HomeMy WebLinkAbout04 135 tender laserfiche
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THE CORPORATION OF THE MUNICIPALITY OF KINC INE
BY-LAW
NO. 2004 -135
BEING A BY-LAW TO ACCEPT A PROPOSAL FOR THE PR VISION OF A
LASERFICHE DOCUMENT MANAGEMENT/IMAGING SYST M FOR THE
MUNICIPALITY OF KINCARDINE
(Ikon Office Solutions)
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WHEREAS the Municipal Act, 2001, 5.0. 2001, c. 25, Section 1254 (1) provides
that a municipality shall retain and preserve the records of the m~niciPality and its
local boards in a secure and accessible manner; ¡
AND WHEREAS pursuant to the said Municipal Act, Section 227 provides that the
role of officers and employees of the municipality is to implement council's
decisions and establish administrative practices and procedures 0 carry out
council's decisions;
AND WHEREAS pursuant to the said Municipal Act, Secti ns 8 and 9 (1)
municipalities are provided with powers of a natural person t enable them to
govern their affairs as they consider appropriate and to enha ce their ability to
respond to municipal issues; I
AND WHEREAS it has been determined that LaserFiche docum nt imaging is
required by the Municipality to fill the need for a new records sto age system to
reduce the volume and make stored materials more readily acc sible;
AND WHEREAS it has been determined that LaserFiche Agend Manager is
required by the Municipality to streamline the agenda process;
AND WHEREAS the Council for The Corporation of the Munici ality of Kincardine
deems it expedient to accept a proposal from Ikon Offic Solutions in an
estimated amount of $63,517.00, plus all applicable taxe , to purchase a
LaserFiche Electronic Document Management System and a L serFiche Agenda
Manager for use by the Municipality and to provide training for unicipal staff;
NOW THEREFORE the Council for The Corporation of t~e Municipality of
Kincardine ENACTS as follows: I
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1. That the proposal of Ikon Office Solutions in an est mated amount of
$63,517.00, plus all applicable taxes, for the purchas of a LaserFiche
Document Management/Imaging Implementation nd professional
services, as outlined in the attached Schedule "A", be he eby accepted.
That the awarding of the proposal for the Las rFiche Document
Management/Imaging Implementation be exempted fro the Municipality
of Kincardine tendering policy GG.2.4.
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By-law No. 2004 - 135
Page 2
Ikon Office Solutions Lasemche Proposal
That the Mayor and Clerk be hereby authorized to sign, ~n behalf of the
Council for The Corporation of the Municipality of Kincardirfe the Statement
of Work, attached to this by-law as Schedule "A" and any ~ther documents
required to authorize such purchase. '
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This by-law shall come into full force and effect upon its fintl passage.
This by-law may be cited as the "LaserFiqhe Document
Management/Imaging Implementation Project Sales Accep~nce, By-law".
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READ a FIRST, SECOND and THIRD TIME and DEEMED TO ~E PASSED this
11th day of August, 2004.
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~n-tt. ~
Mayor'
lerk
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. Doculllllt ElliclllCY
At Work. ~
STATEMENT OF WORK
FOR:
The Municipality of Kincardine, Clerk's Department
Rosaline Graham, Records Manager
LaserFiche Document Management I Imaging Implementation Project
(Professional Services: Installation, Configuration, and Testing of
LaserFiche Server, Clients, Plug-ins, Agenda Manager, and Scanners)
This Statement of Work outlines the services to be provided by IKON to the Municipality
of Kincardine in connection with the LaserFiche Document Management I Imaging
Implementation Project. This Statement of Work is intended to specify the services to
be provided during each phase of the Project and to detail the obligations of both
parties.
Statement of Work dated:
Statement of Work prepared by:
May 11, 2004
Bemie Cardenas
Practice Area Manager (EDMS and E-Business)
Statement of Work approved
of /œ./ ø 'f
Date' I
AD ~:r·.o;:..r 1:l./,ß4-
Date ' .
