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HomeMy WebLinkAbout00 015 M of K Procedural By-law THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE e AMENDED/AEP~ BY BYlAW NO. 2ðð2-9" DATEn _(",Iv 10, ;;L-ð:2 , BY-LAW NO. 2000 -15 BEING A BY-LAW TO GOVERN THE PROCEEDINGS OF COUNCIL AND COMMITTEES OF THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE, THE CONDUCT OF ITS MEMBERS AND THE CALLING OF MEETINGS e WHEREAS pursuant to section 55 of the Municipal Act, R.S.O. 1990 Chapter M.45 as amended by the Planning & Municipal Statute Law Amendments Act, 1994 every Council and local board shall adopt a by-law to govern the calling, place and proceedings of meetings; AND WHEREAS Section 102 of the Municipal Act, R.S.O. 1990 Chapter M.45, every Council may pass by-laws to govern the conduct of its members; AND WHEREAS it is desirable that in all proceedings had or taken in the Council of the Municipality of Kincardine the following rules and regulations shall be observed, and shall be the rules and regulations for the order and dispatch of business of the Council and in committees thereof; AND WHEREAS in any case for which provision is not made herein the procedure to be followed shall be, as near as may be, that followed in the Legislative Assembly of Ontario and its Committees NOW THEREFORE the Council of The Municipality of Kincardine ENACTS Rules of Procedure attached as Schedule 'A' to this by-law. . REPEAL EXISTING AND INCONSISTENT RULES That By-law No. 1997-73, as amended, ofthe former Town of Kincardine, By- law No. 95-06 of the former Township of Kincardine, By-law No. 1995-16 of the former Township of Bruce and By-law No. 1998-01 of the Kincardine-Bruce- Tiverton Transition Board, and all other rules of procedure inconsistent with this by-law, be hereby repealed THAT this by-law shall come into full force and effect on its final passing. THAT this By-law may be cited as the "Municipality of Kincardine Procedural By-law" . READ a FIRST AND SECOND TIME this 26th day of January, 2000. READ a THIRD and final time on this 9111 day of February, 2000. \", Clerk e -~ ~--_... MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 2 TABLE OF CONTENTS SECTION "A" RULES OF PROCEDURE Subsection Title Paqe A1 DEFINITIONS 4 A2 QUORUM 4 A3 INAUGURAL MEETING 5 A4 REGULAR MEETINGS 5 A5 ABSENTEEISM AND LEAVE OF ABSENCES 5 A6 NOTICE OF REGULAR MEETINGS AND AGENDA 5-6 A7 SPECIAL MEETINGS 6 A8 COMMENCEMENT OF MEETINGS 6 A9 ORDER OF BUSINESS - REGULAR COUNCIL MEETINGS 6-7 A10 ORDER OF BUSINESS - SPECIAL COUNCIL MEETINGS 7 A11 COMMUNICATIONS AND PETITIONS TO COUNCIL 7 A 12 DEPUTATIONS 7 A13 TIME 8 A14 RULES OF DEBATE AND CONDUCT 8 A15 QUESTIONS OF PRIVILEGE AND POINTS OF ORDER 8-9 A16 MOTIONS AND ORDER OF PUTTING QUESTIONS 9-10 A17 VOTING 10-11 A18 CLOSED SESSION 11-12 A19 BY-LAWS 12 A20 PARLIAMENTARY PROCEDURE 12 A21 GENERAL ENQUIRIES 13 A22 ADJOURNMENT 13 A23 SUSPENSION AND AMENDMENT OF RULES 13 A24 RULES SHALL APPLY TO COMMITTEES, BOARDS AND 13 COMMISSIONS A25 MINUTES 13 A26 OPEN MEETINGS 13 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 3 SCHEDULE 'A' TABLE OF CONTENTS SECTION "B" COMMITTEE OF THE WHOLE Subsection Title Paqe B1 CONSTITUTION 14 B2 ORDER OF BUSINESS - COMMITTEE OF THE WHOLE 14 MEETINGS B3 AREAS OF POLICY 15 B4 RULES OF PROCEDURE 1 5-16 B5 APPOINTMENT OF COMMITTEE OF THE WHOLE 16 CHAIRS B6 DUTIES AND RESPONSIBILITIES OF COMMITTEE OF 16 THE WHOLE CHAIRS COMMITTEE OF THE WHOLE 21 COMMITTEE ORGANIZATION CHART C1 C2 C3 C4 C5 C6 C7 C8 C9 C10 SECTION "C" COMMITTEES, BOARDS AND COMMISSIONS NOTICE OF MEETINGS QUORUM MAYOR: EX-OFFICIO MEMBER COUNCILLORS MAY BE APPOINTED IN ABSENTIA APPOINTMENTS TO AUTHORITIES, COMMITTEES, BOARDS AND COMMISSIONS APPOINTMENTS REQUIRED TO BE MADE BY COUNCIL APPOINTED BODIES TO NAME CHAIR APPOINTMENT OF A SECRETARY REMUNERATION DURATION OF APPOINTMENTS 17 17 17 17 17-18 19 19 19 20 20 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 4 SECTION "A" RULES OF PROCEDURE A1 DEFINITIONS A1.1 "Mayor" of the Municipality is the head of Council and the chief executive officer of the Municipality of Kincardine. A1.2 "Deputy Mayor" means the Council member, other than the Mayor who was elected as Deputy Mayor at the last preceding election. A.1.3 "Council" means the Municipal Council of The Municipality of Kincardine. A1.4 "Member" means a member of the Councilor a Committee, as the case may be. A1.5 "CAO" means the Chief Administrative Officer of The Municipality of Kincardine. A1.6 "Clerk" means the Clerk of The Municipality of Kincardine A1.7 "Committee" means a group of citizens appointed by Council in an advisory capacity. A1.8 "Standing Committee" shall mean a committee appointed to review and report on an area of ongoing interest to the Municipality and that continues to do so on an indefinite basis. A1.9 "Ad Hoc Committee" means a committee appointed to review and report on a specific issue; once the report is delivered, the Ad Hoc Committee is automatically dissolved. A1.10 "Local Board" means a local board as defined in the Municipal Affairs Act, except municipal police services boards, library boards and school boards. A1.11 "Chair" means the person presiding at a meeting, other than a Council meeting. A 1.12 "Meeting" means any regular, special, committee or other meeting of a councilor local board. A1.13 "Closed Meeting" means a meeting or part of a meeting may be closed to the public if the subject matter being considered is more clearly defined in Section A 18 (1) of this by-law. A 1.14 "Confidential" means those items discussed in closed session and more clearly denoted in Section A 18.1. A 1 .15 "Recorded Vote" means where a vote is taken for any purpose and a member of Counci I requests immediately prior to or immediately subsequent to the taking of the vote that the vote be recorded, each member, present except a member who is disqualified from voting by any Act shall announce his/her vote openly and any failure to vote by a member who is not disqualified shall be deemed to be a negative vote and the Clerk shall record each vote. A 1.16 "Municipality" shall mean The Corporation of the Municipality of Kincardine. A2 QUORUM A2.1 A majority of the whole number of members required to constitute the Council shall be necessary to form a quorum. Subsection (1) of section 56 of the Municipal Act R.S.O. 1990 c. M45. A2.2 If the number of members, who by reason of the Conflict of Interest Act are prohibited from participating in a meeting, is such that there is no quorum, despite any other Act, any number that is not less than one-third of the total number of members of the council, committee or board shall be deemed to constitute a quorum, but the number shall not be less than two. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 5 A3 INAUGURAL MEETING A3.1 Subject to Article A3.2 hereof, the inaugural meeting of a new Council shall be held on the first Wednesday in December at 7:00 p.m. in the Municipal Council Chambers. In the event it is necessary to cancel the scheduled inaugural meeting, the Mayor-Elect shall decide upon the next suitable date and time for the Inaugural Meeting of Council to be held. A3.2 The inaugural meeting shall be conducted pursuant to the pertinent provisions of Part IV Section 49 of the Municipal Act, RS.O. 1990, Chapter M.45, as amended. A3.3 The inaugural meeting of the new Council shall be opened with a prayer, the officiating clergyman to be selected by the Mayor-Elect. A4 REGULAR MEETINGS A4.1 Except as may be determined under Article A6.4 hereof, all regular meetings of Council shall be convened in the Council Chambers on the Second (2nd) and fourth (4th) Wednesdays of every month at seven-thirty o'clock in the afternoon (7:30 p.m.). A4.2 Where such Wednesday is a holiday within the meaning of the Interpretation Act, the Council shall meet on the business day next following the regular day of the meeting and at the same time as specified in Article A4.1 above. A4.3 Notwithstanding the provisions of Articles A4.1 and A4.2 of this subsection, where the regular meeting of the Council falls on a day which has been designated as nomination day or election day for the holding of municipal elections, the regular council meeting shall be held on the business day next following. A4.4 Regular Meetings of Council shall not extend beyond the hour of ten-thirty o'clock in the afternoon (10:30 p.m.) unless otherwise determined by a vote of the majority of the members present. A4.5 Council may, by by-law, change the regularly scheduled meeting day provided that notice of the change is published in the local press in advance. A5 ABSENTEEISM AND LEAVE OF ABSENCE A5.1 No member shall be absent from any regular council meeting without endeavouring to provide substantive notice of such absence to the head of Council at least forty-eight (48) hours prior to the commencement of the meeting from which the member shall be absent. A5.2 Where a member is absent from six (6) consecutive regular meetings of the council without being authorized to do so by a resolution of Council entered upon its minutes, that member's seat shall be declared to be vacant and procedures as set out in Section 45 and/or 46 of the Municipal Act, RS.O. 1990, Chapter M.45 as amended, shall apply. A6 NOTICE OF REGULAR MEETINGS AND AGENDA A6.1 Notice shall not be required to be given of regular meetings of the Council unless the day of the meeting is other than that provided in this by-law. The mailing out or delivery of agendas therefore shall be considered as adequate notice of such regular meetings. A6.2 The Clerk will endeavour to ensure that agendas are delivered to each member of Council not later than forty-eight (48) hours prior to a regular meeting of Council MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 6 A6 NOTICE OF REGULAR MEETINGS AND AGENDA (Cont'd) A6.3 A copy of the agenda for any Council/Committee of the Whole meeting will be available to members of the news media or the public at the time the meeting commences. A6A The Council may, by resolution, provide that regular meetings may be held at a place other than in the Council Chambers. A7 SPECIAL MEETINGS A7.1 The Mayor or in the absence of the Mayor, the Deputy Mayor, may at any time summon a special meeting or upon receipt of a petition of the majority of the members of the Council, the Clerk shall summon a special meeting for the purpose and at the time mentioned in the petition. A7.2 At least seventy-two (72) hours previous notice of all special council meetings shall be given by the Clerk. Such notice shall be hand delivered, transmitted by facsimile or via E-mail, or telephone, to the members of the Council. A7.3 At special meetings of the Council, it shall not be competent to consider or decide upon any matter unless such matter has been listed in the notice calling the meeting. A7A The Council may, by resolution, provide that special meetings may be held at a place other than in the Council Chambers. A7.5 Special meetings of committees, boards and commissions, may be called by the Chair if it is considered necessary to do so, and by the Clerk whenever requested in writing to do so by a majority of the members composing such bodies. A7.6 Notwithstanding the provisions of Article A7.2 hereof, in the event of a bonifide emergency a meeting may be held as soon as practicable following receipt of the summons or petition, as the case may be, and notice may be given by telephone or personal contact as determined by the Clerk. A8 COMMENCEMENT OF MEETINGS A8.1 Subject to Section A2 hereof, as soon after the hour of meeting as there shall be a quorum present, the Mayor shall take the chair and call the members present to order. A8.2 Upon the absence of the Mayor, and the Deputy Mayor, the Council may from amongst the members present, appoint a presiding officer, who, during such absence shall have all the powers which the Mayor would have had. A9 ORDER OF BUSINESS - REGULAR COUNCIL MEETINGS A9.1 The order of business of REGULAR MEETINGS of the Council shall be: (a) Call to order (b) Roll Call (c) Disclosures of Pecuniary Interest (d) Reading and Correction or Approval of minutes of Regular and Special Meetings of Council (e) Business Arising (f) Public Meetings (g) Presentations and Delegations (h) Communications (i) Reports of Committees (j) Motions (k) Notice of Motion (I) Approval of Accounts (m) Consideration of By-laws (n) General Enquiries from Members of Council (0) Closed Session if Required (p) Confirmatory By-law (q) Scheduling of Meetings (r) Adjournment MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 7 A9 ORDER OF BUSINESS - REGULAR COUNCIL MEETINGS (Cont'd) A9.2 The Business shall in all cases be taken up in the order in which it stands upon the agenda, unless otherwise determined upon a vote of the majority of the members present, and all questions relating to the priority of business shall be decided without debate. A10 ORDER OF BUSINESS - SPECIAL COUNCIL MEETINGS A10.1 A11 A11.1 A11.2 A12 A12.1 A12.2 A12.3 A12.4 The order of business for SPECIAL MEETINGS of Council shall be: (a) Call to Order (b) Roll Call (c) Declarations of Pecuniary Interest (d) Business for which the special meeting is called (e) Adjournment The Business shall in all cases be taken up in the order in which it stands upon the agenda, unless otherwise determined upon a vote of the majority of the members present, and all questions relating to the priority of business shall be decided without debate. COMMUNICATIONS AND PETITIONS TO COUNCIL Every communication or petition intended for presentation to the Council must be legibly written, typed or printed and signed by at least one (1) person. The Clerk shall list with the agenda only those communications and petitions received