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HomeMy WebLinkAbout08 070 Additional Officer 2008 Agreement e e e e THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE BY-LAW NO. 2008 - 070 BEING A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE MUNICIPALITY OF KINCARDINE AND THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES TO ALLOW FOR THE HIRING OF AN ADDITIONAL CONSTABLE UNDER THE PROVINCE OF ONTARIO'S SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM WHEREAS with the adoption of By-law No. 2005 - 018, The Corporation of the Municipality of Kincardine entered into an agreement with the Minister of Community Safety and Correctional Services (the "Minister") for the provision of Police Services, pursuant to Sections 4, 5 and 10 of the Police Services Act, R.S.O. 1990, c. P. 15, as amended; AND WHEREAS with the adoption of By-law No. 2006 - 024, The Corporation of the Municipality of Kincardine entered into an agreement with the Minister of Community Safety and Correctional Services (the "Minister") for the hiring of an additional constable under the Province of Ontario's Safer Communities - 1,000 Officers Partnership Program for the term January 01, 2006 to March 31,2008; which was added as an addendum to the original agreement for the provision of police services; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25 Sections 8 and 9 (1) provides municipalities with the powers of a natural person to enable them to govern their affairs as they consider appropriate under this or any other Act; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable to renew its current agreement with the Minister of Community Safety and Correctional Services for an additional constable allocation for the term April 01,2008 to March 31, 2010; NOW THEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That the agreement between the Municipality of Kincardine and the Minister of Community Safety and Correctional Services, for the hiring of an additional constable under the Province of Ontario's Safer Communities - 1,000 Officers Program. be renewed. 2. That the Mayor and CAO be authorized to sign, on behalf of The Corporation of the Municipality of Kincardine, any and all documents required to renew the agreement with the Ministry of Community and Correctional Services for the hiring of an additional constable attached hereto as Schedule "A". . . ./2 e e e e Page 2 Additional Officer 2008 Agreement By-law By-law No. 2008 - 070 3. This By-law shall come into full force and effect upon receipt of a duly signed copy of the agreement with the Minister of Community Safety and Correctional Services for the Province of Ontario. 4. This By-law may be cited as the "Additional Officer 2008 Agreement By-law". READ a FIRST and SECOND TIME this yth day of May, 2008. ~--~~ READ a THIRD TIME and FINALLY PASSED this yth day of May, 2008. cf~X- ~i~~ Clerk THIS AGREEMENT made as of the ~ih day of -.t:1n L j BETWEEN: ,2008. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Community Safety and Corredional Services (the "Ministry") -and- MunieipaUty ofKineardine (the "Municipality") - and- KIncardine Pollee Services Board (the "Board") WHEREAS the Ministry has established the Safer COlDIDunities -1,000 Oftieen Partnenhip Program (the "Program'') as part of the government's commitment to make Ontario communities safer and stronger: .. AND WHEREAS the objective of the program is to hire 1,000 New Police Officers across the province of Ontario from October 23, 2003, the begjnning of the Ontario Government's mandate, to enhance community policing and the six-targeted areas identified by the government in its tight against crime in Ontario: youth crime, guns and gangs, Orpni7,ed crime and marijuana grow ops, dangerous offenders, domestic violence, and protecting children from Internet luring and child pornography; AND WHEREAS the 1,000 New Police Officers will contribute to government's efforts to address justice efficiency issues, which could lead to efficiencies in the court system; AND WHEREAS the Ministry has agreed to fund through the Program, 400 Qfthe 1,000 police officers hired between October 23, 2003 and March 31, 2006 back to May 18, 2005; -2- AND WHEREAS the Ministry has agreed to fund the Board by granting funds to the Municipality for the purpose of increasing the number of sworn officers of the OPP South Bruee (KiDeardine) for meeting the objectives of the program; NOW THEREFORE, in consideration of the mutual covenants and Agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby expressly acknowledged, the parties hereto agree as follows: 1.0 DeftnitioDl 1.1 In this Agreement the following words shall have the following meanings: (a) "Agreement" means this Agreement entered into between the Ministry and the Municipality and the Board and all schedules and attachments to this Agreement and any instrument amending this Agreement; (b) "Community Policing and/or Targeted Area Activities" means the policing activities described in Schedule "B"; (c) "Filea1 Year" means from April 1 It in the year the Grant Funds were provided and until the following March 31 It; (d) "Grant Fund{s)(ing)" means the grant funds provided to the Municipality by the Ministry pursuant to this Agreement; ( e) "Redpienf' means the Municipality of Kineardine or the Kineardine Pollee Services Board; (f) "New Poliee OfDcer(s)" means new recruit(s) and experienced police officer(s) hired since the beginning of the Ontario Government's mAndate; (g) "New Hire{s)" means an officer(s) hired post April 1, 2006 under the Program. 2.0 Tel'lD of the Agreement 2.1 The Agreement shall commence on April 1 , 2008 and shall expire on March 31, 2010 unless terminAted earlier pursuant to either section 16.1 or 17.1 of this Agreement 3.0 Grant Funding 3.1 In accordance with Schedule "A", the Ministry shall cost-share approximately 50% up to a cap of $35,000.00 per officer per annum to the Municipality to provide to the Board so - that the Board can employ new officers in full-time Community Policing and/or Targeted Area Activities. -3- 3.2 The Ministry shall disburse the Grant Funds according to the schedule provided in Schedule "A". 