_r;.--~7 =L"",oJ'..,
Customer R. Graham, Clerk
ÂQ.. ._I? ~
Glenn R. Sutton,~Mayor
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Statement of Work for LaserFiche Document Management ¡Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
1.
IKON Objective
To provide LaserFiche consulting services to The Municipality of Kincardine for the
LaserFiche Document Management / Imaging Implementation Project.
2. Project Deliverablef.!) and Implementation Site~
Deliverable(s):
IKON will provide the following hardware/software/documentation/deliverable(s):
Hardware:
1 Canon DR3060 Document Scanner
*If a SCSI controller card and a SCSI cable are required, The Municipality of Kincardine will
purchase these separately.
Software:
1 LaserFiche Team Server (MSDE)
2 LaserFiche Full User Client
4 LaserFiche Retrieval Client
2 LaserFiche Snapshot
6 LaserFiche MAPI / E-mail Plug-in
1 LaserFiche Agenda Manager
In addition to all above listed software, The Municipality of Kincardine also ordered 1 year
LSAP (LaserFiche Software Assurance Plan) for all the LaserFiche software components.
Documentation
1 LaserFiche Administration Guide (comes with software)
1 LaserFiche User Guide (comes with software)
1 Agenda Manager Manual (comes with software)
1 MAPI Plug-in Manual (comes with software)
1 Snapshot Manual (comes with software)
1 Condensed System Administration Guide (customized for designated administrator)
1 Condensed User / Traiuing Guide (customized and will contain section for procedures
specific to scanner operator and other sections for the typical search and retrieve users)
Other
Professional Services (see remainder of this SOW for services detail)
Implementation Site(s):
Implementation will occur at the following The Municipality of Kincardine site:
The Municipality of Kincardine
1475 Concession 5, R.R. #5
Kincardine, Ontario
N2Z 2X6
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Statement of Work for LaserFiche Document Management I Imaging Implementation Project
Client: The "'mlcipallty of Kincardine, Clerk's Department
3.
Services Detail
The IKON Project Team will provide the following services:
3.1 Project Initiation
· Participate in Project Kick-off Meeting (on-site, customer's preference)
· Agenda to be determined, developed, and circulated
· Take notes and document results of meeting
4.0 hours
3.2 Prepare all Necessary Hardware
· Prepare designated server for LaserFiche Server and Agenda Manager module.
o Install and confJgUfe proper OS
o Install and apply service packs and patches
· Prepare designated scanning station.
o Install, configure, and test SCSI controller card
o Install, configure, and test SCSI cable
o Install and configure Canon scanner / install drivers
o Test scanning with Windows Imaging program or bundled scanning software
8.0 hours
3.3 Install LaserFiche Server and Agenda Manager Module
· Install and configure LaserFiche server
· Install and configure LaserFiche administration client software on LF Server
· Ensure LaserFiche service starts up properly
· Create LaserFiche database
· Test connectivity to and from the LaserFiche server
· Install, configure, and test Agenda Manager module
12.0 hours
3.4 Install LF Client, ScanConnect, Snapshot, and MAPII E-mail Plug-in on
Scan Station
· Install and configure LaserFiche Client
· Test connectivity between LF Client and Server
· Install and configure Scan Connect
· Test scanning from LaserFiche using Canon scanner
· Install and configure LF Snapshot
· Test printing to LF Snapshot printer driver
· Install and configure MAPI / E-mail plug-in
· Test e-mailing documents direcdy from LF native client
4.0 hours
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Statement of Work for LaserFiche Document Management I Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
3.5 Install LF Client, Snapshot, and MAPI/ E-mail Plug-In on Other
Workstations (assumed QTY. of 5)
· Install and configure LaserFiche Client
· Test connectivity between LF Client and Server
· Test read-only client features
· Test full user client features
