HomeMy WebLinkAbout06 009 Emergency Response
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
BY-LAW
NO. 2006 - 009
BEING A BY-LAW TO PROVIDE FOR THE ESTABLISHMENT OF AN EMERGENCY
MANAGEMENT PROGRAM AND EMERGENCY RESPONSE PLAN FOR THE
MUNICIPALITY OF KINCARDINE
WHEREAS Section 2.1(1) of the Emergency Management Act, R.S.O. 1990, c.E.9 as
amended, requires every municipality to develop and implement an emergency
management program;
AND WHEREAS pursuant to the said Act, Section 3 (1) requires every municipality to
formulate an emergency plan governing the provision of necessary services during an
emergency and the procedures under and the manner in which employees of the
municipality and other persons will respond to the emergency and the Council of the
municipality shall by by-law adopt the emergency plan;
AND WHEREAS the said Act makes provisions for the municipality and council to
develop and implement an emergency management program for the protection of public
health and safety, the environment, critical infrastructure and to promote economic
stability and a disaster-resilient community;
AND WHEREAS an emergency management program shall include an emergency
response plan, emergency management training, emergency exercises and public
education campaigns;
AND WHEREAS pursuant to the said Act, Section 4 (1) provides that the head of
Council of a municipality may declare that an emergency exists in the municipality or in
any part thereof and may take such action and make such orders as he or she
considers necessary and are not contrary to law to implement the Emergency Plan of
the municipality and to protect property and the health, safety and welfare of the
inhabitants of the emergency area;
NOW THEREFORE the Council for The Corporation of the Municipality of Kincardine
ENACTS as follows:
1. That the Community Emergency Management Coordinating Committee for the
Municipality of Kincardine be empowered to develop and implement an
Emergency Management Program for the municipality in accordance with the
Emergency Management Ontario standards "Framework for Community
Emergency Management Programs".
2.
That the Community Emergency Management Coordinating Committee for the
Municipality of Kincardine will cause the emergency management program
including the emergency response plan to be reviewed annually and to make
recommended changes to the program and/or plan as considered appropriate
and to refer such recommended changes to Council for review and approval.
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2006 Emergency Plan By-law
By-law No. 2006 - 009
3.
That the Emergency Response Plan provide that the Head of Council or
designated alternate be empowered to declare an emergency.
4.
That the Emergency Response Plan provide for proper notification procedures
for members of the Emergency Control Group in the event of an emergency
situation and that the members of the Emergency Control Group be empowered
to respond to an emergency in accordance with the municipality's Emergency
Response Plan whether or not such an emergency has been officially declared to
exist.
5. That the Emergency Response Plan for the Municipality of Kincardine attached
hereto as Schedule "A" is hereby adopted.
6. That By-law No. 2003 - 22 is hereby repealed.
7. This by law shall come into full force and effect upon its final passage.
8. This by-law may be cited as the "2006 Emergency Plan By-law".
READ a FIRST, SECOND, and a THIRD time and FINALLY PASSED this 18th day of
January 2006.
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Mayor ,r
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Clerk
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balanced life.
great energy.
INCAR!?INE
EMERGENCY RESPONSE
PLAN
SCHEDULE "A" to BY-LAW No. 2006-009
Approved by the Municipality of Kincardine
Emergency Management Program Committee
Prepared by the Municipality of Kincardine
Community Emergency Management Coordinator
Adopted by Municipality of Kincardine Council
January 18, 2006
Revision 7 January 2006 - FINAL
--1 -
-
). AMENDMENTS
BY. LAW REVISION DESCRIPTION
NO.
0 Creation and adoption of an
Emergency Plan
1 Re-issue
1. Delete Tiverton
2. Delete Toxic Gas Info
3. Incorporate Municipal
Emergency Plan
4. Update to reflect revis
PNEP
2 Include Emergency Manage
Ontario comments
3 Include Emergency Manage
Ontario comments
4 Include Emergency Manage
Ontario comments
5 Granting of interim Plan Statu
2003-22 6 Inclusion of new Amalgamati
change
2006-_ 7 1. Revise format to Bruc
Plan
2. Change all references
Provincial Operations
to Provincial Emergen
Operations Centre
3. Change all references
Information Centre to
Emergency Informatio
4. Change all references
Traffic Control Centre t
Traffic Control Centre
. 5. Change all references
PNEP to PNERP
6. Change all references
BNPD to Bruce Power
7. Add appendix for hum
health 1 agricultural
emergencies
8. Add Emergency Mana
Act 2002 references
--2--
CON OLlDATlON
DATE
Fe ruary 1995
De mber 1997
rmation
Nuclear
ed
ment ay 1998
ment uly 1998
ment September 1998
s October 1998
on name Fe ruary 2003
e County J nuary 2006
of
Centre
cy
of Joint
n Centre
of Joint
o
of
of
an
gement
Revision 7 Janua 2006 - FINAL
9. Comments from Emergency
Management Coordinating
Committee
10.Comments from Emergency
Management Ontario
11. Comments from Emergency
Services Committee
12. Add appendices for
Transportation, Energy,
Severe Weather, Critical
Infrastructure emergencies
13.Add Mutual Assistance
Agreements
14.Add Emergency Resource
Directory
Revision 7 January 2006 - FINAL
-- 3 --
FOREWORD
This Emergency Plan has been prepared for the Municipality to prescrib the municipal
response to a large-scale emergency requiring a controlled and coordina ed approach.
Legal authority for the preparation of this municipal plan is found in Se ion 2 (1) of the
Emergency Management Act, "Eyery municipality shall develop and implement an
emergency management program and the council of the municipality hall by by-law
adopt the emergency management program". In accordance with t t section, the
Municipality has prepared the following plan, which conforms to gen rally accepted
emergency management practices and has been adopted by the ouncil of the
Municipality of Kincardine under BY-LAW No. 2006-009.
In the event of a nuclear emergency within the Municipality of Kincardin
Nuclear Emergency Response Plan is the enabling document of
Management Act, and carries the authority of the Province of Ontario Le
, the Provincial
e Emergency
islature.
In token thereof, the plan is signed by the Head of Council and the Chie Administrative
Officer of the municipality, and is hereby approved for use.
.filL.... ((. ~
Head of Council
-= \,.,- L- A<:.-fZ--- OAAvr/.J
Chief Administrative Officer
~IN. ~'f .:NO~
. .
Date
:-\~ 24.0 "
Date
-4--
Revision 7 January 2006 - FINAL
CHAPTER
TABLE OF CONTENTS -
GENERAL
DESCRIPTION
PAGE
Amendments to the Plan
Forward
Table of Contents
2-3
4
5-7
CHAPTER 1 GENERAL
1.1
1.2
1.3
1.4
1.5
1.6
8
Introduction
Aim
Scope
Legal Authority
Legal Powers
Participating Organizations
Figure 1.1 Emergency Response Organization
8
10
11
11
11
12
13
CHAPTER 2 EMERGENCY RESPONSE ORGANIZATION
14
2.1 General 14
2.2 Emergency Control Group 14
2.3 Responsibilities 15
2.4 Roles and Responsibility of Emergency Control Group Members 16
2.4.1 Mayor 16
2.4.2 Chief Administrative Officer 16
2.4.3 Public Works Manager 17
2.4.4 Police Commander 17
2.4.5 Administrative Fire Chief 18
2.4.6 Director, Bruce County Emergency Medical Services 19
2.4.7 Medical Officer of Health 19
2.4.8 Social Services Administrator 20
2.4.9 Community Emergency Management Coordinator 20
2.4.10 Emergency Information Officer 21
2.4.11 Emergency Control Group Administrative Assistant 22
2.4.12 Administrative Manager 22
2.5 Emergency Operations Centre 22
2.6 Emergency Operations Centre Support Staff 23
2.6.1 Treasurer 23
2.6.2 Assistant Treasurer 24
2.6.3 Technology Services 24
2.6.4 Municipal Solicitor 24
2.6.5 Amateur Radio Emergency Service Coordinator 24
2.6.6 Outside Agencies 25
2.6.7 Support Services 25
2.7 Site Manager Roles and Responsibility 26
2.8 Joint Community Control Group 27
2.9 Emergency Information Centre 27
2.10 Traffic Control Centre 28
Revision 7 January 2006 - FINAL
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2.11 Reception Centres
2.12 Telecommunications
28
29
CHAPTER 3 NOTIFICATION AND RESPONSE
30
3.1
3.2
3.3
Notification j
Response Levels and Initial Actions (prior to declaration)
Table 3.1 Emergency Response Levels and Initial Action
Public Alerting .
30
30
31
34
CHAPTER 4 EMERGENCY OPERATIONS
36
4.1
4.2
4.3
4.4
4.5
4.6
General
Immediate Actions
Declaration of a Municipal Emergency
Requests for Assistance
Terminating an Emergency
Ontario Disaster Relief Assistance Program
36
36
36
37
38
38
CHAPTER 5 RECOVERY PLAN
40
5.1
5.2
5.3
5.4
5.5
General
Organization
Recovery Strategy
Recovery Committee Responsibilities
Disaster Declarations and Disaster Relief Assistance
40
40
41
41
42
CHAPTER 6 COMMUNICATIONS
43
6.1
Communications
43
CHAPTER 7 PLAN MAINTENANCE REVISION AND TESTING
7.1
7.2
7.3
7.4
7.5
45
Intemal Procedures
Annual Review
Amendments
Flexibility
Local Plans
45
45
45
45
45
CHAPTER 8 SPECIFIC EMERGENCY APPENDICES 46
* APPENDIX "A" " Glossary of Terms and Acronyms 1 Abbreviations 46
* APPENDIX "B" " Nuclear Emergency Response 56
* APPENDIX "C" - Liquid Emissions Response 113
* APPENDIX "D" " Human Health / Agricultural Emergency Response 116
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, 131
Revision 7 JanuaJ 2006 - FINAL
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* APPENDIX "E" - Transportation Emergency Response
* APPENDIX "F" - Severe Weather Emergency Response
144
* APPENDIX "G" - EnergylPower Emergency Response
157
* APPENDIX "H" - Critical Infrastructure Emergency Response
162
* APPENDIX "I" - Emergency Declaration Form
175
* APPENDIX "J" - Emergency Termination Form 176
* APPENDIX "K" - Emergency Declaration Checklist 177
APPENDIX "L" - Mutual Assistance Agreements NIA
APPENDIX "M" - Emergency Resource Directory NIA
APPENDIX "N" - Emergency Procedures NIA
APPENDIX "0" - Contiguous Zone Residents List (Nuclear Emergency Response> NIA
Note: Appendices denoted with an asterix (*) beside them are for public access. Appendices with
no asterix (*) beside them are not available for public access due to containing security
information or privacy restrictions.
Revision 7 January 2006 - FINAL
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CHAPTER 1
GENERAL
1.1 INTRODUCTION
In April of 2002, the Emergency Management Act was a ended. The
Emergency Management Act, which replaces the former Emerg ncy Plans Act,
sets out new legislation to provide for new emergency managem nt standards in
the Province of Ontario. The Emergency Management Act is the legislative
authority for the preparation of this Plan.
The Emergency Management Act, R.S.O. 1990 CE.9 as amen ed, defines an
emergency as "a situation or an impending situation caused b the forces of
nature, an accident, an intentional act or otherwise that constitu s a danger of
major proportions to life or property". The response to such em rgencies often
requires a coordinated effort on the part of a number of agencies th public and
private. This coordinated response will be guided by a select grop of individuals
known as a Emergency Control Group. This plan, which has been prepared by
the Municipality of Kincardine Emergency Management Program Committee,
identifies the members of the Emergency Control Group and theiriindividual roles
and responsibilities during an emergency situation.
1.1.1 Hazards
A hazard can be defined as an "event or physical conditi n that has the
potential to cause fatalities, injuries, property damage infrastructure
damage, agricultural loss, damage to the environment, interruption of
business or other types of harm or loss". This definitio is taken from
FEMA (the United States of America's Federal Emergen Management
Agency). Hazards can be categorized as natural such a an ice storm,
technological such as a fire or explosion, or human s ch as acts of
terrorism. The Municipality's Emergency Manage ent Program
Committee has identified a set of community hazards that are most likely
to result in an emergency situation for the municipality. The following
community hazards are listed:
(i) Snowstorm/Blizzard
(ii) Windstorm
(iii) Explosion/Fire
(iv) EnergylPower Emergency
(v) Ice/Sleet Storms
(vi) Lightning Storm
(vii) Human Health / Agricultural Emergencies
(viii) Nuclear Facility Emergencies
(ix) Transportation Accidents
(x) Water Emergency
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Revision 7 January 2006 - FINAL
While there are ways to mitigate and prevent some hazardous events,
many situations occur that are difficult to avoid. Nevertheless, there are
steps that we can take to lessen the impacts to our communities including
loss of life and property damage. This plan is intended to serve as a guide
in implementing those steps necessary to lessen the impact of an
emergency on the community.
1.1.2 Municioalitv of Kincardine Facts
Demoaraohic Overview
Figures taken from Statistics Canada 2001 data shows an average
median age for the entire Municipality of 42 years old. This reflects a
slight rise above the Provincial median age of 37.2. Statistics Canada
also states that the percentage of people over the age of fifteen in our
municipality is 82%.
Municioal Hiahliahts
The Municipality of Kincardine is vast in size stretching from the southerly
HuronlKinloss border just south of Kincardine to the northerly point of"
North Bruce, which borders on Saugeen Shores. This area stretches east
from the shore of Lake Huron to the easterly point of Glammis, bordering
on the Municipality of Brockton. It is a diverse community possessing
urban areas and many acres of rural farmland. Kincardine is proud of its
location next to Lake Huron and strives to be a leader in raising the quality
of life for its residents.
The Municipality of Kincardine has only been in existence since 1999 due
to amalgamation; Kincardine is well over 150 years old. Tiverton to the
north is also over 100 years old. Amalgamated Townships of Kincardine
and Bruce which comprise the balance of the Municipality of Kincardine
are also over 150 years old.
There are also multitudes of services that are not provided directly by the
Municipality. These include social services (Bruce County), hospital care
(South Bruce Grey Health Center), public health (Grey Bruce Health Unit)
land ambulance service (Bruce County), recycling and garbage pickup
(Bruce Area Solid Waste Association) electricity suppliers (Westario and
Hydro One), libraries (Bruce County), non-profrt housing (Bruce County),
land planning (Bruce County), Engineering (private firms) and policing
(Ontario Provincial Police).
Some services are also shared with other municipalities. These include
recreation agreements and fire service agreements.
