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Home My WebLink AboutKIN 90 067 Adopt Job Descrptins THE CORPORATION OF THE TOWN OF KINCARDINE . BY-LAW BY-LAW NO. 1990 -67 A BY-LAW TO ADOPT JOB DESCRIPTIONS FOR EMPLOYEES OF THE CORPORATION OF THE TOWN OF KINCARDINE WHEREAS the Council for The Corporation of the Town of Kincardine deems it expedient to adopt job descriptions for employees of the Town of Kincardine; NOW THEREFORE the Council for The Corporation of the Town of Kincardine ENACTS as follows: 1. Schedules "A" to "AE" inclusive attached to and forming part of this by-law are hereby adopted as the job descriptions for employees of the Town of Kincardine. 2. This by-law shall come into full force and effect upon its final passage. 3. That By-laws 4160, 4214 and 4232 be and the same be hereby repealed. 4. This by-law may be cited as the "Job Descriptions By-law" . READ a FIRST and SECOND time this 20th day of September, 1990 /~ ~ fl. .. Lì IUIA/ iÍ ~/IJ. - Mayor READ a THIRD time and FINALLY PASSED this 4th day of october, 199Ð. ~ ¡ ¡,/" ¡ 'AAJ /(1 ~ CJA~ Mayor Clerk . JOB DESCRIPTION INDEX Schedule Title . A B C D E F G H I J K L M N o P Q R S T U V W X Y Z AA AB AC AD AE TOURIST CONSULTANT-TOURIST HOSPITALITY CENTRE CLERK-TYPIST/RECEPTIONIST-DAVIDSON CENTRE CLERK-TYPIST/RECEPTIONIST-BUILDING DEPARTMENT CLERK-TYPIST/RECEPTIONIST-MUNICIPAL OFFICE TAX CLERK-TYPIST-TREASURER'S OFFICE ACCOUNTING CLERK SENIOR ACCOUNTING CLERK AQUATICS DIRECTOR LEAD HAND-DAVIDSON CENTRE INSIDE MAINTAINER-MUNICIPAL BUILDINGS INSIDE MAINTAINER-DAVIDSON CENTRE OUTSIDE MAINTAINER-SEWAGE SYSTEM CO-ORDINATOR OUTSIDE MAINTAINER-PUBLIC WORKS EXECUTIVE SECRETARY-CLERK-ADMINISTRATOR PARKS MAINTAINER MECHANIC PARKING METER MAINTAINER LABOURER SCHOOL CROSSING GUARD BUILDING INSPECTOR CLERK-ADMINISTRATOR TREASURER AND DEPUTY CLERK MANAGER OF PUBLIC WORKS FIRE CHIEF CHIEF BUILDING OFFICIAL DIRECTOR OF RECREATION FACILITIES MANAGER-DAVIDSON CENTRE PARKS SUPERVISOR (WORKING) PUBLIC WORKS SUPERVISOR CUSTODIAN-MUNICIPAL BUILDINGS MAINTENANCE PERSON-FIRE HALL . . . SCHEDULE "A" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Tourist Consultant - Tourist Hospitality Centre 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the clerk-administrator on at least a weekly basis and more often if deemed necessary and to the Tourist Committee and other assigned committees at their regular and special meetings. 4.0 PURPOSE OF THE POSITION 4.1 To operate the Tourist Hospitality Centre (hereinafter called the Centre) in such a way as to promote tourism and commercial development in the Town of Kincardine. 4.2 To assist the Town of Kincardine in promoting and coordinating various promotional programs in the Town of Ki ncard ine such as the Fish Ki ncard i ne Sa Imon Derby, Airshow and various conferences and conventions. 5.0 GENERAL RESPONSIBILITIES 5. I the Centre welcoming visItors to phone calls and providing to visitors on Kincardine. Acts as receptionist at Kincardine, answering information and advice 5.2 Maintains a record of visitors, telephone calls and mail received and provide the record to the clerk- administrator's office not later than one week following the end of each month. 5.3 Distributes information on Kincardine, its attractions and its businesses to visitors to the Centre and individuals who call requesting information. 5.4 primary cashier; issues receipts; sends and forwards money to the treasurer. out Ac t s as invoices: 5.5 Maintains an accurate and up-to-date directory of businesses and service clubs in the Town of Kincardine. 5.6 Keeps informed on a regular basis accommodation in Kincardine. of available 5.7 Develops and assists the clerk-administrator in developing information packages and literature concerning tourism, commercial development, industrial development and other matters as assigned. 5.8 Maintains well organized and attractive displays of information available to the general public. 5.9 that adequate information is available from federal, provincial, municipal and for local Ensures display sources. . . -2- 5.10 Sorts all outgoing mai I before delivery to the distributes incoming mail. and affixes correct postage post office. Sorts and 5.11 Makes recommendations concerning the internal Centre. to the clerk-administrator and external appearance of the 5.12 Assists the Town of administering various and conventions. Kincardine promotional in organizing and events, conferences 5.13 Refers potential businesses and industries to the South Bruce Lakeshore Economic Development Corporation or the clerk-administrator. 5.14 Responsible for maintaining inventory of stationery and supplies. Orders replacement from suppliers according to purchasing policy. office material 5.15 Supervise part-time & temporary staff hired to assist in operating the Centre. 5.16 To carry out clerical duties as assigned by the clerk- administrator. 5.17 Act as secretary to Town committees as assigned by the administrator. 5.18 Without limiting the generality of the foregoing, perform such other du ties as may be 1 awfu II y and reas onab I y assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directly supervises any summer or part time people hired to assist in the Centre during busy times. 6.2 Computer hardware and software. typewriter, calculator. copier. and other office equipment necessary in a modern office. 6.1 Funds approved by Council in the operating and capital budgets. 7.0 WORKING RELATIONSHIPS 7.1 With the Tourist Committee, provides advice, assistance and guidance as required concerning the promotion of tourism in Kincardine. 7.2 With the Clerk-Administrator. follows the direction concerning business referred to the employee and keeps in regular contact concerning such matters, and In providing information as requested. 7.3 With the Business Community, requests and provides informa t i on as requi red and works to ensure a good relationship exists with these businesses, the Town and the Chamber. '" /3 -3- . 7.4 With Institutions. Associations and other Governments, maintains close liaison to take advantage of information available and opportunities to distribute information on Kincardine. 7.5 With the public. ensures that staff meet and attend to the needs of the publ i c wi th courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.6 With the other staff, to cooperate in meeting the Town's service objectives. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime to be in accordance with the Town's policy. 8.2 Works in a clean office environment. 8.3 Continually interacts with the public and other staff, requiring tact and patience. 8.4 Subject to stress from competing deadlines and projects, varying amounts of work and dealing with members of the public who may be strongly expressing their concerns wi th regard to municipal services. Tact and patience are often required in these si tuations. Powers of concentration are taxed due to constant interruptions and changes in priorities. 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated knowledge and skill in the use of oHice equipment and procedures including, computer hardware and software. typewriter. copier. calculator, and other office equipment associated and which may. in the future, be associated with this position. Typing speed should be at least 50 w.p.m. This is normally acquired with a grade 12 high school diploma (commercial) and two years working experience. 9.2 Possess ability to work independently with a minimum of day to day supervision. 9.3 Strong organizational and time management skills to priorize workloads and to perform tasks without direct supervision. These skills will require the individual to take on-going courses and training. 9.4 General knowledge of the tourist and business community. 9.5 Strong interpersonal skills effectively with the public. to dea 1 politely and . 9.6 Possess excellent public relations skills. 9.7 Possess good verbal communications skills; . . . /4 . . -4- 10.0 CONTROL 10.1 Under the direct supervision of the clerk-administrator or the deputy clerk in his/her absence. . . SCHEDULE "B" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Clerk-Typist/Receptionist - Davidson Centre 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to facilities manager and the director of recreation on a daily basis. 4.0 PURPOSE OF POSITION 4.1 As clerk-typist. to perform accurate clerical and typing duties for the facilities manager and the director of recreation. 4.2 As receptionist. to receive telephone calls to the Davidson Centre office and assist the general public at the counter as primary cashier, to answer questions and provide information as necessary. 5.0 GENERAL RESPONSIBILITIES 5.1 Acts as secretary to the facilities manager and director of recreation. 5.2 Acts as primary cashier; issues invoices: records payments and journals as directed. receipts; balances sends month out end 5.3 Process all bank deposits on a timely basis including rolling coin. 5.4 As receptionist. service enquiries at answer all telephone calls. Refer appropriate individuals in more unique or apparently unsolvable situations. the counter and the publ ic to and complicated 5.5 Responsible for booking certain facilities at the Davidson Centre as delegated by the facilities manager and liaise with the inside maintainers concerning specific arrangements. Also responsible for assisting the director of recreation in booking the track at the Davidson Centre and Connaught Park. 5.6 Maintains accurate records for booking at the Davidson Centre including schedules and financial transactions. 5.7 Responsible for maintaining inventory of office stationary and supplies for the Davidson Centre and recreation departments. Orders replacement office supplies from suppliers according to the purchasing policy. 5.8 Files correspondence. memos, minutes, copies of invoices, forms. etc in the general filing system. Responsible for maintenance of general filing system. . . ./2 5.9 . 5.10 -2- Sorts all outgoing mai 1 before delivery to the distributes incoming mail. and affixes correct postage post office. Sorts and Assist the facilities manager recreation in the preparation of operating and capital budgets. and the director of the departments' annual 5.11 Summarizes and details hours of work in each area of work for accounting purposes of all employees at the Davidson Centre and Recreation departments and submi ts to the Town's treasurer for payroll purposes. 5.12 Organizes registration times for the recreation programs, collects registration fees, ensures all forms are properly completed and filed, prepares summaries for the individual programs as directed by the recreation director. 5.13 Supervise and direct the work of temporary clerical help working in the office. 5.14 Checks extensions and allocates accounts payable invoices for the approval of the applicable department head. 5.15 Under the direction of the Director of Recreation, prepares the program flyers for publication. 5.16 Without limiting the generality of the foregoing, perform such other duties as may be lawfully and reasonably assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary to ensure that instruction. staff hired to assist clerical duties work is completed according to 6.2 Computer hardware and software, typewriter, dictaphone, calculator. copier and other office equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With the public, ensures that staff meet and attend to the needs of the public with courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.2 With other staff. cooperate in meeting the Davidson Centre and recreation department service objectives. 8.0 WORKING CONDITIONS . 8. I 8.2 8.3 Hours of work are normally 40 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours to be pursuant to Town policy. Works in a clean office environment. Continually interacts wi th the publ ic and other staff which involves tact and patience. . . .;3 . . -3- 8.4 Stress is associated with this position in dealing with the public on a continual basis. Some deadlines and projects may often compete in placing demands on this position. 9.0 KNOWLEDGE AND SKILL 9. I Excellent knowledge and ski II in the use of office equipment and procedures, including typewriter, computer hardware and software, copier. dictaphone and calculator. This is normally attained through a grade 12 commercial diploma and one year's office experience. Typing speed should be at least 60 w.p.m. 9.2 Basic knowledge of bookkeeping procedures. 9.3 Strong organizational skills to priorize work load and perform tasks without direct supervision. 9.4 Strong interpersonal skills to deal politely and effectively with the general public. Good verbal communications skills in order to provide accurate information in a pleasant and effective manner to telephone callers and visitors. 9.5 General knowledge of Davidson Centre and Recreation departmental organizational structure in order to provide accurate information to the public and to refer inquiries to the appropriate personnel. 10.0 CONTROL 10.1 Under the direct supervision of the facilities manager. . . SCHEDULE "C" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Clerk-Typist/Receptionist - Building Department 2.0 CLASSIFICATION Permanent full-time (can be split into two permanent part-time positions on a work sharing arrangement) 3.0 REPORTING RELATIONSHIP Reports to the chief building official on a daily basis. 4.0 PURPOSE OF POSITION 4.1 As clerk-typist, to perform accurate clerical and typing duties for the chief building official, the building inspector and the plumbing inspector. 4.2 As receptionist, to receive telephone calls to the Building Department and assist the general public at the counter, to answer questions and provide information as necessary. 5.0 GENERAL RESPONSIBILITIES 5.1 Acts as secretary to the chief building official. 5.2 Types correspondence, forms and other documents for the building inspector and the plumbing inspector. 5.3 Receives applications for various permits, receives funds, types required invoices and directs the permits to the appropriate official in the building department and the fees to the Town's treasurer. 5.4 the counter and the public to and complicated As receptionist, service enquiries at answer all telephone calls. Refer appropriate individuals in more unique or apparently unsolvable situations. 5.5 Maintains accurate records of the documents required to be kept by the chief building official including, but not limited to. building permit applications, plans, surveys, compliance papers, and zoning records. 5.6 Responsible for maintaining inventory of office stationary and suppl ies for the Bui lding Department. Orders replacement office supplies from suppliers according to the purchasing policy. 5.7 Files correspondence, memos, minutes, forms, etc in the general filing system. Responsible for maintenance of general filing system. 5.8 Sorts all outgoing mai I before delivery to the distributes incoming mail. and affixes correct postage post office. Sorts and . . . /2 - . . -2- 5.9 Supervise and direct the work of temporary clerical help working in the office. 5.10 Completes paperwork for government grant programs such as the Ontario Home Renewal Program and the Residential Rehabilitation Assistance Program. 5.11 Acts as secretary to a Town committee as assigned. 5.12 Wi thout limi ting the general i ty of the foregoing, perform such other duties as may be lawfully and reasonably assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary to ensure tha t instruction. staff hired to assist clerical duties work is completed according to 6.2 Computer hardware and software, typewriter, dictaphone, calculator, copier and other office equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With the public, meet and attend to the needs of the public with courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.2 With other staff. cooperate in meeting the Building Department service objectives. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours pursuant to Town policy. 8? Works in a clean office environment. 8.3 Continually interacts with the public and other staff which involves tact and patience. 8.4 Stress is associated with this position in dealing with the public on a continual basis. Some deadlines and projects may often compete in placing demands on this position. 9.0 KNOWLEDGE AND SKILL 9. I Excellent knowledge and ski II in the use of office equipment and procedures, including typewriter, computer hardware and software, dictaphone and calculator. This is normally attained through a grad 12 commercial diploma and one year's office experience. Typing speed should be at least 60 w.p.m. 9.2 Strong organizational skills to priorize work load and perform tasks without direct supervision. ... /3 . . -3- 9.3 Strong interpersonal skills to deal politely and effectively with the general public. Good verbal communications skills in order to provide accurate information in a pleasant and effective manner to telephone callers and visitors. 9.4 General knowledge of Building Department organizational structure in order to provide accurate information to the public and to refer inquiries to the appropriate personnel. 10.0 CONTROL JO.I Under the direct supervision of the chief building official. . . SCHEDULE "D" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Clerk-Typist/Receptionist - Municipal Office 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the treasurer and deputy clerk on a daily basis. 4.0 PURPOSE OF POSITION As clerk-typist. to perform dut ies for the treasurer and public works, and the mayor. accurate clerical and typing deputy Clerk, the manager of As receptionist, to receive telephone calls to the municipal office and assist the general public at the counter as primary cashier, to answer questions and provide information as necessary. 5.0 GENERAL RESPONSIBILITIES 5.1 Acts as secretary to the manager of public works. 5.2 Types correspondence for the mayor as directed by immediate supervisor. 5.3 Act as primary cashier: issue receipts; record payments on the computer. 5.4 As receptionist, service equiries at the counter and answer all telephone calls. 5.5 Is the primary person to explain many routine inquiries in the municipal office on a wide variety of subjects. Refer the public to the appropriate individuals in more unique and complicated or apparently unsolveable situations. 5.6 Responsible for booking municipal office facilities and advising custodian of special requirements. 5.7 Responsible for maintaining inventory of stationery and supplies. Orders replacement from suppliers according to purchasing policy. office material 5.8 Files correspondence, memos, minutes. etc. in general filing system. Responsible for maintenance of general filing system. 5.9 Responsible for maintenance of cemetery interment records and lot purchases, including preparation of deeds, annual reports, etc. 5.10 Act as secretary to a Town board or committee, as assigned by the administrator. 5.11 Sorts all outgoing before delivery to distributes incoming mail the mai I. and affixes correct postage post office. Sorts and 5.12 Supervise and direct the work of any temporary clerical help working in the office. . . . /2 -2- 5.13 To fill in for the clerk-typist when necessary. . 5.14 Issue municipal licenses under the direction of the treasurer and deputy clerk. 5.15 Without limiting the generality of the foregoing, perform such other duties as may be lawfully and reasonably assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary to ensure tha t instruction. staff hired to assist clerical duties work is completed according to 6.2 Computer hardware and software, typewriter, dictaphone, copier, facsimi Ie machine. calculator and other office equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With the public, meet and attend to the needs of the public with courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.2 With other staff, cooperate in meeting the Town's service objectives. 8.0 WORKING CONDITIONS 8. I Hours of work are normally 35 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours to be pursuant to Town policy. 8.2 Works in a clean, air-conditioned office environment. 8.3 Continually interacts with the public and other staff, which involves tact and patience. 8.4 Stress is associated with this position in dealing with the public on a continual basis. Some deadlines and projects may often compete in placing demands on this position. 9.0 KNOWLEDGE AND SKILL 9.1 Excellent knowledge and skill in the use of office equipment and procedures, including typewriter, computer hardware and software, dictaphone, copier and calculator. This is normally attained through a grade 12 commercial diploma and one year's office experience. Typing speed should be at least 60 w.p.m. . 9.2 Strong organizational skills to prioritize work load and perform tasks without direct supervision. 9.3 Strong interpersonal skills to deal politely and effectively with the general public. Good verbal communications skills in order to provide accurate information in a pleasant and effective manner to telephone callers and visitors. . . . /3 . . -3- 9.4 General knowledge of organizational structure information to the public appropriate personnel. 10.0 CONTROL municipal in order to and to refer operations and provide accurate enquiries to the IO.1 Under direct supervision of the treasurer and deputy clerk. . . SCHEDULE "E" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Tax Clerk-Typist - Treasurer's Office 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the treasurer & deputy clerk on a daily basis. 4.0 PURPOSE OF POSITION As tax clerk: related to the taxes within the To provide effective and efficient services collection, processing and documentation of municipality. As clerk-typist: To perform clerical and typing duties for the treasurer and deputy clerk. 5.0 GENERAL RESPONSIBILITIES 5. I Prepares taxation changes to the tax roll assessment, ownership, addresses, etc. adjustment, abatement and write-offs. resulting from and from tax 5.2 Processes penalties procedure. interim and final tax billings; and interest according to calculates established 5.3 Prepares tax arrears notices, verifications and tax certificates. 5.4 Processes applications for tax write-offs, calculates amount of tax/penal ty/interest/special charges to be written off. Prepares by-law for treasurer's approval and subsequent adoption by Council. 5.5 Calculates supplementary taxes and prepares tax bills. 