3.3 Despite sections 3.1 and 3.2, the Ministry, in its sole discretion, may adjust the amount of Grant Funding to be provided to the Municipality for the Board in any Fiscal Year during which the Agreement is in effect, based upon the Ministry's assessment of documentation provided to the Ministry pursuant to section 7.1 of this Agreement. 3.4 Despite sections 3.1 and 3.2, the Ministry shall not provide any Grant Funds to the Municipality for the Board until the insurance requirements described in section 11.0 have been met and the Municipal Council has provided a municipal by-law or resolution authorizing the Municipality to enter into this Agreement with the Ministry. 4.0 Manieipality and Board Warrant 4.1 The Municipality and the Board warrant that they shall carry out the Program in compliance with all federal, provincial or municipal laws or regulations, or any orders, rules or by-laws related to any aspect of the Program. 5.0 Further CODditioDI 5.1 The Ministry, acting reasonably, shall be entitled, at any time, to impose such additional terms or conditions on the use of the Grant Funds which it, in its sole discretion, considers appropriate for the proper expenditure and management of the Grant Funds and the carrying out and completion of the Program and shall be entitled to impose such terms and conditions on any consent granted pursuant to this Agreement. 5.2 It is the Municipality and the Board's responsibility to advise the Ministry of any changes in circumstances that may impact on their eligibility for Grant Funds under the Program, including, but not limited to, the termination or expiry of a Municipality's contract for policing services with the Ontario Provincial Police, pursuant to section 10 of the Police Services Act. 5.3 As a condition to receiving Grant Funds under the Program, a Municipality which has contracted for policing services with the Ontario Provincial Police pursuant to section 10 of the Police Services Act shall sign an amending agreement to address the change in service levels resulting from the addition of officers under the Program, in the format provided by the Ontario Provincial Police. 6.0 Further Grants 6.1 It is agreed and understood that the provision of the Grant Funds in no way commits the Ministry to provide other or additioDaJ. grants to the Municipality or the Board now or in the future. 7.0 Aeeoantmg and Review -4- 7.1 The Municipality and Board: (a) shall keep and maintain all financial records, invoices and other financially- related documents relating to the Grant Funding in a manner consistent with generally accepted accounting principles and clerical practices, and shall maintain such records and keep them available for review by the Ministry for a period of seven (7) years from the date of the termination of this Agreement; (b) shall maintain all non-financial documents and records relating to the Grant Funding in a confidential manner consistent with all applicable laws; and (c) hereby authorize an employee, agent or consultant of the Ministry, upon twenty- four (24) hours' notice and during normal business hours, to enter upon the business premises of the Municipality and the Board to review the status and manner of operation of the Program and to inspect and copy any financial records, invoices and other financially-related documents, non-financial records and documents, in the possession or under the control of the Municipality or the Board which relate to the Grant Funds. 7.2 The Ministry's right of inspection in this Agreement includes the right to perform a full or partial audit. 7.3 To assist the Ministry in the task described in this section, the Municipality and the Board shall provide any other information to the Ministry reasonably requested by the Ministry. 7.4 The purposes for which the Ministry may exercise its right under this section include: (8) determining for what items and purposes the Municipality and the Board expended the Grant Funds; (b) determining whether, and to what extent, the Municipality and the Board expended the Grant Funds with due regard to economy and efficiency; and (c) determining whether the Municipality and the Board completed the Program effectively and in accordance with the terms of this Agreement. 8.0 Conftiet of Interest 8.1 The Recipient shall ensure that the Program. is carried out in all its aspects without a conflict of interest by any person associated with the Program in whatever capacity. 8.2 The Recipient shall disclose to the Ministry without delay any actual or potential situation that may be reasonably interpreted as either a conflict of interest or a potential conflict of interest. 9.0 Limitation of Liability -5- 9.1 The Ministry, its officers, employees and agents shall not be liable for any incidental, indirect, special or consequential damages, injury or any loss of use or profit of the Municipality or the Board arising out of or in any way related to the Program or this Agreement. 10.0 Indemnity 10.1 The Municipality and the Board shall indemnify the Ministry, its officers, employees and agents from and against all costs incurred as a result of a claim or ~ing related to the Municipality's or the Board's activities under the Program, unless it was caused by the negligence or wilful act of an officer, employee, or agent of the Ministry. 