prior to one o'clock in the afternoon (1 :00 p.m.) on the Thursday preceding the regular Council meeting. All communications or petitions received after one o'clock in the afternoon (1 :00 p.m.) on the Thursday preceding the day of the Council meetings shall be held over for subsequent consideration by the Councilor appropriate committee, board or commission. Correspondence containing obscene or defamatory language shall not be presented to the Council. All communications or petitions within the cognizance of a committee, board or commission shall, upon presentation to Council be referred to the proper board, committee or commission. No debate shall be allowed on the presentation of any communication or petition, however, certain instructions may be given by Council. If the petition or communication complains of some present, personal grievance requiring an immediate remedy, the matter may be brought into immediate discussion and disposed of forthwith. The Clerk shall refer any correspondence received after the Council meeting to the committee, board or commission having cognizance thereof and this shall be noted on the agenda. Notwithstanding anything in section A 11 herein, the Mayor and/or Clerk may in matters of urgency or where in their judgement the public interest requires dispatch: refer any communication or petition to the proper committee, board or commission without such communication or petition having been first presented to the Council on the agenda and referred to committee there from. DEPUTATIONS Any person desiring to be heard as a deputation to Council shall submit a request to the Clerk, not later than one o'clock in the afternoon (1 :00 p.m.) on the Thursday preceding the day of the Council meeting and such request shall clearly state the nature or the business to be discussed. Where possible a written submission should be provided. Persons addressing Council shall confine their remarks to the business stated in their request to be heard and shall present same in a respectful and temperate manner. Council may at its discretion expressed by a resolution adopted by a majority vote of its members present, hear any person. Persons addressing Council shall be limited to a maximum of five (5) minutes, although such time may be extended by Council, by resolution, passed by the majority of the members present and voting. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 8 A13 TIME A13.1 Time, in this by-law should be governed by Eastern Standard Time except that daylight saving time shall govern when in effect. A14 RULES OF DEBATE AND CONDUCT A 14.1 The Mayor shall preserve order and decorum, and shall decide questions of order, subject to an appeal to the Council A 14.2 Every member, previous to speaking on any question or motion, shall indicate the wish to speak by raising their hand and when so recognized shall address the Mayor. A14.3 When a motion is presented, it shall be read by the Mayor or the Clerk, before debating. A 14.4 When two or more members simultaneously indicate a wish to speak, the Mayor shall name the Member to be recognized. When a member is speaking, no other member shall hold discourse which may interrupt or pass between the speaker and the chair. A14.5 Any member may request the question or motion under discussion to be read at any time during the debate, but may not interrupt a member speaking in order to make such a request. A14.6 No member shall speak twice to a question without leave of the Council and shall not speak a second time to the question where another member wishes the floor who has not spoken the first time to the question, except in explanation of a material part of their speech which may have been misunderstood. A14.7 No member shall speak to the same question or in reply for longer than five (5) minutes. A14.8 No member shall speak disrespectfully, or use abusive or unparliamentary words of expressions in Council. No member shall speak beside the question in debate. No member shall criticize any vote of the Council, except for the purpose of moving that such vote be reconsidered. No person shall breach the rules of the Council, the decision of the Mayor or of the Council, on questions or order of procedure. A14.9 In case any member shall breach such rules, the member may be ordered by the Mayor, to refrain from any further comment. In the event such member continues to commit a breach of protocol he/she will be asked to leave their seat for that meeting. No member shall be permitted to retake their seat at any meeting after being ordered by the Mayor to vacate for committing a breach of any rule or order of the Council, without making an apology and receiving the consent of Council, expressed by a majority of the members present determined without debate. A 14.10 The Mayor may with the consent of Council, leave the chair for the purpose of taking part in a debate or otherwise. The Mayor shall first appoint one member of Council, who has not spoken to the question, to take the chair until the Mayor resumes the chair, after the question has been decided. A15 QUESTIONS OF PRIVILEGE AND POINTS OF ORDER A 15.1 Whenever any point, privilege, order or matter of urgency arises, it shall be immediately taken into consideration. A 15.2 When the Mayor is called on to decide a point of order of procedure the point shall be stated without necessary comment, and the Mayor or presiding officer shall state the rule or authority applicable. A15.3 When a point of order is raised, or when a member is called to order from the chair, the Mayor shall then decide the point of order. The member may be permitted to explain. The decision of the Mayor shall be final, unless an appeal is made to the Council, in which case the question: "Shall the ruling of the chair be sustained?", shall be determined without debate by vote. A15 A15.4 A15.5 A16 A16.1 A16.2 A16.3 A16.4 A16.5 A16.6 A16.7 A16.8 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 9 QUESTIONS OF PRIVILEGE AND POINTS OF ORDER (Cont'd) Whenever the Mayor is of the opinion that any motion offered to the Council is contrary to the rules of the Council, he shall advise the members thereof immediately and quote the rule or authorities applicable. Argument or comment shall not be permitted. Where a member considers that his or her integrity or the integrity of the Council has been impugned, the member may as a matter of personal privilege, rise at any time for the purpose of drawing the Mayor's attention to the matter. MOTIONS AND ORDER OF PUTTING QUESTIONS Notice shall be given of all motions for introducing new matter, other than a point of order or a matter of urgency, and no motion shall be discussed unless such notice has been given at the last regular meeting of the Council, or is filed with the Clerk by 1 :00 p.m. on the Thursday preceding the date of the meeting at which the motion is to be