5.6 Calculates grants-in-lieu and prepares for billing to appropriate government agencies. 5.7 Maintains accurate records of ownership, address and mortgage changes. 5.8 Is the primary person to explain the taxation procedures to the public; assists the pUblic in understanding how the system works, and how and why the levy penalties and interest are calculated. Refers queries to the treasurer, if necessary. 5.9 Backs up the clerk-typist/receptionist as cashier, telephone receptionist, and servicing the counter. 5.10 Process all bank deposits on a timely basis, including parking meter coin and processing of parking tickets. 5.11 Input budget and other information to the computer as directed by the treasurer. 5.12 Preparation of monthly subsidy report to the Ministry of Transportation of Ontario, and maintenance of road expenditures pursuant to established procedure. . . . /2 . . -2- 5.13 Process of group insurance claims for the employees of the municipality. 5.14 Monthly petty cash reconciliations and charges for committees and council. 5.15 Act as secretary to a Town board or committee, as assigned by the administrator. 5.16 All property file maintenance, including filing and creation of new files as required. 5.17 Types a variety of documents and correspondence as directed by the treasurer. 5.18 To fill for the clerk-typist/receptionist when necessary. 5.19 Act as secretary to the treasurer and deputy clerk. 5.20 Without limiting the generality of the foregoing, perform such other duties as may be reasonably and lawfully assigned by the immediate supervisor or department head. 6.0 RESOURCES 6. I Directs temporary to ensure that instructions. staff hired to assist clerical duties work is completed according to 6.2 Computer hardware and software, typewriter, dictaphone, facsimile machine, copier, calculator and other office equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With the public, meet and attend to the needs of the public with courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.2 With other staff. cooperate in meeting the Town's service objectives. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours to be pursuant to Town pOlicy. 8.2 Works in a clean. air-conditioned office environment. 8.3 Continually interacts with the public and other staff, which involves tact and patience. 8.4 Stress is associated with this position, as there are many deadlines and projects, in particular with respect to the tax billings, often competing, which place demands on this position. Dealing with the public on a continual basis can cause stress from time to time. . . . /3 . . -3- 9.0 KNOWLEDGE AND SKILL 9.1 Good knowledge of municipal bookkeeping procedures. specifically those relating to tax collection. normally acquired through a grade 12 commercial diploma and two years' experience in a municipal office. The Municipal Tax Administration Course must be obtained in order to be completely qualified for this position. 9.2 Thorough knowledge and skill in use of office equipment, including typewriter, copier and calculator, and working knowledge of computer hardware and software. Typing speed of at least 55 w.p.m. 9.3 Strong organizational skills to prioritize work load and perform tasks without direct supervision. 9.4 Working knowledge of legislation, policies and procedures related to tax collection and billing. 9.5 Good mathematical skills to check and perform calculations required in the production of reports and statistics. 9.6 Strong interpersonal skills to deal effectively with the general public. pol i tely and 10.0 CONTROL 10.1 Under direct supervision of the treasurer and deputy clerk. SCHEDULE "F" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Accounting Clerk 2.0 CLASSIFICATION Permanent part-time 3.0 REPORTING RELATIONSHIP Reports to the senior accounting clerk on a daily basis and indirectly, to the treasurer and deputy clerk. 4.0 PURPOSE OF POSITION To carry out such bookkeeping and accounting functions in the treasurer's office. and assist the senior accounting clerk in those areas. 5.0 GENERAL RESPONSIBILITIES 5.1 Bookkeeping and accounting for payroll, accounts payable, accounts receivable. and municipal receipts, including those of local boards and committees, as directed by the senior accounting clerk. Confidentiality is a necessity. 5.2 Monthly balancing of general ledger accounts and bank statements, including making appropriate journal entries or adjustments. as directed by the senior accounting clerk. 5.3 Act as back-up to the senior accounting clerk in his/her absence. 5.4 May carry out such functions relating to the computer operation, including daily back-up, interaction with the municipality's hardware and software maintenance companies, as directed by the senior accounting clerk or in his/her absence. 5.5 Assist other staff where required in ensuring that bookkeeping transactions are kept up to date. 5.6 From time to time, the treasurer may assign special tasks to the accounting clerk, including assistance with preparation of the year-end Financial Report. Financial Information Return, and the annual budget. . . ./2 5.7 May be assigned duties with regard to the month-end or year-end compu t er procedures, i nc I ud i ng produc t i on 0 f monthly financial statements and distribution to the various committees and departments. 5.8 Without limiting the generality of the foregoing, . performs such other duties as may from time to time be lawfully and reasonably assigned by the immediate supervisor or department head. 6.0 RESOURCES 6. I Computer facsimi Ie necessary hardware and software, typewriter, copier, machine, calculator and other office equipment in a modern office. -2- 7.0 WORKING RELATIONSHIPS . 7. I Wi th other staff, cooperate in meet ing the Town's servi ce objectives. 7.2 With the business community, ensure that good lines of communication exist when dealing with suppliers, bank personnel, government agencies. etc. 7.3 With the public, cooperate in meeting the Town's service objectives. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 14 hours per week for the months of April to November inclusive, and 35 hours per week for the months of December to March inclusive. Addi tional hours may be expected when replacing the senior accounting clerk for vacations, etc., and in order that often unyielding deadlines can be met. All hours of work are flexible with the approval of the treasurer. 8.2 Works in a clean, air conditioned, office environment. 8.3 Often interacts with other staff and the public, requiring tact and patience. 8.4 Stress is related with this position, as there are many deadlines and projects, often competing, which place demands on this position. At certain periods, the computer operation can cause stress due to down time or limitations. Powers of concentration can be taxed due to interruptions and changes in priorities. 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of bookkeeping procedures. This is normally acquired with a grade 12 diploma, together with post-secondary courses in accounting, and at least two years' accounting/bookkeeping working experience. 9.2 Working knowledge of computer applications, in particular of integrated general ledger, payroll, accounts payable and cashier systems. 9.3 Working knowledge of payroll administration, including mandatory deductions and remittances. 9.4 Possess the ability to work independently. with a minimum of day-to-day supervision. 9.5 Possess analytical skills necessary to evaluate, balance and reconcile general ledger accounts, bank statements, and payroll reports. . 9.6 Possess certain communications skills, both verbal and written, in order to tactfully and correctly communicate with government agencies, vendors, and other staff and committees in response to requests from those bodies. 9.7 Must possess the ability to maintain confidentiality in all areas, especially relating to personnel and payroll. Must be honest and trustworthy. .., /3 . . -3- 10.0 CONTROL 10.1 Under the direct supervisIon of the senior accounting clerk. 10.2 Under the general supervision of the treasurer and deputy clerk. SCHEDULE "G" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE . Senior Accounting Clerk 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the treasurer on a daily basis. 4.0 PURPOSE OF POSITION 4.1 To be generally responsible for the accounting and payroll functions in the treasurer's office, and assist the treasurer in other matters in that department. 5.0 GENERAL RESPONSIBILITIES 5.1 Generally responsible for all payroll functions, including weekly payroll processing, monthly payroll remittances to the various government departments and insurance companies, annual returns for the Town's pension plan and the Workers' Compensation Board, annual balancing and issuance of T4's, balancing of all payroll accounts. Confidentiality is a necessity. 5.2 Generally responsible for all accounts payable functions, including allocation of invoices, and processing of all accounts payable cheques, both automated and manual. Preparation of cheques and registers for Council's approva I . 5.3 Generally responsible for the administration of the employee group insurance plans. 5.4 Generally responsible for ensuring that all receipts and disbursements are recorded promptly using procedures prescribed by the treasurer. 5.5 Responsible for ensuring that all postings to the general ledger from all sub-ledgers is carried out in an accurate and timely manner. 5.6 Generally responsible for balancing, on a monthly basis, all general ledger balance sheet accounts, and making appropriate journal entries or adjustments required to balance same. . 5.7 Generally responsible for monthly reconciliation of all of the municipality's bank accounts. Will advise the treasurer of excess funds available for investment, and wi 11 obtain investment options and rates from various banks and brokers. Following a decision on an investment by the treasurer, will carry out the necessary transactions and recording thereof. Advises the treasurer on temporary borrowing needs. 5.8 Generally responsible for the issuance of all accounts receivable invoices as directed by the treasurer and/or the municipality's by-laws. . . ./2 -2- . 5.9 Generally responsible for the accounting and bookkeeping functions for local boards under the treasurer's jursidiction, including the Kincardine Town and Township Airport . 5.10 Responsible for the computer operation, ensuring that the system is backed up on a daily basis, interracting with the municipality's software and hardware support companies to ensure that software changes are kept up to date and the equipment is operating in a good state of repair. 5.11 Responsible for general ledger maintenance; i.e. set up new accounts, delete obsolete accounts. In addition. ensuring that any budget changes throughout the year are recorded on the system and proper reports are produced to provide a hard copy of the current budget. 5.12 Assist other staff where required in ensuring that bookkeeping transactions are correct and up-to-date. 5.13 Generally computer financial committees respons i bl e for the month-end and procedures, including production of statements and distribution to the and departments. year-end monthly various 5.14 The senior accounting clerk may assign such duties and tasks within the position to the accounting clerk with the approval of the treasurer. General responsibility for completion of all tasks remain with the senior accounting clerk. 5.15 From time to time, the treasurer may assign special tasks to the senior accounting clerk, including assistance with preparation of the year-end Financial Report and Financial Information Return and the annual budget. 5.16 Without limiting the generality of performs such other duties as may from lawfully and reasonably assigned by supervisor or department head. the time the foregoing, to time be immediate 6.0 RESOURCES 6. I Directs accounting and temporary staff hired clerical duties to ensure that work is according to instruction. to assist completed 6.2 Computer facsimile necessary hardware and software, typewriter, copier, machine. calculator and other office equipment in a modern office. 7.0 WORKING RELATIONSHIPS . 7.1 With other staff, cooperate in meeting the Town's service objectives. 7.2 With department heads and committees, provide information and assistance as requested on matters dealing with accounting and payroll, within a reasonable time frame. Requests that are unreasonable, time- consuming, or require extensive investigation and research will be approved by the treasurer. . . . /3 -3- 7.3 With the business community, ensure that good lines of communication exist when dealing with suppliers, bank personnel, government agencies, etc. . 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours to be pursuant to Town policy. 8.2 Works in a clean, air conditioned, office environment. 8.3 Often interacts with other staff and other agencies requiring tact and patience. 8.4 Stress is associated wi th this posi tion. as there are many deadlines and projects, often competing, which place demands on this position. In addition, at certain periods, the computer operation can cause stress due to down time or limitations. Powers of concentration are taxed due to interruptions and changes in priorities. 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of municipal accounting and bookkeeping procedures. This is normally acquired with a grade 12 diploma, together with post-secondary courses in accounting and, specifically. completion of the Municipal Finance Course, and at least five years accounting work experience. 9.2 Thorough know I edge of computer app Ii ca t ions, in particular the computer application of integrated general ledger, payroll, accounts payable, property taxation, budget, and cashier systems. These skills will require the individual to take on-going courses and training. 9.3 Thorough knowledge of applicable provincial statutes and l'lw concerning payroll administration (e.g. Employment Standards Act, Pay Equity Act, OMERS Act, etc.). 9.4 Possess the ability to work independently, and with a minimum of day-to-day supervision. 9.5 Strong organizational and time-management skills to priorize workloads. 9.6 Possess analytical skills necessary to evaluate, balance, and reconcile revenue, expenditure, and balance sheet accounts, bank statements. and annual payroll reports. Attention to detail and accuracy is an essential skill in this position. . 9.7 Possess certain communications skills, both verbal and written, in order to tactfully and correctly communicate with government agencies, vendors, and other staff and committees in response to requests from those bodies. 9.8 Must possess the ability to maintain confidentiality in all areas, especially relating to personnel and payroll. Must be honest and trustworthy. . . . /4 . . -4- 10.0 CONTROL ID.I Under direct supervision of the treasurer & deputy clerk. . . SCHEDULE "H" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Aquatics Director 2.0 CLASSIFICATION Permanent full-time (Supervisory) 3.0 REPORTING RELATIONSHIP Reports daily to the facilities manager and director of recreation. 4.0 PURPOSE OF POSITION To supervise the use and the programming of the pool at the Davidson Centre for Kincardine and District (hereinafter called the Centre), including the supervision, training and scheduling of staff. 5.0 GENERAL RESPONSIBILITIES 5,1 Ensuring the safe and efficient operation and maintenance of the pool and its surroundings and abide by the regulations as established by the Ministry of Health and the Health Protection and Promotion Act. 5.2 Research, develop implement at the Centre which wi II community. and instruct aquatic programs bes t meet the needs of the 5.3 Prepares program schedule and schedules staff to provide an appropriate Aquatics Program to the communi ty; assigns duties to staff, reviews work to ensure assigned duties are performed satisfactorily. and determines overtime requirements. 5.4 Ensure that pool staff are adequately trained for their duties in the pool in order to ensure the safety and well-being of the users of the pool, and to provide safe and effective delivery of new programs. 5.5 Recommends facilities discharge director's to the Board with the approval of the manager, the hiring, promotion, discipline, or layoff of employees under the aquatics supervision. 5.6 Assists the facilities manager and the director of recreation in preparing the draft annual operating budget in accordance with Town policy. 5.7 Reports the hours worked by all employees under the aquatics director's supervision to the Town's treasurer through the clerk-typist/receptionist. 5.8 Responsible for collecting and recording all relevant data associated with the use and operation of the pool, including the qualifications of staff, as required by the Ministry of Health, . . ./2 . . -2- 5.9 Developing and implementing emergency pool procedures. 5.10 Submi t monthly reports to the Board and attends one monthly meeting of the Board. 5.11 Prepares and submits the aquatics section of the program flyer to the Director of Recreation; assists in the promotion of aquatics programs in the community. 5. 12 in the community by instituting speaking on water safety and other required from time to time. Promote water safety appropriate programs, measures which may be 5.13 Without limiting the generality of the foregoing, perform the responsibilities which may, from time to time, be reasonably and lawfully assigned to the aquatics director by the facilities manager. 6.0 RESOURCES 6.1 Directly supervises the following personnel: * pool staff 6.2 Funds approved by Town Council in the operating budget. 6.3 Pool, related equipment, lifesaving apparatus, and pool supplies. 7.0 WORKING RELATIONSHIPS 7.1 With the Kincardine and District Recreation Board, provides advice, assistance and guidance as required concerning the safe and efficient operation of the pool. 7.2 With recreation director and clerk/typist/receptionist and other staff, to coopera t e in mee t i ng the Cent re ' s and recreation departments' service objectives. 7.3 With the public, ensures that the public are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visi tors aware of aquatics programs and services. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours a week in and office. Additional hours may be expected that often additionally scheduled programs completed. the pool in order can be 8.2 Continually interacts with the public and other staff which involves tact and patience. 8.3 stress is associated with this position as this individual is responsible for the lives and safety of the people in the pool. May be required at any time to make immediate decisions concerning people's safety. .. .;3 ~ - - . . -3- 9.0 KNOWLEDGE AND SKILL 9.1 Must be qualified by having a bronze medallion, bronze cross, Red Cross Leader's certificate, Red Cross Instructor's Certificate, Royal Life Instructor's certificate, National Lifeguard certificate, C.P.R. certificate, and St. Johns first aid training. 9.2 A 2-year community college diploma facility management, or its equivalent, courses in business management. in recreation and wi th some related 9.3 Minimum of two years experience of some combination of teaching, competitive swimming, lifeguard, coaching, swim teacher and supervisor. 9.4 Proven ability to deal calmly, quickly and efficiently in emergency situations. 9.5 Analytical skills to initiate and execute programs, identify and to formulate policies and procedures consideration by the facilities manager. to for 9.6 Possess the ability to work independently with only the most general supervision. 9.7 Possess excellent public relations skills. 9.8 Possess demonstrated supervisory ability. 9.9 Possess excellent communications skill, both written and verba I . 10.0 CONTROL 10.1 Under the general supervision of the facilities manager. - ~.~ SCHEDULE "I" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE .' Lead Hand - Davidson Centre 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the facilities manager on a daily basis. 4.0 PURPOSE OF POSITION To maintain the Davidson Centre and the grounds immediately surrounding the facilities in a clean, tidy and safe condition at all times. To act as senior inside maintainer. 5.0 GENERAL RESPONSIBILITIES 5.1 Clean the Davidson Centre and the area immediately surrounding the facilities in accordance with the cleaning program and schedule and in accordance with any special instructions or direction from the facilities manager. 5.2 Ensure that the washrooms and changerooms at the Davidson Centre are kept in a neat, clean and safe condition at all times in ~rder to ensure the comfort and safety of the users of the Davidson Centre. Supplies for these rooms must be constantly replenished. 5.3 Perform maintenance of the Davidson Centre such as replacing defective or worn out items (i.e. lighting), painting and repairs to furniture and machinery. 5.4 Maintain the appearance of the outside of the Davidson Centre including the grounds immediately surrounding the facilities by cutting grass, snow removal of ramps, walkways and all exit doors on a timely basis, and maintenance work to the building itself. 5.5 Undertake and follow a preventive maintenance program as established by the facilities manager and make appropr i ate recommenda t ions on such a program on an ongoing basis. 5.6 Has the main responsibility to perform general repairs to the facilities including carpentry, electrical and plumbing work where qualified to do so. . 5.7 Setting up and taking down tables. chairs and other equipment owned and supplied by the Davidson Centre for scheduled events in the various areas of the facility as per the instructions of the facilities manager. 5.8 Monitor the level of cleaning and maintenance supplies at the Davidson Centre and advise the facilities manager of any supplies required wi th enough advance time to allow for delivery of same. . . ./2 -2- 5.9 Monitor and inform the facilities manager on aspects of the maintenance of the Davidson including scheduling, and the state of repair equipment. Report immediately to the facilities any vandalism and other deficiencies noted. varIous Centre, oft he manager . 5.10 Operate machinery and small tools at the Davidson Centre such as ice cleaning machine, telescopic platform, drills, etc. in a safe and efficient manner. 5.11 Maintain equipment in the pool filter room, the chlorine room, the health club and the pool deck as scheduled by the facilities manager. 