11.0 IUllI'aIlce 11.1 Prior to the beginning of the Program, the Municipality and the Board shall put in effect and maintain for the period during which the Agreement is in effect, at their own expense~ with insurers acceptable to the Ministry, Commercial General Liability Insurance to an inclusive limit of not less than Five Million Dollars ($5,000,000) per occurrence for property damage, third party bodily injury and personal injury, and including, at least, the following policy endorsements: (a) Her Majesty the Queen in right of Ontario as represented by the Minister as an additional insured; (b) Contractual Liability; (c) Products and Completed Operations Liability; (d) Employer's Liability and Voluntary Compensation or WSIB coverage, as applicable; (e) Non-Owned automobile coverage with blanket contractual and physical damage coverage for Hired Automobiles; and (f) A thirty (30) day written notice of cancellation. 11.2 Prior to the begjnning of the Program, the Municipality and Board shall provide the Ministry with a valid Certificate of Insurance (and thereafter, shall provide any replacements thereot) that confirms the above requirements. The Municipality and the Board shall provide the Ministry with any renewal replacement certificates as may be necessary. 12.0 Credit 12.1- The Municipality and the Board -shall acknowledge the support of the MiJiisuy in all public communications and publicity relating to the Program or this Agreement including press releases, published reports, radio and television programs and public meetings, in a fonnat approved by the Ministry. -6- 12.2 The Municipality and the Board shall ensure the acknowledgement in any report or materials indicate that the views expressed in the report or materials are the views of the Municipality and the Board and do not necessarily reflect those of the Ministry. 13.0 Reports 13.1 The Municipality and the Board shall prepare and deliver: (a) In the form identified in Schedule "An, the reports described in Schedule "An; (b) Such other reports as the Ministry may reasonably require from time to time; and (c) A final audited financial statement to the Ministry, within the time period stipulated by the Ministry. 13.2 The Municipality and the Board shall each ensure that all reports on behalf of the Municipality or the Board are signed by an authorized signatory, as applicable. 14.0 Inspection 14.1 The Ministry reserves the right to inspect any aspect of the Community Policing and/or Targeted Area Activities being carried out under the Program at any time. 15.0 AssignJDent 15.1 Neither the Municipality nor the Board shall assign this Agreement or the Grant Funds, or any part thereof, without the prior written approval of the Ministry, which approval may be withheld by the Ministry in its sole discretion or given subject to such terms and conditions as the Ministry may impose. 16.0 Termination by Ministry for Convenience 16.1 The Ministry may in its sole discretion, without liability, cost or penalty, and without prejudice to any other rights or remedies of the Ministry under this Agreement or at law or in equity, terminate this Agreement at any time, for any reason, upon giving at least thirty (30) days notice to the ~unicipa1ity and the Board. 162 Where notice to terminate is given under this section, the Ministry may, in its sole discretion, assess the state of the Program and allow the Municipality and the Board to wind down the Community Policing and/or Targeted Area Activities by the end of the notice period. -7- 17.0 TermiDatioD by the Ministry 17.1 The Ministry may, in its sole discretion, without liability, cost or penalty, and without prejudice to any other rights or remedies of the Ministry under this Agreement or at law or in equity, terminate this Agreement immediately upon giving notice to the Municipality and the Board if: (a) in the opinion of the Ministry: i) the Municipality or the Board has knowingly provided false or misleading information regarding their funding request or in any other communication with the Ministry; ii) the Municipality or the Board breaches any term or condition of this Agreement; ill) the Municipality or the Board is unable to carry out Community Policing and/or Targeted Area Activities or is likely to discontinue it; (b) the Municipality or the Board makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files for the appointment of a receiver; or (c) the Municipality or the Board ceases to operate. 17.2 If the Ministry, in its sole discretion, considers the nature of the breach to be such that it can be remedied and that it is appropriate to allow the Municipality or the Board the opportunity to remedy the breach, the Ministry will give the Municipality or the Board, as circumstances dictate, an opportunity to remedy the breach by giving the Municipality and the Board written notice: (a) of the particulars of the breach; (b) of the period of time within which the Municipality or the Board, as circumstances dictate, is required to remedy the breach; (c) that the Ministry shall tenninJtte this Agreement: i) at the end of the notice period provided for in the notice if the Municipality or the Board fails to remedy the breach within the time specified in the notice; or - 8- ii) prior to the end of the notice period provided for in the notice if it becomes apparent to the Ministry that the Municipality or the Board cannot completely remedy the breach within that time or such further period of time as the Ministry considers reasonable, or the Municipality or the Board are not proceeding to remedy the breach in 8 way that is satisfactory to the Ministry. 17.3 If the Ministry has provided the Municipality and the Board with an opportunity to remedy the breach, and (a) the Municipality or the Board does not remedy the breach within the time period specified in the notice; or (b) it becomes apparent to the Ministry, acting reasonably, that the Municipality or the Board cannot completely remedy the breach within the time specified in the notice or such further period of time as the Ministry considers reasonable; or (c) the Municipality or the Board is not proc.....Ming to remedy the breach in a way that is satisfactory to the Ministry, acting reasonably; the Ministry shall have the right to immediately terminate this Agreement by giving notice of termination to the Municipality and the Board. 