London - Wonderland Road Widening and Reconstruction, City of London - Townline Road Improvements, Townships of Dunwich and Aldborough - Talbot Village Subdivision, City of London - Lambeth Meadows Subdivision, Lambeth Meadows Partnership, City of London - Sarnia Road Subdivision, Five Knights Developments Limited, City of London - Sarnia Road Subdivision, Phase II, Five Knights Developments Limited, City of London - Northwest Trunk Watermain Phase I (Design and Construction), London, Ontario - Omstead Foods Limited Fire Water Supply and Ring Main System, Village of Wheatley - Elgin - London Transmission Main, Highbury Avenue, City of London - Parkhill and Area Water Supply System, Town of Parkhill. - Fork of the Thames Bank Stabilization, City of London - Gibbons Park Pedestrian Bridge, City of London • • Studies, environmental assessments and preparation of reports, including: - Fork of the Thames - Bank Stabilization and Erosion Control, Environmental Assessment (Schedule `B') City of London - Hyde Park Sanitary Trunk Sewer, Environmental Assessment (Schedule `B'), City of London - Airport Road Extension Environmental Study Report, (Schedule `C') London, Ontario - Wonderland Road Environmental Assessment, (Individual EA) London, Ontario - Municipal Advisory Services to Township of Middlesex Centre, Ontario - Accidents and Highway Conditions Review, Highway 401 Corridor from Woodstock to Kitchener, MTO - Accidents and Highway Condition Review, Highway 401 Corridor from Chatham -Kent / Elgin County Boundary to London, MTO With Huron Middlesex Engineering • Project design and construction review for water and sewage projects, including: - Whitfield Drain Culvert, Town of Lucan - Wortley Road Sanitary and Storm Sewers, City of London - Elgin — London Transmission Main, City of London - Parkhill and Area Water Supply System, Town of Parkhill F: \wp\Masters \CV's\Dale.doc November 2008 hb, BMROSS / engineering better communities 9 9 B. M. ROSS AND ASSOCIATES UNITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519) 524 -4403 www.bmross.nst KELLY L. VADER ENVIRONMENTAL PLANNER EDUCATION • Honours Bachelor of Arts Degree Majoring in Geography - Wilfrid Laurier University (1988) AFFILIATIONS AND CERTIFICATIONS • Ontario Professional Planning Institute (OPPI, CIP) Registered Professional Planner Designation (RPP) • Ontario Professional Planning Institute (OPPI) Provisional Member, 1990 -1996, 2004 • Ministry of the Environment Part 8 - EPA - Training & Inspector Designation (1992) • • Ministry of Natural Resources Provincial Offences Officer Training & Designation (1990) • AMCTO - Training (1994) EMPLOYMENT HISTORY • October 2005 to Present - Environmental Planner B. M. Ross and Associates Limited • November 2003 to October 2005 - Water & Planning Supervisor Ausable Bayfield Conservation Authority • April 1997 to November 2003 - Planner Ausable Bayfield Conservation Authority • August 1992 to May 1996 - Planner/Inspector Ausable Bayfield Conservation Authority • August 1989 to August 1992 - Planning Technician Ausable Bayfield Conservation Authority PROFESSIONAL DUTIES Ms. Vader brings planning and environmental expertise to numerous projects undertaken by our firm. Due to her extensive background and experience with Conservation Authorities, she assists other staff with the co- ordination and submission of various Federal and Provincial regulatory approvals, determines appropriate mitigation and compensation measures to be undertaken in conjunction with environmentally sensitive projects and arranges the completion of specialized studies (fisheries/habitat assessments). Kelly L. Vader, MCIP, RPP • Page 2 • Municipal Class EA Investigations Kelly has conducted Municipal Class Environmental Assessments (Class EA) investigations for various municipal projects, including the following: • Municipality of Central Huron, Class EA for Jowett's Grove Road closure • Municipality of Bluewater, Class EA for Bayfield Water Supply and Storage Facility • Township of Wellington North, Class EA for Improvements to Main Street/Sligo Road Intersection • Municipality of Kincardine, Class EA for Proposed Pedestrian Bridge • Municipality of Huron East, Class EA for Expansion of the Seaforth Sewage Treatment Plant • County of Lambton, Class EA for Replacement of Little Bear Creek Bridge • Township of Huron - Kinloss, Class EA for Berg Co -op Water Supply Upgrades Special Proiects Ms. Vader has prepared the following reports and funding proposals since joining the firm: • Municipality of Kincardine, 2005 Water Quality Report • Municipality of Huron East, Source Protection Grant Proposal • Ausable Bayfield Maitland Valley Partnership: Source Protection Grant Proposal • • Town of Goderich, Surface Water Intake, Source Protection Grant Proposal • Municipality of Kincardine, Kincardine Soccer Field Development • Ontario Realty Corporation, Completion of Consultation and Documentation Report (C & D Report) for proposed watermain replacement. Other Experience In her current capacity with B. M. Ross and Associates Limited and during her previous employment experience, Ms. Vader has acquired the following additional skills: • Prepared witness statements and provided expert testimony to the Ontario Municipal Board • Review and approval of stormwater management reports • Liaising with government review agencies, steering committees, municipal staff