· Install and configure LF Snapshot
· Test printing to LF Snapshot printer driver
· Install and configure MAPI / E-mail plug-in
· Test e-mailing documents direcdy from LF native client
· Test folder and document level access (according to security determination)
5.0 hours
3.6 Meet and Collaborate With Clerk's Department (+ Designated LF
Administrator)
· Determine documents
· Determine template(s) and index field(s) to use for searching
· Determine folder structure
· Determine document preparation procedures
· Determine scanning procedures
· Determine indexing procedures
· Determine search and viewing procedures
· Determine roles, feature rights, and access rights required
· Determine and create Agenda template
· Determine and define the report submission workflow
· Document all above meeting points
12.0 hours
3.7 Develop Condensed User ReferencelTraining Guide (based on meeting)
· Create condensed user reference/training guide
· Validate condensed userreference/training guide
· Revise condensed user reference/training guide
· Validate condensed user reference/training guide
· Finalize condensed user reference/training guide
16.0 hours
3.8 Develop Condensed LF Admin. Ref./Training Guide (based on meeting)
· Create condensed administration reference/training guide
· Validate condensed administration referenceltraining guide
· Revise condensed administration reference/training guide
· Validate condensed administration reference/training guide
· Finalize condensed administration reference/training guide
16.0 hours
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Statement of Work for LaserFlche Document Management I Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
3.9 Deliver LaserFiche Administration Training
· Setup training facility (if required)
· Perform LaserFiche administration training to designated LF administrator on:
o How to create new folders / sub folders within a database
o How to create new document types (templates)
o How to create new index fields
o How to create users / groups and assign rights
o How to restrict access at the folder and sub folder levels
o How to scan documents into LF
o How and what to backup nighdy (IT specific omy)
Note: Assumes I session only
3.0 bours
3.10 Deliver LaserFiche End User Training for Scanner Operator
· Setup training facility (if required)
· Perform LaserFiche end user training to designated scanner operator on:
o How to create new folders / sub folders within a database (optional)
o How to scan in documents using LF native client
o How to pop mate index fields
o How to OCR documents immediately after scanning or on adhoc basis
o How to Snapshot electronic documents (optional)
Note: Assumes I session only
3.0 hours
3.11 Deliver LaserFiche Training For Search and Retrieval Users
· Setup training facility
· Perform end user training for designated search and retrieval users on:
o How to login
o How to change your password
o How to view and print electronic documents
o How to show template fields as columns in a view
o How to page up / page down through documents
o How to e-mail document
o How to conduct a full text search
o How to conduct a template search
Note: Assumes approximately 6 sessions (6 users per session)
8.0 hours
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Statement of Work for Laserfiche Document Management ¡Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
3.12 Peñorm Project Management Duties
Perform project management duties pertaining to all project activities numbered 3.1
to 3.11 above.
· Status meetings
· Status reports
· QC of deliverables
· Issues management
· Change order management
· Risk analysis / management
· Project review
· Project closure
23.0 hours (approximately 25% of the sum of activities 3.1 to 3.11)
Total Estimated Effort for Professional Services:
114.0 bours
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Statement of Work for LaserFiche Document Management I Imaging IlI1Ilementation Project
Client: The "'nlcJpallty of Kincardine, Clerk's Department
4.