1.1.3 Municioal Govemment and Services
The Municipality of Kincardine which operates its administrative offices out
of the Municipal Administration Centre situated in the Municipality of
Kincardine at 1475 Concession 5, Kincardine. The Municipality of
Revision 7 January 2006 - FINAL
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Kincardine employs approximately 65 full time staff and o~r 50 part time
firefighters. i
i
Our elected Mayor and Council make decisions for 0 r municipality.
Reporting to the council is the Chief Administrative Offi r. The Chief
Administrative Officer is responsible for day to day 0 eration of the
Municipality. All department heads report to the Chief Administrative
Officer through a recognized chain of command.
Municipal departments include Public Works, Fire, Buildin and Planning,
Chief Administrator's Office, Office of the Clerk, Finance, ecreation and
~~ I
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I
Fire Service is a municipal function. This service is provi ed by each of
the two local fire stations on a standardized basis admini tered by a full
time Administrative Fire Chief. Under the direction of th Administrative
Fire Chief is the Community Emergency Manageme t Coordinator
(CEMC). The Community Emergency Management oordinator is
responsible for coordination and maintenance of this plan. The Ontario
Provincial Police is responsible for providing police slarvices to the
Municipality. The Ontario Provincial Police operates from one detachment
located in Kincardine with 2 smaller community policing offices situated
throughout the Municipality.
One Hospital, South Bruce Grey Health Centre - Kincardi e site, located
at 43 Queen Street Kincardine, provides medical s rvices to the
Municipality's residents. In addition to the hospital site, th re is a medical
centrelclinic situated within walking distance from the hospi al.
Land Ambulance Services are provided directly by the Cou ty of Bruce
out of one ambulance station in Kincardine. The service e ploys 18 full
and part time paramedics.
1.2 AIM OF THE PLAN
I
1.2.1 The aim of this plan is to make provisions for the!extraordinarv
arranQements and measures that may have to be take to protect the
health, safety and welfare of the inhabitants of the Municipality of
Kincardine when faced with an emergency.
1.2.2 This plan is intended to support local municipal emergency response efforts
1.2.3 The Municipality of Kincardine will manage the off-site emer ency response
concems of a nuclear emergency situation resulting from an accident at
the Bruce Power Site in the Municipality of Kincardine. T se actions will
be directed by the Provincial Emergency Operation Centre in a
coordinated manner.
Revision 7 Janua 2006 - FINAL
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1.3 SCOPE OF THE PLAN
1.3.1 This municipal emergency plan covers the responsibilities of the
Municipality and the various departments and organizations, which would
respond to such an emergency (Refer to Section 1.6).
1.3.2 This plan is formally entitled the "Municipality of Kincardine Emergency
Response Plan". In this document it will be referred to as "the plan".
1.3.3 In the event of a nuclear emeraency, refer to Appendix B for specific
actions.
1.4 LEGAL AUTHORITY
1.4.1 The Emergency Management Act, RS.O.1990 CE.9, is the primary
enabling legislation for the formulation of this Emergency Response Plan,
which will govem the provisions of necessary services during an
emergency. The Emergency Management Act and a by-law passed by
the Council of the Municipality of Kincardine will provide the legal authority
for the Municipality's Emergency Response Plan. Once approved by
Council, this Emergency Response Plan will be filed with Emergency
Management Ontario.
1.4.2 In accordance with Section 3 of the Act, "every municipality shall formulate
an emergency response plan goveming the provisions of necessary
services during an emergency and the procedures under and the manner
in which employees of the municipality and other persons will respond to
the emergency and the council of the municipality shall by by-law adopt
the emergency plan".
1.5 LEGAL POWERS
1.5.1 The Head of Council or designated altemate of a municipality may declare
that an emergency exists in the municipality or any part thereof and may
take such action and make such orders as he/she considers necessary
and are not contrary to law to implement the emergency plan of the
municipality and to protect property and the health, safety and welfare of
the inhabitants of the emergency area (Section 4 (1) of the Emergency
Management Act).
1.5.2 The Head of a Council or designated altemate or the council of a
municipality may at any time declare that an emergency has terminated
(Section 4 (2) of the Emergency Management Act).
1.5.3 In accordance with Section 9 (a) of the Emergency Management Act, the
Head of Council, the Chief Administrative Officer of the Municipality, the
Administrative Fire Chief, or the Community Emergency Management
Coordinator are hereby authorized to take action to implement the plan
Revision 7 January 2006 - FINAL
-11 -
where such action is considered necessary, even though the declaration
of the existence of an emergencY has not yet been made.
1.5.4 The Head of the Emergency Control Group shall be the He d of Council of
the Municipality. During the absence of the Head of Co ncil or his/her
inability to act, the Deputy Head of Council shall be t Head of the
Emergency Control Group (Section 9 (c) of the Emergen Management
Act).
1.5.5 No action or other proceeding for damage lies or shall be i stituted against
a member of council, an employee of a municipality, a minister of the
Crown or a Crown employee for doing any act or neglecti to do any act
in good faith in the implementation or intended imple entation of an
emergency plan or in connection with an emergency (Secti n 11 (1 ).)
1.6 PARTICIPATING MUNICIPAL STAFF and ORGANIZATIONS
1.6.1 The following municipal staff, agencies, departments, a boards have
been assigned some responsibility for responding to an em rgency:
Emergency Control Group
(i) Head of Council
(ii) Chief Administrative Officer (Municipal Operations Officer)
(iii) Administrative Fire Chief .
(iv) Community Emergency Management Coordinator
(v) Ontario Provincial Police
(vi) Administrative Manager (Treasurer)
(vii) Bruce County Ontario Works
(viii) Public Works Manager
(ix) Emergency Medical Services
(x) Medical Officer of Health
(xi) Emergency Information Officer
Additional Resources as Required
(xii) Grey -Bruce Catholic District School Board
(xiii) Bluewater District School Board
(xiv) Amateur Radio Emergency Service
(xv) Saugeen Valley Conservation Authority
(xvi) Bruce Power Liaison
(xvii) Bruce Telecom
(xviii) Westario Power
(xix) Hydro One
Revision 7 Janua 2006 - FINAL
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FIGURE 1.1
EMERGENCY
RESPONSE
ORGANIZATION
NOTE: Infonnation flow within this chart is two way
flowing downward and upward. This ensures all
required measures are being taken and eXElQJled
properly. Accurate Infonnation communication is
critical.
1.6.2 Responsibilities assigned to organizations listed in 1.6.1 shall carry the
following implications:
(a) In the case of those assigned to an organization, it shall be the
responsibility of the operationaVadministrative head of the
organization to ensure their implementation.
(b) In the case of those assigned to a position, implementation shall also
be the responsibility of any substitute, alternate or the person next in
line of authority if the primary incumbent of that position is absent or
otherwise unable to take the necessary action.
1.6.3 Those organizations listed in 1.6.1 shall ensure appropriate plans and
implementing procedures are developed for carrying out their roles and
tasks. They shall ensure that their internal plans and procedures mesh
smoothly with the municipal emergency plan.
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Revision 7 January 2006 - FINAL
CHAPTER 2
EMERGENCY RESPONSE ORGANIZATION
2.1 GENERAL
2.1.1 The municipal emergency response organization which hall be set up
under this plan to deal with an emergency is shown in outli e in Figure 1.1
(page 7). This organization is comprised of the Emergenc Control Group,
the Emergency Site Manager (ESM), individual organi ions operating
under the Emergency Control Group. The municipal eme ency response
organization is managed by the Emergency Control Group.
2.1.2 The structure of this organization shall remain essentially t e same for any
emergency; however, certain incidents may require on y parts of the
organization to respond and only certain emergency centre to be set up.
2.1.3 This structure shall work under the standardized Incident nagement
System (IMS)
2.2 Emergency Control Group
i
All emergency response will be directed and controlled by a gltoup of officials
who will be responsible for co-coordinating the provision of es$ential services
needed to minimize the effects of the emergency on the municip 'lity. This group
of officials will be known as the Emergency Control Group and y be made up
of the following
2.2.1 Emeraency Control GroUD Comoosition:
(i) Head of Council
(ii) Chief Administrative Officer or altemate
(iii) Public Works Manager or altemate
(iv) Ontario Provincial Police
(v) Administrative Fire Chief or alternate. ,
(vi) Director of Emergency Medical Services or altemate I'
(vii) Administrative Manager or altemate .
(viii) Community Emergency Management Coordinator or altemate
(ix) Emergency Information Officer or altemate I
(x) Administrative Assistant or altemate '
(xi) Medical Officer of Health
(xii) Bruce County Ontario Works
The Emergency Control Group may function with only a Iim' ed number of
members depending upon the emergency situation. However, all embers of the
Emergency Control Group shall be notified of the emer ency and its
consequences.
Revision 7 Janua 2006 - FINAL
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2.3 RESPONSIBILITIES
2.3.1 Group Responsibilities
The members of the Emergency Control Group shall be responsible for
the following actions or decisions:
(i) Acquiring and assessing of information to determine the status of
the emergency situation
(ii) Maintaining a log outlining decisions made and actions taken during
the emergency response
(iii) Calling out and mobilizing their emergency services, agencies and
equipment
(v) Coordinating and directing their services and ensuring that any
actions necessary for the mitigation of the effects of the emergency
are taken, provided they are not contrary to law
(vi) Determining if the location and composition of the Emergency
Control Group are appropriate
(vii) Advising the Head Emergency Control Group as to whether the
declaration of an emergency is recommended
(viii) Advising the Head Emergency Control Group on the need to
designate all or part of the Municipality as an emergency area
(ix) Ensuring that an Emergency Site Manager (ESM) is appointed, if
not already and offering equipment, staff and resources as required
to support the ESM.
(x) Ordering, coordinating andlor overseeing the evacuation of
inhabitants considered to be in danger
(xi) Discontinuing utilities or services provided by public or private
concems i.e. hydro/power, water, gas, closing public areas, etc.
(xii) Arranging for services and equipment from local agencies not
under municipal control i.e. private contractors, volunteer agencies,
services clubs, etc.
(xiv) Determining if volunteers are required and if appeals for volunteers
is warranted
(xv) Determining if additional transport is required for evacuation or
transport of persons and/or supplies
(xvi) Ensuring that pertinent information regarding the emergency is
disseminated to the media and public
(xvii) Determining the need to establish advisory group(s) andlor
subcommittees
(xviii) Authorizing expenditure of money required to deal with the
emergency
(xix) Notifying the service, agency or group under their direction, of the
termination of the emergency
(xx) Participating in an operational debriefing following the emergency
and preparation of a report to Municipal Council
(xxi) Coordinate the provision of Critical Incident Stress Management to
assist Public Safety Personnel and members of the public affected
by emergency incident
Revision 7 January 2006 - FINAL
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2.4 ROLES AND RESPONSIBILITY OF INDIVIDUAL i EMERGENCY
CONTROL GROUP MEMBERS
NOTE: Detailed conta t Information for the followin roles is contained in
ADDendix N - "Procedures Manual"
2.4.1 Mavor or Alternate
(i) To provide leadership in the Emergency Ope ations Centre
operations.
(ii) Maintain log of actions taken and decisions made.
(iii) Declares an emergency if required, immediately noti les Emergency
Management Ontario via the Provincial Emerge cy Operations
Centre (per the Emergency Management Act RS.O 1990 CE.9).
(iv) May terminate an emergency after consulting th Emergency
Control Group and Council
(v) Notify proper individuals and agencies of the eclaration and
termination of an emergency.
(vi) Meet with Council (Executive Committee) and keep t em informed of
the emergency situation. .
(vii) Liaise with local municipal Heads of Council that may also have
declared an emergency.
(viii) Request assistance from neighboring municipalities or senior levels
of govemment.
(ix) Establish a communication link with Emergency Infor ation Officer.
(x) Act as the Community Spokesperson (if available)
(xi) Partake in interviews and media photograph sessi ns as directed
and in consultation with the Emergency Information 0 Icer.
(xii) Ensure that all inquiries regarding the Emergency Co trol Group and
the emergency operation are directed to the Emerge cy Information
Officer.
(xiii) Approve news releases and public announcements prepared by the
Emergency Information Officer.
(xiv) Sit on Emergency Control Group
2.4.2 Chief Administrative Officer or Altemate
(i) Upon being notified that an emergency has occurred r a waming of
a potential emergency by a member of the Municipali 's Emergency
Control Group shall ensure that the Municipality of Kincardine
Emergency Notification Procedures is activated.
(ii) Maintain log of actions taken and decisions made.
(iii) Activate Emergency Operations Centre
(iv) Chair Emergency Control Group meetings
(v) Coordinates all Emergency Operations Centre fun tions, such as
ensuring operating cycle is scheduled and maintaine , arranging for
the preparation of agendas, ensuring proper support. taff is in place
to effectively operate the Emergency Operations Cent .
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(vi) Ensure ongoing essential administrative functions of the municipality
are maintained and if these are affected by the emergency situation,
determine those efforts needed to restore services.
(vii) Arrange for additional Emergency Operations Centre support staff as
required.
(viii) Advise Mayor on administrative matters, proper policies and
procedures of the municipal govemment and laws.
(ix) Assist Mayor in authorizing the dissemination of information through
the Emergency Information Officer to the media and the general
public.
(x) Authorize implementation of Mutual Assistance Agreements in
consultation with Emergency Control Group.
(xi) Sit on Emergency Control Group
2.4.3 Public Works Manaoer or Alternate
(i) Upon becoming aware that an emergency has occurred or is
threatening to occur, shall ensure that the Chief Administrative
Officer or altemate to Chief Administrative Officer is advised to
activate the Emergency Operations Centre notification procedures.
(ii) Maintain log of actions taken and decisions made.
(iii) Arrange and coordinate Public Works issues as they pertain to the
emergency
(iv) Advise the Head of the Emergency Control Group on issues relating
to the emergency and public works issues
(v) Coordinate public works staff requirements as they pertain to the
emergency
(vi) Sit on the Emergency Control Group
2.4.4 Ontario Provincial Police or Alternate
(i) Upon becoming aware that an emergency has occurred or is
threatening to occur, shall ensure that the Community Emergency
Management Coordinator or alternate Community Emergency
Management Coordinator is advised to activate the Emergency
Operations Centre notification procedures.
(ii) Maintain log of actions taken and decisions made.
(iii) Set up an on site command post at the scene of the emergency with
a communication link to the emergency operation centre.
(iv) Establish and maintain a radio communication link with senior police
officials at the site.
(v) If matter is police related, appoint a .Site Manager" in consultation
with Emergency Control Group.
(vi) Provide Emergency Control Group with information and advise on
law enforcement matters.
(vii) Seal off the area of concern.
(viii) Control and, if necessary, disperse crowds within the emergency
area, alerting those endanger by the emergency and if necessary
Revision 7 January 2006 - FINAL
-17-
assist with evacuating areas designated by Eme~enCy Control
Group. '
(ix) Ensure proper inner perimeter is established for eme~ency area.
