HomeMy WebLinkAbout00 076 Tiv Arena Mgmt Contract
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
BY-LAW
NO. 2000 - 76
BEING A BY-LAW TO AUTHORIZE THE SIGNING OF A SERVICE
CONTRACT WITH DENNIS TODD FOR THE PROVISION OF ARENA
MANAGEMENT SERVICES FOR THE TIVERTON AND DISTRICT
SPORTS CENTRE FOR THE MUNICIPALITY OF KINCARDINE
WHEREAS By-law No. 2000-13 was passed on the 9th day of February, 2000 to
to enter into a service contract with Dennis Todd for the provision of Tiverton and
District Sports Centre arena management for the Municipality of Kincardine.
AND WHEREAS the Council for The Corporation of the Municipality of
Kincardine deems it expedient to rescind Schedule 'A' of By-law #2000-13 and
replace this with Schedule 'A' to this by-law.
NOW THEREFORE the Council for The Corporation of the Municipality of
Kincardine ENACTS as follows:
1. Service Contract attached as Schedule 'A' to By-law No. 2000-13 be hereby
rescinded.
2. That the Mayor and Clerk be authorized to sign. on behalf of The Corporation
of the Municipality of Kincardine the service contract with Dennis Todd for the
provision of arena management services for the Tiverton and District Sports
Centre for the Municipality of Kincardine attached as Schedule 'A' to this by-
law and to affix the corporate seal as and when required.
3. This By-law shall come into full force and effect upon its final passage.
4. This By-law may be cited as the "Tiverton and District Sports Centre Arena
Management Services Contract Amendment, By-law".
READ a FIRST, SECOND, and THIRD time and DEEMED TO BE PASSED
this 14th day of June, 2000.
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This AGREEMENT made this
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BETWEEN:
THE MUNICIPALITY OF KINCARDINE
hereinafter called the "Municipality"
of the First Part,
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DENNIS TODD
hereinafter called "Todd"
of the Second Part.
WHEREAS the Municipality owns and operates the Tiverton and District Sports
Centre, located on the north side of Highway 21 in the former Village of
Tiverton;
. AND WHEREAS the Municipality agrees to have Todd manage the Tiverton
and District Sports Centre and has directed that an Agreement be drafted;
NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration
of the premises and of the covenants and agreements hereinafter contained
and other goods and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties hereto agree as follows:
1.0 LENGTH OF CONTRACT
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1.1 This contract shall be in effect from October 1, 2000 until April 9, 2001
(ice season of 27 weeks). .
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1.2 This contract will continue for the 2001-2002, the 2002-2003, the 2003-
2004, and the 2004-2005 ice seasons. The weekly contract
remuneration for each of these ice seasons will be increased annually by
an amount equal to that generated by multiplying the weekly rate of the
previous year by the consumer price index cost of living increase for the
previous calendar year.
2.0 TERMINATION OF CONTRACT
2.1 At any time through the duration of this contract, termination for cause
may occur, provided that 90 days written notice is given to the other
party.
3.0 SCOPE OF CONTRACT
3.1 The contractor is totally responsible for all labour charges, excluding
those of contractors and specialists who are required to perform repairs
and maintenance on the building or equipment.
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3.2 The contractor will endeavor to faithfully execute all the duties of the
arena manager as outlined in Appendix A which is attached and forms
part of this agreement. The contractor will at all times exercise
reasonable judgement and will not permit violations to the Health and
Safety Act.
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MANAGEMENT AGREEMENT - TIVERTON & DISTRICT SPORTS CENTRE
3.3 The contractor is authorized to make emergency expenditures up to
$200.00 but requires authorization to exceed this amount. The chairman
of the Arena Management Committee secures this authorization.
3.4 The contractor is directed to actively recruit ice rentals in excess of the
estimated 65 hours weekly. The arena will be closed on Christmas Day
and New Year's Day. The arena will be open on all other days during
the ice season unless directed otherwise by the Arena Management
Committee.