and councillors, as well as the general public • Facilitation of public involvement through the preparation and co- ordination of public notices, public meetings and stakeholder meetings. • Extensive knowledge of Provincial Natural Hazard and Natural Heritage Policies. • November 2008 B MROSS i engineering better communities g 9 B. M. ROSS AND ASSOCIATES UMITED Consulting Engineers 62 North Street, Goderich, ON N7A2T4 p. (519) 524 -2641 • f. (519) 524.4403 www bmross.nst KENNETH D. LOGTENBERG, M.A.Sc., P.Eng. EDUCATION • M.A.Sc. (Construction Management) University of Waterloo, 1994. Thesis entitled, "Investigation into the Quality of Epoxy Coated Reinforcement ". Post - graduate courses in Bridge Design, Construction Management and Labour Relations. • B.A.Sc. (Civil Engineering) University of Waterloo, 1992. EMPLOYMENT HISTORY Jan. 2001 - Present Principal, B. M. Ross and Associates Limited • Jan. 1998 - Jan. 2001 Project Engineer, B. M. Ross and Associates Limited Mar. 1997 - Jan. 1998 Contract Engineer, B. M. Ross and Associates Limited at Ontario Hydro, BNPD Transportation Service Department Dec. 1994 - Sept. 1996 Project Engineer, B. M. Ross and Associates Limited Apr. 1994 - Dec. 1994 Senior Inspector, Cyril J. Demeyere Limited, Tiverton, Ontario. PROFESSIONAL EXPERIENCE With B. M. Ross and Associates Limited • Involvement with more than 70 bridge repair or replacement projects. Responsible for preparation of the design and tender documents, contract administration and construction supervision. This involved projects on rigid frame, steel truss, single and multi -span steel and Prestressed concrete bridges. • Structural design of industrial, commercial and public type buildings for new construction or renovation projects. Responsible for design of concrete, steel, masonry and wood components, as required. For some projects, also prepared tender documents and provided S contract administration services. Projects include Kincardine Water Treatment Plant expansion, Bruce Power Main Guardhouse and Goderich Town Hall. Ken D. Logtenberg, P. Eng. Page 2 • Bridge and building condition reviews for preparation of asset management reports, building analysis or rehabilitation recommendations. • Structural design of sewage pumping stations and water treatment plant buildings, storage facilities, inlet works and various other forms of municipal civil works structures. Projects include Goderich, Mitchell and Seaforth Underground Water Storage Reservoirs, St. Marys Wellhouse and Treatment Buildings. • Performed design and contract preparation for M.T.O. highway redesign and structure rehabilitation projects. Responsibilities have included the supervision of surveying, drafting, preparing contract documents, design tasks and the quality assurance program as per M.T.O. requirements. Responsibilities as a designer have included bridge rehabilitation, highway and storm sewer and traffic signage designs. • Design of roadway protection and Quality Verification Engineering for Contractors on Ontario Ministry of Transportation projects. While on Contract at Ontario Hydro • Contract administration and construction supervision of road maintenance projects and an upgrade to the fuel storage system. • • Road Management Study completed on the site roads, included developing a five year road maintenance and rehabilitation schedule. With Cyril J. Demeyere Limited • Construction review on the Elgin Area Water System Project, approximately 16 km of 450 mm watermain, including services and chambers. Workshops or Seminars Attended • Upgrading Bridge Inspection Skills, EPIC • Managing Bridges Within Your Budget, EPIC • Various In situ Sewer Repair Seminars, CATT • MTO - Construction Estimating and Scheduling Course Membership • Professional Engineers of Ontario Licenced since 1995 • Canadian Society of Civil Engineers: Member • F: \wp\Masters \CV's\Ken.doc November 2008 IBMROSS Y engineering better communities 9 S B. M. ROSS AND ASSOCIATES LIMITED Consulting Engineers 62 North Street, Goderich, ON N7A 2T4 p. (519) 524 -2641 • f. (519)524-4403 www bmross.net RICHARD R. ANDERSON, P. ENG. EDUCATION • B.A. Sc. (Civil Engineering) University of Waterloo, 1976 • Post - graduate courses in Free Surface Hydraulics, Water Quality Management, Remote Sensing, and Water Management Techniques PROFESSIONAL AFFILIATIONS • Registered Professional Engineer, Province of Ontario • Designated Consulting Engineer • Water Environment Association of Ontario • • American Water Works Association EMPLOYMENT HISTORY 1997 - Present Principal and Secretary - Treasurer: B. M. Ross and Associates Limited Consulting Engineers, Goderich, Ontario 1987 - 1997 Principal and Director: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario. 1984 - Present Project Engineer: B. M. Ross and Associates Limited, Consulting Engineers, Goderich, Ontario. 