(x) Ensure proper outer perimeter is established t facilitate the
movement of emergency vehicles both in and out of the emergency
area.
(xi) Provide traffic control to ensure efficient move men of emergency .
vehicle and personnel in and out of the emergency a~ a.
(xii) Provide security to Emergency Site, Emergency Op rations Centre
and any other areas deemed appropriate in c nsultation with
Emergency Control Group
(xiii) Co-ordinate police operations with other municipal d partments and
arrange for additional supplies and equipment whe needed - e.g.
barriers and flashers, etc.
(xiv) Coordinate with other police agencies, if necessary.
(xv) Arrange for additional "police assistance", if required. ,
(xvi) Ensure law and order is maintained at the site, at te",porary facilities
such as evacuation centres and throughout the municipality.
(xvii) Advise the Coroner in the event of fatalities and p~rform whatever
additional responsibilities may be necessary under th~ Coroner's Act.
(xviii)lnvestigation and co-ordination of assisting services las to the origin
and circumstances relating to the disaster. '
(xix) Participation in debriefing and assisting the Commu ity Emergency
Management Coordinator in the preparation of post in ident report.
(xx) Provide a representative to sit on the Emergency Con rol Group.
2.4.5 Administrative Fire Chief or Alternate
(i) Upon becoming aware of that an emergency has occurred or is
threatening to occur, shall ensure that the Commu ity Emergency
Management Coordinator or altemate Commu ty Emergency
Management Coordinator is advised to activate he Emergency
Operations Centre notification procedures.
(ii) Maintain log of actions taken and decisions made.
(iii) Establish an on site command post with commu ication link to
Emergency Operations Centre
(iv) If emergency is fire related, choose site man ger and seek
endorsement of Emergency Control Group.
(v) Establish and maintain radio communication link senior fire
officials at the emergency site.
(vi) Advise Emergency Control Group on matters elating to fire
resources.
(vii) Determine if additional fire resources are required t aid emergency
site effo rt.
(viii) Ensure equipment and manpower needs are adequa .
(ix) Ensure Mutual Aid Fire Assistance is activated a~ requested by
Emergency Control Group and the Emergency Site ~nager.
(x) Assist Emergency Medical Services with casualties a necessary.
(xi) Liaise with Ministry of the Environment, Fire Marshall' Office, etc.
(xii) Sit on the Emergency Control Group. I
Revision 7 Janua12006 - FINAL
-1W- T
I
2.4.6 Director. Bruce County Emeraencv Medical Services or Altemate
(i) Hislher responsibility is to coordinate pre-hospital care and
transportation of casualties. This would primarily be accomplished
through the Bruce County Emergency Medical Services on-site
coordinator with assistance from the London Central Ambulance
Communications Centre.
(ii) Provide a representative to sit on the Emergency Control Group upon
request.
(iii) Maintain log of actions taken and decisions made.
2.4.7 Medical Officer of Health or Altemate
(i) Upon becoming aware that an emergency has occurred or is
threatening to occur, shall ensure that the Community Emergency
Management Coordinator. or altemate Community Emergency
Management Coordinator is advised to activate the Emergency
Operations Centre notification procedures.
(ii) Maintain log of actions taken and decisions made.
(iii) Coordinate response to human health and epidemic related
emergencies according to Ministry policies.
(i) If emergency is health related, assign site manager and seek
endorsement of Emergency Control Group.
(ii) Coordinate emergency response among all Health Services including
hospitals and the Emergency Control Group.
(iii) Liaise with Ontario Ministry of Health and Long Term Care and local
Public Health Offices.
(iv) Liaise with Community Care Access Centre and coordinate
appropriate response with Social Services Administrator to ensure
coordination for the care of bed-ridden, invalid, infirm and special
medical needs of citizens at home and in evacuation centres during
an emergency.
(v) Liaise with volunteer and private health agencies for augmenting and
coordinating public health issues.
(vi) Coordinate efforts to prevent and control spread of disease during an
emergency.
(vii) Arrange for, in consultation with Emergency Information Officer,
dissemination of special instructions to the public with respect to
health and safety.
(viii) Arrange for mass immunization where required and vaccine storage.
(ix) Arrange for temporary morgue facilities at the emergency site, if
necessary.
(x) Provide for potable emergency water supplies to the emergency site,
evacuation centres, water reception areas, etc.
(xi) Arrange for portable sanitation facilities at the emergency site.
(xii) Coordinate with Social Services Administrator to ensure availability of
quality food and water supplies at emergency shelters.
(xiii) Provide staff at the ReceptionlEvacuation Centre to assist the
Reception/Evacuation Centre Manager in Public Health matters and
to administer KI pills in a nuclear emergency
Revision 7 January 2006 . FINAL
-19-
(xiv) Contact local veterinarians if necessary to arrange for ~are of animals
and livestock folloWing an evacuation
(xv) Provide a representative to sit on the Emergency Control Group upon
request.
2.4.8 Social Services Administrator of Altemate
(i) If necessary, upon becoming aware that an emergen y has occurred
or is threatening to occur, shall ensure that t e Community
Emergency Management Coordinator or alternate to Community
Emergency Management Coordinator is advised 0 activate the
Emergency Operations Centre notification procedures
(ii) Maintain log of actions taken and decisions made.
(iii) Responsible for arranging and coordinating emer ency shelters,
evacuation centres, emergency clothing, emer ency feeding,
registration and enquiry services.
(iv) Provide and arrange for supervision of emergency sh Iters.
(v) Consult with School Boards on emergency shelter req irements.
(vi) Coordinate With social services agencies such as ed Cross, St.
John's Ambulance, Salvation Army, and Victim Servi s.
(vii) Provide a representative to sit on the Emergency Control Group
upon request. ,
(viii) Arrange and coordinate all transportation during an e 'acuation for
members of the public that may require it.
2.4.9
(i) If necessary, upon becoming aware that an emergeny has occurred
or is threatening to occur shall ensure that the Mayo' or designated
altemate is advised.
(ii) Maintain records and files of decisions made and 10 s made for the
purpose of conducting a debriefing, post emergenc reporting and
updating community's emergency plan and program.
(iii) Contact Provincial Emergency Operations Centre up being notified
of an emergency situation and apprise the Duty Officer of the
situation.
(iv) Ensure proper communications are in place
Operations Centre and at Emergency Site and that
established between the two locations.
(v) Ensure proper set-up and function of the Emerge cy Operations
Centre.
(vi) Register Emergency Control Group members at e Emergency
Operations Centre site.
(vii) Ensure that proper security is in place for both the
and the Emergency Operations Centre.
(viii) Provide up-to-date information on the developi g emergency
situation to Emergency Control Group and Emergen y Management
Ontario.
(ix) Ensure that Emergency Control Group have suppli s (emergency
response plan, resources, supplies, pens, maps nd equipment)
t Emergency
proper link is
-- 20 -
necessary to conduct emergency operations in the Emergency
Operations Centre.
(x) Provide advice and clarification to the Emergency Control Group
about the implementation of the Emergency Response Plan.
(xi) Liaise with County Social Services and community support agencies.
(xii) Address any, action items resulting from the activation of the
Emergency Response Plan.
(xiii) Ensure Emergency Control Group is informed of implementation
needs of the Response Plan.
(xiv) Sit on the Emergency Control Group.
2.4.10 Emeraencv Information Officer
The Emergency Information Officer reports to the Chief Administrative Officer
during an emergency and will be responsible for the following:
(i) Ensure the dissemination all emergency information to the media and
public.
(ii) Maintain personal log of all decisions made and actions taken.
(iii) Establish a communication link with the Mayor and any other media
coordinators such as provincial, federal, private industry, public and
private agencies.
(iv) Ensure proper groups are advised of the Emergency Information
Centre telephone numbers such as the media, Emergency Control
Group, Municipal staff.
(v) Coordinates all emergency information including media photograph
sessions and interviews at the Emergency Operations Centre and
emergency site.
(vi) Responsible for setting up and staffing the Emergency Information
Centre, if required.
(vii) Liaise with Emergency Control Group to obtain up-to-date information
for media in order to prepare and issue press releases, arrange
media briefings and may be required to post emergency information
on the internet.
(viii) Responsible for setting up a Citizen Enquiry Service, if required, to
respond to inquiries from the public
(ix) Provide the Citizen Enquiry Service with the regular updates to
ensure the most accurate and up-to-date information is disseminated
to the public.
(x) Provide emergency services, Emergency Control Group and
municipal staff with designated telephone number(s) of Citizen
Enquiry Service.
(xi) Ensure that the Chief Administrative Officer and Mayor approve all
media releases prior to dissemination.
(xii) Ensure copies of all media releases are provided to Emergency
Information Centre staff, citizen enquiry service, and Emergency
Control Group and key media officers from other agencies.
(xiii) Monitor news coverage and ensure erroneous information is
corrected.
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Revision 7 January 2006 - FINAL
(xiv) Maintain copies of all media information pertaining to the emergency
such as media releases, newspaper articles, etc.
(xv) Sit on Emergency Control Group.
2.4.11 Emeraencv Control Grouo Administrative Assistant
(i) Provide assistance to Chief Administrative Officer ith any of the
responsibilities outlined in 2.4.2.
(ii) Maintain log ofactions taken.
(iii) Record important decisions and actions taken by he Emergency
Control Group.
(iv) Keep maps and status boards up-to-date.
(v) Notify and debrief support staff required to report to the Emergency
Operations Centre.
2.4.12
(i)
Administrative Manaaer
Initiate opening, staffing and operation of Emerge cy Operations
Centre switchboard and as situation dictates ensur operators are
informed of Emergency Control Group member's tele hone numbers
in the Emergency Operations Centre.
Arrange for printing of material as required
Arrange for and coordinate clerical staff.
Arrange for dissemination of information to Council as directed by
Mayor and Chief Administrative Officer
(v) Arrange for food and lodging for Emergency Control roup members,
as necessary.
(ii)
(iii)
(iv)
2.5 EMERGENCY OPERATIONS CENTRE
Upon being notified of an emergency situation, the members of the Emergency
Control Group will assemble at the Municipality's designa d Emergency
Operations Centre.
2.5.1 Function
The Emergency Operations Centre shall serve as the ba e of operations
for the Emergency Control Group. The locations of these s tes are detailed
in Appendix N - "Procedures Manual".
2.5.2 Activation
The Emergency Operations Centre shall be set up and staffed by
members of the Emergency Control Group for the follpwing levels of
emergency response: Partial Activation and Full Activation. (Refer to
Chapter 3 for an explanation of the emergency response levels).
2.5.3 Staffina and Eauioment
All equipment required for the proper functioning of he Emergency
Operations Centre shall be maintained at the centre. The taff required to
Revision 7 Janua 2006 - FINAL
-22-
provide support for the Emergency Operations Centre shall be designated
in advance, including alternates and reliefs, and arrangements shall be
made for calling them in when required. The Community Emergency
Management Coordinator is responsible for ensuring the readiness of
equipment, supplies, and support staff for the Emergency Operations
Centre. The Community Emergency Management Coordinator shall also
ensure that maps, plans, and key pieces of equipment can be quickly
transported to the altemate Emergency Operations Centre.
2.5.4 Ooeratino Cvcle
Upon attending at the Emergency Operations Centre, Emergency Control
Group members will be briefed by the Community Emergency
Management Coordinator on the emergency situation and will make
decisions with respect to the appropriate composition of the Control Group
taking into consideration the emergency and the expertise required to
properly manage the situation. The Community Emergency Management
Coordinator will be directed to contact those support agencies required to
manage the emergency.
The Emergency Control Group members will establish an operating cycle
consisting of specified meeting times and length of. meetings and work
schedule. It shall be the responsibility of the Chief Administrative Officer to
ensure adherence to the operating cycle and to convene Emergency
Control Group meetings and to arrange for agendas for the meetings.
The Emergency Control Group Administrative Assistant so designated by
the Chief Administrative Officer will be responsible for maintaining status
boards, maps and information in the Emergency Operations Centre to aid
the Emergency Control Group in their meetings. This information will be
prominently displayed and will be kept up to date by the Emergency
Control Group Administrative Assistant.
2.6 EMERGENCY OPERATIONS CENTRE SUPPORT STAFF:
The following staff may be required to attend the Emergency Operations Centre
to provide support, logistics and advice to the Emergency Control Group.
2.6.1 Treasurer or Alternate
(i) If necessary, upon becoming aware that an emergency has occurred
or is threatening to occur, ensure that the Chief Administrative Officer
or alternate to Chief Administrative Officer is advised to activate the
Emergency Operations Centre notification procedures.
(Ii) Maintain a personal log of all actions taken.
(iii) Provide information and advice on financial matters and information
systems as they relate to the emergency.
(iv) Liaise, if necessary, with treasurers from neighboring municipalities.
(v) Maintain record of all expenses.
Revision 7 January 2006 - FINAL
-23-
(vi) Ensure payment and settlement of all legitimate invo ces and claims
incurred during the emergency in a timely manner.
(vii) Procure appropriate sources of funding for emerge y such as the
Ontario Disaster Relief Assistance Program.
2.6.2 Assistant to the Treasurer or Alternate:
(i) Assist Treasurer with any of the duties outlined in 2.6.
(ii) Maintain a log of actions taken
2.6.3 Technoloav Services:
(i) Ensure that the Emergency Operations Centre has co nectivity to the
Municipality of Kincardine central network if availabl including high
speed intemet for additional communication support
(ii) Maintain a log of actions taken.
(iii) Provide equipment and staff resources as neces ry to support
computers including email and intemet requirement of Emergency
Control Group members
(iv) Assist the Emergency Control Group with informa ion technology
needs
2.6.4 Solicitor or Altemate:
(i) Provide legal advice, as requested, to the Emergenc Control Group
or any member of the Emergency Control Group as t ey apply to the
actions of the Municipality and their response to an e ergency.
(ii) Maintain a log of actions taken
2.6.5
The Amateur Radio Emergency Service Emergency Coo dinator will be
deployed by and report to the Community Emergenc Management
Coordinator and will be responsible for the following:
(i) Activate emergency notification procedures of the Bruce County
Amateur Radio Emergency Services operators.
(ii) Maintain a log of actions taken.
(iii) Ensure that the Emergency Operations Centre mateur Radio
Emergency Service station is properly equipped and s affed and work
to correct any problems that may arise
(iv) Maintain an inventory ,of community and rivate sector
communications equipment and facilities that lcould, in an
emergency, be used to augment existing communicati ns equipment.
(v) Make arrangements for acquiring additional mmunication
resources during an emergency.