5.12 Check and log, in accordance manager. as scheduled, the boiler and the ice plant with the directions of the facilities 5.13 Supervise and direct the work of any temporary help as assigned in the Davidson Centre. 5.14 Without limiting the generality of the foregoing, perform such other duties as may be reasonably and lawfully assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary staff hired maintainers to ensure that work to instructions. to assist the inside is completed according 6.2 Small tools, ice cleaning machine, automatic scrubber, telescopic platform, and assorted cleaning tools such as mops, buckets and industrial cleaners. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, to cooperate in meeting the Davidson Centre's service objectives. 7.2 With the public, to respond to inquiries regarding the Davidson Centre tactfully and politely and to create a minimum of inconvenience to the users of the facilities while performing their tasks. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be forty hours per week on four ten-hour shifts. Additional hours may be expected in order that often unyielding deadlines can be met or when additional use of the facilities has been scheduled. Remuneration for overtime hours will be pursuant to Town policy. . 8.2 May be called in while off duty in the event of equipment breakdown at the Davidson Centre that cannot be repaired by the inside maintainer. 8.3 Works primarily in the Davidson Centre and outside the building on occasion. ... /3 . . -3- 8.4 Interacts with the users of the facility on occasion: often finding that they must police certain activities in the building to prevent public mischief. This activity creates stress at times for the employees. 8.5 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to heights, dirt, grime and sometimes unpleasant messes. 9.0 KNOWLEDGE AND SKILL 9.1 Some knowledge in the operation of small machinery and tools. 9.2 A refridgeration certificate, or its equivalent, is required. 9.3 Basic background In maintenance procedures, and mechanical apti tude. 9.4 Basic understanding of carpentry, electrical and plumbing. 9.5 Organization skills to priorize work load and perform tasks without direct supervision. 10.0 CONTROL 10.1 Under the direct supervision of the facilities manager. . . SCHEDULE "J" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Inside Maintainer - municipal buildings 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the Manager of Public Works on a daily basis. 4.0 PURPOSE OF POSITION To maintain the facilities and the grounds immediately surrounding the facilities in a clean, tidy and safe condition at all times. 5.0 GENERAL RESPONSIBILITIES 5.1 Clean the area immediately surrounding the facilities in accordance with the cleaning program and schedule and in accordance wi th any special instructions or direction from the Manager of Public Works. 5.2 Perform maintenance of the buildings such as replacing defective or worn out items (i.e. lighting), painting and repairs to furniture and machinery. 5.3 Maintain the appearance of the outside of the buildings including the grounds immediately surrounding the facilities by cutting grass, snow removal of ramps, walkways and all exit doors on a timely basis, and maintenance work to the building itself. 5.4 Undertake and follow a preventive maintenance program as established by the Manager of Public Works and make appropr i ate recommenda t ions on such a program on an ongoing basis. Will be required to obtain quotations and ensure that any necessary work is carried out. 5.5 Perform minor repairs to the facilities including some carpentry, electrical and plumbing work where qualified to do so. 5.6 Sett ing up and taking down tables, chairs and other equipment owned and supplied by the Town of Kincardine for scheduled events in the various areas of the facility as per the instructions of the treasurer and deputy clerk. 5.7 Report immediately to the Manager of Publ ic Works any vandalism and other deficiencies noted. . . ./2 . . -2- 5.8 Maintain the cleanliness of the police cruisers and vehicles on an on-going basis. 5.9 Ensure that an annual inspect ion of electrical system(s) and fire alarm undertaken and provide what assistance the inspector(s). the boi ler (s). system(s) are is required by 5.10 Supervise and direct the work of any temporary or part- time help as assigned. 5.11 Without limiting the generality of the foregoing, perform such other duties as may be reasonably and lawfully assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary and part-time staff hired to assist the inside maintainer to ensure that work is completed according to instructions. 6.2 Small tools and ground maintenance equipment. 7.0 WORKING RELATIONSHIPS 7.1 Wi th other staff. to coopera t e municipality's service objectives. in meeting the 7.2 With the public, to respond to inquiries regarding the facilities tactfully and politely and to create a minimum of inconvenience to the users of the facilities while performing their tasks. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be forty hours per week. Additional hours may be expected in order that often unyielding deadlines can be met or additional use of the facilities has been scheduled. Remuneration for overtime hours will be pursuant to Town policy. 8.2 Works primarily in and around the town hall, annex, library, hospi tal i ty centre and other bui ldings and other out buildings. 8.3 Interacts with the users of the facility on occasion. 8.4 The nature of the position means that the employee is exposed to dirt, grime and sometimes unpleasant messes. 9.0 KNOWLEDGE AND SKILL 9.1 Some knowledge In the operation of small machinery and tools. 9.2 Basic background in maintenance procedures. 9.3 Basic understanding plumbing. of carpentry, electrical and 9.4 Organization skills to priorize work load and perform tasks without direct supervision. . . . /3 · .~ -3- 9.5 Basic knowledge In the operation of a low pressure boiler heating system. 10.0 CONTROL 10.1 Under the supervision of the Manager of Public Works. SCHEDULE "K" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Inside Maintainer - Davidson Centre 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the facilities manager on a daily basis. 4.0 PURPOSE OF POSITION To maintain the Davidson Centre and the grounds immediately surrounding the facilities in a clean. tidy and safe condition at all times. 5.0 GENERAL RESPONSIBILITIES 5.1 Clean the Davidson Centre and the area immediately surrounding the facilities in accordance with the cleaning program and schedule and in accordance with any special instructions or direction from the facilities manager. 5.2 Ensure that the washrooms and change rooms at the Davidson Centre are kept in a neat, clean and safe condition at all times in order to ensure the comfort and safety of the users of the Davidson Centre. Supplies for these rooms must be constantly replenished. 5.3 Perform maintenance of the Davidson Centre such as replacing defective or worn out items (i .e. lighting), painting and repairs to furniture and machinery. 5.4 Maintain the appearance of the outside of the Davidson Centre including the grounds immediately surrounding the facilities by cutting grass, snow removal of ramps. walkways and all exit doors on a timely basis. and maintenance work to the building itself. 5.5 Undertake and follow a preventive maintenance program as established by the facilities manager and make appropr i ate recommenda t ions on such a program on an ongoing basis. 5.6 Perform minor repairs to the facilities including some carpentry, electrical and plumbing work where qualified to do so. . 5.7 Setting up and taking down tables. chairs and other equipment owned and supplied by the Davidson Centre for scheduled events in the various areas of the facility as per the instructions of the facilities manager. 5.8 Monitor the level of cleaning and maintenance supplies at the Davidson Centre and advise the facilities manager of any supplies required with enough advance time to allow for delivery of same. . . ./2 -2- . 5.9 Make such general orders and departmental rules as may be necessary for the care and protection of the property of the department, fur the conduct of the employees of the department and generally for the efficient operation of the department provided that such general orders and rules do not conflict with the provisions of any regulations established by the Joint Board of Management or the by-laws of the Town of Kincardine or the Township of Kincardine. 5.10 Review and revise periodically the procedures of the department subject approvals which may be required. policies and to any further 5.11 Ensure that the firefighters of the department are adequately trained for any responsibilities they may assume as fire fighters including administration. prevention and firefighters within the budgets approved by the Town and the Township. In addition. must counsel firefighters in dealing with injury and death of people they know. 5.12 Make the fire department buildings and equipment avai lable for publ ic tours when time permi ts in order that the community may be aware of the extent of the fire fighting services offered by the Town of Kincardine and the Township of Kincardine. 5.13 Enforce the by-laws of the Town of Kincardine and the Township of Kincardine as they properly relate to fire prevention and control in each municipality. 5.14 Ensures the bui ldings and equipment of the department are maintained in a safe and efficient condition in order to ensure the fastest possible response time during emergency conditions. 5.15 Assists the chief building official of each municipality in plan examination and inspections of development in the fire area. 5.16 Assists the Town's administrator. the Township's clerk and the planning department by supplying comments concerning fire prevention, suppression and enforcement on proposed development in the Fire Area. 5.17 Submits monthly and annual reports to the Joint Board of Management, the clerk of the Town and the clerk of the Township. 5.18 Submits annual budget to the Joint Board of Management in time for them to consider the budget for submission to the treasurer of each municipality in accordance with the joint fire agreement. . 5.19 Attends meetings of the Joint Board of Management, the Town's monthly department heads meetings, regular fire meetings and practice, mutual aid and the Council of each municipality when requested. 5.20 Ensures that formal tendering and purchasing policies and related administrative controls are followed. 5.21 Presents to the Joint Board of Management recommendations with respect to the efficient delivery of services of the Fire Department. . . .;3 -3- 5.22 Approves purchase orders and invoices fire department In accordance with supplementary budgets approved by the municipalities. relating to the the annual and Counci I of both . 5.23 Recommends tot he Counc i 1 0 f t he Town 0 f Ki ncard i ne, through the Joint Board of Management. the hiring, promotion. discipline, discharge or layoff of employees under the fire chief's supervision. 5.24 Responsible for maintaining Support Unit ~umber Four and required under the provisions Support System. the Bruce County Rescue to dispatch the unit when of the Bruce County Rescue 5.25 Without limiting the generality of the foregoing, to perform the responsibilities and exercise the powers which may, from time to time, be assigned to the fire chief by the Joint Board of Management. 6.0 RESOURCES 6.1 Directly supervises the following personnel (not all positions may be filled): · · · · · Deputy Chief Captains and Acting Captains Firefighters Clerical staff Maintenance staff 6.2 Funds approved by each Counc i I in the opera t i ng and capital budgets. 6.3 Firefighting and related emergency building and equipment capable of dealing with emergencies in a fast efficient manner. 6.4 Computer, software. typewri ter and other modern office equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With each Council. provides advice. assistance and guidance as required. Builds and maintains each Council's confidence that the fire department is well managed. readily able to respond quickly and efficiently to emergencies and that full value is received for all public expenditures under the fire chief's jurisdiction. 7.2 Wi th the Joint Board of assistance and guidance prevention. suppression service area. Management. as required and f i gh t i ng provides advice, concerning fire services in the . 7.3 With the Town's administrator and the Township's clerk. to cooperate and liaise relating to planning and development matters and other matters requiring coordination among departments. Develops and maintains harmonious working relationships and lines of communication. . . . /4 . -. ~' -4- 7.4 With Town and Township administrative staff, develops and maintains harmonious working relationships and lines of communication. 7.5 With the P.U.C., cooperates at all times in order ensure that the Town and appropriate areas of Township are adequately served wi th water lines hydrants and that they are properly maintained. to the and 7.6 With the public, ensures that the public are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 7.7 With the Ontario Government. Marshall's office, ensures communication exist with regard programs under the jurisdiction especially the that good lines to responsibilities of the fire chief. Fire of and 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office and is expected to attend meetings of the Joint Board of Management, regular fire meetings and practice, mutual aid and either council, if requested. All meetings should average no more than two per week. 8.2 Works in an office environment with inspections that take place in the inside and outside environment in all sorts of weather and fire calls which can happen at any time of the day or night in any kind of weather. 8.3 Stress is associated with this position as the fire chief has the major responsibility to ensure that the fire department is capable and ready to respond to a variety of emergencies quickly and effectively. In time of emergencies, unique stress is associated with this position with the added responsibility for the protection of lives and property. The chief may have to be called upon on occasion to make immediate life and death decisions. 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes. regulations and case law relating to fire services. 9.2 Thorough knowledge of fire fighting, safety and rescue techniques. (Ongoing training and education will be required in this position.) 9.3 Grade twelve diploma and graduation from the Fire Protection Technology course at the Ontario Fire College, together with five years' related experience. 9.4 Proven ability to deal calmly, quickly and efficiently in emergency situations and to be able to make effective decisions under a great deal of immediate pressure. 9.5 Ability to deal with stress of firefighters and to counsel firefighters with grief. . . ./5 . . -5- 9.6 Demonstrated managerial and administrative skills to plan, direct, supervise and coordinate the various activities of the fire department including the operation of computer hardware and software. 9.7 Analytical skills to initiate and execute programs, to identify and to formulate policies and procedures for consideration by the Joint Board of Management and each Council. 9.8 Possess the ability to work independently with only the most general supervision. 9.9 Possess excellent public relations skills. 9.10 Possess excellent communications ski lis. both wri tten and verbal. 10.0 CONTROL 10.1 Under the general supervision of the Joint Board of Managemen t . 10.2 Under general direction of the laws of the Province of Ontario specifically conferred on a fire chief and the by-laws, plans, budgets, pol icies and programs adopted by each Council. SCHEDULE "L" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Outside Maintainer - Sewage System Co-ordinator 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the public works supervisor 4.0 PURPOSE OF THE POSITION To operate and maintain in a safe. efficient and economical manner the Town's sewage collection, treatment and disposal system under the regulations of the Ministry of the Environment and in accordance with the Town's operations policies. This position will oversee the entire operation of the system. 5.0 GENERAL RESPONSIBILITIES 5.1 Ensures that the operation and maintenance of the sewage collection, lagoons, disposal, pumping stations, chemical treatment facilities, sewer outfall, force mains, and aeration facilities are carried out in an orderly and efficient manner. 5.2 Monitors the facility inspections on a daily basis all associated with the collection, treatment and disposal of the sewage. 5.3 Reports any deficiencies in the system to the public works foreman on a continual and immediate basis. 5.4 Reports any irregularites which will have an environmental impact on the communi ty to the publ i c works foreman or the manager of public works, if available. and, if not, immediately to the Ministry of the Environment in accordance with M.O.E. regulations. 5.5 Responsible for collecting and recording all relevant data associated with the mechanical and electrical operations of the sewage collection, treatment and disposal facilities and reports same to the Ministry of the Environment through the manager of public works. . 5.6 Responsible for collecting and recording all relevant data associated wi th the current and closed landfi II sites and reports to the manager of public works. 5.7 Collects sewage samples, performs testing procedures as required and submits required samples to the Ministry of the Environment in accordance with the M.r.S.A. Program. 5.8 Formal responsibility for the safe and economical operation of the chemical coagulant system in the sewage treatment process. . . ./2 · '. -2- 5.9 Formal responsiblity for the safe and economical operation of the chlorine disinfectant system. 5.10 Troubleshoots the treatment systems operation. sewage collection, disposal and to ensure a safe and trouble-free 5.11 Formal responsibility for minor and major repairs to the mechanical systems. May require and obtain assistance on major repairs. 5.12 Formal responsibility for minor repairs to the electrical systems. 5.13 Maintains the grounds in an orderly fashion around all buildings and structures associated with the sewer collection, treatment and disposal facilities. 5.14 Order materials, equipment as required to keep the system operating. Keeps an adequate inventory of parts and equipment. 5.15 Responsible for the maintenance and general upkeep of all buildings and structures associated with the sewer collection, treatment and disposal facilities. 5.16 Responsible for the efficient financial control of the system budget. 5.17 Responsible for all applicable government approvals to operate and maintain the system. 5.18 Without limiting the generality performs such other duties as may lawfully and reasonably assigned superintendent. of the foregoing, from time to time be by the public works 6.0 RESOURCES 6.1 Directs sewage system outside maintainer to ensure all system operation and maintenance is completed as per proper procedure. 6.2 Directs temporary staff hired to assist the maintainer sewage system. to ensure that completed according to instructions. outside work is 6.3 Pumping stations, lagoon. aeration treatment facility. sewer mains. tools, buildings, specialized equipment. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, cooperate in meeting the objectives of the public works department. 7.2 With Ontario Government, ensures that the Town has an effective relationship with the Ministry of the Environment and other related ministries. ... /3 ~. . - 3 - 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be 40 hours per week. Addi tional hours may be expected In order that often unyielding deadlines can be met. Remuneration for overtime hours will be pursuant to Town policy. 8.2 This position entails working with sometimes hazardous chemicals and in confined spaces that may be dangerous and require rigid adherance to the Town's safety policies. The nature of position !Deans that the employee is exposed to adverse conditions. 8.3 Stress is associated with this position as a sewage spill will result in numerous complaints from government agencies, tourist boards and ratepayers. 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated knowledge in all factions of a modern sewage collection, treatment and disposal system which normally is obtained through post-secondary education and Ministry of Environment training courses with at least two years experience in a related field. ~.2 Valid Class 'D' license required. 9.3 Demonstrated mechanical and electrical aptitude, together with related analytical skills for problem-solving.. 9.4 Knowledge in the use of testing equipment used in the sewage treatment process. 9.5 Good verbal communication skills. 9.6 Extensive knowledge of industrial safety. 9.7 Ministry of the Environment Class 2 Sewage Operator's Certificate. 9.8 Knowledge of computers would be an asset. 10.0 CONTROL Under the direct supervision of the public works supervisor. . . SCHEDULE "M" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Outside Maintainer - Public Works 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports directly to the public works supervisor 4.0 PURPOSE OF THE POSITION To operate and maintain the public works services in the Town of Kincardine. 5.0 GENERAL RESPONSIBILITIES 5.1 Operate and maintain the services of the public works department including roadways, parking, sidewalks, sanitary sewers, storm sewers, garbage collection and garbage disposal. 5.2 Provide proper care and maintenance of municipal equipment, buildings and facilities. 5.3 Provide proper care and maintenance of parking meters. 5.4 Provide proper care and maintenance of the Town's storm sewers including such items as flushing, repairs and installation. 5.5 Provide proper care and maintenance of roadways, including such items as sweeping, ploughing, patching, repairing and installation of apertures within the road right-of-way. 5.6 Operate all efficiently compactors, equipment. municipally owned equipment safely and such as dump trucks, loaders. garbage vacuum truck, vacuum and high pressure 5.7 Provide proper care and maintenance of the sanitary sewer collection and treatment system. 