HomeMy WebLinkAbout03 138 tender monitoring
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THE CORPORATION OF THE MUNICIPALITY OF KINCAjmINE
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BY-LAW
NO. 2003 - 138
BEING A BY-LAW TO ACCEPT A PROPOSAL FOR ANNU MONITORING
AND A WASTE MANAGEMENT STUDY FOR MUNICIPALITY PF KINCARDINE
LANDFILL SITES I
(PRYDE, SCHROPP, MCCOMB) :
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WHEREAS the Municipal Act, 2001, S.O. 2001, c.25 Section111 (3) authorizes
municipalities to pass by-laws respecting matters within the sprere of jurisdiction
of waste management; I
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AND WHEREAS the Corporation of the Municipality of Kinçardine owns and
operates three landfill sites within municipal boundaries; I
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AND WHEREAS The Council for the Corporation of the Munici~ality of Kincardine
deems it necessary to monitor the Municipality's three lari~fill sites and be
provided with annual monitoring reports; ;'
AND WHEREAS the Council for the Corporation of the Munici ality of Kincardine
has also deemed it necessary that a Waste Managem nt Study of the
Municipality's three landfill sites be conducted; ,
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NOW THEREFORE the Council for The Corporation of ~e Municipality of
Kincardine ENACTS as follows: !
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That the proposal of Pryde Schropp McComb to provid annual monitoring
of the three municipal landfill sites in the amount of ,272.00, plus all
applicable taxes, ($29,922 [average 5 years] + $12,40 lab fees + $1,950
Elgin/Park Landfills) be hereby accepted effective Septe ber 17, 2003.
2. That the proposal of Pryde Schropp McComb to conduct a Waste
Management Study in the amount of $17,910, plus all pplicable taxes, be
hereby accepted. I
3. This by-law shall come into full force and effect upon its pnal passage.
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4. This by-law may be cited as the "Landfill Mon' oring and Waste
Management Proposal Acceptance (Pryde, Schropp, M Comb) By-law",
READ a FIRST and SECOND and THIRD TIME and DEEME TO BE PASSED
this 17th day of September, 2003.
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THE MUNICIPALITY OF KINCARDINE
REPORT TO COUNCIL
" pATE:
PWM #2003-24
August 28,2003
~UBJECT: Proposals for a Waste Management Strategy and Annual Monitoring
Reports for Municipality of Kincardine Landfill Operation
ANALYSIS OF SUBJECT
The Municipality of Kincardine currently owns and operates three (3) landfills as follows:
1. Ward 1 site - former Town of Kincardine Landfill 0Ialentine Avenue)
Consultant Conestoga Rovers
2. Ward 2 site - former Township of Kincardine Landfill
Consultant Pryde Schropp McComb
3. Ward 3 site - former Township of Bruce Landfill
. Consultant R.J. Bumside and Associates Ltd.
In May of 2003. the municipality requested proposals from five (5) consulting engineers
to provide Annual Monitoring Reports for the above three landfills as wen as a Waste
Management Study.
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The contract for the Annual Monitoring Reports will extend over a five (5) year,period
commencing in 2004. The Waste Management Study is to be completed in 2004. The
study will analyse the current waste management system including waste collection,
bag tags, recycling, waste diversion and landfill operations.
,Altematives and various solutions will be determined and recommendations for the most
efficient and effective waste management practices will be made.
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Results of the Reauest for Prooosals is as follows:
CONSULTANTS ANNUAL MONITORING WASTE MANAGEMENT I
STUDY
B. M. Ross and Assoc. $65,500 (2004) $62,000 + GST I
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Conestoga Rovers $48,534 $52,299
(Average 5 Year) (+$23,140) Ward 3 Site
, CaDacitv
R. J. Burnside and $50,485 (Year 01) + 5% a year $27,900 + GST
Associates Ltd.
¡Henderson & Paddon $64,537 (Year 01) $20,016 + GST
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IPryde Schropp McComb ($29,922 average 5 years) + $17,910 + GST
I· 12,400 lab fees + 1,950
, Elain/Park Landfills = $44,272
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PROPOSAL FOR ANNUAL MONITORING REPORTS
AND WASTE MANAGEMENT STUDY
MUNICIPALITY OF KINCARDINE
7.0 Professional Fees I Disbursements
The estimated engineering fees have been broken down into four (4) tables as follows:
Table 5 - Waste Management Study
Table 6 - Ward 1 Landfill Annual Monitoring Report
Table 7 - Ward 2 Landfill Annual Monitoring Report
Table 8 - Ward 3 Landfill Annual Monitoring Report
The estimated cost for the preparation and completion of the Waste Management Study is
$17,910.00 (plus GST) as shown in Table 5.
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The contract for the Monitoring Program is five (5) years in duration. Table 9 summarizes
the annual costs of reports over five (5) year contract. As requested by the Municipality, an
adjustment for the Consumer Price Index has been included. As shown in Table 9. the
total cost of the five (5) year contract is estimated to be $149,609,00 (excluding GST).
As indicated in the Terms of Reference for this project, the Municipality requested that a
reduction be included, if in the event of a site closure, the site survey and plan preparation
were not required. This reduction for each site has been included in the relevant table.
Any reduction will be credited to the Municipality.
Therefore, the total cost of the project including the Waste Management Study and five (5)
year contract of Annual Monitoring Reports for the three (3) landfill sites is $167,519. plus
GST.
June 2003
Pryde Schropp McComb, Inc,
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