Revision 7 Janua 2006 - FINAL
-- 24 --
2.6.6 Outside Aaencies:
During an emergency many agencies may be required to work with the
Emergency Control Group. Some of these agencies include the
Emergency Management Ontario, Hospitals, Conservation Authorities,
School Boards, Industries, Volunteer Groups, and Social Service
organizations such as the Red Cross, St. John's Ambulance, Salvation
Army, and Victim Services.
The following services or agencies may be required to attend at the
Emergency Operations Centre or to provide support to the Emergency
Control Group, and when required they will be responsible for their
respective areas of expertise. Notification of their attendance will be
through one of the members of the Community Control Group upon
consultation with the Emergency Control Group.
2.6.7 SUDoort Services
(i) Emergency Management Ontario
(ii) Bruce Power
(iii) Ontario Power Generation
(iv) Hydro One
(v) Westario Power
(vi) Telephone and Wireless Companies
(vii) Emergency Coordinator for Amateur Radio Emergency Services
(viii) Conservation Authorities
(ix) Service Clubs
(x) School Boards and Private Schools
(xi) Local Church Groups
(xii) Industry
(xiii) Campers/Seasonal Residential Areas
(xiv) Ministry of Transportation and Communications
(xv) Hospitals
(xvi) Nursing Homes/Retirement Homes
(xvi) Red Cross
(xvii) St. John's Ambulance
(xviii) Salvation Army
(xix) Victim Services
(xx) Any other officials or expertise from the public or private sector that
may be of assistance in the particular emergency situation.
Revision 7 January 2006 - FINAL
-- 25 -
2.7 THE SITE MANAGER ROLES AND RESPONSIBILITY
2.7.1 Emeroency Site Manaoement:
Coordination of the emergency site is essential to he emergency
response. It involves the management and coordination 0 all responding
agencies at the site. with an overall command. This on si e management
and coordination is the responsibility of an "Emergency Sit Manager" who
is appointed at the onset of the emergency usually by he Emergency
Control Group, if not already assumed by the responding a ency.
2.7.2 Appointment
The Emergency Control Group, choosing from the lead a ency involved,
will appoint the Emergency Site Manager in the s ecific type of
emergency. Once appointed, this individual will no longe be responsible
for the operations or command of their agency, but rather will be
responsible for managing and coordinating the ove all emergency
situation at the site. The appointment of the Site Mana er can change
throughout the course of the emergency response depe ding upon the
circumstances of the response. The change of the site ma ager is usually
made by the Emergency Control Group. This follows stan ard practice of
implementing a Unified Command through the Inc/de t Management
System (lMS).
2.7.3 Relationship with Emeroency Operations Centre
Once appointed, the Site Manager shall report directly to the Emergency
Control Group. Site Manager will be the point of comm nication for the
Emergency Control Group with the emergency site; their eyes and ears.
The site manager will be connected to the Emergency 0 rations Centre
through the most reliable form of communication available.
The Site Manager is responsible for keeping the Em rgency Control
Group advised and updated about the emergency situation, for
maintaining the site response to the emergency at hand, and for
coordinating the emergency response at the site. Once as igned, the Site
Manager will convey emergency management needs s ch as staffing,
equipment, communication and other resources to the Em rgency Control
Group who will respond by procuring these and providing t em to the site.
The Emergency Control Group will be responsible for p viding the site
manager with the assistance required and requested to the emergency
site and to maintain public safety and order to the rest of th community.
(i) The Emergency Site Manager will be responsible r many of the
following duties:
(ii) Maintain a log of actions taken.
2.7.4 Site Manaoer Responsibilities
Revision 7 Janua 2006 - FINAL
-- 26 --
(iii) Establish an Emergency Command Post
(iv) Establish an appropriate chain of command
(v) Determine the senior representatives of emergency services
attending at the emergency site.
(vi) Arrange and conduct site meetings with other senior emergency
representatives at the site and consult with them in order to maintain
a coordinated approach to the emergency response.
(vii) Maintain knowledge of resources (human and equipment) available
at the emergency site.
(viii) Manage the resources at the site
(ix) Provide for the needs of those attending to the emergency situation,
including meals, water, fuel, special equipment, etc.
(x) Obtain ongoing vital information about the emergency situation
(xi) Establish and maintain a good communication system with the
Emergency Operations Centre and those at the site.
2.8 JOINT COMMUNITY CONTROL GROUP
In some emergency situations, and where considered feasible, the County and
local Municipal Control Group(s) may consult and decide to request that two or
more Emergency Control Groups be formed into one joint Emergency Control
Group. The establishment of a combined group will be known as a Joint
Emergency Control Group. Given the degree and severity at which emergencies
can strike, the decision to establish a Joint Emergency Control Group may be
made after consideration of the items listed in Section 2.3 The decision to form a
Joint Emergency Control Group shall be vested with the Head of Council of each
Emergency Control Group involved, the Chief Administrative Officer's of each
Emergency Control Group and Community Emergency Management Coordinator
based upon the advice and recommendation of each individual Emergency
Control Group involved in the Emergency. Once a decision has been made to
establish a Joint Emergency Control Group, the Head's of Council, Chief
Administrative Officers and Community Emergency Management Coordinator
shall be responsible for meeting to determine the appropriate composition of the
Joint Emergency Control Group taking into account the emergency situation at
hand and the composition of each of the individual Emergency Control Groups.
2.9 EMERGENCY INFORMATION CENTRE
2.9.1 Function
The Emergency Information Centre is a municipal facility that may be set
up to provide:
(i) directions to the public on measures that should be taken to ensure
their health and safety and
(ii) a central outlet for the timely dissemination of emergency information
to the media and the public in a direct and forthright manner.
Revision 7 January 2006 - FINAL
-27-
2.9.2 Activation
The Emergency Information Centre may be set up an staffed during
Partial Activation or Full Activation, or at anytime he Emergency
Control Group so chooses.
2.9.3 Staffinc and Ecuiom~nt
If established at the primary location, the Emergency Info ation Centre
will utilize the equipment assembled and stored there.
2.10 TRAFFIC CONTROL CENTRE
2.10.1 Function
A Traffic Control Centre may be established to direct an~ coordinate an
evacuation or other emergency operation. The locatio of the Traffic
Control Centre is detailed in Appendix N - Procedures Man al".
2.10.2 Activation
The Traffic Control Centre may be set up and staffed! during Partial
Activation or Full Activation, or at anytime the EmerenCy Control
Group so chooses.
2.10.3 Staffinc and Ecuioment
If established at the primary location, the Traffic Control C ntre will utilize
the existing equipment and staffing arrangements stored th reo
2.11 RECEPTION EVACUATION CENTRE
2.11.1 Function
Reception Centres may be set up to receive and provide emergency
social services to evacuees from the emergency area if Elvacuations are
ordered. The locations of the Reception Centres are detailed in the
emergency plan procedures manual and will be provide to the public
during an emergency through local media outlets.
2.11.2 Activation
Reception Centres may be set up and staffed during Parti I Activation or
Full Activation, or at any time the Emergency Control Gro p so chooses.
2.11.3 Staffinc and Ecuio~nt
The County of Bruce Social Services Department is res nsible for the
operation of all Reception Centres set up in the Municipalit
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Revision 7 January 006 - FINAL
2.12 COMMUNICATIONS
2.12.1 Teleohone
All of the emergency centres are currently linked through the telephone
system, which permits voice and fax communications between the
centres. In the case of the primary Emergency Operations Centre,
Emergency Information Centre, and Traffic Control Centre, special
telephone lines have been installed and a small number of these are
maintained as 'live' lines, while the majority must be activated for
emergency use.
2.12.2 Amateur Radio
All emergency centres in this municipal plan shall have available back up
radio communications. The centres in this radio 'net' shall include the
Emergency Operations Centre, and if established: the Emergency
Information Centre, ReceptionlEvacuee Centres, the County Emergency
Operations Centre, and the Red Cross Central Registry & Enquiry Bureau.
The Amateur Radio Emergency Service has assumed responsibility for
providing this service.
2.12.3 Priority Access Dialina
It shall be the responsibility of the Community Emergency Management
Coordinator to ensure that essential telephone lines needed to make
outgoing calls during an emergency are covered by the Priority Access
Dialing.
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Revision 7 January 2006 - FINAL
CHAPTER 3
NOTIFICATION AND RESPONSE
3.1 NOTIFICATION
Normally, police, fire, ambulance or the roads departmen will discover
emergencies during their course of day-to-day operations. Howe r, any member
of the Municipality of Kincardine Emergency Control Group, u on receipt of a
warning either real or potential, has the responsibility to ensure that the
Municipality's Emergency Notification System is activated by i contacting the
Municipality of Kincardine Community Emergency Management Coordinator or in
the Community Emergency Management Coordinator's I absence, the
alternate(s). It will be the responsibility of the CommunItY Emergency
Management Coordinator or altemate to ensure that the emerg~ncy notification
procedures for the Municipality of Kincardine are properly activc:ted and that all
members (primary or their altemate(s)) are contacted and adviSed to attend at
the designated Emergency Operations Centre.
There may also be situations where the Emergency Notification ~rocedures will
be used to place Control Group members on standby, to simply make them
aware of a potential emergency or as pari of a training exercise. I
I
As part of the notifICation procedures, Emergency Manag~ent Ontario's
Provincial Emergency Operation Centre will be contacted an the Provincial
Emergency Operation Centre will be apprised of the eme ency situation.
Notifying the Provincial Emergency Operations Centre will be the esponsibility of
the Community Emergency Management Coordinator or altem,te upon being
notified of the emergency situation.
3.2 RESPONSE LEVELS AND INITIAL ACTIONS
NOTE: For response levels and initial actions during a nuclear emergency,
see APPENDIX "B" - "Nuclear Emergency"
When it appears that an emergency situation is imminent or has occurred but an
emergency has not yet been declared, municipal employees may take such
action as is necessary and as provided for under this emergency plan in order to
protect the health, safety and welfare of the residents of the Municipality of
Kincardine and to protect property.
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Revision 7 January 2006 - FINAL
TABLE 3.1: EMERGENCY RESPONSE LEVELS AND INITIAL ACTIONS
1. ROUTINE MONITORING
(Category 1)
2. PARTIAL ACTIVATION
(Category 2)
3. FULL ACTIVATION
(Category 3)
The Community Emergency Management Coordinator, the
Administrative Fire Chief, and the Head - Emergency
Control Group will monitor the situation from their normal
workplaces or homes. In a nuclear emergency, Ontario
Provincial Police and GBHU will also be notified.
Organizations contacted by the Municipality's Emergency
Notification System shall be placed on standbv (All
individuals should remain available at their offices or
homes, as appropriate.)
Organizations contacted by the Municipality's Emergency
Notification System shall undertake further internal and
external notifications placin9 their contacts on standby.
The Emergency Control Group may assemble at the
Emergency Operations Centre to monitor the situation.
The Emergency Operations Centre shall consider the
advisability of fully activating the Traffic Control Plan, and
shall so order, if appropriate.
The organizations responSible for the other emergency
centres (Emergency Information Centre, Traffic Control
Centre, Reception/Evacuee Centres) shall ensure that
these centres can become fully operational without undue
delay.
The Administrative Fire Chief, Police Commander, the
Director of Emergency Medical Services, or the
Community Emergency Management Coordinator are
authorized to take such actions as are deemed appropriate
and necessary to mitigate the effects of an emergency
without the Head - Emergency Control Group havin9 yet
declared a state of emergency.
Organizations contacted by the Municipality's Emergency
Notification System shall report to their places of duty as
appropriate and fully activate their own emergency plans
and procedures.
Organizations contacted by the Municipality's Emergency
Notification System shall undertake further intemal and
extemal notifications informing their contacts of the level of
response.
The Emergency Control Group shall assemble at the
Emergency Operations Centre to monitor the situation or
to co-ordinate the emergency response.
The Emergency Operations Centre shall consider the
advisability of fully activating the Traffic Control Plan, and
shall so order, if appropriate.
Actions ordered by Emergency Control Group including
Public Alerting shall be implemented, if required.
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Revision 7 January 2006 - FINAL
3.2.1 Routine Monitorioo CCateoorv 1)
Routine Monitoring should be implemented when a siiuation requires
monitoring by the municipality. Generally, this response 'level would be
adopted in reaction to a small chemical release, which is q ickly controlled
and contained. The chemical release will probabl produce no
environmental effects, although it is an event which m nicipal officials
should be notified of.
If the response level to be adopted is Routine Monito 'ng, either the
Police Commander, Administrative Fire Chief or Directo of Emergency
Medical Services shall notify the Community Emergency M nagement Co-
ordinator and the Head - Emergency Control Group who '11 monitor the
situation from their normal workplaces or homes. In a nuclear
emergency, the Community Emergency Management Co rdinator will be
notified by the Provincial Emergency Operations Centre, ho in turn will
contact the appropriate members of the Emergency Cont I Group as per.
Appendix B - "Nuclear Emergency"
3.2.2 Partial Activation (Cateaorv 2)
I
Partial Activation should be implemented when a situati~n requires the
municipal emergency response organization to be placed I on standbY. A
community emergency is not imminent but the situation h s the potential
to deteriorate, thus becoming a serious threat to the comm nity.
Generally, this response level would be adopted in reactio to a chemical
spill under control at a plant site, which has the potential 0 get worse. It
may also refer to a spill from road or rail transport equipm nt. It is not an
"immediate" concern to downwind residents, even though s me of the spill
plume may travel off-site.
If the response level to be adopted is Partial Activation, e~her the Police
Commander or Administrative. Fire Chief shall notify the Municipal
Community Emergency Management Coordinator. T Community
Emergency Management Coordinator, in tum, shall otify the full
emergency response organization as set out in the Notific ion Procedure
(Chapter 3).
The Municipal Response shall consist of:
(i) Organizations contacted by the Municipality's Emerge~cy Notification
System shall be placed on standby (All individuals hould remain
available at their offices or homes, as appropriate.)
(ii) Organizations contacted by the Municipality's Emerge cy Notification
System shall undertake further internal and extem I notifications
placing their contacts on standby.
(iii) The Emergency Control Group shall assemble at t e Emergency
Operations Centre to monitor the situation.
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Revision 7 January 006 - FINAL
(iv) The Emergency Operations Centre shall consider the advisability of
fully activating the Traffic Control Plan, and shall so order, if
appropriate.
(v) The organization responsible for the other Emergency Centres
(Emergency Information Centre, Traffic Control Centre, Reception
Centres) shall ensure that these centres can become fully operational
without undue delay.
(vi) The Administrative Fire Chief, the Police Commander, the Director of
Emergency Medical Services or the Community Emergency
Management Coordinator are authorized to take such actions as are
deemed appropriate and necessary to mitigate the effects of an
emergency without the Head - Emergency Control Group having yet
declared a state of emergency.