5.8 Provide proper care and maintenance of the solid waste collection and disposal system. Duties may include operating the collection vehicle, disposal site compactor and loader. 5.9 Supervise the use of the land fill site by the public in order to ensure that the most intensive use of the landfill site is made and that the Ministry of Environment requirements are satisfied. 5.10 Provide proper care and maintenance of signage. Reports any sign deficiencies immediately to the public works superintendent. . . .!2 -2- S. II Provide for proper care of groomed condition and to keep and burials in the cemetery. cemetery in a clean and accurate records of sales . 5.12 Provide proper care and maintenance of all parks including beaches and lakefront. 5.13 May perform general repairs to municipal facilties including carpentry, electrical and plumbing works. 5.14 Direct the work of any labourers and temporary help as required. 5.15 Installation and removal of the Town's seasonal docking facilities in the spring and fall and perform interim repair and maintenance as required. 5.16 Repair and install concrete sidewalks in accordance with Town standards. 5.17 One outside maintainer will be designated, by by-law, as lead hand, who shall take over the responsibilities of the public works foreman when he is absent from the work place for one day or more. 5.18 Without limiting the generality of the foregoing, to perform such other duties as may from time to time be lawfully and reasonably assigned by the public works foreman. 6.0 RESOURCES 6.1 Directs labourers and temporary staff to assist in the public works department and to ensure that work is completed according to instructions. 6.2 Landfill site, sewage system including pumping stations, lagoon, storm and sani tary sewer mains, fleet, specialized equipment, tools and buildings. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, cooperate In meeting the parks department service objectives. 7.2 With the public. ensures that the public and users of the facilities are treated with tact and courtesy at all times. 8.0 WORKING CONDITIONS . 8. I Hours of work shall normally be 40 hours per week. Addi t ional hours may be expected In order that often unyielding deadlines can be met. Remuneration for overtime hours shall be pursuant to Town policy. 8.2 Works in the outside environment throughout the municipality in all sorts of weather and conditions. Shifts will be required as weather conditions or emergency situations dictate. Can be called out at any time of day or night. .. ./3 . . -3- 8.3 Stress is associated with this position as citizens and visitors of the community will often bring forward complaints with regard to the state of Town services. 9.0 KNOWLEDGE AND SKILL 9. I Basic understanding utilities including sidewalks, garbage control. of municipal sanitary and collection, equipment, underground storm sewers, roadways, disposal and traffic 9.2 Valid Class 'DZ' License. 9.3 Demonstrated knowledge of public works equipment, maintenance procedures acquired through minimum two years related work experience. 9.4 Demonstrated mechanical aptitude. 10.0 CONTROL Under the direct supervision of the public works supervisor. . . SCHEDULE "N" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Executive secretary - Clerk-Administrator 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the clerk-administrator on a daily basis. 4.0 PURPOSE OF POSITION As an executive secretary, to provide confidential, effective and efficient secretarial and administrative assistance to the clerk-administrator. 5.0 GENERAL RESPONSIBILITIES 5. I Receives. sorts administrator. in advance. and organizes mail for the clerk- Prepares routine replies and other work 5.2 Drafts routine by-laws, notices, correspondence and other documents at the direction of the clerk-administrator or when standard procedures warrant. 5.3 project files in an reference by the clerk- Maintains the administrator's organized up-to-date status for administrator. 5.4 Receives calls for the clerk-administrator when he is ei ther in conference, on the phone or absent from the office. Attempts to answer routine questions or redirect callers to appropriate officials when warranted. 5.5 Types correspondence, by-laws, agreements, contracts and other documents drafted by the clerk-administrator. 5.6 Under the direction of the clerk. prepares complete minutes and agendas including standard by-laws and motions, for Council and committee minutes and ensures that they are properly distributed. Refers by-laws and motions that are not routine to the clerk. 5.7 Attends committee meetings at the direction of the clerk- administrator and records and distributes minutes as required. 5.8 Ensures that documents are properly filed and recorded in accordance with office policy and practice. 5.9 Provides resource information to the clerk-administrator when directed or when warranted. 5.10 Assists the clerk in his capacity of returning officer for local elections. " . /2 -2- 5.11 Prepares necessary documents for the clerk's signature in his capacity as division registrar. . 5.12 Maintain and provide information from the by-law index and other assigned indexes. 5.13 Maintains the Town's policy and departmental procedural manual at a current status. 5.14 To act as a secretary to a Town board or committee as assigned by the administrator. 5.15 To fill in for clerk-typists necessary. in the office when 5.16 Responsible for maintaining certain office supplies for the clerk-administrator. Orders replacement supplies from suppliers according to purchasing policy. 5. 17 Without limiting the performs such other reasonably assigned by generality of the foregoing. duties as may be lawfully and the clerk-administrator. 6.0 RESOURCES 6.1 Computer hardware and software, typewriter, dictaphone, facsimile machine, copier, calculator and otl¡er equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With the public, meet and attend to the needs of the public with courtesy and tact at all times; to cooperate in meeting the Town's service objectives. 7.2 With other staff, cooperate in meeting the Town's service objectives. 7.3 With department heads, to provide information and assistance as requested on routine matters. Requests that are unreasonable, time-consuming, or require extensive investigation and research will be approved by the clerk-administrator. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours to be in accordance with the Town's policy. 8.2 Works in a clean, air-conditioned office environment. . 8.3 Often interacts with the public and other staff, requiring tact and patience. 8.4 Subject to stress from competing deadlines and projects, varying amounts of work from the clerk-administrator and dealing with members of the public who may be strongly expressing their concerns with regard to municipal services and decisions of Council. Tact and patience is often required in these situations. Powers of concentration are taxed due to interruptions and changes in priorities. . . ./3 . . -3- 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated knowledge and skill in the use of office equipment and procedures Including, computer hardware and software, typewrder, dictaphone, calculator, copier, facsimile machine, and other office equipment associated and which may, in the future, be associated wi th this position. These skills are normally acquired through a specific secretarial program taken at a commercial or post secondary institution together with five years experience. Typing speed should be at least 75 w.p.m. 9.2 Possess the ability to work independently with a minimum of day-to-day supervision. 9.3 Strong organizational and time management skills to priorize workloads to perform tasks without direct supervision. These skills will require the individual to take on-going courses and training. 9.4 General knowledge of structure and process of local government and detailed knowledge of departmental operations. The Municipal Administration Program would be a definite asset in this area and may be imposed as a condition of employment. 9.5 Possess good communications skills, both verbal and written, in order to tactfully and correctly draft documents and correspondence and to correctly communicate with the public and agencies contacting the Town. 9.6 Attention to detail and accuracy is an essential skill in this position. 9.7 Must possess the ability to maintain confidentiality in all areas, especially relating to negotiation, litigation and personnel matters. 10.0 CONTROL 10.1 Under the direct supervision of the clerk-administrator or the deputy clerk in his/her absence. . . SCHEDULE "0" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Parks Maintainer 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the parks supervisor on a daily basis. 4.0 PURPOSE OF THE POSITION To assist the parks supervisor in the development and maintenance of parks in the Town of Kincardine. 5.0 GENERAL RESPONSIBILITIES 5.1 To adequately maintain and operate the services of the parks department including beaches, playgrounds, sports fields, recreational facilities, designated public areas, parks, lakefront and campgrounds. 5.2 Operate the various equipment of the parks department in a safe and efficient manner. 5.3 Provide for the care, security and maintenance of parks equipment, buildings and facilities. 5.4 Provide proper care and maintenance of including: grass, trees, flowers, shrubs, Town's designated parks. vegetation etc. in the 5.5 Provide proper care and grooming of grass and trees in all recreational areas. 5.6 Ensure the Town's playground equipment is kept in a safe, clean and visually attractive condition. 5.7 Provide proper care and maintenance of all park apertures including benches, picnic tables and garbage containers. 5.8 Ensure that parks are kept in a clean and groomed condition. 5.9 Provide proper care and maintenance of all sports related facilities including such items as: all-weather track. soccer pitches, ball diamonds and tennis courts. 5.10 Assumes the responsibilities of the parks supervisor in his/her absence. 5.11 Without limiting the generality of the foregoing. perform such other duties as may from time to time be lawfully and reasonably assigned by the parks supervisor. . . ./2 . . -2- 6.0 RESOURCES 6.1 Directs temporary staff hired to assist in the parks department and to ensure that work is completed according to instructions. 6.2 Parks, recreation facilities such as track, ball diamonds. soccer pi tches, and buildings. the all-weather equi pment, too Is 7.0 WORKING RELATIONSHIPS 7.1 With other staff. cooperate in meeting the parks department service objectives. 7.2 With the public, ensures that the public and users of the facilities are treated with tact and courtesy at all times. 8.0 WORKING CONDITIONS 8.1 Hours of works shall normally be 40 hours per week. Additional hours may be expected in order that often unyielding deadl ines can be met. Remunerat ion for overtime hours will be pursuant to Town policy. 8.2 Works in the outside environment throughout the municipality in all sorts of weather and conditions. 8.3 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to adverse condi tions associated wi th the normal outdoor environment. 9.0 KNOWLEDGE AND SKILL 9.1 Basic understanding of parks care and maintenance procedures. 9.2 A working knowledge in the safe operation of machinery and tools. 9.3 Basic understanding plumbing. of electrical and carpentry, 9.4 A valid drivers license is necessary. 10.0 CONTROL Under the direction of the parks supervisor (working). SCHEDULE "P" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Mechanic 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the public works supervisor 4.0 PURPOSE OF THE POSITION To maintain vehicles and operation of the Town fleet equipment and to the Town fleet. including police and P.U.C. ensure the safe and on-going 5.0 GENERAL RESPONSIBILITIES 5.1 Repair and maintain the Town fleet including as loaders, compactors, tractors, trucks. specialized equipment. such items cars, and 5.2 Establishes and adheres to a preventative schedule of the Town's fleet and equipment. maintenance 5.3 Maintains an adequate inventory of tools, equipment, parts, lubricants, cleaning supplies, etc. required for the proper care and maintenance of equipment, vehicles and machinery. 5.4 Maintains proper records associated with the maintenance of the Town's fleet and equipment. 5.5 Advises public works superintendent of the condition of the Town's fleet and equipment on an on-going basis, and on remedial action required to keep the fleet operating on a continual basis. 5.6 Provide accounting staff with invoices associated with purchases required for the operation and maintenance of the Town's fleet and equipment. 5.7 "- 5.8 . 5.9 5,10 Orders materials lubricants, etc. maintenance of the such as tools, parts, to ensure continual Town's fleet. equipment, and proper Safety is of the essence in regards to maintenance of equipment and vehicles. Assists in other departments as directed to by the public works superintendent. Without limiting the generality of the foregoing, performs such other duties as may be lawfully and reasonably assigned by the public works supervisor. ... /2 . . -2- 6.0 RESOURCES 6.1 Directs temporary to ensure that instructions. staff hired to assist the mechanic and work is completed according to 6.2 Fleet, tools and equipment associated with the normal mechanic's shop. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, cooperate in meeting the Town's service objectives. 7.1 With suppliers, ensures that the Town's receives the best value for any goods and materials purchased or services subcontracted. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be 40 hours per week. Additional work hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours will be pursuant to Town policy. 8.2 Works in the shop and sometimes in the outside environment throughout the municipality in all sorts of weather conditions. May be required to work shifts. 8.3 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to adverse conditions associated with the normal oudoor environment. 8.4 Working conditions are such that at times work is carried out in cramped spaces and in a dirty environment. 8.5 Stress is associated with this position as there may be competing deadlines for having vehicles repaired. 9.0 KNOWLEDGE AND SKILL 9.1 Extensive and demonstrated knowledge in the repair and maintenance of vehicles which is normally associated with a Class "A" mechanics license. 9.2 Valid Class 'DZ' license. 9.3 Extensive knowledge in the use of heavy equipment used in the public works department. 9.4 Extensive knowledge in the repair of gas, diesel or propane equipment. 9.5 Organizational skills to priorize workload and perform tasks without direct supervision. 9.6 Basic record-keeping skills. 10.0 CONTROL Under direct supervision of the public works supervisor. . . SCHEDULE "Q" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Parking Meter Maintainer 2.0 CLASSIFICATION Permanent part-time 3.0 REPORTING RELATIONSHIP Reports directly to the public works supervisor. 4.0 PURPOSE OF THE POSITION To maintain the parking meters In an operable condition. 5.0 GENERAL RESPONSIBILITIES 5.1 Maintain and repair the parking meters in a functional condi tion. 5.2 Carry out regular inspections of the parking meters. 5.3 Inspect any parking meters reported to be inoperative. 5.4 Request from public works foreman parts required to maintain the meters. 5.5 Without limiting the generality of the foregoing, perform from time to time such tasks as may be lawfully and reasonably assigned by the public works foreman. 6.0 RESOURCES 6.1 Parking meters and small tools. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, cooperate in meeting the objectives of the public works department. 8.0 WORKING CONDITIONS 8.1 May be required to work In inclement weather. 8.2 Hours are flexible. 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated mechanical aptitude. 10.0 CONTROL Reports directly to the public works supervisor. . . SCHEDULE "R" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Labourer 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports directly to the public works supervisor. 4.0 PURPOSE OF THE POSITION To carry out manual tasks for the public works department. 5.0 GENERAL RESPONSIBILITIES 5.1 in the assistance of the outside duties in the public works To perform manual tasks maintainers in their department. 5.2 the foregoing, to to time as may be the publ i c works Without perform lawfully foreman. I imi t ing the general i ty of such other duties from time and reasonably assigned by 6.0 RESOURCES 6.1 Small tools and lifting devices. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, cooperate in meeting the objectives of the public works department. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be 40 hours per week. Additional hours may be expected in order that often unyielding deadlines can be met. Remuneration for overtime hours will be pursuant to Town policy. 8.2 throughout the and conditions. will be required Works in the outside environment municipali ty in all sorts of weather During the winter. early morning shifts as weather conditions dictate. 8.3 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to adverse conditions associated with the normal outdoor environment. 9.0 KNOWLEDGE AND SKILL 9.1 General knowledge In the operation of a municipal public works department. . . . /2 . . -2- 10.0 CONTROL Works under the direct supervision of the public works supervisor. SCHEDULE "S" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE School Crossing Guard 2.0 CLASSIFICATION Permanent part-time 3.0 REPORTING RELATIONSHIP Reports directly to the public works supervisor as required. 4.0 PURPOSE OF THE POSITION To ensure the safety of school children at certain designated school crossings. 5.0 GENERAL RESPONSIBILITIES S.l To assist school children in crossing designated school crossings safely. 5.2 To encourage safety awareness for the children. 5.3 Report traffic violations to the police relating to the school crossings. 5.4 Responds quickly and effectively to any accident or other emergency. Has planned in advance for such a situation. 6.0 RESOURCES 6.1 Safety equipment such as signs and vests. 7.0 WORKING RELATIONSHIPS 7.1 With the children, inspire confidence and set an example in safety practice. 7.2 With the public, inspire confidence and set an example in safety practice. 8.0 WORKING CONDITIONS 8. I . 8.2 8.3 8.4 Hours of work shall be individually established by the public works committee. Works in the outside environment in all sorts of weather and conditions. Interacts with the public. Stress is associated with the position in regard to the responsibility accepted for the safety of the children. . . . /2 . . -2- 9.0 KNOWLEDGE AND SKILL 9.1 General knowledge of the applicable rules and regulations of the Highway Traffic Act. 9.2 Previous experience as a crossing guard would be an asset in this position. 9.3 Possesses good public relations skills. 9.4 Possesses excellent verbal communication skills. 9.5 Basic St. John's Ambulance course In first aid or equivalent. 10.0 CONTROL Under the direct supervision of the public works supervisor. . . SCHEDULE "T" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Building Inspector. 2.0 CLASSIFICATION Temporary full-time 3.0 REPORTING RELATIONSHIP Reports to the chief building official on a daily basis. 4.0 PURPOSE OF POSITION To assist the chief building official in administering the Building Code Act, the Ontario Building Code. and various town by-laws in the Town of Kincardine. 5.0 GENERAL RESPONSIBILITIES 5.1 Performs all the statutory duties of a building inspector under the Bui lding Code Act and the Ontario Bui lding Code. 5.2 Assists the chief building official in reviewing applications and plans to ascertain compliance with the Ontario Building Code, zoning by-law, and other applicable laws. 5.3 Assists the chief building official In carrying out required inspections of building activity in the Town. 5.4 Issues notices as set out in the Building Code Act when considered necessary by the chief building official. 5.5 Issues completion certificates and occupancy certificates where required under the Ontario Building Code Act and the zoning by-law. 5.6 To act as a by-law enforcement officer upon the direction of the chief building official. 5.7 Without limiting the generality of the foregoing, to perform the responsibilities and exercise the powers which may, from time to time, be assigned to the building inspector by the chief building official. 6.0 RESOURCES 6.1 Computer, software, drafting table and equipment and other modern equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With administrative harmonious working communication. staff. develops relationships and and maintains lines of '" /2 -2- . 7.2 With the public, ensures that the public and users of the services offered by the bui lding department are treated with tact and courtesy at all times. Assists other staff members in making ratepayers. residents and visitors aware of community programs and services. 8.0 WORKING CONDITIONS 8. I Hours of work are normally 35 hours per week In the office and, in the absence of the chief building official, is expected to attend meetings of the Public Protection Committee (if requested), the Planning and Development Committee and Council (if requested). Addi tional hours may be expected In order that often unyielding deadlines can be met. 8.2 Works in an office environment with inspections place in the inside and outside environment in of weather conditions. that take all sorts 8.3 Stress is associated with this position as the building inspector is expected to impart ially and di 1 igently ensure that provincial and local building standards and met. Often this entails saying "no" until these standards are met. Written and verbal criticism and abuse can be received from the public 9.0 KNOWLEDGE AND SKILL 9. I Thorough know I edge 0 f regulations and case building. applicable provincial statutes, law relating to planning and 9.2 Thorough knowledge i nc I ud i ng , bu t no t zoning by-law. of applicable limited to, the municipal official by-laws plan and 9.3 Thorough knowledge of building issues and construction. 9.4 Possess the ability to work under general supervision. 9.5 Possess excellent verbal and written communication skills. 9.6 Possess excellent public relations skills. 