Services Time Estimate
1. 3.1 Project Initiatioo WPEZZO LF Specialist $125.00 4.00 $ 500.00
2. 3.2 Prepare All Necessary Hardware WPEZZO LF Specialist $125.00 8.00 $ 1,000.00
3. 3.3 Install LF server and Agenda Manager Module WPEZZO LF Specialist $125.00 12.00 $ 1,500.00
4. 3.4 Install LF Client, ScanConnect, Snapshot, and MAPI 00 Scan WPEZZO LF Specialist $125.00 4.00 $ 500.00
5. 3.5 Install LF Client, Snapshot, and MAPI 00 other Wor1<stations WPEZZO LF Specialist $125.00 5.00 $ 625.00
6. 3.6 Meet and Collaborate WiIh CIeft's D~ment WPEZZO LF Specialist $125.00 10.00 $ 1,250.00
7. 3.7 DOIIelop Coodensad UserlTraining Guida (basad 00 meeting) WPEZZO LF Spacialist $125.00 8.00 $ 1,000.00
8. 3.8 DOIIelop Coodensad LF Admin Training Guida (basad 00 meeII WPEZZO LF Spacialist $125.00 16.00 $ 2,000.00
9. 3.9 Deliwr LF Admin Tnining WPEZZO LF Spacialist $125.00 3.00 $ 375.00
A. 3.10 Deliver LF End User Training for Scanner Operator WPEZZO LF Specialist $125.00 3.00 $ 375.00
B. 3.11 DeliYer IF Training for Search and Retrieval Users WPEZZO LF Spacialist $125.00 7.00 $ 875.00
C. 3.12 Perform Project Management Duties {approx. 25% of alxMt 5 WPEZZO LF Specialist $125.00 8.00 $ 1,000.00
Total Estimated Services Hours & Price 88.00 $ 11,000.00
* Please refer to the attached IKON quotation for details.
5. ~ense Estimate
IKON estimates approximately $165 of expenses per day attributable to hotel lodging and food for
the duration of the project. Since the total estimated effort for this project is 114 hours, IKON
estimates 3 weeks or 15 days of accommodation and living expenses. This comes to a total of
$2.475.00
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Statement of Work for LaserFiche Document Management ¡Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
6.
Client Responsibilities
If the project is to be successful, The Municipality of Kincardine must commit to the
following general obligations:
o Agrees to incur any additional and necessary expenses such as travel and
accommodation.
o Agrees to provide a single point of contact for project coordination with IKON.
o Agrees to sign-off of each phase and milestone will be required before commencement
of another phase or milestone.
o Agrees to provide security clearance and access to facilities, as required. TIùs includes
badges, passwords, access cards, and parking privileges. All existing network passwords
will be provided to our technical resources and/or have an available resource at the time
of the installation.
o Agrees to ensure that its network is in proper working order in a stable environment.
o Agrees to ensure all of the existing workstations are in proper working order in a stable
environment.
o Agrees to ensure purchase orders are issued in a timely manner, to ensure that hardware
and software ~f required) will be obtained before the commencement of any phase.
o Understands any hardware or software not available may delay the timetable for the
project.
o Agrees to inform IKON if there is an equipment delay.
o Understands no configuration outside of the requirements for the product being
installed will be performed.
o Agrees to ensure hardware and software provided to IKON that was not purchased
from IKON is free from defects and is in working order.
o Understands if hardware is defective, there may be a time delay while the equipment is
replaced.
o Agrees to be responsible for configuration of all remote end-user's personal computers
outside of the designated home locations.
o Agrees to perform a complete and verified backup prior to the start of any phase of the
project.
o Agrees to ensure accuracy of data/information supplied to IKON.
o Understands that IKON relies on immediate clarification and resolution regarding the
integrity of data/information supplied to IKON.
o Agrees to manage the demands of other business endeavors at the implementation
site(s).
o Agrees to provide a list of key resources for affected areas by the project to the IKON
Project Manager prior to the project kick-off, including: Name, Tide, and Responsibility,
Phone & E-mail wherever possible.
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Statement of Work for LaserFlche Document Management I Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
· Agrees to provide any and all training not listed in this Statement of Work to the end
users.
· Agrees to be responsible for the integrity and security of the MS SQ L server.
· Agrees to be completely responsible for backing up the MS SQ L database (MSD E or
MS SQL Server) and the EDM data (images and search fùes).
The Municipality of Kincardine may request that IKON assist with the completion of any
of the above-mentioned tasks; however, the professional service hours necessary to
complete such tasks have not been accounted for within this Sfattment of Work. An additional
fee of$12S per hour will be assessed.