3.2.3 Full Activation lCateaorv 3)
Full Activation should be implemented when a situation requires the
municipal emergency response organization to be fully activated. A
community emergency requiring a controlled and coordinated response
has occurred or is imminent.
Generally, this response level would be adopted in reaction to a large or
uncontrolled spill of a toxic chemical that has left the plant boundaries or
the site of a transportation accident and has the potential to affect
downwind residents. There may be a need for downwind residents to take
shelter or to be evacuated.
If the response level to be adopted is Full Activation, the Police
Commander, a Fire Chief or the Director of Emergency Medical Services
shall notify the Municipal Community Emergency Management
Coordinator. The Community Emergency Management Coordinator, in
tum, shall notify the full emergency response organization as set out in the
Notification Procedure (Chapter 3).
The Municipal Response shall consist of:
(i) Organizations contacted by Municipality's Emergency Notification
System shall report to their places of duty and fully activate their own
emergency plans and procedures.
(ii) Organizations contacted by Municipality's Emergency Notification
System shall undertake further internal and extemal notifications
informing their contacts of the level of response.
(iii) The Emergency Control Group shall assemble at the Emergency
Operations Centre to monitor the situation.
(iv) The Emergency Operations Centre shall consider the advisability of
fully activating the Traffic Control Plan, and shall so order, if
appropriate.
(v) Actions ordered by the Emergency Operations Centre shall be
implemented including the set up and staffing of other emergency
centres and Public Alerting (see 3.3).
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3.3 PUBLIC ALERTING
NOTE: For Public Alerting actions during a nuclear emergency, see
APPENDIX "B" - "Nuclear Emergency"
3.3.1 The emergency public alerting system is the system used to warn
the public that an emergency exists within the community or that
some action is required on their part. The emergenoy public alerting
systems is comprised of police and fire vehicle~ equipped with
sirens and public address systems and the Community Alert auto
dial phone system. Local media may also be used (fee 3.3.6)
I
3.3.2 Authority to initiate the emergency public alerti system shall
come from either the:
Mayor of Municipality; or
Chief Administrative Officer of Municipality; 0
Administrative Fire Chief
Community Emergency Management Coordi ator
i
3.3.3 Either the Police Commander or the Municipal Community
Emergency Management Coordinator shall directj or arrange for
public alerting using police and/or fire vehicles. I
I
3.3.4 Generally, the public alerting system will only be u$ed when there
is an urgent need to shelter peoDle. warn the, residents of a
specific area. or to order a Drotective action (such as a
chemical sDiIl or release). Public alerting may b~ ordered for the
whole Municipality or any part thereof.
3.3.5 The Ontario Provincial Police Service shall be responsible for
carrying out public alerting in the Municipality whe this action has
been ordered, with the assistance of the Municipal y of Kincardine
Fire Department.
3.3.6 Whenever the public alerting system is initiated, the Emergency
Control Group shall request through the Emerg cy Information
Officer that the Designated Media broadcast an appropriate
notification message immediately afterwards.
3.3.7 Residents will be expected (through Public Educati n) when alerted
to go inside and tune in to a RadiolTV Stati n selected as
Designated Media to listen for information a d instructions.
Residents should also follow the guidelines outlin in the Bruce
Telecom Phone Directory "RED PAGES".
Residents must find shelter since shelter is the be t response to a
chemical spill emergency. Even a poorly sealed b i1ding or vehicle
provides some protection against a release;
Revision 7 Janua 2006 - FINAL
-- 34 --
Residents, if caught in a chemical spill emission and they cannot
find shelter. must move so they are upwind of the spill.
Revision 7 January 2006 - FINAL
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CHAPTER 4
EMERGENCY OPERATIONS
4.1 GENERAL
Whenever an emergency occurs or threatens to occur Within~the borders of
Municipality of Kincardine, the initial and primary responsibility ~ r managing the
response shall be vested with the affected local municipality. In. these cases, it
will be the responsibility of the Chief Administrative Officer! or designated
altemate to ensure that the Mayor notifies and advises the Warden for the
County of the local emergency situation. In addition, the local municipality is
responsible for advising the Provincial Emergency Operatiqns Centre, its
Neighboring Municipalities, its Member of Parliament, its Provincial Member of
Parliament and the Public. '
4.2 IMMEDIATE ACTIONS
Upon notification that such an emergency exists, the Commu ity Emergency
Management Coordinator will then cause Municipality of Kincar ine notification
system to be activated alerting Emergency Control Group mem ers of the local
emergency situation and advising them to remain on standby. '
The Municipality of Kincardine Emergency Control Group may rJuest additional
assistance and resources from the County of Bruce by contactin~ the Warden of
the County without the County assuming control over the emerge~cy situation.
Upon being notified by. the Head of Council of a local mun' ipality that an
emergency has been declared, the County of Bruce Chief Admi istrative Officer
will authorize the activation of the County's Emergency Ope ratio Centre and will
have Emergency Control Group members contacted to a emble at the
designated Emergency Operations Centre.
4.3 DECLARATION OF A MUNICIPAL EMERGENCY (see APPEN
The decision to declare a Municipal Emergency in all or part of he Municipality
may be made by Municipal Emergency Control Group upon con ideration of the
following:
(i) When resources of the affected local municipality become extended such
that the local Emergency Services can no longer effect vely control or
support the emergency, the Mayor or designate of the 10 al municipality
may request, in consultation with the local Emergency Co rol Group, that
the Municipality declare an emergency. Members of the I cal Emergency
Control Group will respond to the local Emergency Ope tion Centre to
provide support and assistance; or
(ii) The Emergency Control Group has determined that the eme ency situation,
such as a tomado, affects a large portion of the popul tion within the
municipality. The Municipality will first consult with the I cal emergency
services to determine if resources at hand (personnel a material) are
Revision 7 Janua 2006 - FINAL
-- 36 --
capable maintaining an adequate response to the emergency situation.
Alternatively, the County may recommend the establishment of a Joint
Community Control Group comprised of members of the affected
municipalities and the County to manage the situation; or
(iii) The Emergency Control Group has determined that the emergency includes
one of the hazards identified in this Plan such as a blizzard, ice storm,
health epidemic that affects most of the population of the municipality; or
(iv) The Mayor, in consultation with the Emergency Control Group, determines
that the emergency is placing an extraordinary demand (personnel,
materials and/or financial) on the resources of the municipality.
4.4 REQUESTS FOR ASSISTANCE
Once an emergency has been declared, request for assistance can be made to
the following at any time without the Municipality loosing authority or control over
the emergency operations.
(i) A neighboring municipality with whom the municipality has established
Mutual Aid or Emergency Assistance Agreement.
(ii) Emergency Management Ontario by contacting the Provincial Emergency
Operations Centre.
4.4.1 Mutual Assistance Aareements:
In order to provide effective planning for emergency situations,
municipalities may enter into mutual assistance agreements with
neighboring municipalities. Mutual assistance agreements ensure aid
required to effectively manage an emergency or disaster may be proVided
at the time of request. Aid can include such things as services, personnel,
equipment and materials.
Mutual assistance agreements enable municipalities, in advance of an
emergency to set the terms and conditions of the assistance which may
be requested or provided. Municipalities requesting and providing
assistance are therefore not required to negotiate the basic terms and
conditions of the request at the time of an emergency and may request,
offer or receive assistance according to the predetermined and mutually
agreeable relationships.
Section 13 (1) of the Emergency Management Act, as amended, provides
the authority for the .council of a municipality to make an agreement with
the Council of any other municipality or with any person for the provision
of any personnel, service, equipment or material during an emergency".
The request or response to a request of a neighboring municipality is the
responsibility of the Chief Administrative Officer or designate. The request
to execute the Bruce County Mutual Aid Fire Agreement will be the
responsibility of the Bruce County Fire Coordinator or designate. The
Revision 7 January 2006 - FINAL
-- 37 --
request for such assistance and the execution of a m ual assistance
agreement will be made in consultation with the Emergency Control
Group. Altematively, the request to execute a mu1ual assistance
agreement with a neighboring municipality will be ma$ by the Chief
Administrative Officer
4.4.2 Reauest for Provincial Assistance
At its discretion, or by request of a municipality, the Provi cial Emergency
Operations Centre may deploy a Community Officer to a I cal emergency
to provide advice and assistance and to ensure liaison wi h the Provincial
Emergency Operations Centre. However, when a community declares an
emergency, Emergency Management Ontario will no ' ally deploy a
Community Officer to the local Emergency Operations Ce tre to assist the
community with the Emergency Response. The Communi y Officer will be
the link between the Municipality and the province for bot provincial and,
if necessary, federal assistance.
4.5 TERMINATING AN EMERGENCY (see APPENDIX "J")
At anytime, the Head of Council, Council or the Premier of Ont . '0 may declare
that an emergency has been terminated. Once an emerg~ncy has been
terminated, the Mayor shall ensure that the following are Inotified of the
termination.
(i) Provincial Emergency Operations Centre
(Ii) Warden of Bruce County
(iii) Neighboring Municipalities
(iv) Local Member of Parliament
(vii) Local Member of Provincial Parliament
(vi) Public with assistance of the Emergency Informatio Officer
4.6 ONTARIO DISASTER RELIEF ASSISTANCE PROGRAM
The Ontario Disaster Relief Assistance Program is intended to a leviate some of
the hardship suffered by private homeowners, farmers, mall business
enterprises and non-profit organizations, whose essential pro erty has been
damaged during a sudden and unexpected natural disaster. ntario Disaster
Relief Assistance Program provides funds to those who have ustained heavy
losses for essential items such as shelter and "necessities of life".
Ontario Disaster Relief As~istance Program provides assistance when damages
are so extensive that they exceed the financial resources of affe ed individuals,
the municipality or community at large, but does not cover dam ges to privately
owned, non-essential property, nor to essential property where p 'vate insurance
is normally available.
In the event of a natural disaster, individuals are expected to bear the initial
responsibility for their losses. If the losses are so extensive hat individuals
Revision 7 Janua 2006 - FINAL
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cannot cope financially, the next level of support should come from the
municipality and community at large.
However, if the disaster were of such a size and extent that damages are
widespread, the Province of Ontario, in conjunction with the federal govemment,
would initiate the Disaster Financial Assistance Arrangements.
The Minister of Municipal Affairs and Housing is authorized to declare a
"disaster area" and the Council for the Municipality of Kincardine. when
asking for assistance under the Ontario Disaster Relief Assistance
Program must adopt a resolution outlining the municipalitv's reQuest for a
disaster area declaration and whether all or a specified portion of the
municipality is to be declared a disaster area.
Certain damages caused by natural disaster affecting Municipal property may be
eligible for provincial funding.
A copy of the Ontario Disaster Relief Assistance Program will be available in the
Municipality's Emergency Operations Centres. A copy of the plan is also
available from the Province of Ontario website.
Revision 7 January 2006 - FINAL
-- 39 -
CHAPTER 5
RECOVERY PLAN
5.1 GENERAL I
I
Once the urgent part of the emergency event is over, communiky officials must
shift the focus to dealing with the longer term effects of the acci~entlevent while
at the same time attempting to restore conditions to normaL this part of the
emergency plan is known as the "recovery phase". i
The Emergency Control Group will determine when the emerge cy has entered
the recovery phase. Normally, the emergency at that point woul not constitute
an actual or imminent threat to people and property requirin an immediate
response.
To facilitate a smooth transition to the execution of the reco ery phase, the
Emergency Control Group will continue to address all matters rei ted to recovery
until such time as a hand-over is formally made to the Recovery mmittee (see
Section 5.2 below)
Operations and the sequence of their implementation during the I recovery phase
will depend greatly on the nature of the event that caused the emergency and its
progression. I
An emergency declaration mayor may not still be in place ~uring recovery
operations. It is advisable to maintain the emergency declaration during
recovery to aid in volunteer management.
5.2 ORGANIZATION
Following a smooth transition to the recovery phase, the Em rgency Control
Group should delegate responsibility for further operations in con ection with the
emergency recovery to a Recovery Committee.
The Recovery Committee may consist of:
(i) Public Works Manager
(ii) Chief Administrative Officer, Municipality of Kincardin
(iii) Head of Council or member of Council
(iv) Administrative Fire Chief
(v) Ontario Provincial Police
(vi) Treasurer, Municipality of Kincardine
(vii) Human Resources, Municipality of Kincardine
(viii) Community Emergency Management Coordinator
Additional positions may be added to the Recovery Committee t provide expert
advice and/or assistance as required.
Revision 7 Janua 2006 - FINAL
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Sub-committees may be struck to deal with specific areas of concem or issues,
Le. Human Needs, Infrastructures, Finance, Health and Social Services.
5.3 RECOVERY STRATEGY
During its initial and subsequent meetings, the Recovery Committee should
develop a strategy which includes goals and a timeline for the recovery process.
This strategy, which will be used to guide the work of the Recovery Committee,
should incorporate any specific community needs which have been identified and
any tasks identified through a review of the Committee's responsibilities (Section
5.4 below). This strategy will also have to be periodically adjusted to reflect the
progress made towards full recovery or to reflect changing/evolving concems and
issues.
The Recovery Committee will report to the head of the Emergency Control Group
on a regular basis to keep himlher informed on the status of the recovery process
and any recommended expenditures. The head of the Emergency Control Group
may at any time re-convene the Emergency Control Group to discuss issues
outside the scope of the recovery committee's duties.
5.4 RECOVERY COMMITTEE RESPONSIBILITIES
The following major responsibilities should be undertaken by the Recovery
Committee:
(i) Assist municipalities in ensuring that the essential services and utilities
(hydro, water, telephone, mail delivery, sewers and waste disposal) are
retumed to service as soon as possible;
(ii) Ensure that public infrastructures, including roads, bridges, traffic lights and
signs, etc. are repaired or replaced;
(iii) Assist municipalities in ensuring that structures and buildings within the
community are in a safe condition and any remedial action that is required is
taken to rectify any unsafe conditions;
(iv) Ensure that health standards are met throughout the Municipality;
(v) Provide assistance to residents in the relocation and establishment of
temporary housing for affected persons;
(vi) Assist residents in the provision of counseling sessions (victims' counseling
services, critical incident stress debriefing for emergency workers and
volunteers, as well as the general population);
(vii) Coordinate requests for funding support from other levels of govemment;
(viii) Ensure that information on the recovery process and activities are
disseminated in a clear and timely manner to the public through regular
bulletins and updates; and
(ix) Consolidate, with the affected areas, the damage assessment (approximate
emergency event costs) reports.
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- 41 --
5.5 DISASTER DECLARATIONS AND DISASTER RELIEF ASSIST NCE
A declaration of a disaster is usually made by the Mayor 0 behalf of the
municipality in order to possibly receive disaster relief assistance from the
Provincial or Federal Government with regards to the amount of lam age inflicted
upon the community.