10.0 CONTROL 10.1 Under the direct supervision of the chief building official. . -- o C ï - 2 1990 SCHEr,LLf: '[;" ____.-_____.______0__________.". T(jWJL ()f,_K I NIARD I ~!Lcl(JILD£~_~RI!'TI ON . I . 0 'pO~J T IOIi.-":LULj: Cl erk-Admi 11i:::i t L:.t t (; r 2.0 CLASSIfICATION Permanent full-t ¡me Olanageml'nt) 3.0 REPORTING REL~JION~~IP Repurts Hepurts tu CuufLcil. tl) thv Illa2,;¡1 its cummittees Clllcl (;11 a Jd.il~ basi~. buanls as ¡-t~qll i 1 vd. 4.0 PURPOSE OF POSITION 4.1 As clerk, to act as curporate secretary tu the Cuuncil of The Corpuration of the Town of Kincardine; Ll' prepare for consideration by council all by-laws, agret'!Ileflts. ;"l;¡ contracts using the Town's resources 3'0'301 la'¡l(~ tu ~¡Jl clerk; and to act as the local registrar. 4) As administrator, to provide leadership alld tl coordinate, lead and direct some of the departments uf the Town for the purposes of developing, implementing and evaluating the various objectives, pulicies and programs of Council in accordance with all applicable by-laws, resolutions, policies and budgets approved by Council. Tu develop and coordinate majur objectives and projects as established by Council. To act as the principal policy advisor to Council and its CUmm¡ ltees and boards. .j.3 As planning administrator, to coordinäte the dt'vc']opment. implementatiun J.uù evaluation of all jJlannillg watters in the Town in accordance with the Officiéd Plan, all applicable by-laws, resolutions, pulicies and budgets adopted by Council. 4.4 As economic development officer, to coordinate the development, implementation and evaluation uf all economic development matters in the Town in Ciccordance with the applicable by-laws, resolutions, policies, and budgets approved by Council. 4.5 As deputy treasurer, to and exercise all the responsibilities of the treasurer. act in the capacity of treasurer powers and carry out all the treasurer in the absence of the 5.0 GENERAL RESPONSIBILITIES . 5. I PerforlIl all statutory the Municipal Act, legislation. duties of the municipal clerk unde! the Planning Act anù uther 5.2 Prepare minutt's and agendas, pru\'ide correspoilJt'I;Ct'. re¡;orts, ccu,,;mi ttee and buard min'ltes and background informatiun to Cuunei 1 in accordance wi th the \ofunicipal Act and tl1P Town s Pruc~Jllral By-law. . . . /2 -2- . 5.3 Attends or arranges for the deputy clerk to attend all Council meetings and accurately records the decisions of Council and ensures distribution of the minutes In accordance with the Town's Procedural By-law. 5.4 Corresponds, on behalf of Council, with all parties required to be notified of any action taken by Council. 5.5 To draft, in conjunction with the Town's solicitor and any affected commi t tee. all by-laws, agreements. contracts and other legal documents for consideration by Council and advises Council on legal considerations concerning these documents. Ensures that further approvals required are obtained. 5;6 Develops and maintains an efficient and up-to-date records management system for the documents under the clerk's control and responsibility. 5.7 Conducts municipal elections in the Town of Kincardine in'the capacity of returning officer. 5.8 Acts as local registrar for the Town of Kincardine. 5.9 Provides explanations to interested parties "" oy-Iaws. resolutions and other public documents of the Town. 5.10 Coordinates. leads and directs the departments under the administrator's supervision, in the administration of the business affairs of the Town in accordance with the oy- laws. policies and plans established and approved by Council. 5.11 Responsible for the overall efficient operation of the Town's administration, and to be responsible for motivating and developing the skills of the departments heads under the administrator's supervision and their staffs to foster productivity, professionalism and high morale. 5.12 Coordinate, lead and direct the department heads under the administrator's supervision in the preparation of by-laws, plans and programs to be submitted to Council for the construction, maintenance and rehabilitation of municipal property and facilities, and for the development and improvement of municipal services and for the development and redevelopment of land in the Town. 5,13 Organize and coordinate, and present to Council, recommendations arising from the administrative operations which require the approval of Council, and to propose legislation or resolutions arising from such recommendations. . 5.14 Present to Council, in cooperation wi th the department heads of the Town, reports and information regarding progress and accomplishments of programs and projects; the status of revenues and expenditures; and the general administrative management of the Town. 5.15 Direct periodic review of the corporate organization, its structural, management and communication systems, and to report the outcome of those reviews to Council. . . . /3 -3- 5.16 Designate all communications from local boards. commissions, advisory committees and task forces and to ensure action, coordination and recommendations to Council. . 5.17 Convene and conduct regular heads and other appropriate facilitate the development development of staff and to activities. meetings of the department employees as required, to of policy, education and coordinate administrative 5.18 Appoint staf~ task fqrçes administrator s supervIsIon them to report to him on any this Council. from employees under the as requi reó and to direct matter within the powers of 5.19 Obtain the advice of the Town's solicitor. auditor, engineer, planner and other consultants retained by the municipality and the advice offered by various Provincial ministries, as deemed necessary. 5.20 CO,ordinate, lead and direct the department heads under the administrator's supervision in the implementation and maintenance of publ ic relations as it pertains to the municipal staff, general public and taxpayers. 5.21 Delegate appropriate duties and responsibilities to the employees under the administrator's supervision within the organizational structure. 5.22 Maintain for reference purposes a comprehensive manual of policies approved by Councilor the administrator. 5.23 Have authority to recommend to Council the appointment, promotion, demotion, suspension or dismissal of department heads under the Administrator's supervision. 5.24 Have authority to suspend, with pay, any employees below the rank of department head, provided such action 1S reported to Council within 48 hours. 5.25 Have authority to recommend to appoint, employ, demote, suspend and dismiss all permanent employees of the Town in departments under the administrator's supervision in accordance with procedures contained in the collective agreements and in accordance with the lines of authority that are defined in the organization structure. 5.26 Act as principal advisor to Council during salary and benefit negotiations with the Town's employees and to direct the administration of any decisions. Further, to be prepared to negotiate on behalf of Council, with any emp I oyee or group of employees when so direct ed by Counc i I . . 5.27 Reviews the draft annual budget compiled by the treasurer and submits comments and recommendations on all budgets before being submitted to the Finance and Personnel Committee and reviews and approves all budgets of departments under the administrator's supervision before they are submi tted to the appropriate commi ttee for their consideration and comment. . . ./4 -4- . 5.28 Exercise, in cooperation with the treasurer and department heads under the administrator's supervision, financial control over those departments under the administrator's supervision in terms of appropriations approved by Council. 5.29 Participate in the negotiation for the purchase, acquisi tion or sale of real property on behalf of the Town, provided that final authority for making or accepting offers shall rest with Council. 5.30 Have the authority, in the event of any emergency, to spend municipal funds in excess of the appruved budget in the amount of S50,OOO. at anyone time. 5.31 Provide, in tender offers, for proper instruments of security which, when received, shall forthwith be transmitted to the treasurer for safekeeping until final disposition or award. 5.32 Develops, maintains, evaluates and, if so declared by the mayor, directs the implementation of the Town's emergency plan adopted and approved by Council. 5.33 Coordinates the Town's implementation of the Municipal Freedom of Information and Protection of Privacy Act. 5.34 Coordinates the Town's various planning studies including working with approved planning consultants on compiling information and analyzing issues and coordinates the administration of various planning applications in the Town. 5.35 Negotiates on behalf of Council and in accordance with established Council policy and subject to further approval by Council. all site plan, development and subdivision agreements wi th developers in the Town. Further, directs the implementation of the agreements. 5.36 Negotiates on behalf of Council and in accordance with established Council policy and subject to further approval by Council, any agreements of purchase and sale in the Town's business park. 5.37 Answers general public inquiries on planning process and disseminates information on routine planning matters. 5.38 Acts as a professional witness when required. 5.39 Ensures that adequate literature and information is available to tourists, businesses and industries in Town interested in the Town. 5.40 Explains the Town's development program and speaking to various individuals, organizations. by meeting with businesses and . 5.41 Respects clients. the confidentiality required by business 5.42 Liaise with a variety of government ministries, agencies and offices in order to ensure that the Town is well represented and well informed of recent regulation, developments and grant programs. .. . /5 -5- . 5,43 Appointed and acts as deputy treasurer for the Town and therefore possesses all the statutory responsibilities and authority in the absence of the treasurer under the Municipal Act and other legislation. 5.44 Wi thout I imi t ing the general i ty of the forcgoi ng, to perform the responsibilities and exercise the powers which may, from time to time. be assigned to tl¡e clerk- administrator by Council. 6.0 RESOURCES 6.1 Oversees the direction of all employees in the following departments: clerk, treasurer, public works. planning, economic development, and parks. 6.2 Directly supervises the following personnel: positions may be filled) * treasurer * manager of public works * economic development officer * planner * personnel director * deputy clerk * tourist consultant * executive secretary * clerical assistant (not all 6.3 Funds approved by Council in the annual and any supplementary budgets approved by Counci I for the clerk's department and any departments under the administrator's supervision and to be spent in accordance with the Town's approved by-laws and policies. 6.4 Modern reliable machinery efficiently and economically a modern environment. and equipment that will operate the municipality in 7.0 WORKING RELATIONSHIPS 7.1 With Counci 1. provides advi ce, ass i stance and guidance as required. Builds and maintains Council's confidence that the Town is well managed by municipal staff and consul tants and that full value is received for all public expenditures under the clerk-administrator's supervision. 7.2 With the designated committee(s) of council, provides advi ce, as s i stance and guidance as requi red concerni ng public works, planning, personnel matters and, with the treasurer, concerning financial matters. Brings to the attention of the committee(s) any general municipal matter which does not appear to fall under any particular committee. . 7.3 With the department heads under the administrator's supervision, to lead, direct and coordinate the activities of their departments in working to meet and achieve the corporate goals and objectives of the Town: establishes and maintains harmonious relationship to ensure that issues are resolved and attended to promptly and efficiently: ensures that lines of communication are open and working effectively. . . ./6 -6- 7.4 With the deputy clerk. are appropriate for the the deputy clerk to possible to the clerk. to assign responsibilities which position and to lead and motivate provide the maximum assistance . 7.5 With the Town's consultants, refers matters requiring the advice or attention of legal, engineering, management, account ing, planning or other consul tants approved by Council and within the approved budgets. 7.6 With the public and the media, provides information and advice regarding Town programs, policies and services; coordinates responses to planning projects that require formal public participation. 7.'7 With the business community, helps to develop and maintain a good working relationship between the business community, citizens and other groups and Council in a united effort to promote the economic development of the Town. 7.8 With local boards, to encourage and promote effective communication between the local boards and Council to ensure a coord i na t ed approach to the deve I opmen t and maintenance of the Town. 7.9 With senior government officials, to promote the interests of the Town with regard to legislation, grants and administration of programs. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office and is expected to attend Council meetings, committee of the whole, Finance and Personnel Committee meetings and other meetings at the direction of Council. All meet ings should average two per week. Addi t ional hours may be expected in order that often unyielding deadlines can be met. 8.2 Works in a clean, air-conditioned office environment. 8.3 Stress is associated with this position as there are many areas of jurisdiction, a great many competing deadlines, many committees and departments to coordinate and many concurrent demands being placed on the individual from a great many diverse and often competing sources. The person is also dealing with often upset and irate members of the public and must negotiate a number of matters with or on behalf of Council. Handles and solves problems across departmental lines and is often finds himself/herself involved in helping to resolve problems at the political level. . 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes, regulations and case law. 9.2 Thorough knowledge of both the structure and process of local government and issues pertaining to same which is normally acquired through completion of the Municipal Administration Program. .. ./7 ¡ , . '~ : d': "'. . ;~ : :·H: ,,',' ! -7- 9.3 Thorough knowledge of corporate administration, planning and management to plan, direct, supervise and coordinate the various diverse functions of the municipality as normally acquired through a university degree at a master's level in a related discipline and through several years of progressively responsible experience in municipal government. 9.4 Knowledge and understanding of municipal operations including municipal law, finance, public works, economic development, planning government personnel, and parks. 9.5 Demonstrated ability to be innovative and creative in solving problems in the municipality and in finding new approaches to on-going problems. 9:6 Analytical ski lIs to ini tiate and execute programs, to identify and to formulate policies and procedures for consideration by Council and/or implementation. 9.7 Negotiation skills to resolve organizational and interdepartmental conflicts and to participate in the Town's negotiations as required and directed by Council. 9.8 Possess the ability to work independently with only the most general supervision. 9.9 Possess excellent public relations skills. 9.10 Possess excellent communication skills, both written and verbal. 10.0 CONTROL 10.1 Under general supervision of the mayor. 10.2 Under the general direction of the Council by way of policy decisions. 10.3 Under general direction of the Statues of the Province of Ontario where they give specific responsibilities to the clerk and the by-laws, plans, budgets, policies, and programs adopted by Council. SCHEDULE "V" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Treasurer and Deputy Clerk 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to the clerk-administrator on a daily basis and to the the designated committee of council and Council at their regular and special meetings. 4.0 PURPOSE OF POSITION 4.1 As treasurer, to provide financial advice and accounting services to council and its committees and, as required, to local boards; to develop systems and procedures necessary to implement and administer council's financial policy decisions; to provide financial information to the public as approved by council: and to act as tax collector for the municipality pursuant to council's policies and the Municipal Tax Sales Act, S.O. 1984, Chapter 48. 4.2 As deputy clerk, to act in the absence of the clerk to fulfill all requirements of the clerk. including preparation for consideration by council by-laws, agreements and contracts using the Town's resources available to the clerk; to act as corporate secretary to the Council of The Corporation of the Town of Kincardine; to act as the local registrar: to issue licenses in the Town; and to carry out such assignments delegated by and as deemed appropriate by the clerk-administrator pursuant to this position. 4.3 As personnel director, to develop, evaluate, and implement all general personnel policies in the Town in accordance with all applicable by-laws, resolutions, policies and budgets as approved by council. 5.0 GENERAL RESPONSIBILITIES 5.1 Performs all statutory duties of the municipal treasurer and the municipal tax collector under the Municipal Act, the Municipal Tax Sales Act and other legislation. 5.2 Works with the administrator, council and its on the development of financial policy options municipali ty' s jurisdiction; advises as to implications of such policies. committees wi thin the financial . 5.3 Advises on federal/provincial grants programs, i.e. eligibility criteria, cost sharing arrangements, enabling legislation; discusses with appropriate ministry and prepares necessary documentation or assists the appropriate department head to support funding applications. . . ./2 -2- . 5.4 Prepares the annual operating, capital and reserve budgets in consultation with the various departments and committees in the Town and provides comments on same for review by the administrator, Finance and Personnel Committee and Council. 5.5 Provides advice and assistance to the administrator, council, and its commi ttees. concerning procedures for interim levies, borrowing and banking arrangements, as well as the management of the municipality's financial resources and the establishment of necessary controls and reporting procedures. 5.6 Ensures that the municipality's surplus funds are invested prudently and in such a way as to provide the best return on investment within the established investment policies adopted by council. Provides for proper and adequate safekeeping of the same. 5.7 Reports to the administrator. council and its committees regularly on the financial status of programs and projects verbally and in writing, and provides monthly written financial reports to departments, committees and counci 1. 5.8 Prepares the municipality's annual Financial Report and Financial Information Return and works with the Town's auditors in auditing the same. Following the audit, to present the statements to the administrator, the Finance and Personnel Committee, Council, and any local board as required. 5.9 Implements financial policies which have been adopted by the administrator and/or council; develops and manages systems and procedures necessary to ensure compl iance with such policies. 5.10 Responsible for the tax collection procedure. Ensures action is taken to keep tax arrears at a low level. Follows the tax registration and sale procedure under the Municipal Tax Sales Act, S.O. 1984, Chapter 4&. Is responsible for the collection of various fees and rates according to council policy. Submits to the Finance and Personnel Committee in January of each year, for information purposes. a listing of those properties eligible for tax registration. 5.11 Maintains all relevant accounts payable and tax and other receivable journals, ledgers and payroll systems and observes all procedures necessary for the flow and handling of cash. Is responsible for banking operations and bank reconciliations. 5.12 Is responsible for the implementation and operation of such requisi tioning and purchasing controls as may be adopted from time to time. . 5.13 Is responsible for the implementation of the municipality's insurance program, both general and group. including obtaining quotations and proposals every three years, or more often if directed by Council, and responsible for ensuring the municipality's list of assets are kept current for insurance purposes. . . . /3 -3- . 5.14 Act as principal advisor to the administrator and council during salary and benefit negotiations with the Town's employees. Further to be prepared to negotiate on behalf of the council, with any employee or group of employees when so directed by the council. 5.15 Administers salary and benefit contracts under the direction of the Kincardine Board of Commissioners of Police on a strictly confidential basis between the Board and the administration. 5.16 Is responsible for the implementation of the municipality's payroll system, ensuring adequate controls are in place to ensure that all personnel records are correct and handled in a confidential manner. 5.17 Is responsible for the issuance of all licenses as directed by the municipality's by-laws. 5.18 In the role of deputy clerk, to perform all statutory duties and possess such statutory powers of the clerk as outlined in the legislation as directed by the clerk, administrator, or Council. 5.19 Is responsible for the overall, efficient operation of the Treasurer's Department, and to be responsible for motivating and developing the skills of the employees in the department to foster productivity, professionalism and high morale. 5.20 Ensures that the formal tendering and purchasing policies and related administrative controls are followed. 5.21 Recommends to Council through the administrator and its designated committee(s), the hiring, promotion, discipline, discharge or layoff of employees under the treasurer's supervision. 