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HomeMy WebLinkAbout99 079 Agree - Web Master - ~... e . . THE CORPORATION OF mE TOWNSHIP OF KINCARDINE-BRUCE- TIVERTON BY-LAW NO. 1999-79 A BYLAW TO AUTHORIZE THE SIGNING OF A WEB MASTER AGREEMENT WITH STERLING SERVICES FOR THE PROVISION OF INTERNET SERVICES TO THE TOWNSHIP OF KINCARDINE-BRUCE-TIVERTON WHEREAS the Council for The Corporation of the Township of Kincardine- Bruce- Tiverton deems it advisable to enter into a Web Master Agreement for the provision of Internet Services; NOW THEREFORE the Council for The Corporation of the Township of Kincardine-Bruce- Tiverton ENACTS as follows: 1. That the Corporation of the Township of Kincardine-Bruce- Tiverton enter into an agreement with John Eagleson, Sterling Services for the provision of a total package of Internet Services to the Township of Kincardine-Bruce- Tiverton; 2. That Sterling Services provide the complete web page redesign, site maintenance, administration, domain registry, basic training, for the municipal Web Site; 3. That the Mayor and Clerk be authorized to sign, on behalf of The Corporation of the Township of Kincardine-Bruce-Tiverton the Agreement with John Eagleson, Sterling Services attached to this by-law and to affix the corporate seal as and when required. 4. This By-law shall come into full force and effect upon its final passage. 5. This By-law may be cited as the "Web Master Agreement, By-law". READ a FIRST and SECOND time on this th day of July 1999. READ a THIRD and final time on this 14th day of July 1999. ~~~ NO. 1999 -79 A BYLAW TO AUTHORIZE THE SIGNING OF A WEB MASTER AGREEMENT WITH STERLING SERVICES FOR THE PROVISION OF INTERNET SERVICES TO THE TOWNSHIP OF KINCARDINE-BRUCE-TIVERTON WHEREAS the Council for The Corporation of the Township of Kincardine- Bruce-Tiverton deems it advisable to enter into a Web Master Agreement for the provision of Internet Services; NOW THEREFORE the Council for The Corporation of the Township of Kincardine-Bruce-Tiverton ENACTS as follows: 1. That the Corporation of the Township of Kincardine-Bruce-Tiverton enter into an agreement with John Eagleson, Sterling Services for the provision of a total package of Internet Services to the Township of Kincardine-Bruce- Tiverton; 2. That Sterling Services provide the complete web page redesign, site maintenance, administration, domain registry, basic training, for the municipal Web Site; 3. That the Mayor and Clerk be authorized to sign, on behalf of The Corporation of the Township of Kincardine-Bruce-Tiverton the Agreement with John Eagleson, Sterling Services attached to this by-law and to affix the corporate seal as and when required. 4. This By-law shall come into full force and effect upon its final passage. 5. This By-law may be cited as the "Web Master Agreement, By-law". READ a FIRST and SECOND time on this ih day of July 1999. READ a THIRD and final time on this 14th day of July 1999. Mayor Clerk ~ .. t:.. ....,. " . . . 'It -;::::- This AGREEMENT made in TRIPLICATE this, ~ day of July, 1999. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF KlNCARDINE-BRUCE-TIVERTON Hereinafter called the "Municipality" of the First Part, -And- JOHN EAGLESON Hereit1after ca1led "Sterling Services" Of the Second Part WHEREAS the Municipality is desirous of entering into a Web Master Agreement with "Sterling Services" for the provision of a total package of Internet Services for the Township of Kincardine-Bruce- Tiverton; AND WHEREAS "Sterling Services" has agreed to provide the complete web page re- design, site maintenance, administration, domain registry and basic training. for the municipality; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the premises and mutual promises and covenants hereit1after contained, the parties hereby agree as follows: L WEBMASTER.& ADMINISTRATION SERVICES "Sterling Services" wi11; · Provide consultation services to the municipality to review progress and determine needs, administration and goals of the website on a once per month basis for three months initially and quarterly thereafter. · Implement and design website structure and navigation with Internet cross-browser capability focusing on getting the visitor to the information they want quickly and efficiently. · Apply to major search engines and indexes on the World Wide Web to register the domain name. Search engines and indexes to include but not be limíted to: Yahoo; Lycos; Alta Vista; Excite; Infoseek; HotBot; NorthemLight; DogPile. · Provide photos and graphics development of site. · Provide scanning of images. · Provide forms or scripts for information gathering as necessary. · Provide updates and Jinks including Jinks with like-minded sites. · Provide basic training on the use of e-mail, uploading files and website updating and updating links and instruction on the effeetÏve use of Internet tools for website. · Provide instruetÏon to relevant staff on uploading agenda and approved minutes of Council meetings · Provide interactive features - e.g. Java applets and scripts. . Set up e-mail addresses for use and promotion within aclm;n;strative staff and departments including mayor and councillors. · Compile a list of various local businesses linking those on-line. · Abide by all laws governing the Internet including copyright and criminal code provisions as may be applicable. /2 .. ~. .' t- -- - . -. .