introduced; and, the motion shall be printed in full in the agenda for that meeting of the Council and for each successive meeting of Council, until the motion is considered or otherwise disposed. The motion shall be submitted to the Clerk in writing and shall be complete and correct. Any motion may be introduced without notice with the approval of the majority of Council. Every motion or resolution shall be in writing and when duly moved and seconded and stated by the Mayor or Clerk, shall be open for consideration. After a motion is moved, seconded and read aloud it shall be deemed to be in possession of the Council, but may with the permission of the Council be withdrawn at the joint request of the mover and seconder at any time before decision or amendment. Save as otherwise provided, all amendments to motions: (a) Shall be in writing and seconded (b) Shall be decided upon or withdrawn before the main question is put (c) Only one amendment shall be allowed to an amendment and any amendment more than one must be to the main question (d) Shall be relevant to the question (e) Shall not be received proposing a direct negative to the question (f) May propose a separate and distinct disposition of a question (g) Shall be put in reverse order to that in which it is moved A motion for reference, until it is decided, shall preclude all amendment of the main question. If the motion for reference is carried, the main motion and any amendments thereto shall be deemed to be withdrawn. When a question is under debate, no motion shall be received except for the following purposes and according to the listed priorities namely: · (a) To extend the hour of automatic adjournment. · (b) To adjourn . · (c) The main question. · (d) To lay on the table (indefinite postponement). (e) To postpone to a definite date (f) To commit (refer to a committee). (g) To amend. · Not debatable At the request of any member present, the Mayor or Chair shall ask: "Shall the main question be voted upon?", and with majority vote of the members present that question shall then be voted upon and it shall preclude all amendments or further debate on the main question MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 10 A16 MOTIONS AND ORDER OF PUTTING QUESTIONS (Cont'd) A16.9 In making appointments to office, when there are more than two (2) applicants or nominees, the motion shall be put so that each may be voted for; the persons receiving the lowest number of votes falling out in succession. A 16.10 It shall be the duty of the Mayor or the Clerk, or any member of the Council, whenever it shall be conceived that a motion received and read, may be contrary (ultra vires) to the Municipal by-laws, Provincial or Federal Statutes to apprise the Council thereof, stating the rules, by-laws or statutes which are applicable to the case. A 16.11 A motion for the Mayor to leave the chair shall be in order if Council determines that the Mayor is acting in contravention to Section A 14 - Rules of Debate and Conduct. The Council may then appoint a substitute and resume the interrupted business. A.16.12 Incidental motions in respect of a matter of special privilege, suspension of rules of procedure, adjournment, postponement of the previous question or commitment may be made verbally A17 VOTING A 17.1 Every member present, when a question is put, shall vote thereon unless the member has a pecuniary interest, direct or indirect. When a member has such interest in the question under debate, he shall so advise the Council in accordance with the provisions of the Municipal Conflict of Interest Act. The member shall, in instances where the Council is meeting in a closed session, vacate his chair and the meeting room until the question is decided, and the Clerk shall duly record the circumstances in the minutes. If any member present persists in refusing to vote except for reasons of such interest, they shall be recorded as voting in the negative on the question before Council. A17.2 Unless disqualified, the Mayor may vote with the other members on all questions. A 17.3 The Mayor shall vote with the other members when the majority present request that the Mayor do so and shall vote in all cases where it is necessary to break a tie. A17.4 Any question on which there is an equality of votes shall be deemed to be negative. A17.5 In cases required by law, and when any member calls for a recorded vote the surnames of those who vote for and those who vote against the question shall be entered in the minutes each member voting for the question shall say "yes" and each member voting against the question shall say "no". When recording the "yes" votes and the "no" votes the clerk shall call the names of the members in their alphabetical order and before the result of the vote shall be announced by the Mayor, the Clerk shall, if required, read the vote so taken. A17.6 When the question under consideration contains separate and distinct propositions, upon the request of any member, the vote upon each proposition shall be taken separately. A 17.7 After any question is finally put by the Mayor or Chair, no member shall speak to the question, nor shall any other motion be made until after the result is declared. The decision of the Mayor as to whether the question has been finally put shall be conclusive. A17.8 After any by-law, resolution, question or matter has been decided except in those situations described in Subsection (a) - (h) below, any member who voted thereon with the prevailing side may move for reconsideration. The Mayor shall confirm with the member that the member voted with the majority on the issue in question. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 11 A17 VOTING (A18.8 Cont'd) EXCEPTIONS (a) A question which can be renewed within a reasonable time (b) An affirmative vote whose provisions have been partly carried out (c) An affirmative vote in the nature of a contract when the party to the contract has been notified of the outcome. (d) Any vote which has caused something to be done that it is impossible to undo (e) A vote on a Motion to Reconsider (f) When the same result can be obtained by some other motion (g) A motion of indefinite postponement (to lay on the table) (h) When a motion to reconsider is determined by the Chair to be dilatory (causing delay). A17.9 The mover of a motion for the reconsideration of any decided matter shall be permitted to make a brief and concise statement of the reasons which he believes justify such reconsideration, without in any way debating the content of the matter. A17.10 If reconsideration of any decided matter is recommended to the Council by a committee, board, commission or special committee, a brief and concise statement of the reasons therefore may be set forth in the report to Council. A 17.11 The effect of a Notice of Motion to reconsider a decided matter is the suspension of all action