5.22 Responsible for developing and maintaining the municipal office's records management program. 5.23 Without limiting the generality of the foregoing, performs such other duties and exercises such other powers as may from time to time be lawfully and reasonably assigned by the administrator. counci I, or provincial legislation. 5.24 Attends such council and committee meetings as may be requested by the administrator or as may be required according to councilor committee agendas. Will attend department head meetings as called by the administrator. 6.0 RESOURCES . 6.1 Directly supervises the following personnel (not all positions may be filled): · deputy treasurer · senior accounting clerk · accounting clerk · clerk typists * part-time office personnel . . ./4 -4- 6.2 Funds approved by Council in the annual and any supplementary budgets for the treasurer's department. . 6.3 Computer hardware copi er, d i ctaphone modern office. and and software, facsimile machine, other machinery required in a 7.0 WORKING RELATIONSHIPS 7.1 With Council, provides advice, assistance and guidance as required. Builds and maintains Council's confidence that the treasurer's department is well-managed and that full value is received for all public expenditures under the treasurer's supervision. 7.2 With the designated committee(s) of council, provides advice, assistance and guidance as required concerning financial and other matters pertaining to the treasurer's department. 7.3 With the administrator, to cooperate and liaise concerning matters relating tu finance and personnel. Reports directly to the administrator and receives direction from that position. Develops and maintains harmonious working relationships and lines of communication. 7.4 With administrative staff, to maintain effective working relationships to obtain cooperation on matters dealing with budget and finance and to provide advice and assistance where required. 7.5 With the public and the media, to provide information and advice regarding Town programs, policies and services relating to taxation and finance. 7.6 With senior and other levels of government, to ensure that good lines of communication exist with regard to responsibilities and programs under the jurisdiction of the treasurer. 7.7 With local boards. to between the local boards to budget and finance. provide advice and assistance and council on matters relating 8.0 WORKING CONDITIONS . 8.1 Hours of work are normally 35 hours per week in the office and is expected to attend Council meetings. committee of the whole when matters relate to the treasurer's jurisdiction, designated committee meetings, and other meetings at the direction of the administrator and/or Counci 1. All meetings should average no more than two per week. Additional hours may be expected in order that often unyielding deadlines can be met, especially with respect to the budget and year-end financial statements. 8.2 Works in a clean, air-conditioned office environment. 8.3 Stress is associated with this position as there are many areas of jurisdiction, a great many competing deadlines, many committees for which advice and assistance is provided, and many demands being placed on the individual from a number of diverse and often competing sources. The person is also dealing with often upset and irate members of the public and must be able to deal with these situations. " ./5 . . -5- 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes, regulations and case law. 9' Thorough knowledge of both the structure and process of local government and issues pertaining to same. 9.3 Thorough knowledge of municipal finance and procedures as directed by the Province of Ontario. in order to provide all the financial services required, including issuance of debentures, investment of excess funds, and institution and maintenance of proper recording and reporting of municipal revenues and expenditures. 9.4 Thorough knowledge of generally-accepted accounting principles and procedures and analytical skills as normally acquired through post-secondary education in a related discipline, a recognized accounting designation, the Municipal Administration Program, and the Municipal Finance Course, coupled with at least five years' related municipal experience. Ongoing training and education will be required in this position. 9.5 Possess knowledge of the short and long term money market with respect to investment of the municipality's excess funds and issuance of debentures. This to be normally acquired by either related work experience and/or specialized courses. 9.6 Demonstrated managerial and administrative skills to plan. direct, supervise and coordinate the various activities of the treasurer's department. 9.7 Possess the ability to work independently with only the most general supervision. 9.8 Possess excellent public relations skills. 9.9 Possess excellent communications skills, both written and verbal. 10.0 CONTROL 10.1 Under direct supervision of the administrator. 10.2 Under general supervision of the designated committee(s) of council and Council by way of policy decisions. 10.3 Under general direction of the laws of the Province of Ontario where they give specific responsibilities to the treasurer and clerk and the by-laws, plans, budgets, policies and programs adopted by council. SCHEDULE "W" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Manager of Public Works 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to the clerk-administrator on a daily basis and to the designated commi ttee (s) of counci I, and Kincardine Town Council at their regular and special meetings. 4.0 PURPOSE OF THE POSITION To manage del ivery of accordance approved by the installation, maintenance, operation and the publ i c works of the Town of K i ncard i ne in with policies, directives and annual budgets Council. 5.0 GENERAL RESPONSIBILITIES 5.1 To supervise the installation, maintenance, operation and delivery of the services of the public works department: roadways, parking, sidewalks, vehicle maintenance, street lighting, sanitary sewers, pumping stations, sewage treatment. storm sewers, garbage collection, garbage disposal, beaches, parks and cemetery. 5.2 Recommends to Council through the clerk-administrator the hiring, promotion, discipline, discharge or layoff of employees under his/her supervision. 5.3 Prepares regular project work schedules, assigns duties to staff, reviews work to ensure assigned duties are performed satisfactorily, trains new staff or ensures proper training IS received within approved budget, determines overtime requirements and schedules staff accordingly and authorizes staff expense accounts. 5.4 Approves all time sheets for all works department and submits directed for payment. employees of the public to the treasurer when 5.5 . 5.6 5.7 Approves purchase orders and invoices relating to the public works department in accordance with the annual and supplementary budgets approved by Council. Ensures that formal tendering and purchasing policies and related administrative controls are followed. Responsible for the care, securi ty and maintenance of municipal equipment, buildings and facilities under his/her jurisdiction safely and efficiently. 5.8 Organizes and supervises a municipal waste recycling program. . . ./2 -2- 5.9 Advises the facilities manager of the director of recreation. the Airport Committee on technical and the Davidson Centre, airport manager and servicing matters. . 5.10 Is responsible for overseeing the installation. maintenance and operat ion of parking meters and the collection of meter revenues. 5.11 Recommend to Council through its designated committee(s) and the clerk-administrator policies concerning the public works department. 5.12 Responsible for the preparation of specifications for invitations to tender and for the issue of purchase orders for municipal materials, supplies, equipment and capital projects where not done by the engineering consul tant. 5.13 Prepares operating and capital budgets for all areas relating to the public works department for review by the budget committee and the administrator and approval of Town Council. 5.14 Prepares agenda, records minutes of the designated committee(s) public works and parks. and attends all meetings of counci I relat ing to 5.15 Attends meetings of department heads, Council, Airport Committee, or any other committee when requested. 5.16 Manages and maintains certain Town tourist facilities such as the docks, boat launch facilities and the Bluewater Trailer Park operated by the Town. 5.17 Maintains the Town's beaches and waterfront in a clean. tidy and comfortable condition for the maximum enjoyment by the Town's residents and visitors. 5.18 Acts as by-law enforcement officer relating to matters relating to public works. 5.19 Advises the clerk-administrator with respect to the Town's ability to provide municipal services with respect to economic development, planning and development and other matters. 5.20 Develops and maintains records, maps and plans of municipal facilities. 5.21 Impl ement s programs as requ ired such as preven ta t i ve maintenance and inspection schedules. 5.22 Participates and cooperates in implementing the Town's Peacetime Emergency Plan in ei ther practice or actual situations. . 5.23 Oversees the maintenance of the town hall, annex, and library, including supervision of the inside maintainer and custodian of these buildings. 5.24 Without limiting the generality of the foregoing, to perform the responsibilities and exercise the powers which may. form time to time, be lawfuily and reasonably assigned to the manager of public works. . . . /3 6.0 RESOURCES . 6. I Directly supervises the following personnel: -3- * * · · Public Works Supervisor (Working) Parks Supervisor (Working) Inside Maintainer - Municipal Buildings Custodian - Municipal Buildings 6.3 Indirectly supervises the following personnel: · · · · * · · · · Lead Hand Mechanic Outside Maintainers Parks Maintainers Sewage System Maintainers Parking Meter Maintainer Crossing Guards Landfill Site Gate Attendant Summer students 6.4 Funds approved by Council in the operating and capital budgets. 6.5 Roadways, parking lots, sidewalks, landfill site, Sewage system including pumping stations. lagoons and mains, storm sewers, fleet, special ized equipment, parks, tools. buildings and waterfront. 6.6 Computer hardware and software, and other equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With Council and its designated committee(s), provides advice, assistance and guidance as required concerning the provision of public works in the Town. Builds and maintains Council's confidence that the Town is being well serviced by staff at all times and that full value is received for all public expenditures. 7.2 With the clerk-administrator, cooperates at all times in preparing budgets and providing supplementary information concerning the operation of the department. Ensures that the formal tendering and purchasing policies and related administrative controls are followed. Develops and maintains harmonious working relationships and lines of communication. 7.3 With the facilities manager and director assists and liaises concerning the mechanical matters in the Davidson Centre Department. . 7.4 of recreation, faci 1 i ty and and Recreation With administrative harmonious working communication. staff. develops relationships maintains lines of and and 7.5 With the consulting engineer, refers matters requiring engineer's attention to engineer for advice and assignment. Cooperates and provides information to engineer where required. . . . /4 -4- . 7.6 With the public, ensures that the public and users of facilities under his/her jurisdiction are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 7.7 With the Public Utilities Commission, cooperates at all times in programmes of joint interest to ensure that services are provided in the most effective way. 7.8 With the Ontario Government. ensures that the Town has an effective relationship with the Ministry of Transportation, Ministry of the Environment and other related ministries and, where authorized, will submit to them information requested and grant applications. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hour week in the office and throughout the municipality and is expected to attend meetings of Council and its designated committee(s) with respect to public works and parks. All meetings should average one per week. 8.2 Works in an office environment for part of the time and outside in a variety of weather conditions for part of the time. May be required to carry out inspections in a variety of conditions. 8.3 Stress is associated with this position as there are many areas of jurisdiction, a great many competing deadlines, a number of committees for which advice and assistance is provided, and many demands being placed on the individual from a number of diverse and often competing sources. The person is also dealing with often upset and irate members of the public and must be able to deal effectively with these situations. 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes and regulations. 9.2 Thorough knowledge of municipal technical and standards relating to roads, sewers and is normally acquired through post-secondary a related discipline, a Certified Technologist's designation and at least related municipal experience. requirements parks. This education in Engineering five years' 9.3 Demonstrated managerial and administrative skills to plan, direct, supervise and coordinate the various activities of the public works department. . 9.4 Analytical skills to initiate and execute programs, identify and to formulate policies and procedures consideration by the public works committee. tu for 9.5 Possess the ability to work independently with only the most general supervision. 9.6 Possess excellent communications skills, both written and verbal. . . . /5 . . -5- 9.7 Possess excellent public relations skills. 10.0 CONTROL 10.1 Under direct supervision of the clerk-administrator. 10.2 Under general supervision of Council and its designated committee(s) by way of policy decisions. 10.3 Under general direction of the by-laws, plans, budgets policies and programs adopted by Council. SCHEDULE "X" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Fire Chief 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to the Kincardine Town and Township Joint Board of Management on a monthly basis and to the chair of the Board in the interim as required. 4.0 PURPOSE OF POSITION 4.1 Provide fire protection serVices to the Town of Kincardine and a portion of the Township of Kincardine (hereinafter referred to as the Fire Area) using the resources of the department allocated by each Council. 5.0 GENERAL RESPONSIBILITIES 5.1 Exercise the powers and duties imposed on a fire chief by the Fire Marshall's Act. 5.2 Command and coordinate the Kincardine Fire Department in responding to emergency fire calls in the Fire Area and to take all proper measures for the prevention, control and extinguishment of fires and for the protection of life and property. 5.3 Report all fires to the Fire Marshall as required by the Fire Marshall's Act. 5.4 Call upon any other department for assistance to meet any emergency where, in the opinion of the fire chief or designate, it is required. 5.5 Command and coordinate the Kincardine Fire Department in responding to other situations where the department is equipped and qualified to respond such as roadside accidents where the auto-extrication equipment IS required. . 5.6 Command and coordinate the Kincardine Fire Department in responding to an emergency in the Fire Area as declared by the appropriate head of council in either municipality and to sit on the Emergency Control Group. 5.7 Enforces the Ontario Fire Code and the Ontario Building Code, reviews building plans, carries out all necessary inspections and issues required notices and orders. 5.8 Plan and undertake fire response and prevention training in the Fire Area as the chief deems fit within the budget approved by the Councils of both municipalities. Arranges station tours and speaks on fire prevention in the community. . . . /2 -2- . 5.9 Make such general orders and departmental rules as may be necessary for the care and protection of the property of the department, for the conduct of the employees of the department and generally for the efficient operation of the department provided that such general orders and rules do not conflict with the provisions of any regulations established by the Joint Board of Management or the by-laws of the Town of Kincardine or the Township of Kincardine. 5. 10 Review and revise periodically the procedures of the depar tmen t sub j ec t approvals which may be required. policies and to any further 5.11 Ensure that the firefighters of the department are adequately trained for any responsibilities they may assume as fire fighters including administration, prevention and firefighters within the budgets approved by the Town and the Township. In addition. must counsel firefighters in dealing with injury and death of people they know. 5.12 Make the fire department buildings and equipment avai lable for public tours when time permi ts in order that the community may be aware of the extent of the fire fighting services offered by the Town of Kincardine and the Township of Kincardine. 5.13 Enforce the by-laws of the Town of Kincardine and the Township of Kincardine as they properly relate to fire prevention and control in each municipality. 5.14 Ensures the bui ldings and equipment of the department are maintained in a safe and efficient condition in order to ensure the fastest possible response time during emergency conditions. 5.15 Assists the chief building official of each municipality in plan examination and inspections of development in the fire area. 5.16 Assists the Town's administrator, the Township's clerk and the planning department by supplying comments concerning fire prevention, suppression and enforcement on proposed development in the Fire Area. 5.17 Submits monthly and annual reports to the Joint Board of Management, the clerk of the Town and the clerk of the Township. 5.18 Submits annual budget to the Joint Board of Management in time for them to consider the budget for submission to the treasurer of each municipality in accordance with the joint fire agreement. 5.19 . 5.20 5.21 Attends meetings of the Joint Board of Management, the Town's monthly department heads meetings, regular fire meetings and practice, mutual aid and the Council of each municipality when requested. Ensures that formal tendering and purchasing policies and related administrative controls are followed. Presents to the Joint Board of Management recommendations with respect to the efficient delivery of services of the Fire Department. .. ./3 -3- . 5.22 Approves purchase orders and invoices fire department in accordance with supplementary budgets approved by the municipalities. relating to the the annual and Counci I of both 5.23 Recommends to the Council of the Town of Kincardine. through the Joint Board of Management. the hiring, promotion, discipline, discharge or layoff of employees under the fire chief's supervision. 5.24 Responsible for maintaining Support Unit Number Four and required under the provisions Support System. the Bruce County Rescue to dispatch the unit when of the Bruce County Rescue 5.25 Without limiting the generality of the foregoing, to perform the responsibilities and exercise the powers which may, from time to time, be assigned to the fire chief by the Joint Board of Management. 6.0 RESOURCES 6.1 Directly supervises the following personnel (not all positions may be filled): · · · · · Deputy Chief Captains and Acting Captains Firefighters Clerical staff Maintenance staff 6.2 Funds approved by each Counc ill n the opera t i ng and capital budgets. 6.3 Firefighting and related emergency bui lding and equipment capable of dealing with emergencies in a fast efficient manner. 6.4 Computer, software, typewriter and other modern office equipment necessary ill a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With each Council. provides advice. assistance and guidance as required. Builds and maintains each Council's confidence that the fire department is well managed, readily able to respond quickly and efficiently to emergencies and that full value is received for all public expenditures under the fire chief's jurisdiction. 7.2 Wi th the Joint Board of assistance and guiùance prevention, suppression service area. Management, as required and f i gh t i ng provides advice, concerning fire serVices in the . 7.3 With the Town's administrator and the Township's clerk. to cooperate and liaise relating to planning and development matters and other matters requiring coordination among departments. Develops and maintains harmonious working relationships and lines of communication. . ., /4 -4- 7.4 Wi th Town and Township admini s tra ti ve staff, deve lops and maintains harmonious working relationships and lines of communication. . 7.5 With the P.U.C.. cooperates at all times in order ensure that the Town and appropriate areas of Township are adequately served wi th water lines hydrants and that they are properly maintained. to the and 7.6 With the public, ensures that the public are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visítors aware of community programs and services. 7.7 With the Ontario Government, Marshall's office, ensures communication exist with regard programs under the jurisdiction especially the tha t good lines to responsibilities of the fire chief. Fire of and 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office and is expected to attend meetings of the Joint Board of Management, regular fire meetings and practice, mutual aid and either council, if requested. All meetings should average no more than two per week. 8.2 Works in an office environment with inspections that take place in the inside and outside environment in all sorts of weather and fire calls which can happen at any time of the day or night in any kind of weather. 8.3 Stress is associated with this position as the fire chief has the major responsibility to ensure that the fire department is capable and ready to respond to a variety of emergencies quickly and effectively. In time of emergencies, unique stress is associated with this position with the added responsibility for the protection of lives and property. The chief may have to be called upon on occasion to make immediate life and death decisions. 