3.5 The Arena Management Committee is responsible for providing all
necessary supplies and equipment for the contractor to fulfill his
contractorial obligations.
4.0 REMUNERATION FOR CONTRACT
4.1 1999-2000 ice season (October 1, 1999 - April 9, 2000) 27 weeks,
$45,485.81 ($1684.66 per weekbase rate plus GST).
4.2 Any hours above the 27-week contract period are to be paid at an hourly
rate of $15.00 per hour (reference Section 4.3 below).
4.3 The tender document was based on 65 hours rental per week. Accurate
hourly rentals for the arena will be maintained and presented monthly.
These records will be documented as to show the number of rental
hours per week. At the end of December and the end of the ice season
these records will be averaged to show the number of ice rental hours
per week. For this averaging the days taken to put in the ice and the
days required for removing the ice will not be considered. If the average
number of ice rental hours per week is in excess of 65, then the
contractor will then be paid additionally at the rate of $25,00 per hour for
each hour in excess of the 65 hours per week. This payment will be
made for the total number of weeks used in the averaging process. This
payment will be made at the end of December as calculated for the fall
term of the ice season and again at the end of the ice season for that
period from January 1 until the end of the winter ice season.
4.4 The Municipality is to reimburse Todd for any costs for Worker's
Compensation premiums or equivalent private wage replacement
insurance premiums upon receiving proof of account in good standing or
proof of paid private insurance. .
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MANAGEMENT AGREEMENT - TIVERTON & DISTRICT SPORTS CENTRE
SIGNED, SEALED AND DELIVERED
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Witness
THE MUNICIPALITY OF
KINCARDINE
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D~puty Mayor Gord Thompson
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Clerk - Rosaline Graham
ARENA MANAGER
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Dennis Todd
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"APPENDIX An
TIVERTON ARENA MANAGER JOB DESCRIPTION
1.
Regulate all activity in the facility or its property and supervise all
bookings.
2.
Ensure that building and public health standards are met.
3.
To be responsible for hiring, supervision and payment of
additional staff.
4.
Establish shift schedules for staff and maintain payroll records of
same.
5.
Attend training and upgrading courses which are jOb related
subject to Municipal approval and subsidization.
6.
Establish control maintenance and preventative maintenance
schedules for the physical plant.
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7.
Along with the Municipality, determine the annual budget for the
facility.
8. Actively promote the facility and seek out rentals wherever
possible.
9. Present monthly status reports to the Municipality.
10. Maintain a courteous working relationship with the public and
provide information to the press and other media on facility
activities.
11. Perform general maintenance duties in administrative offices,
lobbies, and all ramp areas. These duties include keeping all
floors clean, office fumiture dusted, tables and chairs stacked
neatly, and garbage receptacles emptied.
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12. Perform the necessary duties to ensure that the washrooms are
neat and clean at all times. Ensure that all supplies are
replenished frequently.
13. Maintain the Arena change rooms and spectator gallery to ensure
that they are neat and clean at all time.
14. Ensure that the ice surface is in the best possible condition at all
times. Perform seasonal duties on the ice area as required.
15. Maintain all equipment used and make minor repairs when
possible. All major repairs to be approved by the Committee in
advance.
16. Keep the outside areas free of litter. In the winter the Manager
will be responsible for having the snow removal contractor clear
the outside areas. The manager or designate is responsible to
have all exit doors kept operable whenever the building is
occupied, as well as having a ten foot path shoveled outwards
from each exit door.
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Tiverton Arena Manager Job Description
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17. Issue receipts to all paid ice rentals, using a numbered triplicate
receipt book. Beginning with the first Monday after one complete
week of ice rentals and every Monday thereafter, deposit with the
Treasurer of the Municipality of Kincardine all monies and ice
rental charges balanced to the total weekly ice rentals.
18. Perform other duties as required for efficient management of the
facility.
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