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Statement of Work for LaserFiche Document Management ¡Imaging Implementation Project
Client: The Municipality of Kincardine, Clerk's Department
7. Testing and Acceøtance Criteria
IKON has created the following testing and acceptance criteria to enable a successful completion of
the project to the satisfaction of both IKON and The Municipality of Kincardine. These criteria
are used to demonstrate the successful installation and operation of the required services for The
Municipality of Kincardine and this project.
During this project, IKON may request that you initial and date each criterion to signify acceptance.
Upon successful completion of all tests, IKON will provide The Municipality of Kincardine with
a Project Acceptance Fonn. The Municipality of Kincardine agrees to promptly sign the Project
Acceptance Fonn to confirm the completion of the project described in this Sfattment rifWork.
Main Functionality Criteria
\"- ('JHed (ple,,-.;c 111ItJ.d)
Clitcll.l (IKON ]us SlIlLL''''.; Lllh compkll'd). D,lle Chent Rep. IKO,\¡ Rep.
3.1 Pro'ect initiation kick..off meeti
3. Pre ared all des nated hardware server and scannin station
3.3 Installed the LF Server and A enda Mana er module
3.4 Installed the LF Client, ScanConnect, Snapshot, and MAPI on
the des' nated scannin station
3.5 Installed the LF Client, Snapshot, and MAPI on other
des' nated workstations
3.6 Met and collaborated with the Clerk's De rtment
3.9 Delivered LF admin traini to des' nated staff membe 5
3.10 Delivered LF end user training for the designated scanner
o erator S
3.11 Delivered LF training for all designated search and retrieval
users
3.12 Performed project management duties (approx. 25% of above
sum
If additional testing other than that listed above is required, IKON reserves the right to document
and incorporate a Change Order to this Statement rif Work.
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Statement of Work for LaserFiche Document Management I Imaging Implementation Project
Client: The limicipallty of Kincardine, Clerk's Department
8.
Pavment Schedule and Estimated Project Price
Payment Schedule:
l\llll''';l!JlIC 111\ I )Ill [LIte
The Municipality of Kincardine will be invoiced for all Professional
Services labor estimated at $13,475.00 as soon as the project begins
which at this int in time is ted sometime in Ma 2004.
Tentatively - May 2004
Estimated Project Price:
The total price for this SOW shall be $ 13,475.00 , with the understanding that the services
portion is an estimate and may be exceeded by 10% without additional approval.
This estimate is based upon the experience of IKON and is our best effort at being as accurate as
possible. There could be extenuating circumstances that could affect this estimate, and The
Municipality of Kincardine will only be billed for actual work done as well as any travel and
expenses. Travel expenses, if quoted, are estimated and may exceed estimated amount. This estimate
does not include taxes or miscellaneous expenses.
If IKON will exceed the Estimated Project Price by more than 10%, an authorized Change Order
Form will be submitted to The Municipality of Kincardine for approval. Any and all changes to
the Statement of Work and/or to the scope of tasks required to complete this project will require a
Change Order Form. IKON cannot perform work outside the scope of this Statement of Work
without an authorized Change Order Form by The Municipality of Kincardine.
This estimate is valid for a period of thirty (30) days from the date it was prepared as stated in the
cover page of this Staftment of Work.
Billing Information:
All IKON invoices will be sent to:
The Municipality of Kincardine Administration Center
Rosaline Graham, Records Manager
1475 Concession 5, R.R.#5
Kincardine, Ontario
N2Z 2X6
(519) 396-3468
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Document Efficiency
At Work'-
Conditional Sales Agreement
Equipment and Supplies
Order Form
The Munici ali of Kincardine
1475 Concession 5, R.R.#5
Kincardine Ontario, N2Z 2X6
ADDR.ESS
CITY, PROVo P.C
Rosaline Graham
15191396-3468
Franz Gangl
IPMENT AND SUPPLIES
PRODUCT CODE
DESCRIPTION
PRICE TOTAL
$ 5695 $5,695.00
$ 75 $ 75.00
$25 $ 25.00
Canon DR-3060
Adaptec 2910 SCSI Adapter
6/1. male-t<>-male HD50 SCSI cable
ADDInONAL TERMS AND CONDITJONS ON THE REVERSE SIDE HEREOF FORAI A PART OF THIS AGR ENT
TE S: DUE ON RECEIPT
TO
NTO
DITIONS
I)ate,
DELIVERY CHARGE
$5,795.00
o
$405.65
$463.60
:to, :,,~ì ..