~ : Web Master Agreement Page 2 of3 ~O TERMSOFOPERATION Year 1- July 1, 1999 - June 30, 2000 · Design and set up basic site to efficient operational level with search engines generating the traffic flow to the municipal site - to be completed by end August 1999. · Set-up e-mail addresses for use and promotion within the administrative staff and departments including mayor and councillors - to be completed by end August, 1999. · List the various businesses that may be required by interested developers or persons re- locating to Kincardine- Bruce-TIverton. · Webmaster and aclm;n;.tration services, aforementioned, throughout the year. Year 2 - July 31, 2000- June 30, 2001 · Provide any site design modification considered necessary. · Begin the expansion of the site. · Increase the level of information provided to the community. · Survey with staff, the routine calls into office and questions. · Have information available on the website for easy reference. · Webmaster and aclmm;.tration services, aforementioned, throughout the year. Year 3 - July 1, 2001- June 30, 2002 · Primary focus will be OIÎ the innovation attractive design modification employing the most current technology available in year 2001. · Monitor and maximize the use and visibility of all search engines. · Concentrate on creating the mutually beneficial links to the website. · Webmaster and aclmin;.tration services throughout the year. 3.0 FINANCIAL TERMS 3.1 Costs associated with Implementation re-design and set up of the website Year 1 = $7,500.00 divided as follows: · Website design, re-design, community research and expenses - $5,500.00 Basic Training - $250.00 (One time) Webmaster and Administration Services - $750.00 (30 hours annually) Site Maintenance - $1,000.00 (40 hours annually) · · 3.2 Payment Schedule · During the first year of the contract the municipality agrees to pay Sterling Services on July 31, 1999 a payment in advance in the amount of $2,500.00 to be used as "start up" costs. · During the first year of the contract beginning September 1, 1999 the municipality agrees to pay Sterling Services $500.00 per month Qess 20% holdback) for ten months ending June, 2000. · The holdback shall be paid 30 days after completion of Year 1, subject to satisfactory performance. . t' . i &- 6;. ~ " ~ " Web Master Agreement Page 30f3 3.3 Agreement Renewal 3.3.1 Provided this Agreement is renewed for Year 2 and Year 3, the municipality shall : · Pay to Sterling Services $625.00 per month (less 13.33% holdback) on the first day of each month, The holdback shall be paid 30 days after completion of each year subject to satisfactory performance. 4.0 TERMINATION 4.1 Either party may terminate this Agreement upon 9O-days written notice of termination to the other party. 4.2 Any material or information in the possession of "Sterling Services", including work in progress on the website, shall remain the property of the municipality and shall be returned to the municipality upon te1'fn;m.rion of this Agreement 5,0 GENERAL 5.1 Sterling Services reserves the right to display its logo and link on the municipal web page and sub-home pages. 5.2 Sterling Services will complete the first phase of the municipal web re-design by August 16, 1999. 5.3 This Agreement shall not be assigned or transferred by ''Sterling Services" without the expressed written consent of the Municipality. 5.4 All ownership rights of the website and municipal domain name and all copyright of any material developed by "Sterling Services" for the municipality shall remain the absolute property of the municipality. This Agreement shall come into full force and effect upon the authorization by by-law of the municipality. IN WITNESS WHEREOF the Municipality has hereto affixed its corporate seal attested by the hands of its mayor and clerk this~o.,c... day of July, 1999. Sterling Services has hereunto set its hand and seal this ~ day of July, 1999. 5.5 SIGNED, SEALED AND DELIVERED in the presence of I I THE CORPORATION OF THE TOWN I OFKINCAlIDINE .-ò::>--_ ¡ per: _M;Y~þ~:~C'::ê~O: I (j_____ ~~:. .;:? I per: ~L--1--o.,^~ l.i.( ':: ~ .- ,.:;-::: I Clerk: . Rosa1ine~~," ",-F I -, ',.,' , ~~ ..............-/~... .'.",'.-'- , I STERLING SERVICES -//0',,,, i~ ...