17.4 In the event of termination pursuant to this section the effective date of termination shall be the last day of the notice period, the last day of any subsequent notice period or immediately, whichever applies. 18.0 Gnat Funding Upon Termination 18.1 If this Agreement is terminated by the Ministry pUrsuant to section 16.1, the Ministry shall: (8) cancel all further Grant Funding instalments; (b) demand the repayment of any Grant Funds remaining in the possession or under the control of the Municipality and the Board that are not required by the Municipality and the Board to pay the costs of winding down the Community Policing and/or Targeted Area Activities as determined by the Ministry pursuant to section 16.2. 18.2 If this Agreement is termi1)~ted by the Ministry pursuant to section 17.1, the Ministry shall: - -(a) cancel all further Grant Funding instalments; (b) demand the repayment of any Grant Funds remaining in the possession or under the control of the Municipality and the Board. -9- 18.3 If this Agreement is terminated by the Ministry because the Municipality and the Board use the Grant Funds for purposes not agreed upon by the Ministry, the Ministry may in addition to the rights conferred upon it under this Agreement or in law or in equity, demand from the Municipality and the Board the payment of funds equal to those improperly used by the Municipality or the Board. 18.4 If the Ministry demands the repayment of any part of the Grant Funds pursuant to this Agreement the amount demAl1ded shall be deemed to be a debt due and owing to the Ministry and the Municipality and the Board shall pay the amount to the Ministry immediately unless the Ministry directs otherwise. 18.5 The Ministry reserves the right to demand interest on any amount owing by the Municipality or the Board at the then current rate charged by the Province of Ontario on accounts receivable. 18.6 The Municipality and the Board shall repay the amount demanded by cheque payable to the "Minister of Finance" and mailed to the Ministry to the attention of the Ministry Representative as provided for in section 21. 19.0 Gnnt Funding at end of Fiseal Year or on Expiry of Agreement 19.1 Any part of the Grant Funds that have not been used or accounted for by the Municipality or the Board by the end of any Fiscal Year during the term of this Agreement shall belong to the Ministry. The Municipality and the Board shall use the Grant Funds only for the purposes set out in this Agreement or shall return the Grant Funds to the Ministry immediately upon the request of the Ministry. 19.2 Any part of the Grant Funds that have not been used or accounted for by the Municipality or the Board at the time the Agreement is termi"ated shall belong to the Ministry. The Municipality and the Board shall use the Grant Funds only for the purposes set out in this Agreement or shall return the Grant Funds to the Ministry immediately upon the request of the Ministry. 19.3 At the end of any Fiscal Year during the term of this Agreement or upon the expiry of the Agreement, the Municipality and the Board shall, upon the demand of the Ministry, repay to the Ministry an amount equal to any part of the Grant Funds used by the Municipality and the Board for purposes not identified in this Agreement This amount shall be a debt due and owing to the Ministry and the Ministry's right to demand payment of this money is in addition to the rights conferred upon it under this Agreement or in law or in equity. 20.0 Counterparts 20.1 This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. - 10- 21.0 Notices 21.1 Any notice or communication required to be given under this Agreement shall be in writing and shall be served personally, delivered by courier or sent by certified or registered mail, postage prepared with return receipt requested, or sent by facsimile addressed to the other party at the address provided below or at such other address as either party shall later designate to the other in writing. All notices shall be addressed as follows: To the Ministry: To the Municipality: Ministry of Community Safety and Correctional Services 25 Grosvenor Street, 12th Floor Toronto ON M7A 2H3 MuDicipaUty of Kincardine 1475 Concession Road #5 R.R.5 Kincardine ON N2Z 2X6 Attention: Eve Roknic, Manager (A) Program Development Section External Relations Branch Public Safety Division Fax: Telephone: (416) 314-3092 (416) 314-3074 Attention: His Worship Lany Kraemer Mayor Fax: Telephone: (519)396-3468 To the Board: Kincardine Police Services Board 1475 Concession Road #5 R.R.5 Kincardine ON N2Z 2X6 Attention: Mr. Peter Kelly Chair Fax: Telephone: (519) 396-3468 21.2 All notices shall be effective: (a) at the time the delivery is made when the notice is delivered personally, by comer or by facsimile; and (b) seventy-two (72) hours after deposit in the mail when the notice is sent by certified or registered or postage prepaid mail. -11- 22.0 Confidentiality 22.1 Subject to the rights and safeguards provided for in the Freedom of lriformation and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act, the Municipality and the Board shall not disclose or publish at any time, any of the information provided to them by the Ministry pursuant to this Agreement or any of the information obtained or discovered in the course of the performance of the Municipality's and the Board's duties and obligations under this Agreement ("Ministry Information") without the prior written consent of the Ministry Representative. 22.2 All information the Municipality and the Board are required to proVide to the Ministry under this Agreement is deemed to be the property of the Ministry and as such is to remain confidential. A breach of this provision could result in the immediate termination of this Agreement. 23.0 Sevenbllity of Provisions 23.1 The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement and any invalid provision shall be deemed to be severed. 