TOTAL SAlE
G.ST
P.ST
o CE USE ONLY IIKON OFACE SOLUTIONS)
SUB-TOTAL
+'d By,
Ti1:
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Date:
LESS DEPOSIT
BAlANCE
$6,664.25
MAJOR TRADE
REFERENCE
ADDRESS,
PHONE:
CONTACT
I~ON
5935 Airport Road, Su.ite 600 Mississauga. Ontario L4V 1 W5 (905) 602-1220
CONDITIONAL SALES AGREEMENT
1. The Vendor hereby sells to the Purchaser and the Purchaser hereby accepts from the Vendor on the terms and condtlons hereinafter set forth; the
equipment and accessories, if any, ordered herein (all of\rVhich shall hereinafter be referred to as the "Goods").
2. The said Goods shall be delivered to the Purchaser by the Vendor upon the execution of this Agreement, upon condition, nevertheless, that title
hereto shall remain in the Vendor and shall not pass to the Purchaser until the purchase price has been paid in full (together with interest thereon).
3. If the Purchaser fails to accept delivery, it shall forfeit its deposit as liquidated damages for the Vendor's expenses and efforts and the Vendor shall be
permitted to dispose of the Goods without any liability to the Purchaser whatsoever. This does not limit the Vendor's rights to addtional damages
against the Purchaser.
4. From the time of delivery until aU payments and other obligations of the Purchaser have been fully performed, the Purchaser shall bear the full burden
of any loss or damage to the Goods due to fire, theft or any other cause whatsoever. This is regardless of the fact that the title to the Goods remains
in the Vendor. The Purchaser covenants and agrees to keep the Goods in good condition and repair until payment in full including interest has been
made.
5. The Purchaser covenants and agrees to keep the Goods insured at all times against risks of fire (including extended coverage), theft, and other risks
as the Vendor may require, in such form, for such periods and with such companies as may be satisfactory to the Vendor. Such insurance to be .
made payable to the Vendor as its interest may appear. If loss, injury or destruction occurs to the Goods before payment in full has been made, the
Vendor shall have the right to collect any insurance money payable as its interests may appear and such insurance money shalt be deemed to be
payments towards the purchase price for the Goods. The Purchaser however, shall remain fully liable for any deficiencies which may result after such
application of insurance monies has been made.
6. The Purchaser shalt not mortgage, sell pledge or otherwise dispose of the Goods and shall keep the Goods free and clear of all liens, charges and
encumbrances whatsoever until payment in full has been made. The Vendor may pay any lien, charge or other encumbrance on the Goods and add
the amount thereof to the amount secured by this Agreement and if the Vendor so chooses, the whole amount secured by this Agreement shall faU
due.
7. The Purchaser shalt be in default under this Agreement upon the happening of any of the following events or conditions:
(a) default in the payment (including interest) or performance of any of the obligations or any covenant or liability contained or referred to in this
Agreement;
(b) if any warranty, representation or statement made or furnished to the Vendor by or on behalf of the Purchaser proves to have been false in any
material respect when made or furnished;
(c) loss, theft, damage, destruction, sale of the Goods or the placing of any mortgage, lien, charge or other encumbrance whatsoever upon or
against the Goods; and
(d) death, dssolution, termination of existence, insolvency, business failure, appointment of a receiver of all or any part of the Goods, assignment
for the benefit of creditors by, or the commencement of any proceedings under any bankruptcy or insolvency laws by or against the Purchaser.