1976 - 1984 Water Management Supervisor: Upper Thames River Conservation Authority • Richard R. Anderson, P. Eng. Page 2 • PROFESSIONAL EXPERIENCE With B. M. Ross and Associates Limited Mr. Anderson is a Principal and Secretary - Treasurer of the firm. His experience covers a broad range of tasks related to environmental projects undertaken by the firm, including: • Project management, design, and contract administration for water and sewage projects including: - Groundwater supplies for Huron East (new well supply including 3 wells, treatment, and storage), West Perth, St. Marys (including UV disinfection), Minto, Strathroy, North Huron, Huron - Kinloss, and the County of Oxford - Surface water supplies including upgrades to the Kincardine water treatment plant (installation of ballasted -floc clarifiers to address turbidity problems) and the Goderich water treatment plant (physical plant expansion including treatment, storage, pumping, and residual handling upgrades) - Potable water storage facilities including groundlevel reservoirs and pumping facilities in • Goderich, Strathroy, Central Huron, and South Huron, and elevated storage tanks in Huron East, Minto (3), and Bluewater - Upgrades to existing water systems and modifications required to utilize water from the Lake Huron pipeline - Mechanical sewage treatment plants including Goderich (sludge pumping upgrades), Central Huron (upgrades and expansion to existing Clinton plant), South Bruce (sludge storage and treatment facilities), North Huron, and Huron East (conversion of existing lagoon system to mechanical plant with polishing lagoons and UV disinfection) - Lagoon treatment systems for Bluewater, Malahide /Aylmer and South Huron (including effluent filtration) and Huron - Kinloss - Sewage pumping stations for the municipalities of Strathroy, Bluewater (4), Malahide, South Huron, Central Huron, North Huron, Huron East, Huron - Kinloss. • Technical input and assistance with the preparation of servicing studies, class environmental assessments, and feasibility studies. • Preparation of Engineer's Reports for over 12 municipal water systems. • Assistance to clients with inspection and evaluation of existing assets including recommendations for repair, maintenance, and upgrades. • Development of configurations and performance specifications for instrumentation, control, and monitoring systems for water and sewage applications. Richard R. Anderson, P. Eng. Page 3 • • Design and construction review of lakeshore and riverbank erosion control projects for Conservation Authorities and private individuals. • Hydrologic, hydraulic, and floodplain mapping modelling and studies. With the Upper Thames River Conservation Authority • Co- ordination and administration of the Authority's water management program and supervision of water management staff, including planning and budgeting for Authority water management projects. • Planning, monitoring, operation and maintenance of UTRCA data collection, water control, and flood warning systems. • Technical review of proposed hydrologic, hydraulic, and erosion control projects. • • November 2008 ATKINSON, DAVIES INC. Colin J. W. Atkinson, M.Sc., P. Eng. • Colin J.W. Atkinson, M.Sc., P.En EDUCATION: B.Sc., (Civil Engineering) with honours Birmingham University, England 1957. M.Sc., (Soil Mechanics and Foundation Engineering) Birmingham University, England 1963. AFFILIATIONS: - Designated Consulting Engineer in the Province of Ontario. - Professional Engineer (P.Eng.) in the Province of Ontario. - Member of the Canadian and International Geotechnical Societies. - Member of the Association for the Environmental Health of Soils. - Member of the Ontario Society of Professional Engineers. - Member of the Canadian Society for Civil Engineers. - Registered as a "Qualified Person" in accordance with Ontario Ministry of the Environment Regulation 153/04. • EXPERIENCE: 1980 to date President, Atkinson, Davies Inc., in charge of geotechnical and environmental operations of the company in Ontario, including multi -span bridges, major highways, water treatment and pollution control plants, high -rise residential buildings and industrial developments. 1964 to 1980 Principal and Vice - President, Dominion Soil Investigation Inc., in charge of geotechnical operations of the company in Southwestern Ontario. Major local projects include City Hall, Centennial Hall and the Court House in the City of London. 1963 to 1964 Geotechnical Engineer, Soil Mechanics Limited, London, England. Supervisor of soil investigation projects in England and Ireland, including water supply and treatment for the City of Belfast, and expansion of the Victoria Underground Rail line in London, England. 1959 to 1962 Resident Engineer for major construction projects, C.D. Howe Company Limited, Montreal. Grain Elevators, Montreal Harbour, Iron Ore Storage and Tanker Loading Dock, Port Cartier, Railway Construction, Sept Iles; Ashwanipi River Railway Bridge, Labrador. 1957 to 1959 Construction Engineer, E.G.M. Cape & Company Limited, Montreal. In charge of dock construction and grain elevator construction, Montreal Harbour. • IAN D. WILSON ASSOCIATES LIMITED Geoffrey B. Rether, B.Sc., P.Geo. • CURRICULUM VITAE GEOFFREY B. RETHER, B.Sc., P.Geo. QUALIFICATION: Practising Member of the Association of Professional Geoscientists of Ontario EDUCATIONAL HISTORY: Bachelor of Science (Honours) University of Western Ontario, London, Ontario 1984 to 1989 EMPLOYMENT HISTORY: Hydrogeologist Ian D. Wilson Associates Limited 1990 to November 30, 1999 President and Senior Hydrogeologist • Ian D. Wilson Associates Limited December 1, 1999 to present Since incorporation in 1974, Ian D. Wilson Associates Limited has completed over 1200 projects in over 210 municipalities in Ontario. As Senior Hydrogeologist and Principal of Ian D. Wilson Associates Limited, Mr. Rether has been involved with over 500 of these projects since 