Once a Disaster Declaration has been made by the Municipalit , the request is
sent to the Province to determine if assistance can be provi ed, from what
source and in what proportion (see 4.6) !
The Municipality can declare a disaster by resolution and r' quest that the
Province also declare the community a disaster area in order to r ceive
(i) Provincial funding assistance towards damaged public infra ructure;
(ii) The Municipality can also declare a disaster and request t at the Province
also declare the community a disaster area for the pu oses of relief
assistance from the Ontario Disaster Relief Assistance P ogram (Ontario
Disaster Relief Assistance Program). Ontario Disaster R lief Assistance
Program is intended to alleviate the hardship suffe ed by private
,
homeowners, farming and small business enterprises vfhose essential
property has been damaged in a natural calamity, such as a severe
windstorm or flood. No assistance is available under this ptogram to cover
damages to public property or to privately owned non-es$ential property;
and . i
The Municipality can also request, through local Members o~ Parliament, for
Federal financial support. In the past, the Federal Governm nt has provided
financial assistance in the event of a large-scale disast r affecting the
majority of a community. This financial assistance has normally been
acquired through the Province. !
(iii)
Reviskm 7 Janua 2006 . FINAL
-- 42 --
CHAPTER 6
COMMUNICATIONS
6.1 COMMUNICATIONS
A vital and integral part of any emergency management operation is
communication, particularly between the Emergency Operations Centre and the
Emergency Site Manager. This necessary communication requires a reliable and
secure means of relaying information between the two emergency management
locations. In order to ensure timely information for the benefit of the decision-
making process, it is essential to maintain reliable systems of communication
between the emergency site and the Emergency Operations Centre.
6.1 .1 T eleohone
Essential telephone numbers, including those of the Emergency Control
Group are protected under the Priority Access Dialing System of Industry
Canada. This database system is used to identify telephone landlines that
are considered essential for emergencies and protects them by limiting the
telephone line load on a telephone switch so that the priority lines can
continue to be used when the telephone switch is fully loaded with traffic.
When applied, Priority Access Dialing permits dialing from a phone that
has been identified as essential. Most public pay phones are identified on
the Priority Access Dialing system as well.
6.1.2 Radio
Radio Communications are least susceptible to damage or interruption in
times of emergency. A radio relay dispatch system set up between the
emergency site and the operations centre as well as radio communication
with other communities will ensure that outside agencies will be well
informed of the status of the emergency.
6.1.3 Other
Other forms of communication such as cellular phones, fax machines,
email and Intemet may be used to supplement or enhance emergency
communications between Emergency Operations Centre, the Emergency
Site, outside agencies and other communities. Care will be required when
using altemate forms of communication to ensure security of information
being disseminated.
6.1.4 Cell Phones
Cell phones are not recommended as a form of emergency
communication. However, if cell sites are operating and functional this
form of communications may be used to enhance emergency operations.
It should be noted that this form of communication is not very secure.
Limited cellular providers offer Priority Access Dialing for cellular phones.
Revision 7 January 2006 - FINAL
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Essential municipal role players have their municipal
protected by this system.
~,~~'
phones
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Revision 7 Janua 2006 - FINAL
CHAPTER 7
PLAN MAINTENANCE, REVISION AND TESTING
7.1 INTERNAL PROCEDURES
Each service or agency involved or identified in this Plan shall be responsible for
preparing their own emergency operating procedures and shall be responsible
for training their staff on the emergency procedures and expectations during an
emergency.
7.2 ANNUAL REVIEW
At a minimum, this plan will be reviewed annually through the use of appropriate
and planned emergency exercises. FOllowing the exercises, appropriate
debriefing sessions will be held followed by the completion of debriefing reports,
which will be utilized by the Community Emergency Management Program
Committee and the Community Emergency Management Coordinator to make
appropriate changes to the Plan.
7.3 AMENDMENTS
Amendments to the Plan require formal Council approval. Formal Council
approval is not required for the following: changes or revisions to the appendices,
or for minor editorial changes such as editorial changes to the text including page
numbering, section numbering, reference changes or changes to references to
provincial statutes
7.4 FLEXIBILITY
No Emergency Response Plan can anticipate all of the varied emergency
situations that may arise in a changing community. During the course of the
implementation of this plan in an emergency situation, members of the
Emergency Control Group in the course of conducting their assigned roles and
responsibilities may exercise flexibility. To ensure that the public health, safety
and welfare of the community are paramount in the emergency response, minor
deviations from the emergency response plan may be permitted.
7.5 LOCAL PLANS
All local municipalities are required to have their own emergency response plans.
Local emergency response plans are encouraged to conform to the County of
Bruce Emergency Response Plans. To ensure an overall coordinated effort,
copies of the County of Bruce Emergency Response Plan and Appendix M -
"Emergency Resource Handbook" will be distributed to local communities. Local
communities are encouraged to provide copies of the same to the County of
Bruce Community Emergency Management Coordinator.
Revision 7 January 2006 - FINAL
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CHAPTER 8
APPENDIX "A"
GLOSSARY OF TERMS
There is a need for common terminology that would be jointly understo d by the public
and private sectors. The following definitions, explanations and acrony s will be helpful
during the development and implementation process. The following efinitions come
from various sources including the Canadian Oxford Dictionary, he Emergency
Management Act, National Fire Protection Association, etc.
Acceptable Down Time - The period of time a function or activity c n be disrupted
without significant impact to essential services, production, customer s rvice, revenue,
or public confidence. Each municipal and business activity must devel p its individual
Maximum Allowable Down Time. Also referred to as Maximum Allo able Recovery
Time.
Administrative Fire Chief - The Administrative Fire Chief of the Municipality of
Kincardine Fire Department or Alternate
Approved - Acceptable to the authority having jurisdiction. I
Authority Having Jurisdiction - The organization, office, or indiViduaj responsible for
approving equipment, materials, a facility, or a procedure.
Biological Agents - These are living organisms that cause diseas, sickness and
mortality in humans. Anthrax and Ebola are examples of biological agents.
Buffer Zones - These zones are intended to separate the public an~ other facilities
from the consequences of an incident involving hazardous material.. These zones
describe the allowable land uses around a hazardous facility. The xclusion zone
designates that no other land use is allowed adjacent to the facility. T e extent of the
exclusion zone is determined by the chemical and physical properties 0 the hazardous
materials and the inventory quantities present in the facility. The next z ne would allow
for manufacturing, warehouses, open space (parkland, golf courses, tc). Then there
would be a zone allowing commercial offices, and low-density resid ntial. The final
zone, farthest from the facility, would carry the designation of unrestrict d land use and
would allow all other uses including institutions and high-density residen al.
Business Continuity Program - An ongoing process supported by seni r management
and funded to ensure that necessary steps are taken to identify the im act of potential
losses, maintain viable recovery strategies and recovery plans, and ens re continuity of
services through staff training, plan testing, and maintenance.
Business Resumption - See Recovery.
Chief Administrative Officer - The Chief Administrative Officer or
Municipality of Kincardine.
temate for the
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Revision 7 JanuaJ 2006 - FINAL
Chief Building Official - The Chief Building Official or altemate for the Municipality of
Kincardine.
Citizen Enquiry Service - A service established to respond to and redirect inquiries
and reports from the public.
Community - A political body/organization, within a defined boundary, having authority
to adopt and enforce laws and provides services and leadership to its residents. This
term includes upper and lower tier municipalities and First Nations.
Community Emergency Management Co-ordinator - An individual officially
designated by a community who is responsible and accountable for the community's
emergency management program. The Community Emergency Management Co-
ordinator must be, by definition, a municipal employee, as per the Municipal Act for the
Municipality of Kincardine.
Consequence - The outcome of an event or situation expressed qualitatively or
quantitatively, being a loss, injury, disadvantage or gain.
Critical Incident Stress Team - The Grey Bruce Critical Incident Stress Team is
available for stress debriefing during and succeeding emergencies and major incidents
by contacting one of the emergency service agencies.
Critical Infrastructure - Interdependent, interactive, interconnected networks of
institutions, services, systems and processes that meet vital human needs, sustain the
economy, (protect public safety and security), and maintain continuity of and confidence
in government.
Damage Assessment - An appraisal or determination of the effects of a disaster on
human, physical, economic, and natural resources.
Declared Emergency - A signed declaration made in writing by the Head of Council or
the Premier of Ontario in accordance with the Emergency Management Act. This
declaration is usually based on a situation or an impending situation that threatens
public safety, public health, the environment, critical infrastructure, property, and/or
economic stability and exceeds the scope of routine community activity.
Director of Emergency Medical Services - The Head of Emergency Medical Services
(Land Ambulance) or alternate for the County of Bruce.
Disaster - A widespread or severe emergency that seriously incapacitates a
community.
Municipal Operations OffIcer (MOO) - Chief Administrative Officer or alternate.
Emergency - A situation or an impending situation caused by the forces of nature, an
accident, and an intentional act or otherwise that constitutes a danger of major
proportions to life or property. These situations could threaten public safety, public
health, the environment, property, critical infrastructure and economic stability.
Revision 7 January 2006 - FINAL
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Emergency Control Group - The Emergency Control Group ope ating from the
Community Emergency Operations Centre is responsible for coordi ating municipal
emergency response and recovery activities; The Emergency Control Group usually
includes leading community officials, emergency management representatives and
other relevant staff.
Emergency Control Group Administrative Assistant - provides a sistance to the
Emergency Control Group at the Emergency Operations Centre durin an emergency
by way of updating maps, status boardS, utilizes Emergency Op rations Centre
resources, maintains major event log
Emergency Information Centre - The location near the Emergency O~rations Centre
from which the media may gather for updated media releases and pre~s conferences.
This location will be determined by the Emergency Information Officer. !
Emergency Information Officer - The Emergency Information Officeri or altemate for
the Municipality of Kincardine. !
!
Emergency Management Coordinating Committee - The commu ity emergency
management coordinating committee is the critical management team t at oversees the
development, implementation and maintenance of a commu ty emergency
management program.
and activities
clude mitigation
r disasters.
Emergency Management - Organized and comprehensive progra
taken to deal with actual or potential emergencies or disasters. These i
against, preparedness for, response to and recovery from emergencies
Emergency Management Ontario (Emergency Management Ontari ) - Emergency
Management Ontario is an organization within the Ministry of Comm nity Safety and
Correctional Services, govemment of the Province of Ontario. Emergen y Management
Ontario is responsible for monitoring, co-ordinating and assisting in t e development
and implementation of emergency management programs in Ontario.
Emergency Management Program (Risk-Based) - A program that is based on a
hazard identification and risk assessment process and leads to a comprehensive
emergency management program that includes the four core mponents of
mitigationlprevention, preparedness, response and recovery.
Emergency Management Standards - Common criteria used to dev lop, implement
and maintain an emergency management program in accord nce with the
recommended best practices. I
Emergency Operations Centre - The Emergency Operations Centre i a facility where
the Emergency Control Group assembles to manage an emergency;
Emergency Response - Coordinated public and private response to an emergency.
Revision 7 Janua 2006 - FINAL
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Emergency Response Organization - Group or organization with staff trained in
emergency response who are prepared and may be called upon to respond as part of
the coordinated response to an emergency situation.
Emergency Plan - A risk-based plan developed and maintained to respond to an
emergency. This includes steps to guide the response effort, identifies persons,
equipment, and resources for activation in an emergency and outlines how they will be
coordinated.
Emergency Site Manager - Public sector official (usually fire, police, ambulance or
public works) at the site, in charge of coordinating resources and developing actions to
resolve the emergency situation.
Evacuee Centre - A facility to provide shelter, food and other services to a group of
people who have been evacuated from an area.
Evacuee Registration - A process to account for displaced persons. This process
usually takes place at designated reception centres.
Exercises - There are 4 main types of exercises and various sub-types:
1. Static Exercises: Static Exercises are almost always held in a single facility
using a seminar-type setting. There are four types of static exercises:
(i) Case Studies: Case Studies involve the examination of a particular case
study - solutions or courses of action are outlined. In some exercises the
case is presented in stages to present multiple or expanding problems and
issues. Sources of case studies include local experience, past emergencies,
or extemally prepared studies written for training purposes.
(ii) Paper Exercises: Paper Exercises, like case studies, begin by presenting a
problem or emergency. The key difference with a paper exercise is that
information is provided to exercise players, through paper inputs in "real
time" to simulate actual emergency events and messages
(iii) Tabletop Exercises: Tabletop Exercises expand on paper exercises by
requiring the exercise players to describe their actions using maps, models,
etc.
(iv) Synthetic Exercises: Synthetic Exercises use computers to generate
incident events and evaluate player actions.
2. Communications Exercises: Communications exercises, through the use of
radios, fax machines, telephones, and/or computers, test the function and
suitability of a community's emergency communications systems. There are two
main types of communications exercises:
(i> Notification Exercises: Notification Exercises test notification procedures.
They are very useful in ensuring the validity of existing contact information
contained in the plan.
(ii) Emergency Operations Centre Exercises: Emergency Operations Centre
Exercises test communications and information flow within the Emergency
Revision 7 January 2006 - FINAL
-49-
Ope..""' Cenbe a"" betwaen ""."'''''''' ...nagL."".."",.oe
partners. ,
3. SDecialty Exercises: Specialty Exercises are designed to simu te response to
specific types of emergencies such as a biological attack, a ha rdous materials
spill, bomb threats etc. Although this type of exercise does not g erally evaluate
the entire emergency plan, it can be very useful in evaluating pa icular annexes
of the plan and in the traininglassessment of specific response abilities.
4. Field Exercises: Field Exercises are larger-scale emerge cy simulations
involving an emergency site and, often, the activation of he community
Emergency Operations Centre. This type of exercise generally i volves physical
response by emergency service organizations and may also incl de Emergency
Operations Centre, outside organizations, and multiple juri dictions. Field
exercises offer numerous opportunities to evaluate the emergenc response plan
and the community's response capability.
Fire Co-ordinator - The person appointed by the Fire Marshal, under the authority of
the Fire Protection and Prevention Act, to co-ordinate the Mutual Aid PI n, or appointed
by the Fire Marshal to act in the absence of the fire co-ordinator.
Framework - The "Framework for Community Emergency Manage ent Programs"
standard for community emergency management programs in Ontario,
Functional Exercises - Limited involvement or simulation by field 0 erations to test
communication, preparedness, and deployment of operational resource .
Hazard (2) - An event or physical condition that has the potential to ause fatalities,
injuries, property damage, infrastructure damage, agricultural loss, amage to the
environment, interruption of business, or other types of harm or loss.
Hazard Identification - The process of defining and describing a haz rd, including its
physical characteristics, magnitude and severity, probability and frequ ncy, causative
factors, and locations/areas affected.