24.0 Waiver 24.1 A waiver of any failure to comply with any term of this Agreement must be written and signed by the Municipality and the Board or by the Ministry as the circumstances dictate. Each waiver must refer to a specific failure to comply and shall not have the effect of waiving any subsequent failures to comply. 25.0 Independent Parties 25.1 The parties are and shall at all times remain independent and are not and shall not represent themselves to be the agent, joint venturer, partner or employee of the other. In respect to this Agreement and the Program, no representations shall be made or acts taken by any party which could establish or imply any apparent relationship of recipient, joint venture, partnership or employment and no party shall be bound in any manner whatsoever by any agreements, warranties or representations made by the other parties to any other person nor with respect to any other action of any other party. 26.0 Aalipment of Agreement or Grant Fundi 26.1 The Recipient shall not assign this Agreement or the Grant Funds or any part thereof without the prior written consent of the Ministry. - 12- 27.0 Governing Law 27.1 This Agreement and the rights, obligations and relations of the parties hereto shall be governed by and construed in accordance with the laws of the Province of Ontario. 28.0 Further Assurances 28.1 The parties agree to do or cause to be done all acts or things necessary to implement and carry into effect this Agreement to its full extent. 29.0 Circumstances Beyond the Control of Either Party 29.1 No party shall be responsible for damage caused by delay or failure to perform under the terms of this Agreement resulting from matters beyond the control of the party including strike, lockout or any other action arising from a labour dispute, fire, flood, act of God, war, riot or other insurrection, lawful act of public authority, or delay or default caused by a common carrier which cannot be reasonably foreseen or provided against. 30.0 Survival 30.1 The provisions in articles 7.0 (Accounting), 9.0 (Limitation of Liability), 10.0 (Indemnity), 12.0 (Credit), 14.0 (Inspection), 18.0 (Grant Fundi"g upon Termination) and 19.0 (Grant F1mding at end ofFisca1 Year or on Expiry of Agreement) shall survive termination or expiry of this Agreement for a period of seven (7) years from the date of expiry or termination of this Agreement The provisions in article 22.0 (Confidentiality) shall survive the termination or expiry of this Agreement. 31.0 Schedules 31.1 The following are the schedules attached to and forming part of this Agreement: (a) Schedule "A" (Funding Payment Schedule) (b) Schedule "B" (Grant Application) (c) Schedule "C" (Biannual/Annual Reporting Forms (Interim and Final) re: Community Policing and/or Targeted Area Activities) 32.0 Entire Agreement 32.1 This Agreement together with the attached schedules listed in section 31.1 of this Agreement constitutes . the entire Agreement between the parties with respect to the subject matter of the Agreement and supersedes all prior oral or written representations and Agreements. 32.2 This Agreement may only be modified by a written Agreement duly executed by the parties. - 13 - IN WITNESS WHEREOF the parties have executed this Agreement made as of the date first written above. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Community Safety and Correetional Services ~ /7dJ/' Date 17 . per: ~.% /. . ~ ~ ,~~~~~ Autbo "Si_ry for the Ministry Glenn Murray Assistant Deputy Minister Public Safety Division / Hnl ~ ~ ~(Y)S<:' Date I Municipality of Kineardine Apeuthr: ~~ %the M- ..pall o ~ lor UnlCl ty Name: ~"-~, ~ lVq,~-.1!'" Position: fJ\. 1t.~"jV"' Witness Print Witness Name }-1n " J -=t- :4r:n~ Date per: ~ \ ~ \. - ~c:-;Zr, .. ~~t.I AUfuorized Signatory for the Bo8rd I Name: ::s- ~c..~o..sc""" ~( . Position: Ckc( A~_.....,",,~~.j.. ~ ~ <-<" r per: ~ Authorized S~~tory for the Board Name: It' /,/,-{14.. Position: tltlir' r 01 :.. hi (: &07 Witness (' O~""IV' P (' 1~~"'7 Print Witness Name - 14- SeIledule "A" Attached to and forming part of the Agreement between the Ministry of Community Safety oncI Corncllo.... ServieOlIllld ~paIity of KiaeardiD. and KiaeardiD. Pollee SenIeoo Board dated the ~ day of . 2008. AUocatio" 1. The Ministry agrees to cost-share 1 police officer(s) of which 0 have been allocated to community policing and 1 to the targeted areas/court efficiencies as follows. A B C D Total Hires Between Bires from Category Allocation October 23, April 1, 2006 2003 " March to October (C + D) 31.2006 2007 Community PolicUuz 0 0 0 Tameted Areas: 1 0 1 Youth Crime 1 0 1 Guns and Gan2S 0 0 0 · Crime (mariiuana Rl'OW ODS.) 0 0 0 DBIl2erous Offenders 0 0 0 Domestic Violence 0 0 0 Protecting Children from Internet 0 0 0 Lurin2 and Child Porno2l'8Dhy Court Efficiencies 0 0 0 Total 1 0 1 2. The Ministry will provide the Grant in accordance with the Program, under the terms of which the Board and Municipality will carry out Community Policing and/or Targeted Area Activities as outlined in the grant application, attached as Schedule "B". 3. In circumstances where the Board and Municipality have hired a new recruit(s) to allow the redeployment of a more experienced officer(s) to the targeted area(s), the Ministry will provide funding for the new recruit(s) and not for the redeployed officer(s). 