1990. The scope of Mr. Rether's hydrogeologic experience with the company includes: Water Resource Evaluation: • Private communal water well evaluations • Municipal water well supply evaluations, "GUDI" analyses, source protection • Individual well potential evaluations • Groundwater surveys • Interference Potential Evaluations • Contamination Potential Evaluations • Groundwater monitoring programs Environmental Assessment: • Phase I and II Environmental Site Assessments • Contaminant remediation programs • Solid and liquid waste disposal studies • Sanitary landfill operation and long -term monitoring programs Land Development: • Soils suitability evaluations for sewage effluent disposal (individual and communal systems) and soil permeability analyses • Development impact risk assessments • Terrain analysis • Urban development groundwater impact assessments Aggregate Resource Evaluation: • Exploration and viability assessment • Surface and groundwater impact assessment potential • Assistance in design • Long term monitoring programs • Soil grain -size analysis Miscellaneous Consulting Services: • Peer review of hydrogeologic assessments • Public meetings • Qualified Expert witness • • • APPENDIX "C" HOURLY BILLING RATES FOR KEY PERSONNEL • • B. M. ROSS AND ASSOCIATES LIMITED 2008 RATE SCHEDULE Municipality of Kincardine RFP for Engineering Services • 2008 CHAR NAME CLASSIFICATION CHARGE RATE Key Personnel: B. W. Potter P.Eng. Principal and Senior Engineer 144.00 S. D. Bums P.Eng. Principal and Senior Engineer 144.00 M. J. Pearson MCIP Principal and Senior Planner 120.00 D. L. Alexander P.Eng. Principal and Project Engineer 111.00 A. I. Ross P.Eng. Principal and Senior Engineer 144.00 D. L. Erb P.Eng. Principal and Project Engineer 111.00 K. L. Vader MCIP Senior Planner 87.00 K. D. Logtenberg P. Eng. Principal and Project Engineer 130.00 R. R. Anderson P.Eng. Principal and Senior Engineer 144.00 Support Staff: F. C. Vanderloo P. Eng. Principal and Senior Engineer 141.00 P. E. Harrison P. Eng. Senior Engineer 125.00 J. A. Deakins P.Eng. Senior Engineer 95.00 B. Mondal P. Eng. Project Engineer 92.00 S. V. McLeod P. Eng. Project Engineer 92.00 R. J. Munn P. Eng. Project Engineer 88.00 A. J. Garland B.A.Sc. Junior Engineer, EIT 67.00 S. E. Anderson B.Eng. & Mgt. Junior Engineer, EIT 65.00 S. E. Allen MCIP Senior Planner 81.00 R. J. Steele GIS Supervisor 73.00 M. L. Corby Junior Planner 47.00 R. M. Corrigan C.E.T. Senior Design Technologist 87.00 • W. F. Bauer C.E.T. Senior Design Technologist 85.00 D. J. Elliott Senior Design Technologist 79.00 M. Thomas Senior Technician 70.00 G. A. Feagan C.E.T. Senior Design Technologist 68.00 R. R. Riehl C.E.T. Intermediate Technologist 55.00 J. R. Yungblut Junior Technologist 47.00 S. Empey Junior Technologist 45.00 J. A. McCann Junior Technologist 43.00 T. L. Hayward Technologist 52.00 M. A. Bean Junior Technologist 45.00 P. Brown Project Management Advisor 90.00 J. M. Brunk Bookkeeper 67.00 B. J. Fisher Secretarial Supervisor 55.00 K. L. Tansley Senior Secretary 52.00 K. B. Askes Junior Secretary 38.00 E. R. Smith Secretary 44.00 P. J. Lovell Drafting Supervisor 55.00 C. 3. Doherty Senior Inspector 67.00 W. J. Thompson Senior Inspector 67.00 R. E. Dumin Senior Inspector 67.00 G. V. Wilson Senior Inspector 67.00 J. A. Cardno Senior Inspector 59.00 G. E. Kells Senior Inspector 55.00 D. G. Riley Survey Technician 37.00 M. Wilson Planning/GIS Technician 47.00 S D. Ratnayake Planning Technician 47.00 D. Kharaseev Engineering Student 43.00 A. A. Forrest Engineering Student 40.00 S. L. MacLennan Environmental Technician 36.00 N. V. Brindley Planning Student 35.00 J. E. Gartshore Student 25.00 2008 BILLING RATES FOR KEY PERSONNEL OF SUB - CONSULTANTS Rate Atkinson, Davies Inc. Colin J. W. Atkinson, P. Eng. Geotechnical Engineer $125.00/hr. Ian D. Wilson Associates Geoffrey B. Rether, P. eng. Senior Hydrogeologist Regular Rate $105.00/hr For Expert Witness /Testimony $150.00/hr. • • • APPENDIX "D" BMROSS QUALITY MANUAL TABLE OF CONTENTS 0 • • TABLE OF CONTENTS Item Page i Title Back -Up Page ii ii Office Information iii iii Revision History iv iii Table of Contents v 1.0 INTRODUCTION: 1.1 Mission Statement 1 -1 1.2 Quality Policy 1 -1 1.3 Management Commitment 1 -2 1.4 The Quality Manual 1 -2 2.0 COMPANY BACKGROUND: 2.1 The Company 2 -1 2.2 Client Focus 2 -1 2.3 Quality Management System 2 -1 2.4 Communication at BMROSS 2 -2 III 3.0 QUALITY MANAGEMENT COMMITTEE: 3.1 Purpose of the QMC 3 -1 3.2 Notes from QMC Meetings 3 -1 4.0 FOCUS GROUPS: 4.1 Mandate 4 -1 4.2 Organization 4 -1 4.3 Meeting Focus 4 -1 5.0 QUALITY CONTROL: 5.1 Purpose 5 -1 5.2 Organization 5 -1 5.3 Quality Control Tools 5 -1 III Table of Contents (cont'd) • 6.0 QUALITY ASSURANCE: 6.1 Purpose 6 -1 6.2 Organization 6 -1 6.3 Quality Assurance Tools 6 -1 6.4 Training, Professional Development and Evaluation 6 -5 7.0 QUALITY MANAGEMENT: 7.1 Purpose 7 -1 7.2 Organization 7 -1 7.3 Managing Forms 7 -1 7.4 Forms and Protocol Training 7 -1 7.5 Protocols 7 -2 7.6 Project Progress Monitoring 7 -11 7.7 Monitoring Methods 7 -12 7.8 Status Reporting 7 -13 7.9 Completed Project Summary Report 7 -14 7.10 Monitor Our Progress Report 7 -14 8.0 QUALITY MANUAL UPDATE PROCEDURES 8.1 Purpose 8 -1 1111 8.2 Organization 8 -1 • • APPENDIX "E" CORPORATE BROCHURES • • ROSS For over half a century, we at BMROSS have been providing ROSS engineering services