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HomeMy WebLinkAboutKIN 98 017 Tender - Info Booth .. ...-..:.. - '. ~ . .; THE CORPORATION OF THE TOWN OF KINCARDINE BY-LAW BY-LAW NUMBER 1998 -17 OF THE CORPORATION OF THE TOWN OF KINCARDINE A BY-LAW TO ACCEPT A TENDER FOR TOURIST INFORMATION BOOTH OPERATIONS WHEREAS the Council for The Corporation of the Town of Kincardine deems it expedient to accept a tender for the operation of the Tourist Information Booth in the Town of Kincardine; NOW THEREFORE the Council for The Corporation of the Town of Kincardine ENACTS as follows: 1. That the tender of Kelly Jones in the amount of $16,500.00 including all applicable taxes, be hereby accepted. 2. That the mayor and clerk be hereby authorized to sign, on behalf of the Council for The Corporation of the Town of Kincardine, any contracts and other documents required and to affix the corporate seal of The Town of Kincardine. 3. This by-law shall come into full force and effect upon its final passage. 4. This by-law may be cited as the "1998 Tourist Information Booth Operations, Tender Acceptance By-law". READ a FIRST and SECOND time this 21st day of May, 1998. READ a THIRD time and finally PASSED this 21st day of May, 1998. ßL ((~ - Mayor/" ~ bm.~,"" Clerk Town of Kincardine TENDER RESULTS PROJECT Tourist Information Booth Operations . CONTRACTOR/ Date & Tender Certif. Agr. Signed BIDDER Time Rec'd Amount Cheque to Bond Tony Doherty May 04, 1998 Go. l D...·óO 0 1:45 p.m. e.~ Kelly Jones May 05, 1998 1 Gr.-SO 0 12:50 p.m. Cheryl Catto May 06, 1998 / '5 -5 :5~ .40 8:25 a.m. Chamber May 06, 1998 Jß. -::¡&~ 11:45 a.m. - . . FILE NO. 973-Tourist Information Booth Operations DATE: May 6, 1998 2:00 p.m. . - - e - - -7,".' "' . TOURISM OPERATION REQUIREMENTS This AGREEMENT made this 21st day of May, 1998. BETWEEN: THE CORPORATION OF THE TOWN OF KINCARDINE hereinafter called the "Town" of the First Part, -and- SECOND PART Hereinafter called the "Operator" Of the Second Part. WHEREAS the Town has contracted the operation of the tourist information facility to the Operator; AND WHEREAS it is expedient that the terms and conditions of this contract be specified by agreement between the two parties; NOW THEREFORE TIllS AGREEMENT WiTNESSETH THAT in consideration of the premises and mutual promises and covenants hereinafter contained, the parties hereby agree as follows: 1. The Operator shall operate the tourist information booth on behalf of the Town of Kincardine. 2. The Town shall pay to the Operator an annual sum of$16,500.00 for this service. This amount shall be paid at a rate of $2,285.00 per month for the months of June to December 1998 and $500.00 will be held-back and paid following the completion of the calendar of events in 1999. 3. The leaseholders acknowledges that they are and shall be the sole owners of the business and anyone working in the building or associated with the building shall be employees of the leaseholders and shall be paid accordingly. 4. The Operator agrees that minimum hours of operation of the Tourist Information Booth shall be: (1) June, July, August and September, 9:00 a.m. to 6:00 p.m. (seven days per week); (2) October, November and December, 11 :00 a.m. to 5:00 p.m. (Friday, Saturday, Sunday); (3) Other hours as directed by the Tourist Committee; and will be responsible to provide adequate staffing to suit these needs. 5. The Operator agrees to work 4 to 5 hours per week in January, February and the first half of March to prepare the yearly event calendar and update various lists and directories. These hours may be worked from the Operator's residence or any other location approved by the Tourist Committee. 6. The Operator agrees that tourism is to be the number one priority, that only items approved by the Tourist Committee may be displayed or sold at the Tourist Booth and that no business, other than tourism, may be conducted at the Tourist Booth, without the approval of the Tourist Committee. .../2 -', ..... ,'" ". - e - ,e· Tourism Operation Requirements Agreement Page 2 on 7. Notwithstanding Clause (3) above, the Operator may, at its discretion, keep the booth open for a longer period of time or for longer hours at its own expense. 8. The Operator shall keep a log-book of all telephone calls. 9. The Town shall be responsible for all grounds maintenance, capital expenditures, utilities and other costs approved by the Tourism Committee. 10. The Town shall be responsible for the purchase and maintenance of all office furniture, office equipment and paper supplies. 11. The Town agrees to provide property and liability insurance coverage on the building. 12. The Operator shall keep a "visitor log" of all visitors to the booth for statistical purposes; such log to include, but not be limited to, origin of visitor and destination of visitor. The statistical results of this log shall be provided to the Town on a monthly basis. 13. The Operator shall compile events information and other information useful to the visitors to the Town for use in the annual tourist guide sponsored by the Tourist Development Committee. The Operator shall assist the Tourist Development Committee in the compilation of the annual tourist guide. 14. The Operator shall maintain, in conjunction with the Recreation Department, an up-to-date directory listing all Town service clubs, recreation program groups, and other community services. The directory shall be updated annually to ensure the information as to contact persons, phone numbers, etc. is kept current. 15. The Operator shall be accountable to Kincardine Town Council through the Administrator who shall liaise with the Tourism Committee. 16. The term of this agreement shall be from June 1, 1998 to March 31,1999. 17. Either party may terminate this agreement with sixty (60) days written notice to the other. 18. It is hereby agreed that correspondence between the two parties shall be addressed to the following: Town of Kincardine AdministratorlPublic Works Manager 707 Queen Street Kincardine, Ontario N2Z IZ9 Ms. Kelly Jones 216 Mechanics Avenue Kincardine, Ontario N2Z lC7 .../3 ~ ~... .... " e - - It Tourism Operations Requirements Agreement Page 3 on 19. This Agreement shall ensure to the benefit of and be binding on the respective heirs, executors, administrators, successors and assigns of the parties hereto. 22. Please note that the Town of Kincardine reserves the right to award to the lowest or any other tender. IN WiTNESS WHEREOF the Town has hereto affixed its corporate seal attested by the hands of its Mayor and Clerk this 25th day of May 1998. Operator has hereunto set hislher hand this 25th day of May 1998. SIGNED, SEALED AND DELIVED in the presence of THE CORPORATION OF THE TOWN OF KINCARDINE ~ JJh.- «.k-. , "Mayor G2ßÚ vr-~ Witness ( ~-.rn~ Clerk ..' - TOURIST INFORMATION BOOTH OPERATOR GeClCM\Œ. Witness