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes. regulations and case law relating to fire services. 9.2 Thorough knowledge of fire fighting, safety and rescue techniques. (Ongoing training and education will be required in this position.) . 9.3 Grade twelve diploma and graduation from the Fire Protection Technology course at the Ontario Fire College, together with five years' related experience. 9.4 Proven ability to deal calmly, quickly and efficiently in emergency situations and to be able to make effective decisions under a great deal of immediate pressure. 9.5 Ability to deal with stress of firefighters and to counsel firefighters with grief. . . . /5 . . -5- 9.6 Demonstrated managerial and administrative skills to plan, direct. supervise and coordinate the various activities of the fire department including the operation of computer hardware and software. 9.7 Analytical skills to initiate and execute programs, to identify and to formulate policies and procedures for consideration by the Joint Board of Management and each Council. 9.8 Possess the ability to work independently with only the most general supervision. 9.9 Possess excellent public relations skills. 9.10 Possess excellent communications skills. both written and verbal. 10.0 CONTROL 10.1 Under the general supervision of the Joint Board of Managemen t . 10.2 Under general direction of the laws of the Province of Ontario specifically conferred on a fire chief and the by-laws, plans, budgets, pol ides and programs adopted by each Council. - - . . SCHEDULE "Y" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Chief Building Official 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to Council through the designated committee(s) of council on a monthly basis. 4.0 PURPOSE OF POSITION 4.1 As chief building official, administers the Ontario Bui lding Code Act, the Ontario Bui Iding Code and the Town's Building By-law for the Town of Kincardine. 4.2 As plumbing inspector, to enforce the Ontario Water Resources Act and the Ontario Plumbing Code for the Town of Kincardine. 4.3 As bui lding admini s tra tor. i nt erpret s and enforces the Town's official plan and zoning by-law with respect to the issuance of building permits, administers federal and provincial grant programs relating to building in the Town of Kincardine. 4.4 As property standards officer, enforces the Property Standards By-law in the Town of Kincardine. 4.5 As termite and pest control officer, administers termite control by-law and the wild animal control law for the Town of Kincardine. the by- 4.6 As a by-law enforcement officer, enforces a number of Town by-laws as designated by Council. 5.0 GENERAL RESPONSIBILITIES 5.1 Performs official Building all under Code. statutory duties of the chief building the Bui lding Code Act and the Ontario 5.2 Performs all statutory duties of the plumbing inspector under the Ontario Water Resources Act and the Ontario Plumbing Code. 5.3 Receives applications for building, moving or demolition permits in the Town of Kincardine. reviews for compliance with the Ontario Building Code, Plumbing Code, zoning by- law, building by-law and other "applicable laws". 5.4 Issues permits where building applications have been approved by the chief building official and collects fees as established by by-law. . . . /2 -2- 5.5 Carries out required inspections of building activity in the Town of Kincardine. . 5.6 Assists the fire chief in plan examination and inspections of development in the Town. 5.7 Issues notices and orders as set Act when considered necessary official. out in the Bui lding Code by the chief bui lding 5.8 Issues completion certificates and occupancy permits where required under the Ontario Building Code Act and the zoning by-law. 5.9 Issues compliance papers upon payment of the prescribed fee and upon sufficient information being received. 5.10 Administers various government grant programs. such as O.H.R.P. and R.R.A.P.. which have been assigned to the chief building official by Council. 5.ll Receives complaints in writing with respect to the Town's Property Standards By-law. 5.12 Carries out inspections of any written complaints received under the Property Standards By-law. 5.13 Enforces the provisions of the Property Standards By-law, where a contravention is found through notices, orders and prepares informations for court and testifies where required. 5.14 Attends Property Standards Committee meetings to update the Committee with respect to possible appeals and to appear before the committee to give evidence in the case of an appeal. 5.15 Coordinates inspections of properties in the Town of Kincardine. 5.16 Administers the treatment and grant program in accordance with the Termite By-law and ministry policy. 5.17 Dispose of nuisance animals wild by nature upon complaint in the Town of Kincardine in accordance with the Town's Wild Animal By-law and regulations as set out by the Ministry of Natural Resources. 5.18 Enforce the provisions of various Town of Kincardine By- laws assigned to the chief building official by Council including, but not limited to, the official plan, zoning by-law, sign by-law, awning by-law, site plan by-law, grading and disposal of water, fencing by-law, backwater valve by-law and sewer connection by-laws. 5.19 To assist the Emergency Control Group under a declared emergency or simulated emergency exercise. . 5.20 To assist the administrator and the planning department with respect to proposed changes to the official plan, zoning by-law, site plans, subdivision agreements, development agreements and other planning or legal documents. 5.21 To review plans such as grading plans, site subdivision agreements and advise the administrator of their status and compliance. plans and planning .., /3 -3- 5.22 Submits monthly and annual reports to the designated committee(s) of council and to Council. . 5.23 Submits annual budget to the budget committee in accordance with Council's adopted procedures. 5.24 Attends meetings of the council, Property Standards and Council, if requested. designated Committee, committee(s) of department heads 5.25 Submits reports to government concerning activities under the position. agencies as jurisdiction required of th is 5.26 Be responsible for the overall, efficient operation of the Town's building department, and to be responsible for motivating and developing the skills of the employees in the building department to foster productivity, professionalism and high morale. 5.27 Ensures that the formal tendering and purchasing policies and related administrative controls are followed. 5.28 Present to Council and its designated committee(s) recommendations with respect to the efficient delivery of services in the building department. 5.29 Present to Council and its designated committee(s) reports and information regarding progress and accomplishments of programs and projects of the building department. 5.30 Approves purchase orders and invoices relating to the building department in accordance with the Town's tendering policies and annual and supplementary budgets approved by Council. 5.31 Recommends to Council through its designated committee(s), the hiring, promotion, discipline, discharge or layoff of employees under the chief building officials supervision. 5.32 Acts as fence viewer for the Town of Kincardine under the Line Fences Act of Ontario. 5.33 Without limiting the generality of the foregoing, to perform the responsibilities and exercise the powers which may, from time to time, be assigned to the chief building official by Council. 6.0 RESOURCES 6.1 Directly supervises the following personnel: (not all positions may be filled) . * * * * building inspector plumbing inspector clerical staff termite inspectors 6.2 Funds approved by Council in the annual and any supplementary budgets for the building department. 6.3 Equip the office wi th modern equipment that will operate the environment. reI iable machinery and office in a modern macro .. . /4 -4- 7.0 WORKING RELATIONSHIPS . 7.1 With Council and its designated committee(s), provides advice, assistance and guidance as required. Builds and maintains Council's confidence that the building department is well managed and that full value is received for all public expenditures under the chief building official's supervision. 7.2 With the Property Standards Committee, provides advice. assistance and guidance as required concerning property standards by-law enforcement matters in the Town of Kincardine. 7.3 With the administrator, to cooperate and liaise concerning matters relating to planning and development matters. Develops and maintains harmonious working relationships and lines of communication. 7.4 With administrative harmonious working communication. staff, develops relationships and and maintains lines of 7.5 With the public, ensures that the public and users of facilities under the chief building official's jurisdiction are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 7.6 With Ontario Government, ensures that good I ines of communication exist with regard to responsibilities and programs under the jurisdiction of the chief building official. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office and is expected to attend meetings of the designated commi ttee (s) of counci I, Property Standards Committee, Council (if requested) and any other meetings at the discretion of Council. All meetings should average one per week or less. Additional hours may be expected in order that often unyielding deadlines can be met. 8.2 Works in an office environment wi th inspections that take place in the inside and outside environment in all sorts of weather conditions. 8.3 Stress is associated with this position as the chief building official is expected to impartially and di I igently ensure that provincial and local bui lding standards are being met. Often this entails saying "no" until these standards are met. Written and verbal criticism and abuse can be expected from the public. . 9.0 KNOWLEDGE AND SKILL 9.1 Thorough knowledge of applicable provincial statutes. regulations and case law relating to planning and building, together with five years' related experience. 9.2 Thorough knowledge of building issues and construction. . .. /5 -5- 9.3 . 9.4 9.5 Possess the A.C.B.O. designation or equivalent together with a general knowledge of the Ontario Plumbing Code. Demonstrated managerial and administrative skills to plan, direct. supervise and coordinate the various activities of the building department. Analytical skills to initiate and execute programs, to identify and to formulate policies and procedures for consideration by Council, the Public Protection Committee and/or implementation. 9.6 Possess the ability to work independently with only the most general supervision. 9.7 Possess excellent public relations skills. 9.8 Possess excellent communications skills, both written and verba I. 10.0 CONTROL 10.1 Under general supervision of the designated committee(s) of council, 10.2 Under general direction of the laws of the Province of Ontario specifically conferred on a chief building official, building inspector and plumbing inspector and the by-laws, plans, budgets, policies and programs adopted by Council. . SCHEDULE "Z" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Director of Recreation 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to the Kincardine and District Recreation Board (hereinafter called the Board) at each meeting and the chair of the Board in the interim as required. 4.0 PURPOSE OF POSITION Develop and implement a comprehensive program of recreation to ensure that adequate opportunities exist for all citizens in the community to engage in appropriate recreational activities. 5.0 GENERAL RESPONSIBILITIES 5.1 Develop a comprehensive series of recreation programs in the Town that will meet the needs of the various groups in the community, and to encourage community groups and agencies to provide recreation services and assist in the training of leaders in these groups. 5.2 Implement recreation programs in the accordance with the budgets and policies the Board and approved by Council. communi ty in established by 5.3 Recommend to the Board and the designated committee(s) of Counc i I the upg rad ing and improvement of parks and recreation facilities. 5.4 Manage the scheduling of assigned facilities in the community. 5.5 Responsible for the overall efficient operation of the Recreation Department, and to be motivating and developing the skills of the department to foster productivity, and high morale, in order to ensure recreation program objectives are met. responsible for the employees in professionalism that the Town's . 5.6 Prepares operating and capital budgets for the recreation department and submits to the Board in accordance with the Town's standard procedure. 5.7 Advertise and promote the recreation programs in the Town. 5.8 Submit to the Board written monthly reports and any special reports requested by the Board or Town Council concerning the activities of the recreation department together with any recommendations concerning the efficient delivery of the Town's recreation services. . . . /2 -2- 5.9 Attends meetings of the Board, its committees. monthly department head meetings and designated committee(s) of Council (if requested). . 5.10 Attends other recreation group in the Town. related meetings such as community meetings in order to promote recreation 5.11 Ensures that formal tendering and purchasing policies and related administrative controls are followed. 5.12 Approves purchase orders and invoices relating to the Recreation Department in accordance with the annual and supplementary budgets approved by Town Council. 5. 13 Recommends to the discipline, discharge recreation director's Board the or layoff of supervision. hiring, promotion, employees under the 5.14 Acts as the co-ordinator for special. approved community recrea t i on and parks deve 1 opmen t pro j ec t s, whi ch may include investigating and carrying out activities to help offset the costs of these projects. 5.15 Without limiting the generality of the foregoing, to perform the responsibilities which may, from time to time, be lawfully and reasonably assigned to the director of recreation by the Board. 6.0 RESOURCES 6.1 Directly supervises the following personnel (not all positions may be filled); * * * Program coordinator Program supervisors Program staff 6.2 Funds approved by Council in the operating and capital budgets. 6.3 Davidson Centre, parks, program supplies and equipment. 6.4 Computer hardware and software, and other equipment necessary in a modern office. 7.0 WORKING RELATIONSHIPS 7.1 With Council, provides advice, assistance and guidance as required. Builds and maintains Council's confidence that the Recreation Department is well managed and that full value is received for all public expenditures under the recreation director's jurisdiction. . 7.2 With the Kincardine and District Recreation Board and designated committee(s) of council, provide advice, assistance and guidance as required concerning parks and recreation in the community. 7.3 With the facilities manager, to cooperate in scheduling recreation programs in the Davidson Centre and to ensure that cooperation exists in order that the Town's recreation objectives can be met. . .. /3 -3- . 7.4 With the clerk-administrator. to cooperate and liaise concerning matters which cross departmental lines and other matters requiring coordination among departments. Develops and maintains harmonious working relationship and lines of communication. 7.5 With the manager of public works, to liaise concerning parks development and maintenance programs. 7.6 With administrative staff including typist/receptionist and aquatics director, maintains harmonious working relationships communication. the clerk develops and and lines of 7.7 With the public, ensures that the public are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 7.8 With the Ontario Government, especially the field office of the Ministry of Tourism and Recreation, ensures that effective lines of communication exist and that grant applications are made, in conjunction with the treasurer. for operating and capital projects approved by Council. 7.9 With community groups, consulting with and advising groups, organizations, agencies and institutions that are contributing to the community recreation program; relaying to these groups the desires and intentions of the Board and Counci I; encouraging their cooperation; and coordinating the use of resources for recreation. 8.0 WORKING CONDITIONS 8.1 Hours of work are normally 35 hours per week in the office and throughout the community and is expected to attend meetings of the Board, its committees, related meetings such as recreation groups and committee(s) of Council (if requested). All meetings should average about two a week. 8.2 Works in a clean air-conditioned office environment and throughout the community. 8.3 Stress is associated with this position as there are a great number of programs and competing deadlines, many interest groups which require funding coordination. conflict resolution and motivation. There are many demands on the individual from a number of often competing sources. The person IS also dealing with sometimes concerned members of the public and must be able to deal with these situations. 9.0 KNOWLEDGE AND SKILL . 9.1 Demonstrated knowledge and broad background In recreation. A three-year community college diploma in recreation management is a minimum requirement of the position. The R.D.M.R. designation is a requirement of the position together with at least five years experience in recreation management. 9.2 Demonstrated managerial and administrative skills to plan, direct. supervise and coordinate the various recreation activities and facilities in the community. . . . /4 . . -4- 9.3 Analytical skills to initiate and execute programs, identify and to formulate policies and procedures consideration by the Board and Town Council. to for 9.4 Possess the ability to work independently with only the most general supervision. 9.5 Possess excellent public relations skills. 9.6 Possess excellent communications skill. both written and verbal. 10.0 CONTROL 10.1 Under the general supervision of the Kincardine and District Recreation Board. 10.2 Under the general direction of the by-laws, plans. budgets, policies and programs adopted by Town Council. . . SCHEDULE "AA" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Facilities Manager - Davidson Centre 2.0 CLASSIFICATION Permanent full-time (Management) 3.0 REPORTING RELATIONSHIP Reports to the Kincardine and District Recreation Board (hereinafter called the Board) at each meeting and to the chair of the Board in the interim as required. 4.0 PURPOSE OF POSITION Manage the Davidson Centre for Kincardine and District (hereinafter called the Centre); ensuring that it is kept in a safe and clean condition at all times in order that citizens and other visitors to the Centre are comfortable and welcome; directing staff to this end. 5.0 GENERAL RESPONSIBILITIES 5.1 Accepts applications, negotiates and approves bookings for the Centre and regulates all the activities in the Centre in accordance wi th the pol icies establ ished by the Board and with input from the director of recreation. 5.2 Liaise with the various user groups of the Centre in order to ensure that the Centre is prepared and ready for the functions booked. 5.3 Supervise the maintenance staff to ensure that the Centre is condition at all times. at the Centre in order in a safe and clean 5.4 Establish and implement a preventive maintenance program to ensure that the Centre is economically maintained and that ongoing maintenance can therefore be kept to a minimum. 5.5 Ensure that any required annual or regular inspections are carried out and the results reported to the Board. 5.6 Ensures that the pool staff are adequately supervised in order to ensure that the pool is open and that it is kept clean and treated to the Public Health standards. 5.7 Establish shift schedules for full and part time maintenance staff including holiday schedules. 5.8 Primarily responsible for the maintenance and regular inspections of the building, boiler. ice plant and filter tank to the operating standards established by regulation are met. Directs inside maintainers to clean or repair noted deficiencies on a timely basis. . . .;2 -2- 5.9 Orders supplies and materials required for the cleaning and maintenance of the Centre. . 5.10 Prepares operating and capital budgets for the Centre and submits to the Board in accordance with the Town's standard procedures. 5.11 Manages any vending machines at the Centre. 5.12 Advertise and promote the facility in the community and neighbouring areas and to seek out opportunities to rent the Centre and to ensure that the Davidson Centre signage is current. 5.13 Submit to the Board written monthly reports and any special reports requested by the Board or Town Council concerning the activities of the Centre together with any recommendations concerning improvements to the Centre and the efficient delivery of the services to be provided by and in the Centre. 5.14 Attends meetings of the Board, its committees, monthly department head meetings, and Council (if requested). 5.15 Attends other related meetings such as user group meetings in order to promote and manage the Centre. 5.16 Ensures that formal tendering and purchasing policies and related administrative controls are followed. 5.17 Approves purchase orders and invoices relating to the Centre in accordance with the annual and supplementary budget approved by Town Council. 5.18 Recommends to the Board the hiring, promotion, discipline, discharge or layoff of employees under the facility manager's supervision. 5.19 Participates and cooperates in implementing the Town's Peacetime Emergency Plan or Ontario Hydro's Nuclear Emergency Plan in either practice or actual situations. 5.20 Without limiting the generality of perform the responsibilities which time, be lawfully and reasonably facilities manager by the Board. the foregoing, may, from time assigned to to to the 6.0 RESOURCES 6.1 Directly supervises the following personnel: . * Aquatics Director * Clerk-Typist/Receptionist * Inside Maintainers * Lead Hand * part time and temporary maintenance staff 6' Funds approved by Council in the operating and capital budgets. 