4. The Grant shall be used by the Board and the Municipality solely for the purposes of enhancing the service's Community Policing and Targeted Area(s) capacity as well as contributing to court efficiencies, as applicable, and for no other purposes. The Grant shan not be used for purposes related to maintaining the existing eolDplelDent of police oftken, as defined by the October 23, 2003 Benclunark eomplelDent, self-dedared to the Ministry in the grant application, attached as Schedale "B", due to the assignment of police offieen to non-Community Policing and non- TllI'Ieted Area Activities. - 15- 5. If the Board and the Municipality is a participant in the existing Community Policing Partnerships (CPP) Program, the Municipality and the Board has a legal obligation to maintain the complement numbers for which they have already been funded and for which they continue to receive Ministry funding. Ontllrlo PolJce College 6. Since admission of New Hires under the Program is being tied to the OPC intake schedule, the Board and Municipality shall ensure that the number of New Hires recruited at the OPC is in accordance with the training schedule provided by the Ministry for the May 2006 and September 2006 classes. Should the training dates prove inconvenient, the Board and Municipality shall obtain from the Ministry an extension to defer hiring to a later date to coincide with the OPC intake schedule. 7. In relation to new recruits, the Board and the Municipality shall ensure that the time between the date ofhire of new recruits and their entry into the OPe does not exceed 15 days. October 23, 2003 Bench1llll1'k 8. The Program will increase the actual total number of swom officers above the October 23, 2003 figures self-dec1ared to the Ministry. The purpose of this benchmark is to ensure that the Ministry is not paying the salaries of new officers hired to replace officers who have resigned, retired or been terminated. In addition, the Program will not cover civiHAni7.ation or the hiring of existing officers who increase the complement due to amalgamations. Officers funded through the Program must increase the complement above the combined complement of the amalgamated police service. Use of tlte GlYl1It FIUUb 9. The Grant shaU be used to cost-share the costs of salaries, overtime and payroll benefits to approximately 50010 up to a cap of $35,000 per officer per annum for officers hired under the Program and engaged in full time Community Policing and/or Targeted Area Activities. The Ministry's share of overtime will be 50% to a maximum of$5,000.OO. Reporting Reqllimrlenb 10. In order to receive the first cost-shared payment each fiscal year, to cover the officer(s) salary-related C(>sts incurred from Aprill It to September 30th, the Board and the Municipality shall, by October 15th of each Fiscal Year that the Agreement is in effect, submit an Interim Report, in the form provided in Schedule "C". The Interim Report shall include the following information: -- - (a) the name(s) of the police officer(s) hired under the Program, the date hired, salary paid to date and salary requested (approximately insert %); (b) the name(s) of experienced police officer(s) redeployed to the Targeted Area(s), as applicable; -16 - (c) confirmation that the police ofllcer(s)in the targeted area(s) has received specialized or adequate training, as applicable; (d) the number of sworn officers as of September 30th of each year and the number of sworn officers self-declared as of October 23,2003 to the Ministry as well as the number of sworn officers submitted as of June 15, 2004 to Statistics Canada; (e) confirmation of Community Policing and Targeted Area Activities undertaken by the police officer(s) under the Program, as applicable; and (f) contribution to justice sector efficiencies, specifically efficiencies affecting the court system, as applicable. . 11. In order to receive the final cost-shared payment each fiscal year, to cover the officer(s) salary-related costs incurred from October lit to March 31st, the Board and the Municipality shall, by March IStb of each Fiscal Year that the Agreement is in effect, submit an Annual Report, in the form provided in Schedule "C". The Annual Report shall include the following information: (a) the name(s) of the policeofficer(s) hired under the Program, the date hired, salary paid to date, salary requested (apProximately insert %), overtime (actual) and overtime requested (50%) and total number of officers funded by the Program; (b) the name(s) of experienced police officer(s) redeployed to the Targeted Area(s), as applicable; (c) confirmation that the police officer(s) in the targeted area(s) has received specialized or adequate training, as applicable; (d) the name(s) of existing police officer(s), overtime rate, total overtime hours (actual), overtime requested (SOOAt); (e) the number of sworn officers as of March IStb and the number of sworn officers self- declared as of October 23, 2003 to the Ministry as well as the number of swom officers submitted as of June 15,2004 to Statistics Canada; (f) confirmation of Community Policing and Targeted Area Activities undertaken by the police officer(s) under the Program, as applicable; and (g) contribution to justice sector efficiencies, specifically efficiencies affecting the court system, as applicable. Payment Schedule 12. The Ministry will reimburse the Board and the Municipality bi-annually subject to the Ministry receiving and approving the interim and annual Program reports. Overtime will be paid annually after the Program's Annual Report, in the form provided in Schedule "C", is received and approved by the Ministry. - 17- 13. The Board and the Mupicipality may.be required to provide such further or additional mforlnation .ss" the Ministry, acting reasonably, deems appropriate in approving the Program's Interim and Annual reports. 