to communities throughout southwestern Ontario. j Our engineering team includes more than engineers, technologists, problem-solvers, l and and negotiators with th along -term - ' - '''" 1 "r'�"�"- vision, professionals that work together with our clients to find the best solution. As a partner in the communities we work in, BMROSS has not --•�s just the dedication and experience, but also the means and ' motivation to see each job completed successfully. _ By taking a personal consultative approach, combined with experience and common - sense, we help provide the foundation that communities are built on -- BMROSS is engineering better communities. • • From our offices in Goderich and Mount Forest, Ontario, • ROSS BMROSS provides a broad range of engineering, planning and related services to all levels of government, the corporate and private sector. These services include: • Water Supply and Distribution - treatment facilities, pumping stations, elevated and ground level storage, treatability studies, system analysis, rate calculations, master planning • Sewage Collection and Treatment - treatment facilities, pumping stations, sanitary sewers and outfalls, septic systems, infiltration /inflow analysis, rate calculations, industrial waste bylaws and agreements, long term planning • Solid Waste Management - site selection and development, landfill operation evaluation, ground and surface water monitoring, annual monitoring reports • Environmental - Class EA's, environmental site assessments, impact studies • Water Resources - stormwater management, erosion control, floodplain, hydraulic and hydrologic studies • • Roads and Transportation - urban and rural road design, transportation studies and improvements, roads needs studies, signals and illumination • Bridges and Culverts - bridge design, steel pipe and concrete culverts, evaluation and rehabilitation of existing structures, bridge inspection needs studies • Buildings - structural design and appraisals for new or existing structures • Municipal Engineering - servicing standards, subdivision design and servicing, bylaw preparation and review, mapping, advice to councils We invite you to contact us for more detailed information regarding how our qualified and experienced staff may be of assistance to you. • • • PROJECT HISTORY PROJECT BACKGROUND IAN D. WILSON The following provides a partial listing of project Since its incorporation in 1974, Ian D. history. Wilson Associates Limited has Municipal Water Supplies: completed over 1200 hydrogeologic ASSOCIATES Towns of Wasaga Beach, Strathroy, Ridgetown, projects within the Province of Ontario. Midland, Penetanguishene, Brighton. Villages of The following table provides a general Norwood, Burk's Falls. A large number of privately- geographic distribution of the project funded communal water supply systems in a wide locations (arranged by county or LIMITED variety of urban and rural municipalities. regional municipality). Landfill Monitoring: Location Proiects Waste management monitoring studies have been carried out in over 30 municipalities throughout Simcoe County 519 southern Ontario. Grey & Bruce 122 CONSULTING Huron & Perth 127 Investigations for Government Agencies: Elgin, Middlesex & Oxford 81 A variety of hydrogeologic investigations including well Lambton, Kent & Essex 13 HYDROGEOLOGISTS surveys, groundwater contamination surveys, water Haldimand- Norfolk, supply development and waste disposal studies have Hamilton - Wentworth, Niagara been carried out for the Ontario Ministries of & Brant 28 Environment and Energy, Natural Resources and Waterloo, Wellington, Dufferin, Transportation, the Ontario Clean Water Agency, Halton & Peel 98 Environment Canada and a number of Ontario York, Durham & Toronto 83 Conservation Authorities. Muskoka & Haliburton 26 Victoria, Peterborough & Hydrogeologic Evaluations: Northumberland 88 Studies involving water - supply, terrain analysis, waste Eastern Ontario 33 disposal and development impact aspects of a vast Northern Ontario 24 number of proposed rural subdivisions have been completed for various clients throughout southern Several projects have been completed Member of: Ontario. elsewhere in Canada and internationally. Professional Geoscientisls of Ontario Contamination Investigation: Groundwater and soil contamination investigations Ian D. Wilson Associates Limited have been completed for Petro Canada, Ultramar, Esso, Box 299 Shell and a number of smaller corporations. Clinton, Ontario NOM 110 CLINTON, ONTARIO Tel: (519) 233 -3500 Fax: (519) 233 -3501 • • 0 PROFESSIONAL SERVICES PROFESSIONAL STAFF The primary focus of Ian D. Wilson Associates - Surface water impact evaluation Mr. Geoffrey Rether, B.Sc., P. Geo. Ltd. is to provide a practical approach in - Water quality analysis President and Senior Hydrogeologist obtaining solutions for hydrogeologic aspects of - Water treatment feasibility many projects. Where conditions warrant, a - Monitoring program design Mr. Rether obtained his B.Sc. in Physical Geography practical, experience - based approach often (Geology minor) from the University of Western provides a more economical and effective Environmental Assessment: Ontario in 1989. He worked from 1989 to 1990 for the outcome to a project. However, where Lower Thames Valley Conservation Authority, assisting circumstances require, we have considerable • Land Use Planning: in public education programs involving the functions of -Development impact potential evaluations the Conservation Authority and the natural experience in providing services involving p p p environment. Since joining Ian D. Wilson Associates theoretical, testing and modelling - based - Surface water impact evaluations Ltd., he has been involved with all aspects (planning, approaches. The professional services offered by - Aggregate resource evaluations supervision, reporting, etc...) of a wide variety of Ian D. Wilson Associates Limited include, but surface and ground water resource evaluations, land •Soil and Groundwater Contamination: development proposals, soil inspections and are not limited, to the following: - Phase 1 environmental assessments contamination studies. In 1999, Mr. Rether assumed the -Phase II contamination investigations presidency of Ian D. Wilson Associates Limited. Mr. Water Resources Evaluation: Rether is licensed as a Professional Geoscientist by the Waste Disposal: Association of Professional Geoscientists of Ontario. •Groundwater Surveys: - Aquifer potential evaluations • Disposal Systems: - Water quality prediction - Landfill assessment and monitoring - Contamination surveys - Subsurface waste disposal system design and - Establishment of pre- development conditions monitoring • Water Supply Design and Development: Soils Studies: - Municipal water well supplies • We are equipped with an in -house soils - Private communal water well supplies laboratory to assist with the analysis of soil and - Subdivision individual well supplies aquifer formation samples for well design, -Test drilling supervision septic system and sewage lagoon design, - Well and well field design precipitation infiltration determination and a -Well construction supervision variety of other purposes. • Aquifer Testing and Analysis: Hearings: - Planning and supervision of pumping tests, from 6 hour to several days in duration •Expert witness at O.M.B., Environmental - Analysis of pumping test data to determine safe Assessment Board and Court hearings aquifer yield - Interference potential evaluation Consulting Geotechnical, Environmental ATKINSON, DAVIES INC. slnc• tan and Constrvcdon Materials Engineers 60 Meg Drive, Unit 12, London, Ontario, N6E 3T6 Telephone: (519) 6854400 Fax: (519) 685 -0943 Webaits: www.aticinsondavies.00m Email: atkinsondavies©atcinsondavies.c om Atkinson, Davies Inc. was founded in 1980 by Colin Atkinson and Peter Davies after 20 years prior experience in the geotechnical and materials testing fields. We are a full service engineering firm offering consulting, investigation, testing and problem solving services in the geosciences, environment and construction materials quality control field. Clients are in the private and public sector across North America. Our staff consists of a multi disciplinary group of engineers, geologists and technologists with extensive experience in the geotechnical, environmental and construction materials fields. • Ready to work anywhere, Atkinson, Davies has undertaken comprehensive geotechnical engineering projects in a wide range of geographical environments and geological conditions. Geotechnical Our staff has carried out geotechnical investigations for foundation design of major high-rise construction, deep foundation design for large manufacturing and production facilities and foundation and service design for subdivisions or single buildings. Based on our investigations we recommend design parameters for bearing capacity, foundation design, slope stability, pavement, sewer and watermain construction. 1 • ATKINSON, DAMES INC. • Page 2 * Shallow and deep foundation design * Slope stability analysis * Retaining wall design * Underpinning recommendations and inspections * Dry design * Pavement evaluation and design * Percolation time estimates for septic bed design * Permeability studies * Methane surveys * Waterfront development * Land resources appraisals * Aggregate inventories * Groundwater studies 2 • ATKINSON, DAVIES INC. Page 3 Environmental Environmental awareness and concerns are of ever increasing importance for operating in today's economy. Atkinson, Davies Inc. has experience in many areas of environmental consulting engineering and can provide comprehensive investigation, evaluation, and analysis of routine and complex environment and hydrogeological projects. Our staffapplies specific environment monitoring techniques, incorporating historical, chemical and geological data to help arrive at environmental and construction planning decisions for new projects, and specifies remedial solutions where needed on existing sites. * Phase 1 Environmental Site Assessments * Phase II Environmental Site Assessments * Site 'mediation * Tank decommissioning * Groundwater well installation and sampling * Soil gas surveys * Ferro - magnetic surveys Phase I ESAs are completed in accordance with CSA Publication Z768 -01. Phase II ESAs are completed in accordance to CSA Publication Z769 -00. • 3 ATKINSON, DAVIES INC. • Page 4 Construction Materials Testing Atkinson, Davies Inc. has engineers and technicians to provides a complete range of on -site services. We also provide comprehensive construction supervision, testing and monitoring services. The following list is a general description of field testing that is available. Of course we are able to set up and complete