6.3 Davidson Centre, the boiler, ice machine. its facilities and equipment including plant, filter tank and ice cleaning 6.4 Computer hardware and software, and other equipment necessary in a modern office. .. .;3 -3- 7.0 WORKING RELATIONSHIPS . 7.1 With Council, provides advice, assistance and guidance as required. Builds and maintains Council's confidence that the Davidson Centre is well managed and that full value is received for all public expenditures under the facilities manager's jurisdiction. 7.2 With the Kincardine and District Recreation Board, provides advice, assistance and guidance as required concerning the management of the Centre. 7.3 With the director of recreation, to cooperate in s chedu ling recrea t i on programs in the Cent re and to ensure that cooperation exists in order that the Town's recreation objectives can be met. 7.4 With the administrator, to cooperate and liaise concerning matters which cross departmental I ines and other matters requiring coordination among departments. Develops and maintains a harmonious working relationship and lines of communication. 7.5 With the manager of public works, consult with regard to technical matters. 7.6 With administrative harmonious working communication. staff, deve lops and relationships and maintains lines of 7.7 With the public, ensures that the public are treated with tact and courtesy at all times. Assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 7.8 With the Ontario Government, especially the field office of the recreation ministry, ensures that effective lines of communication exist and that grant applications are made, in conjunction with the treasurer, for operating and capital projects approved by Council. 8.0 WORKING CONDITIONS 8. I Hours of work are normally 35 hours per week in the office and throughout the Centre and is expected to attend meetings of the Board, its committees, related meetings such as user groups, and Council (if requested). All meetings should average about two a week. 8.2 Works in an air-conditioned office environment and throughout the Centre. . 8.3 Stress is associated with this position as the facilities manager can be called upon by staff or public at any time of day or night, resolving conflicts between various users of the Centre, resolving urgent mechanical problems on short notice and in policing and security of events at the Centre. 9.0 KNOWLEDGE AND SKILL 9.1 Requires a proficiency in the operation of light machinery, motorized equipment, refrigeration equipment, compressors, dehumidifiers and air-conditioners. . . ./4 . . -4- 9.2 Demonstrated knowledge and experience in maintenance procedures and preventative maintenance programs. 9.3 Demonstrated managerial and administrative skills to plan, direct. supervise and coordinate the various activities and facilities in the Centre. This is normally acquired through a two-year community college program in facility management together with five years' related experience. 9.4 Analytical skills to initiate and execute programs, identify and to formulate policies and procedures consideration by the Board and Town Council. to for 9.5 Possess the ability to work independently with only the most general supervision. 9.6 Possess excellent public relations skills. 9.7 Possess excellent communications skill, both written and verba 1. 10.0 CONTROL 10.1 Under the general supervision of the Kincardine and District Recreation Board. 10.2 Under the general direction of the by-laws, plans, budgets, policies and programs adopted by Town Council. SCHEDULE "AB" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Parks Supervisor (Working) 2.0 CLASSIFICATION Permanent full-time (Supervisory) 3.0 REPORTING RELATIONSHIP Reports to the manager of public works on a daily basis. 4.0 PURPOSE OF THE POSITION To supervise and assist the Town's parks employees in the development and maintenance of parks in the Town of Kincardine subject to the direction of the manager of public works. 5.0 GENERAL RESPONSIBILITIES 5.1 To supervise the operation, maintenance and delivery of the services of the Parks Department including beaches, playgrounds, sports fields, recreational facilities, designated public areas, parks, lakefront and campground. 5.2 Recommends to the manager of publ ic recognition, discipline, discharge or layoff under his/her supervision. works the of employees 5.3 Prepares regular work schedules to meet the deadlines and the overall schedule of the manager of public works, assigns duties to staff, reviews work to ensure assigned duties are performed satisfactorily, trains new staff, determines overtime requirements and schedules staff accordingly. 5.4 Reports the hours worked by all employees under the Parks Supervisor's supervision to the Town's treasurer through the Manager of Public Works. 5.5 Responsible for the care. securi ty and maintenance of parks equipment, buildings and facilities under his/her jurisdiction. 5.6 Supervises the Bluewater Trailer Park staff to ensure the safe. efficient and economical operation of the faci I i ty and to ensure the campground users are both comfortable and adhere to the rules at all times. . 5.7 Develop a scheduled maintenance program in order to provide safe, clean, groomed beaches which will benefit both residents and visitors to the community. 5.8 Proper care and maintenance of grass, trees, flowers, shrubs, designated parks. vegetation including etc. In the Town's 5.9 Proper care and grooming of grass and trees recreation areas. in all . . ·/2 . . -2- 5.10 Ensure that the Town's playground equipment is kept in a safe, clean and visually attractive condition. 5.11 Proper care and maintenance of all park apertures including benches, picnic tables and garbage containers. 5. 12 Ensure tha t parks are kept in a clean and groomed condition. 5.13 Control all weeds within the parks and road allowances when requested by the public works department. 5.14 Proper care and maintenance of all sports related faci 1 i ties including such items as the all-weather track, soccer fields, ball diamonds, and tennis courts. 5.15 Without limiting the generality of the foregoing perform such other duties as may from time to time be lawfully and reasonably assigned by the manager of public works. 6.0 RESOURCES 6.1 Directly supervises the following personnel: . . parks maintainer summer students 6.2 Funds approved by Council in the operating budget. 6.3 Parks, recreational facilities such as the all-weather track, ball diamonds, soccer pi tches, equipment, tool s and buildings. 7.0 WORKING RELATIONSHIPS 7.1 With the parks staff, provides adequate direction to staff and maintains the confidence in delegated work assignments. 7.2 works supervisor. develops and maintains working relationship and 1 ines of With the public a harmonious communication. 7.3 With the director of recreation, develops and maintains a harmonious relationship and lines of communication. 7.4 With the public, ensures that the public facilities under his/her jurisdiction are tact and courtesy at all times. assists members in making ratepayers, residents aware of community programs and services. and users of treated wi th other staff and visitors 8.0 WORKING CONDITIONS 8. I 40 hours per in order that week. often Hours of work shall normally be Addi t ional hours may be expected unyielding deadlines can be met. 8.2 Works in the outside environment throughout the municipality in all sorts of weather and conditions. ... /3 . . -3- 8.3 Interacts with the public at times in regard to inquiries and complaints received while on the job site. 8.4 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to adverse conditions associated with the normal outside environment. 8.5 Stress is associated with this must be able to schedule deadlines. position as the individual projects with competing 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated knowledge with parks care and maintenance procedures and requirements which is normally attained through two years experience in a parks department. 9.2 Highschool diploma with further courses on weed control, horticulture and turf maintenance. 9.3 Valid Class 'D' license. 9.4 Extensive knowledge In the use of standard parks maintenance equipment. 9.5 Demonstrated supervisory ability with at least one year successful experience in a supervisory position. 9.6 Organizational skills to priorize work load and perform tasks without direct supervision. 9.7 Good verbal communication skills. 9.8 Possess good public relations skills. 10.0 CONTROL Under the direct supervision of the manager of public works. SCHEDULE "AC" TOWN OF KINCARDINE - JOB DESCRIPTION . 1.0 POSITION TITLE Public Works Supervisor (Working) 2.0 CLASSIFICATION Permanent full-time (Supervisory) 3.0 REPORTING RELATIONSHIP Reports to the manager of public works on a daily basis. 4.0 PURPOSE OF THE POSITION To superv i se and as s i s t the Town's pub lie works department employees in the delivery of services under the Town's public works department subject to the direction of the manager for public works. 5.0 GENERAL RESPONSIBILITIES 5.1 To provide on site supervision and assistance to the employees of the Town's public works department as they install, maintain, operate and deliver the services of the public works department including: roadways, parking, sidewalks, vehicle maintenance, street lighting, sanitary sewers, pumping stations, sewage treatment, storm sewers, garbage collection and garbage disposal. 5.2 Recommends to the manager of r6cognition, discipline, discharge under his/her supervision. public works, the or layoff of employees 5.3 Prepares regular work schedules to meet the deadlines and overall schedule of the manager of public works, assigns duties to staff, reviews work to ensure assigned duties are performed satisfactorily, trains new staff, determines overtime requirements and schedules staff accordingly. 5.4 Report s the hours worked by a II emp I oyee s under the Public Works Supervisor's supervision to the Town's treasurer through the Manager of Public Works. 5.5 Responsible for the care, security and maintenance of municipal equipment, buildings and facilities under his/her jurisdiction safely and efficiently. 5.6 Is responsible for the installation, maintenance and operation of parking meters and the collection of meter revenues. . 5.7 Supervises the Town mechanic; establishes and oversees preventative maintenance schedules of the Town's fleet. 5.8 Advises the manager of publ ic works vehicles and equipment and updates condition of the Town's fleet. on replacement him/her on the 5.9 Supervises all aspects of the collection, treatment and discharge of sewage effluent. . . ./2 . . -2- 5.10 Supervises all aspects of the collection and discharge of storm water. 5.11 Responsible for maintenance and general upkeep of all highways and apertures within the legal road allowances in accordance with the ~inistry of Transportation standards and subsidy guidelines and Town of Kincardine policies. 5.12 Maintains other property owned by the Town of Kincardine as designated by the manager of public works. 5.13 Works with the manager of public works in regards to the operation and maintenance of the public works department. 5.13 Responsible for the proper operation of the solid waste disposal system in accordance with the Ministry of the Environment regulations and Town of Kincardine policies. 5.14 Ensures that signs are posted In the communi ty in accordance with the Ministry of Transportation standards and the Town of Kincardine by-laws. 5.15 Establishes appropriate shifts and work schedules of the Town crew in order to ensure that the Town's public works service objectives are met, and in particular, that the roads and other services are maintained adequately. 5.16 At the direction of the manager of public works assists the parks department with the development and maintenance of all parks including the beaches and lakefront. 5.17 Without limiting the generality of the foregoing perform such other duties as may from time to time be lawfully and reasonably assigned by the manager of public works. 6.0 RESOURCES 6.1 Directly supervises the following personnel: · · · · · · · · Lead Hand Mechanic Outside Maintainers Sewage System Maintainers Meter Maintainer Crossing Guards Landfill Site Gate Attendant Summer students 6.2 Funds approved by Council in the operating budget. 6.3 Roadways, parking lots, sidewalks, landfill system including pumping stations, lagoons, storm sewers. fleet. specialized equipment, buildings. site, sewage and mains. too I sand . . ./3 -3- 7.0 WORKING RELATIONSHIPS . 7.1 Wi th the admini s tra t i ve staff, direction to staff. and maintains delegating work assignments. provides adequate their confidence in 7.2 With the Public Utilities Commission cooperates at all times in coordinating work on Town road allowances and develops and maintains a harmonious working relationship and lines of communication. 7.3 With Neighbouring Township Road Superintendents, develops and maintains harmonious working relationship and lines of communication. 7.4 Wi th the public. ensures that the public and users of facilities under his/her jurisdiction are treated wi th tact and courtesy at all times, assists other staff members in making ratepayers, residents and visitors aware of community programs and services. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be Additional hours may be expected unyielding deadlines can be met. 40 hours per in order that week. often 8.2 Works in the outside environment throughout the municipality In all sorts of weather and conditions. Shifts will be required as weather conditions or emergency situations dictate. Can be called out at any time of the day or night. 8.3 Interacts with the public often in regard to inquiries and complaints received while on the job site. 8.4 This position entails working with sometimes hazardous chemicals and the nature of the position means that the employee is exposed to adverse conditions associated with the normal outdoor environment. 8.5 Stress is associated with this position as citizens and vi s i tors of the communi ty wi II often bring forward complaints with regard to the state of Town services. 9.0 KNOWLEDGE AND SKILL 9.1 Demonstrated knowledge in municipal services including roads, sewer, etc. which normally obtained through five years experience in a municipal public works department with at least two years in a supervisory position. . 9.2 High school diploma with further courses on sewage treatment, solid waste collection and disposal and road maintenance courses sponsored by either the appropriate ministry or association. Further courses sponsored by the Industrial Accident Prevention Association would be an asset. 9.3 A valid class 'DZ' license is required. 9.4 Extensive knowledge in the use of heavy equipment used in the public works department. .., /4 . . -4- 9.5 Demonstrated mechanical aptitude. 9.6 Demonstrated supervisory ability with at least two years successful experience in a supervisory position. 9.7 Organizational skills to priorize work load and perform tasks without direct supervision. 9.8 Good verbal communication skills. 9.9 Demonstrated analytical skills to solve variety of problems that may arise. 9.10 Proven ability to deal calmly, quickly and efficiently in emergency situations. 9.11 Possess good public relation skills. 10.0 CONTROL Under the general supervision of the manager of public works. . . SCHEDULE "AD" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Custodian - municipal buildings 2.0 CLASSIFICATION Permanent full-time 3.0 REPORTING RELATIONSHIP Reports to the Manager of Public Works on a daily basis. 4.0 PURPOSE OF POSITION To maintain the facilities in a clean, tidy and safe condition at all times. 5.0 GENERAL RESPONSIBILITIES 5.1 Clean the facilities in accordance with the cleaning program and schedule and in accordance with any special instructions or direction from the Manager of Public Works. 5.2 Ensure that the washrooms are safe condition at all times comfort and safety of the Supplies for these rooms must kept in a neat, clean and In order to ensure the users of the buildings. be constantly replenished. 5.3 Setting up and taking down tables. chairs and other equipment owned and supplied by the Town of Kincardine for scheduled events in the various areas of the facility as per the instructions of the treasurer and deputy clerk. 5.4 Monitor the level of cleaning and maintenance supplies at the facilities and advise the Manager of Public Works of any supplies required with enough advance time to allow for delivery of same. 5.5 Report immediately to the Manager of Public Works any vandalism and other deficiencies noted. 5.6 Supervise and direct the work of any temporary or part- time help as assigned. 5.7 Wi thout I imi t ing the general i ty of the foregoing, perform such other dut i es as may be reasonably and lawfully assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Directs temporary and part-time staff hired to assist the custodian to ensure that work is completed according to instructions. . . . /2 . . -2- 6.2 Small tools and cleaning tools such as mops. buckets and industrial cleaners. 7.0 WORKING RELATIONSHIPS 7. I With other staff, to cooperate municipality's service objectives. meeting the In 7.2 With the public, to respond to inquiries regarding the facilities tactfully and politely and to create a minimum of inconvenience to the users of the facilities while performing their tasks. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be forty hours per week. Additional hours may be expected in order that often unyielding deadlines can be met or additional use of the facilities has been scheduled. Remuneration for overtime hours will be pursuant to Town policy. 8.2 Works primarily in town hall. annex, library, hospitality centre and other out buildings. 8.3 Interacts with the users of the facility on occasion. 8.4 The nature of the position means that the employee is exposed to dirt. grime and sometimes unpleasant messes. 9.0 KNOWLEDGE AND SKILL 9.1 Some knowledge In the operation of small machinery and tools. 9.2 Basic background In maintenance procedures. 9.3 Organization skills to priorize work load and perform tasks without direct supervision. 10.0 CONTROL 10.1 Under the supervision of the Manager of Public Works. . . SCHEDULE "AE" TOWN OF KINCARDINE - JOB DESCRIPTION 1.0 POSITION TITLE Maintenance Person - Fire Hall 2.0 CLASSIFICATION Permanent Part-Time 3.0 REPORTING RELATIONSHIP Reports to the fire chief on a daily basis 4.0 PURPOSE OF POSITION To maintain the fire hall and equipment In a clean, tidy, safe and running condition at all times. 5.0 GENERAL RESPONSIBILITIES 5.1 cleaning special Clean the fire hall in accordance with the program and schedule and in accordance with any instructions or direction from the fire chief. 5.2 Ensure that the washrooms, meeting rooms, office, and bays at the fire hall are kept in a neat, clean and safe condition at all times in order to ensure the comfort and safety of the staff and users of the fire hall. Supplies for these rooms must be constantly replenished. 5.3 Perform maintenance of the fire hall such as replacing defective or worn out items (i.e. lighting), painting and repairs to furniture and machinery. 5.4 Maintain the appearance of the outside of the fire hall including the grounds immediately surrounding the hall by picking up papers, removal of snow from walkways and all exit doors on a timely basis, and maintenance work to the building itself. 5.5 Undertake a follow a preventative established by the fire chief recommendations on such a program maintenance program as and make appropriate on an ongoing basis. 5.6 Perform minor repairs to the hall including some carpentry, electrical and plumbing work where qualified to do so. 5.7 Setting up and taking down tables. chairs and other equipment owned and supplied by the Fire Department for regular and special meetings and regular and special training as per the instructions of the fire chief. 5.8 and maintenance supplies the f ire chief of any advance notice to allow Monitor the level of cleaning at the fire hall and advise supplies required with enough for delivery of same. 5.9 Report immediately to the fire chief any damage or equipment failure and other deficiencies noted. . . . /2 -2- 5.10 Operate machinery and small tools at the fire hall such as fire vehicles, air system, pumps. generators, etc. in a safe and efficient manner. . 5.11 Check and log, as scheduled, breathing apparatus, chemical suits, fire vehicles, air system, air cylinder, fire fighting foam systems, port-a-pumps, generators, standby power in accordance wi th the fire chief and department procedures. 5.12 Wi thout 1 imi t ing the general i ty of the foregoing, perform such other duties as may be reasonably and lawfully assigned by the immediate supervisor or department head. 6.0 RESOURCES 6.1 Fire vehicles, breathing air system, generators, chemical sui ts, heavy rescue equipment, port-a-pumps, breathing apparatus, fire fighting foam systems, air cylinders, standby power system and assorted cleaning tools such as mops, buckets and industrial cleaners. 7.0 WORKING RELATIONSHIPS 7.1 With other staff, to cooperate in meeting the fire department's service objectives. 7.2 With the public, to respond to inquiries regarding the fire department tactfully and politely and to create a minimum of inconvenience to the users of the facilities while performing their tasks. 8.0 WORKING CONDITIONS 8.1 Hours of work shall normally be ten hours per week on five two-hour shifts. Additional hours may be expected in order that often unyielding deadlines can be met or when additional use of the facilities has been scheduled. Remuneration for overtime hours shall be pursuant to Town policy. 8.2 Works primarily in the fire hall and outside the building on occasion. 8.3 This position entails working with sometimes hazardous chemicals and equipment of a hazardous nature and the nature of the position means that the employee is exposed to dirt, grime and sometimes unpleasant messes. 9.0 KNOWLEDGE AND SKILL 9.1 Some knowledge In the operation of small machinery and tools. 9.2 . 9.3 9.4 9.5 Certified apparatus, systems. in field breathing level maintenance for air system. air brakes breathing and foam At least a class DZ drivers' license. Basic background in maintenance procedures. Basic understanding plumbing. of carpentry, electrical and ., .;3 . . -3- 9.6 Organizational skills to priorize work load and perform tasks without direct supervision. 10.0 CONTROL 10.1 Under the direct supervision of the fire chief or his/her alternate.