HomeMy WebLinkAbout02 151 agree von grey bruce flu
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
NO. 2002 -151
A BYLAW TO AUTHORIZE THE SIGNING OF AN AGREEMENT
WITH VON GREY-BRUCE FOR THE PROVISION OF THE
INFLUENZA VACCINE CLINICS
WHEREAS the Council for The Corporation of the Municipality of Kincardine
deems it advisable to enter into an Agreement with VON Grey-Bruce retaining
the services of VON to administer influenza vaccines to its employee, who have
agreed to participate in the program on a voluntary basis.
NOW THEREFORE the Council for The Corporation of the Municipality of
Kincardine ENACTS as follows:
1. That The Corporation of the Municipality of Kincardine enter into an
agreement with VON Grey-Bruce.
2. That the Clerk be authorized to sign, on behalf of The Corporation of the
Municipality of Kincardine the Agreement with the VON Grey-Bruce attached
to this by-law and to affix the corporate seal as and when required.
3. This By-law shall come into full force and effect upon its final passage.
4. This By-law may be cited as the "VON Grey-Bruce Agreement, By-law".
READ a FIRST, SECOND, and THIRD time and DEEMED TO BE PASSED this
16th day of October, 2002.
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AGREEMENT BETWEEN
VON GREY - BRUCE
AND
MUNICIPALITY OF KINCARDINE
This agreement between the VON GREY - BRUCE and MUNICIPALITY OF KINCARDINE
confirms that MUNICIPALITY OF KINCARDINE has retained the services ofVON to
administer influenza vaccines to its employees, who have agreed to participate in the program on a
voluntary basis. '
This document will serve as a contract and set out the terms of reference of the agreement that has
been established between the two entities.
Responsibilities of MUNICIPALITY OF KINCARDINE are:
. 1. Display publicity materials and circulate information about influenza and the vaccine program
to all employees.
2. Set date(s), time(s) and location for clinics.
3. Arrange sign-up sheets for employees. (Appointments are pre-booked with approximately 12
employees booked per hour per nurse.)
4. MUNICIPALITY OF KINCARDINE will notify VON of the exact number of participants a
minimum of one per week prior to the first clinic date.
5. Provide a suitable clinic area:
.
- Refrigerator to store vaccine
Sink and running water
- Desk/table to set equipment on
Chairs for employees
Cot or bed for emergency purposes
Garbage container
- Juice for employees (optional)
- Access to a telephone
- Designated helper if there is only one Registered Nurse present
(Only if this is possible for you to arrange)
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6. Distribute flu shot information sheet, health assessment form and consent form to participants
PRIOR to clinic date. (Employees will bring these COMPLETED to the clinic.)
7. Ensure participants are prepared to remain in the flu clinic area so that they can be assessed by
the nurse throughout a 20 minute waiting period.
8. Provide transportation to hospital if nurse requests.
9. Evaluate the success of the program:
- Compare absenteeism between groups of immunized and unimunized employees
- Assess acceptance level among employees
- Assess reaction to the vaccine
Solicit employee feedback about the project
Responsibilities ofVON are:
1. VON will provide MUNICIPALITY OF KINCARDINE with promotional materials for the
Influenza Vaccine Program.
2. VON will provide a Registered Nurse to implement the clinics.
3. VON nurses will set up and dismantle the clinics.
4. VON will provide all materials needed for the injections. (Syringes, alcohol swabs, needles,
influenza vaccine.)
5. VON will obtain signed medical directives for the adrn;n;stration of both the influenza vaccine
and adrenaline (to be used as needed in the event of anaphylactic reaction)
6. VON nurses will review participants' health forms, consent forms, administer the vaccine and
monitor employees post-injection for reaction.
7. VON nurses will document the anrn;n;stration of the vaccine for each participant and note any
reactions. This documentation is the property of the VON and includes the health assessment
completed by the employee and the signed consent form.
8. VON will maintain confidentiality of all employees' information.
VON will invoice MUNICIPALITY OF KINCARDINE after the final clinic has been completed.
Cost being: $84.00 per hour/nurse plus $0.32 per km. for travel where applicable.
MUNICIPALITY OF KINCARDINE will be billed a minimum of2 hours regardless of the
number of employees that receive vaccinations. A cancellation fee of2 hours ($168.00) will be
charged if less than 24 hours notification is provided to VON Grey-Bruce.
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Employees shall sign a consent for treatment and a waiver. The waiver will state "I waive any
claim for damages that 1 (or anyone claiming on my behalf) may have against MUNICIPALITY
OF KINCARDINE and VON GREY - BRUCE and their directors, officers, employees and agents
on account of injury or misfortune I may suffer as a result of this vaccination."
The term of this agreement will commence on the date of signing and terminate on the date after the
last scheduled vaccine clinic.
Either party shall have the right to terminate the Agreement with or without cause upon giving ten
(10) days written notice to the other party. MUNICIPALITY OF KINCARDINE will reimburse
VON for any prepayment of clinic related materials.
The VON staff shall at all times serve MUNICIPALITY OF KINCARDINE as independent
agents, and not employees, pursuant to this agreement and shall not be entitled to any employee
benefits from MUNICIPALITY OF KINCARDINE
Except as expressly provided in this Agreement, this Agreement contains the entire Agreement
between the parties as to the subject matter, and supersedes all prior Agreements and negotiations.
No amendments shall be effective unless it is in writing and signed by both parties.
In the event that any provision in this Agreement shall be deemed void or invalid by a court of
competent jurisdiction, the rernain;ng provisions shall be and remain in full force and effect.
The terms and conditions and interpretations of this Agreement shall be governed by the laws of the
Province of Ontario.
The above A~ent has been read and a~_t~si~: by the following signatures.
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Authorized signature for ÅiÏthorized signature for
VON GREY - BRUCE
Branch
MUNICIPALITY OF KINCARDINE
EXECUTIVE DIRECTOR
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