Hazardous Material - A substance (gas, liquid or solid) capable of eating harm to
people, property and the environment, e.g. materials which are flammab e, toxic, etc.
Hazard (1 ) - A risk that is a threat.
Head of Council - The Head of Council or altemate (Acting Head of ouncil) for the
Municipality.
Incident Management System - The combination of facilities, e uipment, staff,
operating procedures, and communications operating within a commo organizational
structure with responsibility for the management of assigned resou s to effectively
respond to an incident or emergency/disaster.
Inner Perimeter - A restricted area in the immediate vicinity of the eme ency scene as
established by the On-Scene Commanders (police/fire/ambulance). Ac ss to the inner
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Revision 7 Janua 2006 - FINAL
perimeter is restricted to those essential emergency personnel actively involved in the
occurrence.
Manager of Public Works - The Manager of Public Works or alternate for the
Municipality of Kincardine.
Maximum Allowable Recovery Time - See Acceptable Down Time
Medical Officer of Health - Medical Officer of Health or altemate for the County of
Bruce.
Mitigation - Actions taken to reduce or eliminate the effects of an emergency or
disaster.
Mitigation Plan - Based on the community risk assessment, each community should
implement a strategy and plan to eliminate hazards or mitigate the effects of hazards
that cannot be eliminated. A mitigation plan should contain details on activities planned
to eliminate or reduce the degree of risk to life, property, and environment from the
identified hazards.
Municipality - Municipality means Municipality of Kincardine.
Mutual Aid Agreements - An agreement developed between two or more emergency
services to render aid to the parties of the agreement. These types of agreements can
include the private sector emergency services when appropriate
Mutual Assistance Agreement - An agreement developed between two or more
jurisdictions to render assistance to the parties of the agreement. Jurisdictions covered
with these types of agreements could include neighboring municipalities, regions,
provinces or nations.
On-Scene Media Information Centre - The location at or near the scene from which
the media may gather for updated media releases and press conferences. This location
will be determined by the designated On-Scene media spokesperson, with the approval
of the Emergency Site Manager.
On-Scene Media Spokesperson - The On-Scene media spokesperson is appointed by
the Emergency Site Manager at the time of the emergency. This person is responsible
for coordinating the fast, accurate dissemination of information to the media from the
Emergency Control Group.
On-Scene Media Information Centre - The spokesperson will also work closely with
the emergency information officer to ensure that information released to the media from
the scene is consistent with information being released from the Emergency Operations
Centre media information centre.
Ontario Emergency Response Team - An emergency response team that is
dispatched to a contiguous province to co-ordinate emergency response and mutual
assistance.
Revision 7 January 2006 - FINAL
-- 51 --
Ontario Provincial Police Detachment Commander - The Head of t e local Ontario
Provincial Police or altemate.
i
Outer Perimeter - The geographic area surrounding the inner perimet r. This area will
serve as a co-ordination and assembly point for essential emergency pe onnel. Access
to the outer perimeter is restricted to essential emergency personnel a determined by
the Emergency Site Manager.
Partnerships Toward Safer Communities Program - A program developed and
implemented by Emergency Management Ontario and the Canadian As ociation of Fire
Chiefs for joint community/industry emergency management program c -operation and
integration where hazardous facilities exist.
Provincial Emergency Response Team - An emergency respon e team that is
dispatched to a community to co-ordinate provincial emergency responsf'
I
Provincial Emergency Operations Centre - The Emergency Operations Centre for
Emergency Management Ontario, central point of contact during an emej-gency
Provincial Nuclear Emergency Response Plan - the legislation used to prepare for
and manage a nuclear emergency in the Province of Ontario
I
Preparedness - Actions taken prior to an emergency or disaster to en ure an effective
response. These actions include the formulation of an emergency ponse plan, a
business continuity plan, training, exercises, and public awareness and ducation
Prevention - Actions taken to prevent an emergency or disaster.
Private Sector - A business or industry not owned or managed y any level of
govemment.
Probability - The likelihood of something happening.
Public Awareness Program - Provides generic information to the b ader public to
raise awareness about emergency management and suggests ways to reduce the risk
of loss of life and property damage in the event of an emergency.
Public Education Program - Provides focused information to a ta et audience to
educate about protective actions to reduce the risk of life and property damage, in the
event of an emergency. For example, for communities located in a high risk flood area,
the public should know what measures should be taken in the event of a flood.
Public Sector - A particular element or component of govemment (Le. police, fire and
public works, of a municipal, provincial or federal government).
Reception Centre - Usually located outside the impact zone of the mergency, the
reception centre is a place to which evacuees can go to register, receiv assistance for
basic needs, information and referral to a shelter if required.
-- 52 --
Revision 7 Janua 2006 - FINAL
Recovery - Actions taken to recover from an emergency or disaster.
Recovery Plan - A risk-based emergency plan that is developed and maintained to
recover from an emergency or disaster.
Representative Ambulance Service - A designated representative of the Bruce
County Emergency Medical Services.
Response - Actions taken to respond to an emergency or disaster.
Response Organization - Group or organization with personnel trained in local
emergency response, whether medical or not, who are prepared and may be called
upon to respond as part of the coordinated response to an emergency situation e.g.,
industrial response teams, etc.
Risk - A chance or possibility of danger, loss, injury, or other adverse consequences.
Risk Assessment - Identification of risks to public safety, public health, the
environment, property, critical infrastructure and economic stability from natural, human-
caused and technological sources/activities, and evaluation of the importance of the
activity to the continued operation of the community. The vulnerability of the community
to each activity should also be evaluated.
Shall - Indicates a mandatory requirement
Should - Indicates a recommendation or that which is advised but not required
Social Services Support Group - The group of Social Service Department Staff
responsible for the dissemination of information between the Commissioner of Social
Services and the Reception/Evacuation Centre Managers. This group is also involved in
obtaining resources required by the Commissioner andlor the Reception/Evacuation
Centre(s).
Solicitor - The Solicitor as contracted by the Municipality of Kincardine.
Terrorism - It is the unlawful and intentional use of force against persons or property to
intimidate or coerce a govemment, a civilian population or any segment thereof, in the
furtherance of political or social objectives.
Threat - Any event that has the potential to disrupt or destroy critical infrastructure, or
any element thereof. Threat includes accidents, natural hazards as well as deliberate
attacks.
Transportation Co-ordinator - During an emergency, a Transportation Co-ordinator
may be appointed by the Emergency Control Group.
Triage - The sorting and allocation of treatment/transport to patients or victims
according to a system of priorities designed to maximize the number of survivors.
Revision 7 January 2006 - FINAL
-- 53 --
Unified Command - In an Incident Management System, Unified comJand is a unified
team effort which allows all agencies with responsibility for the incident, either
geographical or functional, to manage an incident by establishing a common set of
incident objectives and strategies. This is accomplished without losing or abdicating
agency authority, responsibility, or accountability.
Victim Services - The group of volunteers available as needed to ssist victims of
unusual circumstances of trauma.
Vulnerability - The degree of susceptibility and resilience of the
environment to hazards, the characteristics of a community or syste
capacity to anticipate, cope with and recover from events.
mmunity and
in terms of its
Revision 7 Janua 2006 . FINAL
-- 54 --
ACRONYMS & ABBREVIATIONS
ARES
- Amateur Radio Emergency Service
CACC
CCAC
ECG
- Central Ambulance Communications Centre
- Community Care Access Centre
- Emergency Control Group
CEMC
- Community Emergency Management
Coordinator
EOC
- Emergency Operations Centre
ESM
- Emergency Site Manager
EMS
- Emergency Medical Services
ECG
EIO
- Emergency Control Group
- Emergency Information Officer
EIC
IMS
- Emergency Information Centre
- Incident Management System
MOEE
- Ministry of the Environment and Energy
MOH
- Medical Officer of Health
MOHL TC
- Ministry of Health and Long Term Care
MTO
- Ministry of Transportation
Opp
- Ontario Provincial Police
PAD
- Priority Access Dialing
PADs
- Public Action Directives
TCC
- Traffic Control Centre
Revision 7 January 2006 - FINAL
-- 55 -
APPENDIX "B"
'\J tllCIPAl..l]'-
~..... r
~v. 0
grecd' energy.
bolon eel life.
INCA
PI
NUCLEAR EMERGENCY
[
-- 56 --
Revision 7 Janua 2006 - FINAL
TABLE OF CONTENTS -
NUCLEAR EMERGENCY
PAGE
Chapter 1 - General................................................................................. ............. 60
1.0 Introduction ............................................................................................ 60
1.1 Definition of "Municipality" ................................................................... 60
1.2 Scope ...................................................................................................... 61
Chapter 2 - Planning Basis ...............................................................................62
2.0 Introduction ............................................................................................ 62
2.1 Emergency Notification Categories...................................................... 62
2.2 Emergency Planning Zone .................................................................... 63
2.2.1 Contiguous Zone ..................................:........................................ 63
2.2.2 Primary Zone ............ .....,............................................................... 63
Figure 2.1 .......................................................................... ........... 65
Figure 2.2 ........... ..................................................................... ..... 66
2.2.3 Secondary Zone .................................................. .......................... 66
2.2.4 Response Sector Boundaries........................................................ 67
Figure 2.3 ............. ........................................................................ 68
Chapter 3 - Concept of Operation...................................................................69
3.1 Overview .................................................................................................69
3.2 Initial Response......................................................................................70
3.2.1 Routine Monitoring ........................................................................ 70
3.2.2 Enhanced Monitoring.....................................................................71
3.2.3 Partial Activation............................................................................72
3.2.4 Full Activation ................................................................................72
Chapter 4 - Municipal Emergency Organization........................................ 74
4.1 Introduction - Phase I............................................................................. 74
4.2 Provincial Emergency Operations Centre............................................ 74
4.3 Emergency.Operations Centre..............................................................74
Figure 4.1 ................................................................................................ 76
4.4 Emergency Control Group - Specific Responsibilities .......................77
4.4.1 Head Emergency Control Group ...................................................77
4.4.2 Chief Administrative Officer ........................................................... 77
4.4.3 Community Emergency Management Coordinator........................ 78
4.4.4 Administrative Manager................................................................. 78
4.4.5 Medical Officer of Health ............................................................... 79
4.4.6 Ontario Provincial Police Representative ......................................80
4.4.7 Bruce County Ontario Works Representative ..............................80
Revision 7 January 2006 - FINAL
- 57 --
4.4.8 Bruce Power Liaison Officer ..................................... ....................80
4.4.9 Emergency Management Ontario Officer ................. ....................81
4.4.10 Public Works Manager ............................................. ....................82
4.4.11 Administrative Fire Chief .......................................... ....................82
4.4.12 Emergency Information Officer................................. ....................82
4.5 Municipal Emergency Organization - Support Function ...................83
Chapter 5 - Municipal Emergency Centres.................................................. 84
5.1 Introduction ........................................................................ ................... 84
5.2 Emergency Operations Centre ........................................ ...................84
5.3 Emergency Information Centre ....................................... ...................84
5.4 Reception/Evacoee Centre .............................................. ...................84
5.5 Emergency Worker Centre .............................................. ................... 85
5.6 Traffic Control Centre ...................................................... ................... 85
Chapter 6 - Emergency Communications................................ ...................87
6.1 Landline Telephones .........................................................l................... 87
6.2 Additional Phones and Pagers ............................................................. 87
6.3 Agency Radios ...................................................................~................... 87
6.4 Amateur Radio Emergency Services................................ ...................88
6.5 Others.................................................................................. ................... 88
Chapter 7 - Emergency Notification & Information .............. ...................89
7.1 Introduction ........................................................................ ..................89
7.2 Municipal Emergency Response Organization ............... ..................89
7.3 Emergency Notification Back-Up Plan .............................. ..................90
Figure 7.1.............................................................................. ..................91
Figure 7.2 ............................................................................. ..................92
7.4 Public Alerting System ....................................................... ..................93
7.4.1 General....................................................................... ..................93
7.4.2 System Description..................................................... ..................93
7.4.3 Criteria for Activation .................................................. .................. 93
7.4.4 Responsibilities .......................................................... ..................94
Figure 7.3 ............................................................................. ..................95
Chapter 8 - Public Information & Direction .............................. ..................96
8.0 Introduction ......................................................................... ..................96
8.1 Media Information ............................................................... .................. 96
8.1.1 General....................................................................... ..................96
8.1.2 Emergency Information Centre Functions .................. ..................97
8.1.3 Emergency Information Officer................................... ..................97
8.2 Public Inquiries & Information ........................................... ..................98
8.3 Public Action Directives ..................................................... .................. 99
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Revision 7 January 06 - FINAL
Chapter 9 - Emergency Operations - Phase 1...........................................100
9.0 Overview ...............................................................................................100
9.1 Command and Control.........................................................................100
9.2 Precautionary Measures...................................................................... 101
9.2.1 Closing Beaches, Parks, Recreation Areas................................. 101
9.2.2 Closing Workplaces.....................................................................101
9.2.3 Traffic & Entry COntrol.................................................................102
9.3 Protective Measures ............................................................................102
9.3.1 Evacuation.............. ....................................................... ..............102
9.3.2 Sheltering ....................................................................................104
9.3.3 Potassium Iodide (KI) Pills........................................................... 104
9.4 Ingestion Control .................................................................................105
9.5 Post Accident Venting .........................................................................105
Chapter 10 - Emergency Operations - Phase 11........................................107
10.1 Introduction ..........................................................................................107
10.2 Phase II Emergency Zones..................................................................107
10.3 Phase II Emergency Management Organization................................ 108
10.4 Emergency Information Centre........................................................... 109
Figure 10.1 ............................................................................................109
Chapter 11 - Emergency Worker Safety .....................................................110
11.1 Introduction ..........................................................................................110
11.2 Definition of an Emergency Worker ...................................................110
11.3 Emergency Worker Centre & Remote Exposure Control Desk ........ 110
11.4 Sector Safety Status ............................................................................110
11.5 Radiation Protection of Emergency Workers ....................................111
Revision 7 January 2006 - FINAL
-- 59 --
NUCLEAR EMERGENCY
Chapter 1 - General
1.0 Introduction
The overall response by Provincial and Municipal Organizations t a nuclear
emergency at the Bruce Power site is described in three documen s:
Provincial Nuclear Emergency Response Plan (PNERP)
Part I - Provincial Master Plan
Provincial Nuclear Emergency Response Plan
Part III - Bruce Power Specific Emergency Plan
Provincial Nuclear Emergency Response Plan
Part VIII- Other Emergencies
These plans describe the overall emergency organization and res onse by
Provincial organizations, and to some degree, the response of the Municipality of
Kincardine.