that depends on the result of the matter proposed to be reconsidered. There shall be no discussion of the decided matter unless and until the motion to reconsider is carried by a majority vote of all the members present. A 17.12 No motion or question shall be considered "carried" without the consent of the majority of the members present who have not declared a pecuniary interest direct or indirect. A 17.13 Where a motion or question is "carried" or "defeated" such shall be recorded in the minutes of the meeting. A18.14 When a vote is taken, each member of the Council shall announce his/her vote openly and individually and no vote shall be taken by ballot or any other method of secret voting. A 18 CLOSED SESSION A 18.1 A Meeting or part of a meeting may be closed to the public if the subject matter being considered is, (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition of land for municipal or local board purposes; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matter before administrative tribunals, affecting the municipality of local board; (f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (g) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act. (h) If the subject matter relates to the consideration or request under the Municipal Freedom of Information and Protection of Privacy Act if the council, board, commission or other body is designated as head of the institution for the purposes of that Act. A 18.2 Before holding a meeting or part of a meeting that is to be closed to the public, Council shall state by resolution; (a) the fact of the holding of the closed meeting, (b) the general nature of the matter to be considered at the closed meeting. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 12 A18 CLOSED SESSION (Cont'd) A18.3 Subject to Section A18.4 a vote of the members of Council cannot take place during a closed session meeting. A18.4 A vote of members of Council may take place during a closed session meeting in the event: (a) The subject matter falls into a category where a closed session is allowed; and (b) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under contract with the municipality. A18.5 The Head of the Council shall preside at all meetings of the Council. A19 BY-LAWS A19.1 Every by-law shall be introduced upon motion by a member of the Council, specifying the title of the by-law. A 19.2 Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with the provisions of any Act, and shall be complete. A 19.3 Every by-law shall have three readings prior to being passed. A 19.4 The first and second reading of a by-law shall be decided without amendment or debate. A19.5 If the Council determines that the by-law is of an administrative or minor nature such by- law may receive third reading directly following first and second reading A19.6 In proceedings in Committee of the Whole upon by-laws, each section shall be considered in its proper order, inclusive of the title and recitals. A 19.7 If Council so determines, a by-law may be taken as read at any stage of its presentation. A 19.8 The Clerk shall set out on all by-laws enacted by Council the date of their presentation. A19.9 All amendments made in Committee of the Whole shall be reported to the Council which shall receive the same forthwith and after the report has been received a by-law shall be open to debate and amendment before it is ordered for third reading. A 19.10 When a by-law which has received first and second reading is reported from the Committee of the Whole without amendment it will be forthwith ordered to be read the third time. A19.11 At least one signed copy of each and every by-law passed by the Council shall be printed, signed, by the Mayor, and the Clerk and shall be sealed with the seal of The Corporation. A 19.12 At least one signed copy of each and every by-law adopted by the Council shall be filed by the Clerk in the by-law books of the Municipality and shall be indexed and cross-indexed by number and subject matter; A20 PARLIAMENTARY PROCEDURE All proceedings of the council not specifically provided for in this by-law, shall be dealt with in accordance with ROBERTS RULES OF ORDER NEWLY REVISED and in such cases the decision of the Mayor shall be final and accepted without debate MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 13 A21 GENERAL ENQUIRIES A22 A22.1 A22.2 A22.3 A23 A23.1 A23.3 A24 A24.1 A25 A25.1 A25.2 A25.3 A25.4 A26 A26.1 A26.2 Enquiries may be made of the Mayor or through him to any member of the Councilor to a department head, relating to any matter connected with the business of the municipality but no argument or opinion is to be offered, or facts to be stated, except so far as may be necessary to explain the same, and in answering any such question a member is not to debate the matter to which the same refers. ADJOURNMENT A motion to adjourn the Councilor adjourn the debate shall always be in order, but not debatable, except: (a) When a member is in possession of the floor (b) When a recorded vote has been called for (c) When the members are voting (d) When it has been decided that the main question shall be put forthwith. When a motion to adjourn is defeated, no second motion to the same effect may be made until there has been some intermediate proceeding. If a member desires to leave a meeting of Council prior to adjournment, and not return thereto, he shall so advise the Mayor and the time of his/her departure shall be recorded SUSPENSION AND AMENDMENT OF RULES Any standing rule, order of Councilor provision of this by-law may be suspended or amended by resolution of the Council provided that a majority of all the members present vote in favour thereof. Amendments so approved shall be subsequently ratified and enacted by by-law Any provision of this by-law, standing rule or order of Council may be amended by a by- law. RULES SHALL APPLY TO COMMITTEES. BOARDS AND COMMISSIONS Where separate Rules of Procedure do not exist for a, committee, board or commission the rules set forth herein shall apply. MINUTES The Clerk, or designate, shall truly record, without note or comment, all proceedings of the Council The Minutes of such proceedings shall not record any discussion undertaken in the course of a meeting, but shall only record decisions of the Council expressed in resolution form and shall record all such resolutions including those which are affirmatively voted upon by a majority of the Council members present and those which are defeated. Declarations, presentations, delegations, communications and enquiries received by the Council in the course of a meeting shall only be referred to in a brief and summary manner. The adoption, by resolution, of the minutes of each and every regular and special meeting of the Council shall be subsequently ratified and enacted by confirmatory by-law. OPEN MEETINGS Except as provided for in this by-law, all