more specialized testing. Our technicians are all CSA Certified Concrete Testing Technicians and are able to carry out concrete inspections specified by CSA A23.1 -00 and A23.2-00. * Soil compaction testing using nuclear densiometer * Concrete testing including: slump tests, air content, cylinders cast * In -situ concrete testing: Ultrasonic, Pull -out & Impact hammer tests * Ongoing in -situ inspection of concrete using data - logging maturity meter • • Moisture testing of concrete floor slabs by In -situ Relative Humidity Testing in accordance with ASTM F 2170 -02 * Mortar testing * Bolt torque and plumb of structural steel * Reinforcing steel inspection * Roofing inspections * Witness concrete pipe tests * Piling inspections * Pile load testing * Caisson inspection 4 • ATKINSON, DAVIES INC. Page 5 • * Benkelman Beam testing * Fire - proofing inspections * Waterproofing inspections * Paint thickness inspections * Asphalt inspections Laboratory Testing Atkinson, Davies provides most lab tests relevant to geotechnical and materials engineering. Our concrete lab is certified by the CSA as Category I under the requirements of Standard 283. We are also certified by the Ontario Ministry of Transportation under the Aggregate and Soil Proficiency Sample Program. * Concrete testing • * Grain size analysis * Proctor tests * Atterberg test for liquid and plastic limits * Unconfined compression of soil * Hydrometer tests * Soil moisture testing * Asphalt extraction by NCAT Furnace * Petrographic analysis * Masonry testing: Absorption, compression * Masonry mortar * Grout testing • 5 ATKINSON, DAVIES INC. Page 6 Projects • r Commercial Alcohol Ethanol Plant, Chatham, Ontario Sewage Works in Lucknow, Ripley, Aylmer, Seaforth, Forest, Lucan, Ontario Grain Storage Facilities throughout Southem Ontario for clients such as Cargill Ltd.. and James Richardson International New Water Works and Reservoir St. Thomas, West Lome, Strathroy, Goderich, Ontario Infrastructure Projects and Subdivisions in London, St. Thomas, Tillsonburg, Aylmer and Woodstock, Ontario Office, Motel and Residential Highrises such as Talbot Centre, Delta Armouries, 71 King Street (21 Storey), Kipps Lane (11 Storey) and Sugar Creek Lane, three buildings (11 Storey), London Bridges throughout Southern Ontario New Airport Runways and Taxiways London, Goderich, Tillsonburg, Ontario • Manufacturing Plants such as Trojan Technologies, Magna International, Formet, Presstran, Kaiser Aluminum, Siemens, International Paper, Conference Cup, Ford, O.R.E. Development Schools in London, Aylmer, Tillsonburg, Woodstock, Brantford, Simcoe, Paris, Lucan, St. Thomas, Ontario Hospitals in London, Strathroy, Brantford, St. Thomas, Ontario London Police Services Headquarters, London, Ontario Integrated Grain Processors, Aylmer Ethanol Plant East Woodstock Site Servicing for Toyota Plant, Woodstock (water tower, pumping station and forcemain) Commercial Business Parks, Bysham, Patullo Ridge and Commerce Way, Woodstock and also in east London and St. Thomas Lambton Shores Watermain and Trout Creek Sanitary Sewers and Pumping Station, Strathroy 6 • ATKINSON, DAVIES INC. Page 7 II I En . , nmental Harbour Reclamation in Goderich, Nanticoke, Ontario Marine Channel Contaminant Appraisal in Sarnia, Port Stanley, Ontario Gas Station Decommissioning in London, Woodstock, Strathroy Industrial Decommissioning in St. Thomas, London, Woodstock Various Environmental Site Assessments for financing of highrises, new subdivisions, commercial and office buildings, and schools. Materials Testing Office and Residential Highrises throughout Southern Ontario Grain Storage Facilities throughout Southern Ontario Schools throughout Southern Ontario • Hospitals throughout Southern Ontario New Water Works and Reservoirs throughout Southern Ontario • 7 ATKINSON, DAVIES INC. Page 8 Clients • The Thames Valley District School Board London and District Catholic School Board Conseil Scolaire De District Des Ecoles Du Sud- OuestlArchitecttu a Inc. Cities of London, St. Thomas, Aylmer, Woodstock, Tillsonburg, Strathroy, Goderich, Municipality of West Lorne, St. Marys, Township of Zorra, and Counties of Elgin, Oxford, Brant, Huron, Bruce, Lambton B.M. Ross & Associates Limited, Goderich Stantec Consulting Ltd., London AGM Engineering Ltd., London MC Engineering, Simcoe CJDL Consulting Engineers, Tillsonburg T.P. Rylett Ltd., St. Thomas • Development Engineering (London) Ltd., London Earth Tech Canada Inc., London SPH Engineering, Woodstock Greenfield Ethanol, Chatham James Richardson International, Winnipeg Norquay Developments, London York Developments, London Old Oak Properties Inc., London Tricar Group, London Southside Group, London 8 • ATKINSON, DAVIES INC. Page 9 Associations The following is a list of professional organizations that the company and/or its employees are members of: Professional Engineers of Ontario Ontario Association of Certified Engineering Technicians & Technologists Association of Professional Geoscientists of Ontario Canadian Standards Association Association of the Environmental Health of Soils Canadian Geotechnical Society The Institution of Civil Engineers • Registered as "Qualified Person" in accordance with Ontario Ministry of Environment Regulation 153/04. • 9 ATIQNSON, DAVIES INC. Page 10 • Staff' Colin J.W. Atkinson, M.Sc., P.Eng., Consulting Engineer Stephen W. Burt, B.Sc., P.Eng., Consulting