14. Approval of the Interim and Annual reports is at the sole discretion of the Ministry. Retum of Unused FlUIds 15. The Board and Municipality shall return to the Ministry any balance of the Grant that is not spent in accordance with this Agreement. Ministry Representtltlve 16. The Ministry Representative for the Program is: EveRoknic Manager (A), Program Development Section External Relations Branch Public Safety Division Ministry of Community Safety and Correctional Services 25 Grosvenor Street, 12th Floor Toronto ON M7A 2H3 (~ Schedule" B " Safer Communities- 1 nership Program APPLICA TION Please complete (type or print) all sections of this form. A P P LI CAN TIN FOR r'Jl A T ION Name of Police Service: South Bruce O.P.P. Name and TiUe of Contact: Police Service Address: (StreetlCltyrrownlpostal Code) Box 40 1808 Hwy #21, Kincardine, Ontario N2Z2Y6 Sgl Marilyn Stewart, Operations Manager Telephone No.: 519-386-3341 Facsimile No.: 519-396-4526 Name of Town, Municipality or Regional Municipality or Band Council: Name and Title of Contact: Municipality of Kincardine Town, Municipality or Regional Municipality's or Band Telephone No.: 519 - 396 .3468 Council's Address: (StreetlcityrrownlPostal Code) Mayor Glen Sutton Name of Police Services Board or First Nations Name and Title of Contact: Commission: Kincardine Police Services Board Chair Sandy Donald Police Services Board or First Nations Commission Telephone No.: 519 - 396 3488 Address: (StreetlCityrrownlPostal Code) 1475 Concessslon 5, R.R. 5, Kincardine, Ontario Facsimile No.: N2Z 2X6 PROFit F OF PO~'CE SEF;VICE Number of sworn officers as of October 23, 2003 (i.e. actual uniform strength): 15 Number of sworn offlC8l"S as of Population of area poHced: the date of this application: 12,000 15 Geographic description of area served by your police service (Please reference townships, urban areas, no. of communities, etc.): Urban Town of Kincardine, Rural Townships of Kincardine and Bruce. Vm~ges of North BOice, Underwood Tlverton Invehuron Armow Has this area been affected by an amalgamation since Yes [J October 2003? No X If yes, please give details of police serviceslmunicipalitieslband moncils affected as well as the date of the amalgamation: N/A 811212005 Page 1 rA6 PROJECT INFORrvlATION AND DESCRIPTION Indicate number of proposed officers to be deployed to community policing and number of offiCers deployed to . the six targeted high priority areas. 1. Community Policing 2. Youth Crime 3. 4. 1 5. 6. 7. Protecting Children from Internet luring and child pornography Total Number of Proposed New Offtcers Requested Under the Pr. ram sum of 1 to Note: OffIcers hired between October 23,2003 and March 31, 2006 ... eligible for funding effective May 18, 2005. Column B Is the sum of columns C and D. The program will fund only net new officers and not those hired to replace officers who have resigned, retired or been terminated. Guns and gangs Organized Crime (marijuana grow ops) Dangerous Offenders Domestic Violence 1 The following eligibility criteria will be used to assess proposals: -/ Increased complement over the October 2003 benchmark. -/ Provision of crime prevention and convnunity policing initiatives. -/ Demonstrated service gap in relation to the designated initiatives. -/ Officers will receive specialized training in the targeted area. ./ Officers may be dedicated to one or more of the areas, as appropriate. ./ A projection of enforcement activities and results in the high priority areas. ./ ActMties to promote public awareness about crime prevention and any of the other targeted areas, as appropriate. . 0/ Contribution to justice sector efficiencies, Specifically efficiencies affecting the court system. Explain your goals and objectives as they relate to the eligibility criteria of the program (if required, use additional paper and attach to the application): · To increase the detachment complement by one full time officer position · Dedicate this position to full time Crime PreventionNouth Crime/Community Policing initiatives 912012005 Page 2 of 6 . Enhance the present Community Service Officer for schools and to expand Crime Prevention programs .- and police presence, thus increase interaction with youths. . The selected officer for this position will receive specific training in relation to effective presentation, relationship building, crime prevention, and youth initiatives. . Have officer dedicated to reducing and preventing youth crime and establishing relationships with local students at the schools during school term. . Officer will spend the majority of their time as appropriate between two high schools. In addition the officer will do initiatives and build relationships In elementary schools. . OffIcer will be assigned full time youth crime/community policing initiatives within the municipality during summer months such as directed patrols of school grounds, skateboard parks, playgrounds, youth centers and other areas where youth frequent. . OffIcer will design and present substance abuse presentations to be offered to the public (parents and youth) with advertisement through local newspapers, radio stations and flyers at least twice per year. . Officer will deal with youth crime at the high schools at a local level, and issue appropriate altemative measures through consultation with all stakeholders such as the school administration, parents, and victims thereby increasing court system efficiency and avoiding costly court appearances by police, witnesses and victims . OffIcer presence In school will initially act as a deterrent, thereby reducing the number of aiminal incidents and costly police response by being present during school hours and available for consultation. . Long-term results of officer presence will be relationship building and an open door policy so that students can discuss problems and difficulties they are having before they escalate to aiminal offences. This will therefore avoid the costs associated with a criminal investigation/prosecution. . Address Crime Prevention through presentations to the school body and being an active member of the school. . In light of a spike in the use of aystal meth this officer will increase awareness among youth to the dangers associated to drug use. He will also be used as a resource in the investigation of drug offences that are schoollyouth related. Provide a concise description outlining the proposed activities to be undertaken and how they meet the eligibility criteria (if required, use additional paper and attach to the application): . Guaranteed