8. Upon the happening of any event or cancltion of default and at any time thereafter, the Vendor may dedare the obligations secured by this Agreement
immediately due and payable, whereupon all the obligations shall become due and payable forthv\o;th and the Vendor shalt have in addtion to any
other rights and remedies provided by law, the rights and remedies of a secured party under Part 5 of The Personal Property Security Act of Ontario
and those provided by this Agreement The Vendor shall have the right to take immediate repossession of the Goods and aU attachments by any
method permitted by law.
9. No waiver by the Vendor of any default shall operate as a waiver of any other default or of the same default on a future occasion.
10. The Purchaser acknO'oMedges that this Agreement constitutes the entire contract betlNeen the Parties and that there are no representations,
warranties or conditions express or implied statutory or othelVYise, other than those contained herein.
11. The Goods shalt remain personal property irrespective of the manner of their attachment to the reelty, and title thereto shan be and remain vested in
the Vendor until the purchase price thereof has been fully paid and the Purchaser has futty complied y,.;th all his obligations under this contract. Until
full payment, the Vendor shall be vested with title to any additions and substitutes in and to the Goods as wen as title to the Goods themselves.
12. The interest of the Purchaser in this contract or in the Goods shall not be assigned, sold or transferred nor shall the Goods be leased, loaned or
rented or removed from the address stated in the Purchaser's bill of sale.
13. This Agreement shatt be binding upon and endure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns.
14. This purchase order is an offer to purchase the Goods. Receipt: by Buyer of Setter's unqualified acceptance by the return of one copy of this
Purchase Order duly executed by the Seller within thirty (30) days of the date of this purchase order witt create a contract upon the terms and
conditions herein set forth.
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Document Efficiency
At Wørk.~
Conditional Sales Agreement
Equipment and Supplies
Order Fonn
The Munici ali of Kincardine
1475 Concession 5, R.R. #5
Kincardine, Ontario N2Z 2X6
ADDRESS
CITY, PROVo P.C
Rosaline Graham
(519\ 396-3468
Franz Gangl
EQUIPMENT AND SUPPLIES
ITY PRODUCT CODE DESCRIPTION PRICE TOTAL
AMC LaserFiche Agenda Manager Bundle - Includes 5 Full Users, 10 $ 29,096 $29,096.00
Retrieval Users, 5 Snapshot, LaserFiche Department Edition,
A enda er with 5 Profiles
1 AMCB LaserFiche Agenda Manger LSAP $ 5120 $5,120.00
15 PM LaserFiche MAPI Plug-in $108 $1620
15 PMB LaserFiche MAPI Plug-in LSAP $ 21.60 $ 324
ADOITlONAL TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF FORM A PART OF THIS AGREEMENT
1£ S: DUE DN RECBPT
STOHA:
.......
s
x
x
TOTAL SALE
lno\~_
Date: X
DELIVERY CHARGE
$36,160.00
o
$2,531.20
$2,892.80
G.ST
P.S.T.
CE USE ONLY (IKON OFRCE SOLUll0NS)
SUB-TOTAl
Date:
LESS DEPOSIT
BALANCE
MAJOR TRADE
REFERENCE
ADDRESS:
PHONE"
CONTACT:
I~ON
5935 Airport Road, Suite 600 Miss;sstnlga. On/aria L4V lW5 (905) 602-1220
CONDITIONAL SALES AGREEMENT
1. The Vendor hereby sells to the Purchaser and the Purchaser hereby accepts from the Vendor on the terms and conditions hereinafter set forth: the
equipment and accessories, if any, ordered herein (all of which shall hereinafter be referred to as the "Goods").
2. The said Goods shall be delivered to the Purchaser by the Vendor upon the execution of this Agreement, upon condition, nevertheless, that title
hereto shall remain in the Vendor and shall not pass to the Purchaser until the purchase price has been paid in full (together wit~ interest thereon).
3. If the Purchaser fails to accept delivery, it shall forfeit its deposit as liquidated damages for the Vendor's expenses and efforts and the Vendor shall be
permitted to dspose of the Goods vvithout any liability to the Purchaser whatsoever. This does not limit the Vendots rights to addtlonal damages
against the Purchaser.
