HomeMy WebLinkAbout08 163 RFP Professional Services Recreation Revitalization
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
BY-LAW
NO. 2008 - 163
BEING A BY-LAW TO ACCEPT A REQUEST FOR PROPOSAL FOR
PROFESSIONAL SERVICES TO ASSIST THE RECREATION
REVITALIZATION COMMITTEE FOR THE MUNICIPALITY OF KINCARDINE
(Monteith Brown Planning Consultants)
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended, Section 8 (1)
and 9 provides that the powers of a municipality under this or any other Act shall
be interpreted broadly so as to confer broad authority on the municipality to
enable the municipality to govern its affairs as it considers appropriate and to
enhance the municipality's ability to respond to municipal issues and a
municipality has the capacity, rights, powers and privileges of a natural person for
the purpose of exercising its authority under this or any other Act;
AND WHEREAS pursuant to Sections 11 (1) and (3) of the said Municipal Act a
lower-tier municipality may provide any service or thing that the municipality
considers necessary or desirable for the public subject to certain rules and to pass
by-laws with respect to matters within the sphere of jurisdiction of culture, parks,
recreation and heritage;
AND WHEREAS the Council of The Corporation of the Municipality of Kincardine
deems it necessary to determine the present and future needs of the recreational
community and requires qualified consultants to supply professional services;
AND WHEREAS the Council of The Corporation of the Municipality of Kincardine
deems it expedient to accept a proposal for these services from Monteith Brown
Planning Consultants in the amount of $43,951.88 (excluding GST);
NOW THEREFORE the Council of The Corporation of the Municipality of
Kincardine ENACTS as follows:
1. That The Corporation of the Municipality of Kincardine enter into an
agreement, attached hereto as Schedule 'A' and forming part of this by-law,
with Monteith Brown Planning Consultants for Professional Services to assist
the Recreation Revitalization Committee to determine the present and future
needs of the recreational community at a cost of $43,951.88 (excluding GST).
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By-law No. 2008 - 163
Recreation RFP Acceptance (Monteith Brown Planning Consultants) By-law
Page 2
2. That the Mayor and Chief Administrative Officer be authorized and directed to
sign, on behalf of The Corporation of the Municipality of Kincardine, any
contracts and other documents required to authorize such work to commence
and to affix the corporate seal of the Municipality of Kincardine.
3. This by-law shall come into full force and effect upon its final passage.
4. This by-law may be cited as the "Recreation RFP Acceptance (Monteith Brown
Planning Consultants) By-law".
READ a FIRST and SECOND time this 1st day of October, 2008
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READ a THIRD time and finally passed this 1st day of October, 2008
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THIS AGREEMENT made the J 54 day of Orio bFT
BETWEEN:
This is S~.hedule ~"to !ty-Law
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No. "" -'S passed the ~ day
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
(the "Municipality")
-and-
MONTHEITH BROWN PLANNING CONSULTANTS
(the "Consultant")
For the provision of Professional Services to assist the Recreation Revitalization
Committee in determining the present and future needs of the recreational
community.
The Consultant shall in accordance with the attached Appendix 'A' to this
agreement, being the Requests for Proposals for Professional Services, consult
with the public to determine community recreational needs, provide
recommendations on the future of recreation programs and facilities within the
Municipality, review the material that the committee has gathered to date and
evaluate need versus affordability.
IN WITNESS WHEREOF the corporate seals of the parties, attested by their duly
authorized officers.
SIGNED, SEALED AND DELIVERED
In the presence of
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Witness - V
)THE CORPORATION OF THE
)MUNICIPA OF INCARDINE
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) ayor ar Kraemer . .
i .~e the authority to bind the corporatiojtJ
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)' AO - John deRosenroll
) I have the authority to bind the corporation
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) M NT ITH BROWN PLANNING
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I have the authority to bind the corporation
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MUNICIPALITY OF KINCARDINE
REOUESTS FOR PROPOSALS FOR PROFESSIONAL SERVICES
Introduction:
The Municipality of Kincardine recently created a sub-committee to focus on the future
ofrecreation programs and facilities within the Municipality of Kincardine. The initial
proposal presented to council dealt with either revitalizing the current municipal
community centre (Davidson Centre) or constructing a new community complex within
the municipality.
The committee mandate is as follows:
-Complete a feasibility/needs study to determine community needs with regards to the
future offucilities and recreation within the Municipality of Kincardine
-Determine public support for a new or revitalized recreation facility
-Provide alternative types of recreation facilities to be constructed or revitalized
-Determine the willingness of the public to fund the various proposals
-Come up with costs ofthe various proposals
-Complete an inventory of existing fucilities within the Municipality of Kincardine and
the uses 0 f each fucility.
The committee can get access to the information regarding the inventory and use of
existing facilities, current operating budgets, etc but will require professional assistance
once the information is received with regards to analysis. The conclusion of our work
should provide the committee with recommendations, alternatives and costs to assist us in
our report to council for consideration.
Specifically, the committee would like a consultant to facilitate the following:
-consult with the public to determine commnnity recreation needs, which could
include a needs/feasibility study, public meetings, open house, surveys, etc.
-provide recommendations on the future of recreation programs and facilities
within the municipality.
-review of material that the committee has gathered to date with regards to adding
onto the Davidson Centre facility or the construction of a new recreation community
centre.
-capital costs to build a new community recreation complex and operating costs for
such a facility.
-evaluating what we need versus what we can afford.
Proposal Content
Proposals are expected to contain the following:
-a detailed statement of work
-a description of the proposed methodologies that are to be applied in the conduct of each
component ofthe study
-a detailed schedule and work break-down structure setting out the level of effort and
time for completion of various stages ofthe work and for submission of a final report.
-a description of the past experience of the firm or consortium in similar projects
\
-cost estimates for each task identified in the work breakdown structure, together with an
aggregate total estimated for the project.
-notations with respect to any unused disbursement costs.
Evaluation of ProDosals
All proposals will be evaluated shortly after receipt. It is expected that a short list of
qualified firms/consortia will be prepared and that some of all ofthe firms contained on
the short list may be interviewed by a team of Municipal representatives. In the event
that a requirement arises, further written information my be requested by the
municipality.
Following the evaluation and potential interview process, a decision to retain the services
of one firmlconsortium will be recommended from the Recreational Services Committee
and then approved by Council.
Submission of Pro Dosa Is
Proposals must be submitted in a sealed envelope and submitted to the
Corporation of the Municipality of Kincardine
1475, RR # 5
Kincardine, Ont
N2Z 2X6
Packages containing proposal tender documents must be clearly marked as to contents,
and must be to the attention of Karen Kieffer - Recreation Director.
The deadline for submission of proposals is 12 noon on Monday, June 9, 2008
Proposals received after this deadline will not be considered.
If you have any questions on the requests for proposals, please contact
Karen Kieffer - Recreation Director
Phone number (519)396-3491
Fax number (519)396-4937
E-mail address:recdirector@bmts.com