Engineer Robert J. Helwig, B.Sc., P.Geo. Allen R. Connell, C.E.T. Sean M. Joselyn, B.E.S., A.Sc.T. Tomas J. Navarro, B.Sc., Nicaragua Andrew Stewart, Engineering Technologist Katy McKiever, Accounting Wendy Sauer, Office Manager Jennifer Wagler, Administrative Assistant 411 10 • • APPENDIX "F" DECLARATION OF CONFLICT OF INTEREST AND LEGAL STATUS • IN THE MATTER OF a proposal by B. M. Ross and Associates Limited, Consulting Engineers to the Municipality of Kincardine for ongoing engineering services AFFIDAVIT I, Bruce Wayne Potter, of the Town of Goderich, County of Huron, make oath and say as follows: 1. I am the Vice President of B. M. Ross and Associates Limited, Consulting Engineers (herein the "Corporation "), and as such have knowledge of the matters hereinafter set out. 2. The Corporation is not presently providing any consulting services to Property Owners or Developers within the Municipality of Kincardine, and during our retainer with the Municipality of Kincardine, the Corporation will not provide any consulting services to any Property Owners or Developers within the Municipality of Kincardine in conflict of interest with our retainer with the Municipality of Kincardine. 3. The Corporation does not have any pending legal action against the Municipality of Kincardine. 4. The Corporation does provide ongoing services to Bruce Power, being site servicing and other work within the Bruce Power site. During its retainer with the Municipality of Kincardine, the Corporation will not provide any consulting services to Bruce Power which constitute a conflict of interest, or which may have the perception of constituting a conflict of interest, with its retainer with the Municipality of Kincardine. SWORN before me at the } Town of Goderich, in the $ } County_of Huron, this /,Z day of Novembgrl2008. } Bruce Wayne Potter • 6 COMMISSIONER, ETC. • • APPENDIX "G" INSURANCE • • Insurance Services • P ro -Form Inferno no Insurance • Financial Services lsnxstatePaakwax Suite 220 Mertd+am. Ontario L3R 534 Rime 905- 306 -1064 Renee 1-800- 381.9090 wwwprofoneMsurancs.ce Fax 906.305.1093 CERTIFICATE OF INSURANCE TO: Whom It May Concern THIS IS TO CERTIFY THAT insurance has been effected as shown below: INSURED: B.M. Ross & Associates Limited, and other insureds who may be identified in the policy. INSURER: XL Insurance Company Limited POLICY NO.: DPX 9428542 POLICY EXPIRY: September 1, 2009, 12:01 A.M. Local Standard Time COVERAGE: Professional Liability Insurance LIMIT OF LIABILITY: CDN$2,000,000 each claim and in the aggregate annually CDNS2,000,000 This certificate is valid at the date of issuance. This certificate is issued for information only, and confers no rights on any holder and imposes no liability uupon•the insurer, which assumes no responsibility whatsoever in firrnishing this certificate. The Policy contains all the terms and conditions of coverage. The policy is not limited to claims by or in connection with the above -noted certificate - holder. The Limit of Liability may be inclusive of damages and claims expenses; the aggregate limit is the maximum available for all covered claims. PRO -FORM INSURANCE SERVICES A Hub Interna ' nal Company • -Form Insurance Dated: August 25, 2008 By: .,� , Services Authorized Representative Economical Mutual Insurance Company Th e Economical (HEREINAFTER CALLED THE INSURER) Insurance Group Business Insurance Policy POLICY NO. 004438256 OTHER COVERAGES: I FORM 1 CO -INS IDEDUCTIBLEI UMIT I RATE PREMIUM CHANGE A MISCELLANEOUS I'ROPERTY FLOATER - BROAD FORM ITEM DESCRIPTION TS -20 3986 (1985) I I 1 1,000 I 3,600 I I I TRIMBLE 5605 DR SURVEYING STATION S/N 63521854 SURVEYING COMPUTER 1 1,000 I 34.800 1 1 MOTOROLA HAND HELD RADIO 174FVCC471 I I 500 I 1,000 I I i MOTOROLA HAND HELD RADIO 175FVG3685 1 500 1 1,000 1 INFOCUS LP350 MULTIMEDIA DIGITAL PROJECTOR, S/N 5RW03901181 I 1 1 1,000 I 8,400 1 1 SUMMARY OF ABOVE COVERAGE: MISCELLANEOUS PROPERTY FLOATER - BROAD FORM I 1784 1100 % I vrs I 48,800 1 I Included COMMERCIAL GENERAL LIABILITY ITEM DESCRIPTION 1 OPERATIONS - CONSULTING ENGINEERS OFFICE AT 62 NORTH STREET, GODERICH, ONTARIO I I 1 1,000 I I I I 2 OPERATIONS - CONSULTING ENGINEERS OFFICE AT 206 INDUSTRIAL DRIVE, MOUNT FOREST, ONTARIO I 1 1 1,000 I I I 3 OPERATIONS: CONSULTING ENGINEERS OFFICE LOCATED AT 53 NORTH ST., GODERICH, ONTARIO I I 1 1,000 1 I I SUMMARY OF ABOVE COVERAGE: COMMERCIAL GENERAL LIABILITY I 2294 1 1 1,000 I 5,000,000 I I Included AGGREGATE I 5,000,000 I C PERSONAL INJURY LIABILITY I 2294 1 I I 5,000,000 I I I HBSRq 16 '06 2006 THIS POLICY CONTAINS A CLAUSE(S) THAT MAY LIMIT THE AMOUNT PAYABLE Economical Mutual Insurance Company The Economical (HEREINAFTER CALLED THE INSURER) Insurance Group Business Insurance Policy • POLICY NO. 004438256 OTHER COVERAGES: I FORM I CO -INS (DEDUCTIBLE I UMIT RATE PREMIUM CHANGE D MEDICAL PAYMENTS ANY ONE PERSON I 2294 1 I 1 25,000 1 I E TENANTS LEGAL LIABILITY ANY ONE LOCATION 1 2294 I 1 1,000 I 250,000 I I 1 F ADDITIONAL INSURED ENDORSEMENT • I 2069 1 1 I Included I 1 I G TOTAL POLLUTION EXCLUSION I 2326 I I I Included I 1 H S.P.F. 6 STANDARD NON -OWNED AUTOMOBILE POLICY 1 6063 I I 1 5,000,000 I I I :, I OEF 98B REDUCTION OF COVERAGE FOR LESSEES /DRIVERS OF LEASED VEHICLES I 6662 I I I Included I 1 I Total Additional Premium $ 858 HBSRA l6 , 08 2008 THIS POLICY CONTAINS A CLAUSE(S) THAT MAY LIMIT THE AMOUNT PAYABLE •