4, From the time of delivery until all payments and other obligations of the Purchaser have been fully peñormed, the Purchaser shall bear the full burden
of any loss or damage to the Goods due to fire, theft or any other cause whatsoever. This is regardless of the fact that the title to the Goods remains
in the Vendor. The Purchaser covenants and agrees to keep the Goods in good condition and repair until payment in full including interest has been
made.
5. The Purchaser covenants and agrees to keep the Goods Insured at all times against risks of fire (including extended coverage), theft, and other risks
as the Vendor may reqlire, in such form, for such periods and with such companies as may be satisfactory to the Vendor. Such insurance to be
made payable to the Vendor as its interest may appear. If loss, injury or destruction occurs to the Goods before payment in full has been made, the
Vendor shan have the right to collect any insurance money payable as its interests may appear and such insurance money shall be deemed to be
payments towards the purchase price for the Goods. The Purchaser however, shall remain fuHy liable for any deficiencies which may resutt after such
application of Insurance monies has been made.
6. The Purchaser shall not mortgage, sell pledge or otherwise dispose of the Goods and shall keep the Goods free and clear of all liens, charges and
encumbrances whatsoever until payment in full has been made. The Vendor may pay any lien, charge or other encumbrance an the Goods and add
the amount thereof to the amount secured by this Agreement and if the Vendor so chooses, the whole amount secured by this Agreement shall fall
due.
7. The Purchaser shall be in defaut under this Agreement upon the happening of any of the following events or conditions:
(a) default in the payment (including interest) or performance of any of the o jigations or any covenant or liability contained or referred to in this
Agreement;
(b) if any warranly, representation or statement made or furnished to the Vendor by or on behalf of the Purchaser proves to have been false In any
material respect Vrhen made or furnished;
(c) lass, theft, damage, destruction, sale of the Goocls or the placing of any mortgage, lien, charge or ather encumbrance whatsoever upon or
against the Goods; and
(d) death, dissolution, termination of existence, Insolvency, business failure, appointment of a receiver of all or any part of the Goads, assignment
for the benefit of creditors by, or the commencement of any proceedings under any bankruptcy or insolvency laws by or against the Purchaser.
8. Upon the happening of any event or condition of default and at any time thereafter, the Vendor may dedare the obligations secured by this Agreement
immediately due and payable, whereupon all the obligations shall become due and paya~e forthvdth and the Vendor shall have in adcltion to any
other rights and remedies provided by law, the rights and remedies of a secured party under Part 5 of The Personal Property Security Act of Ontario
and those provided by this Agreement The Vendor shall have the right to take immediate repossession of the Goods and all attachments by any
method permitted by law.
9. No waiver by the Vendor of any default shall operate as a waiver of any other default or of the same default on a future occasion.
10. The Purchaser ackno'NIedges that this Agreement constitutes the entire contract between the Parties and that there are no representations,
warranties or conditions express or implied statutory or otherwise, other than those contained herein.
11. The Goods shall remain personal property irrespective of the manner of their attachment to the really, and tide thereto shall be and remain vested in
the Vendor until the purchase price thereof has been fully paid and the Purchaser has fuly complied with all his o~lgations under this contract. Until
full payment, the Vendor shall be vested with title to any additions and substitutes in and to the Goods as well as tide to the Goods themselves.
12. The interest of the Purchaser In this contract or in the Goods shall not be assigned, sold or transferred nor shall the Goads be leased, loaned or
rented or removed from the address stated in the Purchaser's bill of sale.
13. This Agreement shall be binding upon and endure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns.
14. This purchase order is an offer to purchase the Goods. Receipt by Buyer of Seller's unqualified acceptance by the return of one copy of this
Purchase Order duly executed by the Seller within thirty (30) days of the date of this purchase order 'Mil create a contract upon the terms and
conditions herein set forth.
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