officer presence within the school during school hours. Officer presence will act as a deterrent. As relationships are built, crime prevention will be realized. . A permanent extended-service office wiD-be established within the schools for the officer to enhanse - presence and encourage the youth of the school to establish contacts with the officer. This will build solid lifelong relationships between the community and police. . The officer will be introduced to the school bodies through an introduction letter ouUining the officers experience, goals etc. and encouraging an open door policy and willingness to work with everyone at the school to develop and safer, more conductive atmosphere to learn in. 912012005 Pace 3 of 6 .00 regular,fOQtpatrolseach and every day within the schools especially during-lunch hour and between ,.."classes., , ' ,,' ,,,,,....,,, · Do vehicle patrols in and around the school properties, and foot/vehicle patrols in known areas where students congregate away from the school to prevent criminal activity from taking place. · Establish a friendly but firm rapport with the students. · Develop presentations on drug abuse/awareness (specifically on methamphetamine), impaired driving and any other preventative programs established in consultation with school staff on current or local issues. · To be available to speak and meet with school administration and/or parents on any issues that may be Identified and fall within the eligibility criteria. · Deal with any and all incidents relating to the schools and apply community policing strategies and altemative measures consequences whenever appropriate to reduce regular police response and alleviate costly court appearances. · OffIcer will also take enforcement action whenever appropriate in relation to aiminal behavior where altemative measures are not applicable. · Officer will attend regional/provincial training sessions and courses on being an effective youth/school officer as available. · The key to prevention is education. To assist with Youth Crime Prevention and Community Policing Initiatives as well as Intemet Luring the officer will design and present a presentation on Recognizing Substance Abuse and Internet Safety (Luring/MSNI chat Iineslfraud etc) to be offered to the public (youth and parents) twice a year. To be advertised through local radio, newspapers and flyers. · During summer months when school is not in session, officer will continue to focus full time on local youth Issues. Such as petty thefts, mischiefs, loitering and drug offences. · Officer will work flexible hours during the summer months using auisers, bikes and A TVs to conduct regular patrols and visits to known congregation areas, bike paths, skateboard parks, youth drop in centers and regular foot patrol in the downtown area focusing specifically on youth and community policing Issues. · During the 2003104 school year this detachment dealt with 110 reported aiminal incidents at the local high schools such as drugs, assaults, intimidation, threatening, dangerous driving, theft, mischief and weapons. It is this detachments strategy to reduce these criminal occurrences in our schools through proactive youth crime initiatives and community policing activities through a direct presence in the school. It is anticipated that the officer's presence may increase the reporting of incidents, due to the ease of reporting, but this will eventually reduce significantly the overall occurrences in the schools. · Officer pre~nce will, ~itively influen~ student behaviour and thus support the school administration to PromOte a better Ieaming environment. · The office can assist the school administration by providing advice and resources in developing and planning for emergency situations. . 91201?00!; P_ 4 nf fI .Service gap identification. Outlille"o~;~he funding will enable your police service to .provide enhanced . (additional) services to your community and achieve your results (if required, Use additioJial paper and attach to the application): . Currently this detachment has one community service officer that services 22 elementary and secondary schools within the detachment areiJ. . As a result, any youth aime prevention/community policing activities and presentations are conducted only when requested on a re-active basis due to the sheer volume of requests. This same officer is responsible for all media inquiries, press releases on a daily basis, and all presentation/appearance/display requests that come from the public. . Prior to OPP clustering of detachments in the 1990's, two officers filled this c;SO position. The 2 positions were reduced to one during this clustering. Since that time this detachment has amalgamated with two municipal police services and this CSO position has assumed CSO duties in both of those municipalities as well. . Currently this position does not allow for pro-active activities in these areas. . A school officer dedicated to youth crime/community policing issues specific to the high schools will not only enhance our effectiveness in dealing with these issues in this municipality, but also allow for the current CSO officer to conduct some proactive prevention programs/presentations with the remaining schools within the municipality. In whole, this will promote a safer Ontario community by addressing our youth issues and promoting community policing. . Over the long term this program will allow for the reallocation of investigative abilities from school related occurrences to other much needed areas. Police Chief/OPP Commissioner: (Please Print) AI Inspector Paul HOLMES Name of Police Service: Ontario Provincial Police, South Bruce Detachment Date: ~:J SefJ~- Chair: (Please Print) Mr. s.ndy DONALD Name of Police Services Board/First Nations Commission: Kincardine Police Services Board Date: .. ~ .--- c:::J::l '~?';;;;; c2J ~r~:1"" Signature: ~tf. 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