meetings shall be open to the public. The Mayor or Chair may expel any person for improper conduct at a meeting MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 14 SECTION "B" COMMITTEE OF THE WHOLE B1 CONSTITUTION All members of the Council shall constitute and fully participate in meetings termed Committee-of-the-Whole at which all substantive matters of concern to the Municipality requiring a policy decision shall be considered for recommendation to Council. B.1.1 Committee of the Whole Meetings shall be held immediately following the Regular Council Meetings. B.1.2 The Mayor may appoint another member of the Committee of the Whole to act as committee chair while he/she is temporarily absent from the meeting. B2 ORDER OF BUSINESS - COMMITTEE OF THE WHOLE MEETINGS The order of business of a regular meeting of Committee of the Whole (a) Call to order (b) Roll Call (c) Disclosure of Pecuniary Interest (d) Administration (e) Finance & Information Systems (f) Planning, Building & By-law Enforcement (g) Public Works (h) Tourism Events (i) Economic & Tourism Development (j) Recreation Services (k) Emergency Services (I) Human Resources (m) Referrals From Council (n) Communications (0) Adjournment B.2.1 The order of business referred to may be altered from time to time to permit a more efficient flow of business. B.2.2 The order of business for each policy area will proceed as follows: (a) Delegations on the subject matters listed on the agenda or on subject matters that may be of interest to the Committee of the Whole in the future (b) Determination of Recommendation contained in Administrative Reports (c) Review of New Business items or inquiries from members MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 15 B3 AREAS OF POLICY B.3.1 Under the committee of the whole system each member of Council is assigned a policy area. Members will then work with the designated department head, Mayor C.A.O. and department head, to develop policy for that area of responsibility. a) Administration Chair- Mayor Department Head - C.A.O. b) Finance & Information Systems Chair - One Councillor Department Head - Treasurer c) Planning, Building and By-Law Enforcement Chair - One Councillor Department Head - Deputy C.A.O.lDeputy Clerk & Clerk d) Public Works Chair - One Councillor Department Head - Manager of Public Works e) Tourism Events Chair - One Councillor Department Head - Clerk f) Economic & Tourism Development Chair - One Councillor Department Head - CAO g) Recreational Services Chair - One Councillor Department Head - Director of Recreation h) Emergency Measurers Officers Chair - One Councillor Department Head - Two (2) Fire Chiefs RNEPC (Regional Nuclear Emergency Planning Co-ordinator) i) Human Resources Chair - One Councillor Department Head - Deputy CAO & Deputy Clerk B4 RULES OF PROCEDURE Council Rules of Procedure as set out In Section "A" of this by-law shall apply In Committee-of-the-Whole except that: (a) No Notice of Motion shall be required to introduce new matters at any meeting of the Committee-of the Whole, but new matters shall only be so introduced with the approval of the majority of the members present, expressed by a show of hands. BA.1 The rules governing the procedures of the Council and the conduct of members in Council as set out in Section "A" of this by-law shall be observed in Committee of the Whole in so far as they are applicable, except that: (a) Recommendations to Council shall be made by obtaining the consensus of a majority of members present, except where the chair deems it necessary to ask for a show of hands to decide a question. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 16 B4 RULES OF PROCEDURE (Cont'd) BA.2 The number of times of speaking on any question shall not be limited unless a member moved that the call for consensus be asked for. BA.3 No member shall speak more than once except to make an explanation until every member who desires to speak has spoken. BAA If a member disobeys the rules of Councilor the decision of the committee chair on questions of order or practice, or upon interpretation of the rules of the Council and persists in such disobedience after having been called to order by the committee chair; the committee chair may forthwith call for a consensus of those members present as to whether such member be ordered to leave his/her seat for the duration of the meeting of the Committee of the Whole, but if the member apologizes, the member may, by vote of the Committee be permitted to retake his/her seat. B5 APPOINTMENT OF COMMITTEE OF THE WHOLE CHAIRS B.5.1 That prior to the inaugural meeting the Mayor-Elect and Councillors-Elect shall meet and determine by open ballot the chair of the various policy areas of the Committee of the Whole. The CAO and Clerk shall be in attendance at such meeting. B.5.2 At the inaugural meeting of Council, chairs shall be appointed by by-law to oversee the affairs of each respective policy area of the Committee of the Whole. B6 DUTIES AND RESPONSIBILITIES OF COMMITTEE OF THE WHOLE CHAIRS B.6.1 To preside over that portion of Committee of the Whole meeting which pertain to their specific area of responsibility. B6.2 To insure that all matters within their specific area of responsibility of policy consideration are put before the Committee of the Whole in a manner which is orderly, timely and complete. B6.3 To approve items of business intended for inclusion in that portion of a Committee of the Whole agenda which pertain to their specific area of responsibility. B6A To maintain a communication with Department Heads whose operations fall within their specific area of responsibility in such a manner as to be satisfied that policy items (both decided and/or to be decided) are effectively addressed and followed through upon. B6.5 To report to the Council from time to time, whenever required by the Council and as often as the interests of the Corporation make necessary, on all matters relating to the duties and responsibilities imposed upon them respectively and to recommend such action by the Council in relation thereto as may be deemed to be appropriate. B6.6 In accordance with the Municipality's current Budget Policy, "the Committee Chair will review and recommend new programs, capital expenditures, and additional staff requisitions" for departments whose operations fall within their specific area of responsibility prior to such estimates being submitted to Council for consideration. B6.7 The presiding Chair of the Committee of the Whole meeting may alternate from Committee of the Whole meeting to Committee of the Whole meeting. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 17 SECTION "C" MUNICIPAL COMMITTEES. BOARDS AND COMMISSIONS C1 NOTICE OF MEETINGS C1.1 The Secretary shall not be required to give notice of regular meetings of committees, boards and commissions, but the mailing and receipt of the agenda for the meeting shall constitute notice thereof. C1.2 The Secretary shall endeavor to notify all members of meeting cancellations. C2 QUORUM The majority of the whole number chosen to comprise any committee, board, commission or as otherwise determined by the Council. C3 MAYOR: EX-OFFICIO MEMBER The Mayor or in his/her absence, the Deputy Mayor, shall be ex-officio member of all municipal authorities, committees, boards and commissions, and shall have the same rights and privileges as any of the other members. C4 COUNCILLORS MAY BE APPOINTED IN ABSENTIA Any member of Council may be appointed to a committee, board or commission notwithstanding his absence at the time of appointment. C5 APPOINTMENTS TO AUTHORITIES. COMMITTEES. BOARDS AND COMMISSIONS C5.1 Prior to the first term of Council, the Mayor-Elect and the Council-Elect, shall prior to the inaugural meeting or alternatively, prior to the 31 st day of January in the next preceding year, meet and form a Striking Committee to consider the appointment of members to authorities, committees, boards and commissions where required for the next term of Council, subject to compliance with the provisions of other statutes or regulations of Ontario or Canada. The Mayor-Elect shall be the Chair of the Striking Committee. C5.2 The Clerk shall cause to be published, a notice for two (2) consecutive weeks in the local press prior to the inaugural meeting: (a) Advising the public that committees, boards and commissions are to be struck. (b) Listing all committees, boards and commissions to which appointments of citizen are to be made. (c) Inviting interested citizen to submit their names for consideration for appointment to committees, boards or commissions to which appointments of citizen shall be made. (d) Fix date by which such submissions shall be received. C5.3 The advertising for the notice referred to in Article C5.2 and the final date for the receipt of responses to the notice shall be completed by the Clerk prior to the formation of the Striking Committee referred to in Article C5.1. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 18 C5 APPOINTMENTS TO AUTHORITIES. COMMITTEES. BOARDS AND COMMISSIONS (Cont'd) C5.4 Upon the passing of the final date for the receipt of responses to the notice referred to in Article C5.2, the Clerk shall inform the Mayor-Elect of responses received, whereupon the Mayor-Elect shall call a meeting of the Striking Committee pursuant to Article C5.1 to review the same. Copies of all submissions received shall be provided to each member of the Striking Committee. The method of selection of appointees to the committees, boards, or commissions requiring, citizen and Council appointments as set out in Article C6 herein shall be determined by the Striking Committee. The Clerk shall conduct an election to determine the appointees. C5.5 Upon the completion by the Striking Committee of a draft of recommendations for all required appointments to committees, boards and commissions for the term of Council, the Clerk shall notify appointees other than members of Council, of their recommended appointments and confirm whether or not each of the said appointees will stand. C5.6 Where a person or persons recommended by the Striking Committee for appointments to a committee, board or commission advises the Clerk that they will not stand for said appointment, the Clerk shall so advise the Mayor-Elect who will call a meeting of the Striking Committee prior to the inaugural meeting of the Council, at which meeting the Striking Committee shall recommend the appointment of another person or persons so as to fill all vacancies. Alternatively, the Clerk may conduct a telephone poll of the Striking Committee. The method of selection shall be in accordance with Section C5.4. C5.7 Should it occur that, at the inaugural meeting all appointed positions have not been filled on a committee, board or commission, the Striking Committee shall present its recommendations at the said Council meeting, as far as they could be completed, and Council shall deal with those recommendations nonetheless. C5.8 All appointments to authorities, committees, boards and commissions recommended shall be enacted by by-law. C5.9 If necessary, following the inaugural meeting of the Council, appointments shall, at subsequent meetings, be made by Council to fill vacancies on a committee, board and commission until such time as all vacancies are filled. C5.10 Concurrent to Article C5.9, recommendations for appointment to a committee, board or commission shall be presented directly to Council and may be so presented by a representative or representatives of a committee, board and commission or by any member or members of Council. C5.11 Council may by resolution establish ad hoc committees, which shall advise the Council on matters assigned or referred to it. C5.12 A committee, which refuses or neglects to give due consideration to any matter assigned to it or before it, may by resolution be discharged of such responsibility. C5.13 All committees are subject to the control and direction of Council, conditional on compliance with the provisions of other statues or regulations of Ontario or Canada. C5.14 Each committee shall submit reports solely to the Council on all matters connected with their duties or referred to them by Council. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 19 C6 APPOINTMENTS REQUIRED TO BE MADE BY COUNCIL Consolidated Committee Appointment By-Law C6.1 Citizen shall be appointed to the following committees for the term of Council: i) CITIZEN VOLUNTEERS Airport Board of Management Business Improvement Area (BIA) Bruce Area Solid Waste Recycling Association Incorporated (BASWRA) Canada Day Cemetery Committees - Kincardine Cemetery - Tiverton Cemetery - Port Bruce Cemetery Community In Blooms Community Policing Economic Development & Tourism Events Fire Services - Kincardine Fire Services - Paisley Fire Services - Tiverton Fire Services Fish Derby Parks & Waterfront - Harbour Advisory - Harbour Management Liaison Heritage Polarfest Property Standards Recreational Services Tiverton Ball Committee Tiverton Community Centre Tiverton Sports Centre Brucedale Community Centre Paisley Recreation Bruce Township Community Centre Saugeen Valley Conservation Authority Scottish Festival ii) SPECIAL PURPOSE COMMITTEES/BOARD Kincardine Police Services Board Livestock Evaluators Pound Keeper Weed Inspector Fence Viewers Peer Review Committee (for Nutrient Management) C7 APPOINTED BODIES TO NAME CHAIR Unless otherwise provided by enabling legislation, appointed committees, boards and commissions shall, at their first meeting of each year, name or rename a Chair who shall preside at all meetings of such authority, committee, board or commission and shall preserve order and decorum, subject to all rules of procedure herein before prescribed. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 20 C8 APPOINTMENT OF A SECRETARY Unless otherwise, provided, at its first meeting committees, boards and commissions where necessary shall appoint a secretary whose responsibility it shall be to: (a) Prepare and distribute agendas and/or notices of meetings. (b) Take the minutes of meetings (c) Prepare the minutes of the meetings for signature by the Chair and secretary. (d) Reproduce the signed minutes of meetings and provide a copy of same to the Office of the Clerk, for distribution to Council not later than one (1 :00 p.m.) on the Thursday next preceding a regular meeting of Council. (NOTE: It is not necessary to have the minutes approved prior to submission to Council. This section requires that the minutes be submitted within a time frame. If any corrections to the minutes are necessary, such will occur when the minutes are adopted, as amended and will be reflected in the minutes.) (e) Perform other minimal duties which may be directed by the committee, board or commission. (f) Submit accounts at the meetings for approval of payment. C9 REMUNERATION C9.1 Remuneration for services provided by committee secretaries, in terms of the amount and form of payment shall be determined by Council. C9.2 Due to special requirements there will be remuneration, as determined by Council, for Special Purpose Committee members i.e. per diem/honorarium. C10 DURATION OF APPOINTMENTS C10.1 Where duration of appointments to committees, boards or commissions is not prescribed by statute or in separate procedural or constitutional by-laws or regulations, the appointments shall be concurrent with the term of Council. C10.2 Appointees shall continue in their offices until such time as replacements or re-appointments are resolved by Council and passed in by-law form. MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE COMMITTEES CHART 21 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 22 SUBJECT SECTION PAGE ADJOURNMENT Motion to adjourn A22.1 13 When motion to adjourn defeated A22.2 13 Members desiring to leave meeting A22.3 13 AGENDA To constitute adequate notice A6.1 5 Mailing or delivery of A6.2 5 APPOINTMENT TO AUTHORITIES. COMMITTEES. BOARDS. AND COMMISSIONS Striking Committee to be formed C5.1 17 Public notice of citizen appointments to be made C5.2 17 When public notice shall be published C5.3 17 Final date for receipt of responses to notice C5.2 17 Clerk to inform Mayor of responses to notice C5.4 18 Clerk to notify citizen appointments C5.5 18 Where citizen appointee will not stand C5.6 18 Striking Committee to present recommendations to Council C5.7 18 All appointments to be entered by by-law C5.8 18 All vacancies to be filled by Council after inaugural or first C5.9 18 meeting in year Appointment recommendations to Council after inaugural C5.10 18 or first meeting in year COUNCILLORS MAY BE APPOINTED IN ABSENTIA C4 17 APPOINTMENTS. DURATION OF C10 20 APPOINTMENTS REQUIRED TO BE MADE BY C6 19 COUNCIL AREAS OF POLICY B3 15 BY-LAWS A19 12 CHAIRS Appointed Bodies To Name Chair C7 19 COMMENCEMENT OF MEETINGS When Mayor is to call meeting to order A8.1 6 When Mayor is absent A8.2 6 When quorum not present A2.3 4 COMMITTEE OF THE WHOLE Appointing Chair B5 16 Duties and Responsibilities of B6 16 Rules of Procedure B4 1 5-16 COMMUNICATIONS AND PETITIONS How and when to be submitted A11.1 7 Referrals A11.2 7 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' 23 CONFLICT OF INTEREST Voting A17 10 CONSTITUTION B1 14 DEBATE AND CONDUCT Order and decorum A14.1 8 Members to rise prior to speaking A14.2 8 Motions to be read A14.3 8 When two or more members rise at once A14.4 8 Call for motion to be read A14.5 8 Member not to be interrupted while speaking A14.5 8 No member to speak more than once on questions A14.6 8 Breach of protocol A14.9 8 Mayor may leave chair A 14.10 8 DEPUTATIONS Request to be submitted A12.1 7 Deputations to confine remarks A12.2 7 Council may hear any person A12.3 7 Time Limit A12.4 7 ENQUIRIES DURING PROCEEDINGS A21 13 MAYOR EX-OFFICIO MEMBER Of all municipal bodies C3 17 MEETING - INAUGURAL Date and Time A3.1 5 Procedure A3.2 5 To be opened with Prayer A3.3 5 MEETINGS - REGULAR Place, day and time A4.1 5 Where falls on a holiday A4.2 5 Where falls on a nomination or election day A4.3 5 Absenteeism and Leave of Absence A6.5 5 May be held outside Council Chambers A6.4 6 MEETINGS - SPECIAL Mayor may summon A7.1 6 Clerk shall summon A7.1 6 On petition of majority of members A7.1 6 Notice of A7.2 6 Urgent or extraordinary occasions A7.6 6 Consider business in notice only A7.3 6 May be held outside Council Chambers A7.4 6 Special Meetings of committees, boards and A7.5 6 commissions - may be called by Chair or by Clerk NOTICE OF MEETINGS (SEE AGENDA) Regular meetings C1.1 17 Special meetings C1.2 17 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 24 SCHEDULE 'A' MOTIONS AND ORDER OF PUTTING QUESTIONS Notice of Motion A16.1 9 Motions to be in writing, seconded and read A16.3 9 Withdrawal of A16.4 9 Amendments to be put in reverse A16.5 9 Motion for referral of A16.6 9 No motion to be received when questions under debate A16.7 9 The main question A16.8 9 Appointments to office A16.9 10 When contrary to by-laws or statutes A 16.10 10 Motion for Mayor to leave the chair A 16.11 10 ORDER OF BUSINESS - COMMITTEE OF THE WHOLE Regular meetings B2 14 ORDER OF BUSINESS - COUNCIL Regular meetings A9.1 6-7 Special meetings A10 7 PARLIAMENTARY PROCEDURE Shall apply A20 12 POINTS OF ORDER AND QUESTIONS OR PRIVILEGE Urgent matters to be considered immediately A15.1 8 When Mayor called to decide a point of order A15.2 8 When point of order is raised A15.3 8 Actions contrary to rules when integrity is impugned A15.5 9 QUORUM Constitution of A2 4 C2 17 REGULAR MEETINGS - COMMITTEE OF THE WHOLE When and where B1.1 14 REPEAL OF INCONSISTENT BY-LAWS Enacted By-Law No. 2000-15 RULES TO APPLY TO MUNICIPAL BODIES Prescribed A24 13 REMUNERATION Members C9.2 20 Secretaries C9.1 20 COMMITTEE SECRETARIES Appointment of any C8 20 General duties C8 20 SUSPENSION OF RULES Prescribed A23 13 MUNICIPALITY OF KINCARDINE PROCEDURAL BY-LAW BY-LAW NO. 2000 - 15 SCHEDULE 'A' TIME Governing of VOTING All members to vote Conflict of interest Mayor may vote on all questions Mayor shall vote when requested Questions negated upon equality of votes Recording of votes Propositions to be taken separately When Question finally put Postponement and reconsideration Justification of motion for reconsideration Reconsideration recommended by a municipal body other than Council Notice of motion for reconsideration Majority consent required to carry a motion Result of vote to be recorded Voting to be open (i.e.: not secret or by ballot) 25 A13. 8 A17.1 10 A17.1 10 A17.2 10 A17.3 10 A17.4 10 A17.5 10 A17.6 10 A17.7 10 A17.8 10 A17.9 11 A17.10 11 A17.11 11 A17.12 11 A17.13 11 A17.14 11