Loading...
HomeMy WebLinkAbout08 107 Establishment of KEAC . . . . THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE BY-LAW NO. 2008 - 107 BEING A BY-LAW TO ESTABLISH AN ENVIRONMENTAL ADVISORY COMMITTEE WHEREAS Section 224 (a) and (c) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, identifies that the role of the Council of a municipality is to represent the public and to consider the well-being and interest of the municipality and to determine which services the municipality provides; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine has determined that it requires various advisory committees, special committees, boards and commissions and special purpose appointments to assist in this role; AND WHEREAS pursuant to the said Municipal Act, Section 8 (1), provides that the powers of a municipality under this or any other Act, shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues; AND WHEREAS the Council of the Corporation of The Municipality of Kincardine deems it appropriate to establish an Environmental Advisory Committee; NOW THEREFORE the Council of The Corporation of the Municipality Kincardine ENACTS as follows: That the Kincardine Environmental Advisory Committee (KEAC) be hereby established. That the Terms of Reference, attached hereto as Schedule "A" and forming part of this By-law, be hereby adopted for the Kincardine Environmental Advisory Committee (KEAC). 3. This by-law shall come into full force and effect upon its final passage. 1. 2. 4. This by-law may be cited as the "Establishment of KEAC By-law". R~~D TIME this 1 a'" day 0:, ~~ READ a THIRD TIME and FlNALL Y PASSED this 18th day of June, 2008. <--.. Q,vv'\"O i~Uuac&Q Clerk C\ Schedule "A" Of By-law Number 2008 - 107 Kincardine Environmental Advisory Committee (KEAC) Terms of Reference . 1. Goal To provide advice and assistance to the Municipality of Kincardine through the Municipality of Kincardine's Public Works Department on environmental issues. 2. Obiective To promote stewardship and conservation of the environment in the Municipality of Kincardine. 3. Mandate . The Municipality of Kincardine's Environmental Advisory Committee is an environmental advisory body that: . makes recommendations to the municipal Committees on issues referred from the Public Works Manager . provides information and advice to the municipal Committees on emerging issues that affect the Municipality initiated by the Committees or the community . at the direction of the Public Works Manager undertakes projects on behalf of the Municipality 4. Purpose The primary purposes of the Kincardine Environmental Advisory Committee are: i) ii) iii) iv) v) . vi) To advise and assist the Municipality of Kincardine's Public Works Committee and other Departments on environmental issues. To advise and assist the Municipality of Kincardine's Public Works Committee on the environmental aspects of implementation, review and monitoring of municipal programs. To encourage public awareness of the environment, through communication and educational opportunities. Through the Public Works Committee, the Kincardine Environmental Advisory Committee may publicize the environmental successes of the community. To review and/or provide input on any plans, documents or proposals such as the Official Plan, the Strategic Plan, Environmental Assessments, Environmentally Sensitive Areas, etc. as referred by the Public Works Committee from an environmental perspective and provide feedback to the interested parties. To serve the community through the Public Works Committee to resolve any potential environmental issues or problems that may have an impact on the community. The KEAC will cooperate with, and avoid duplicating the activities of other committees and organizations. 5. Composition The Committee shall be comprised of no more than 7 individuals who are qualified electors of the Municipality of Kincardine and are appointed by the Council of the Municipality of Kincardine. All members are regarded as private citizens and do not represent any particular organization in their capacity as a member of the Committee. . Community members shall be appointed by the Council of the Municipality of Kincardine for the term of Councilor for such other term as Council may determine from time to time. The Committee shall be a diverse group, with members drawn with various backgrounds including community interest, academic or technical qualifications, experience, or availability and who have an interest or background in: 1- . Schedule "A" Of By-law Number 2008 - 107 . environmental engineering . waste management . environmental education . energy efficiency (LEED accredited professional) . horticulture/agriculture . coastal management . watershed/conservation management 6. Administration . . 7. The Committee shall be known as the "Kincardine Environmental Advisory Committee" (KEAC). As a Committee of Council, KEAC shall report to the Public Works Committee via the Chair or Vice Chair. At the first meeting of the year, the Committee shall: . elect a Chair and Vice Chair . establish dates and times for regular meetings throughout the year . review Terms of Reference . generate an annual plan of activities, if any, and report to the Public Works Committee as appropriate A meeting quorum shall be a majority of the Committee members. When deemed necessary by the Committee, working sub-committees for issues, projects etc. may be established. Sub-committees may include individuals who are not members of the KEAC. Minutes of the meetings will be recorded. Meeting minutes will be amended as necessary and adopted at the following meeting and then posted on the Municipality of Kincardine website. Staff Liaison shall be responsible for taking minutes and distributing them to members for review and approval at the next meeting. Meetings shall be conducted with an agenda. Staff Liaison shall prepare an agenda and review with the Chair or Vice Chair as appropriate. Members are encouraged to submit agenda topics at least 1 week prior to the meeting to the Staff Liaison. For consistency of message, media inquiries should be directed to the Public Works Manager. Municipal Staff Support The Committee shall be aligned to the Public Works Department with the appointment of the Staff Liaison from that Department. This person will be the conduit to provide administrative, procedural and/or technical assistance. The Staff Liaison will coordinate all requests, responses, departmental involvement and assist in preparation of any reports, resolutions or replies as necessary. 8. Committee Budget 9. . Any budget for the KEAC will be incorporated into the budget of the Public Works Department and this budget is to be administered by the Public Works Department. In addition, as need arises, other funds may be requested from the Council of the Municipality of Kincardine for special projects through the Public Works Manager. Committee Meetinqs The Committee shall follow the Municipality of Kincardine's Procedure By-law, except as provided herein. Meetings will be open to the public. Public delegations will be welcomed. Delegations are required to notify the Staff Liaison or Chair 1 week in advance to ensure they are placed on the agenda. . . . . Schedule "A" Of By-law Number 2008 - 107 If a delegation wishes to address the Committee but has not reserved an opportunity, they may do so at the discretion of the Committee. The Committee may not respond immediately to the presentations by the delegations. Time will be taken to consider the points raised, to solicit other points of view or data, and to formulate advice/recommendations for discussions at a future meeting. If the Committee is concerned a subject matter under the consideration cannot be dealt with in an open forum, advice of the Staff Liaison may be sought before the matter is discussed. 10. Committee Procedures All motions properly put before the Committee shall be voted upon. All members will have one vote and a simple majority carries the motion. A tie vote is lost. As a full member the Chair is entitled to vote on any motion. 11. Communication to Public Works Committee and Staff a) All Committee Minutes shall be forwarded to the Public Works Committee for their information. b) If the Committee undertakes to study an issue that has not been forwarded to them by the Public Works Committee, a memo shall be forwarded to the Public Works Committee informing them of this undertaking and periodic updates shall also be forwarded to the Public Works Committee for information. c) Any request by the Committee for information or action by Staff, with the exception of the Staff Liaison, shall be directed to the Public Works Manager. 12. Pecuniary Interest Members having a pecuniary interest in any issue under consideration by the Committee shall declare the pecuniary interest to the Chair at the beginning of the meeting or at the earliest time known and shall not discuss or vote on the issue. 13. Amendments to Terms of Reference A recommendation to amend the Terms of Reference can be made by a motion endorsed by at least two thirds of the membership of the Committee. Proposed changes to the Committee Terms of Reference must be approved by the Council of the Municipality of Kincardine.