The Provincial plans require that plans and procedures be prepare!:! by the
Municipality around the Bruce Power site, to deal with a nuclear erhergency, and
that these Municipal plans conform to the Provincial plans. '
It is important to note that in a nuclear emergency, the Province is esponsible for
overall direction and control of off-site actions.
This plan then, describes the Municipal organization, which is esta Iished in
response to a nuclear emergency at the Bruce Power site, and ho the
Municipality will implement the directives of the Provincial organiza ion, and
support the overall Provincial emergency response.
1.1 Definition of "Municipality"
Within the context of this plan, "Municipality" is comprised of:
the elected officials and staff of the Municipality of Kincardin
local emergency services organizations, ie. Police, Fire and mbulance,
County Govemment and staff, including Roads Department nd Bruce
County Ontario Works
adjoining Municipalities
-- 60 --
Revision 7 January 06 - FINAL
the Bruce-Grey-Owen Sound Health Unit and local hospitals,
Bluewater District School Board and the Bruce-Grey Separate School
Board
local volunteer organizations and service clubs, including Red Cross and
St. John Ambulance
local businesses and recreational facilities.
1.2 Scope
The Municipal Emergency Plan describes what actions will be taken by the
Municipality to respond to a nuclear emergency at the Bruce Power site that
creates off-site impact. How this is accomplished is described in the plans and
procedures of the various organizations and agencies comprising the
Municipality.
-- 61 --
Revision 7 January 2006 - FINAL
Chapter 2 - Planning Basis
2.0 Introduction
The Provincial Nuclear Emergency Response Plan describes the arious reactor
accident scenarios which form the basis for emergency plans and procedures.
The extent of the emergency and the resultant off-site effects, pre cribe the
emergency response and organization required to deal with these scenarios.
The various accident scenarios involving the actual or potential rei ase of
airborne radioactive material to the environment are categorized i four groups in
ascending order of severity. A fifth category (liquid emissions) ha been included
as well.
The area around the Bruce Power site is divided into three distinct planning
zones namely "the Contiguous Zone, the Primary Zone and the S condary Zone.
The zone closest to the facility is at greatest risk so has the greate t degree of
planning, whereas the area furthest away, has the least.
2.1 Emergency Notification Categories
2.1.1 Notification Categories
The four emergency notification categories with actual or p tential for
airbome releases, in ascending order of severity, are listed IS follows:
1. Reoortable Event {Routine Monitoring}
"An event affecting the nuclear installation which wo Id be of
concem to the off-site authorities responsible for pub ic safety".
Staff will monitor the situation from work or hom
2. Abnormallncident {Enhanced Monitoring}
"An abnormal occurrence at the station which may h ve a
significant cause andlor may lead to more serious co sequences".
Staff at both the Provincial and Municipal level wi I monitor the
situation from their operations centres. Other Pr vincial and
Municipal staff will be notified to remain available to report to
duty.
3. On-Site Emeraencv {Partial Activation}
"A serious system malfunction which results or may r suit in an
atmospheric emission of radioactive material (of up t 2 mSv dose
within 4 hours)or is likely to result in an emission at a ater time but
not within the next 36 hours". Response plans are artially
-62-
Revision 7 January 006. FINAL
activated, and the provincial and municipal operations centres
are appropriately staffed to monitor the situation. Municipal
centres are set up and staffed as required. JIC and Traffic
Control Centre are set up and staffed to operate.
4. General Emeraencv {Full Activation}
"An on-going major atmospheric emission of radioactive material, or
one likely within the next 36 hours, as a result of a more severe
accident." Centres are staffed and made operational and
appropriate measures are taken.
2.1.2 Liquid Emissions
It is highly improbable that a release of a liquid material to the lake could
be significant enough to be considered an emergency due to immediate
potential health effects. However, it is necessary to have a plan to deal
with a significant release of material in the liquid stream. A Liquid
Emissions Response Plan makes up part of the municipal emergency plan
to compliment the Provincial Liquid Emissions Response Plan.
2.2 Emergency Planning Zone
2.2.1 Contiguous Zone
The Contiguous Zone is designated as the area immediately surrounding
the Bruce Power site in the landward direction out to approximately 3 km.
Due to its proximity to the site, plans are required to notify the public
quickly and evacuate them as necessary in a prompt manner.
On the map shown in Figure 2.1, the Contiguous Zone comprises
Response Sector 1. It is the area from Concession 8 including Scott's
Point Subdivision to the north, extending south to the southerly boundary
of Inverhuron Park. It extends east to Lake Range road and the bluff to
Concession 2.
2.2.2 Primary Zone
Analysis has determined that the effects of a severe accident at the Bruce
Power site, requiring immediate evacuation or other protective measures,
are not likely to extend past 10 kilometres from the site. Therefore the 10
kilometre radius around the site is designated as the "Primary Zone",
where more detailed plans are put in place. The Primary Zone is divided
into 6 "Response Sectors" in the landward direction and 4 in the direction
of the lake, to facilitate evacuation orders or other protective measures.
The Response Sectors are further grouped into "rings" as follows:
Revision 7 January 2006 - FINAL
- 63 --
Inner Ring =
Zone)
Sector 1 ( ntiguous
Middle Ring =
Sectors 7 & 8
Sectors 2
Outer Ring =
Sectors 9 & 10
Sectors 4, i & 6 and Lake
The preferred method of evacuation or imposing of other p tective
measures will be by "rings", since it is difficult to predict the wind direction
or speed, particularly during the spring and early winter wh n the lake
effect is most pronounced.
The Primary Zone includes the Contiguous Zone, and is shown along with
the appropriate Response Sectors in Figure 2.1 I
The Primary Zone falls within the Municipality of Kincardinel This
Municipality is termed the "Designated Municipality" and tharefore follows
this Emergency Plan.
The Primary Zone includes an area bounded generally by the Bruce-
Saugeen boundary to the north, No. 10 Side Road to the east, and County
Road No. 15 to the south; the entire former Village of Tiverton; and an
area bounded generally by County Road No. 15 to the north, No.1 0 Side
Road to the east, and the 7th Concession to the south. The Primary Zone
extends westward into Lake Huron to a radius of 10 km fro." the Bruce
Power site. The exact boundaries of the zone are describe~ in
Table!. '
Revision 7 January 006 - FINAL
--64-
Figure 2.1
Primary Zone & Response Sectors
(O-10km)
:<:..'!r;6 ;;':., :~"'l~"- '", ,'. .
LIIOIII'
=--1:'--
. -
.
.
--
- ------
.,.......-
--..- 9
. ... .
. ......
u ..,..,-. I
.~
j \
f
ti
l:
H
II
I,
Ji
,.
I
aA,"':"":..iI'- _
j I .t.
,.
7
""",-
.........
LME
I'1URON 8
~ :.;;;:.",
_';"""'J"'~'~
'.
'.
~
L..-.--'..,."
if
IaRlWCI N. ",e. /I IJIl~UIYtA~W
- 65 --
Revision 7 January 2006 - FINAL
FIGURE 2.2
RESPONSE SECTOR BOUNDARIES
:tqt\ . :~.IPALITY .
...."'..;:l<.....',...'...,.. ........
. . ':"1:1;::$E;C.TOJ~iBOUNDARV(nor:th; east; so ; west)
. .".,'. "'", .',. ..,.
1 Kincardine
2 Kincardine
3 Kincardine
4 Kincardine
5 Kincardine
6 Kincardine
7 Lake Sector
8 Lake Sector
9 Lake Sector
10 Lake Sector
Concession 8 (including Scott's Point); lake Range Road; Concession 6; east and sout1 boundaries of Inverhuron Provincial P
!
Concession 10; J Sideroad; Concession 4; east boundary of Sector 1
Concession 4; J Sideroad; boundaries of TlVerton; County Road 15; east boundary of ector 1
Concession 12 and County Road 11; 10 Sideroad; Concession 10; Shoreline
Concession 10; 10 Sideroad; County Road 15; J Sideroad (excluding Tiverton)
County Road 15 (excluding Tiverton); 10 Sideroad; Concession 7; Shoreline
- 5 kin arc from Bruce Power site; Shoreline; 3000 line from Bruce Power site
3000 line from Bruce Power site; Shoreline; - 5 kin arc from Bruce Power site
I
- 10 km arc from Bruce Power site; Shoreline; - 5 kin arc from Bruce Power site; 3000 jne from Bruce Power site
3000 line from Bruce Power site; - 5 kin arc from Bruce Power site; Shoreline; - 10 km rc from Bruce Power site
2.2.3 Secondary Zone
Although it is not felt necessary to have detailed plans in pi
immediate protection for the public beyond 10 km from the
site, it is important to have plans to monitor the effects of a potential
contamination of agricultural products, and take appropriate action. It is
also wise to have plans available to notify and coordinate th actions of
municipalities outside the Primary Zone, should it become cessary to do
so.
Therefore an area of 50 km radius from the Bruce Power sit has been
designated as the "Secondary Zone" for planning purposes here
preparations are made for taking ingestion control measure ,for keeping
the public informed, and coordinating assistance to the Mun cipality of
Kincardine, or the County.
The Secondary Zone is shown in Figure 3. It includes four econdary
Zone Divisions:
Primary Zone
Sub-Zone B (out to 20 km)
Sub-Zone C (20-30 km)
Sub-Zone D (30-50 km)
--66-
Revision 7 January 006 - FINAL
Each Sub-zone is divided into 8 Sectors.
2.2.4 Response Sector Boundaries
Where a road defines the boundary of a Zone or Sector, residents on both
sides of the road are regarded as being within the Zone or Sector closer to
the Bruce Power site for public education and emergency response
purposes.
-- 67 -
Revisloo 7 January 2006 - FINAL
Figure 2.3
Secondary Zone
(0-50km)
III
D8
D1
,
~
;: ,
,,'
OWIN so
D7
.. . ~'..
G\
06
.0;.:"";.:.
-.
HURON
..",..".
-
-- 68 -
Revision 7 January 006 - FINAL
Chapter 3 - Concept of Operation
3.1 Overview
The following is an overview of the sequence of events and actions taken in the
event of an incident at the Bruce Power site:
1. The Bruce Power Shift Superintendent decides on the emergency
notification category based on available information, and within 15
minutes, makes the initial notification to the Provincial Emergency
Operations Centre and the London Ontario Provincial Police
Communication Centre.
2. Within 15 minutes of being notified, the Provincial Emergency Operations
Centre will decide on the action to be taken as follows:
Routine Monitoring
Enhanced Monitoring
Partial Activation
Full Activation
The Provincial Emergency Operations Centre will then contact the
Community Emergency Management Coordinator/altemate and inform
him/her of the above decision.
3. The Community Emergency Management Coordinator/altemate will
initiate the notification plan. Response is described below and in section
3.2.
4. If the plan is partially or fully activated, the following Emergency Centres
could be established and staffed if decided as described in 3.2.3(2) and
3.2.4(2) respectively:
Emergency Operations Centre
Emergency Information Centre
ReceptionlEvacuee Centre
Traffic Control Centre
Emergency Worker Centre
5. If the plan is fully activated the entire Emergency Control Group will
assemble at the Emergency Operations Centre, and assume control of
Emergency Operations. Until the Emergency Control Group is fully
assembled and activated, the Head of the Emergency Control Group will
authorize any urgent emergency actions covered in Sections 7.4.3, 7.4.4,
and 9.1 of this plan.
Revision 7 January 2006 - FINAL
-69-
6. If a Provincial Nuclear Emergency is declared, the Head of ouncillor
altemate for the Municipality of Kincardine will declare a m nicipal
emergency and immediately notify the Provincial Emergen y Operations
Centre of this action.
7. The Province of Ontario, through the Provincial Emergency' Operations
Centre will issue di~ctives and orders for Protective Measures to be
taken.
8. After immediate actions are taken to protect the public from! exposure to
radiation (Phase I) the emergency will enter Phase II in whi h longer term
actions are taken to monitor the environment, prevent the p blic from
ingestion of radioactive materials, and restore the situation 0 normal.
(Recovery Phase)
3.2 Initial Response
3.2.1 Routine Monitoring
Routine Monitoring would normally be ordered by the Provi cia I
Emergency Operations Centre following a "Reportable Eve t", unless
decided otherwise by the Provincial Emergency Operations Centre.
1. Bruce Power informs the Provincial Emergency Ope ations Centre
and London Ontario Provincial Police Communicatio s Centre of an
abnormal event. The Provincial Emergency Operati ns Centre .
phones the Community Emergency Management Co rdinator
within 15 minutes. The message is confirmed by fax to the
Kincardine Fire Station, the Kincardine Fire Dispatch and the
Emergency Operations Centre.
2. The Community Emergency Management Coordinat rand/or
altemate establish contact with the Provincial Emerg ncy
Operations Centre who will confirm that Routine Mo itoring is
required. The Community Emergency Management oordinator
andlor alternate will then continue to monitor the situ tion and keep
the persons in 3.2.1 (3) [listed below] informed until r quested to
stand down by the Provincial Emergency Operations Centre.
3. The Community Emergency Management Coordinator andlor
altemate will inform the fOllowing:
Mayor, Municipality of Kincardine
Medical Officer of Health
Administrative Fire Chief
Saugeen Shores Community Emergen y
Management Coordinator
Bruce County Community Emergency anagement
Coordinator
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Revision 7 January 006 - FINAL
3.2.2 Enhanced Monitoring
Enhanced Monitoring would usually be ordered by the Provincial
Emergency Operations Centre following an "Abnormal Incident", unless
decided otherwise by the Provincial Emergency Operations Centre.
1. Bruce Power informs the Provincial Emergency Operations Centre
and London Ontario Provincial Police Communications Centre of a
reportable event. The Provincial Emergency Operations Centre
phones the Community Emergency Management Coordinator
within 15 minutes. The message is confirmed by fax to the
Kincardine Fire Station, the Kincardine Fire Dispatch and the
Emergency Operations Centre.
2. The Community Emergency Management Coordinatorlaltemate
establishes contact with the Provincial Emergency Operations
Centre and confirms that Enhanced Monitoring is required.
3. The Community Emergency Management Coordinator/altemate
informs the following:
Mayor, Municipality of Kincardine
Medical Officer of Health
Administrative Fire Chief
Saugeen Shores Community Emergency
Management Coordinator
Bruce County Community Emergency Management
Coordinator
Emergency Information Officer
4. If required, the Head of the Emergency Control Group will request
that the Emergency Control Group, comprised of some or all of the
following, assemble at the Emergency Operations Centre:
Head, Emergency Control Group
Chief Administrative Officer
Medical Officer of Health
Ontario Provincial Police Representative
Emergency Information Officer
Community Emergency Management Coordinator andlor
altemate
5. The Emergency Control Group will monitor the situation and take
whatever actions are appropriate.
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Revision 7 January 2006 - FINAL
3.2.3 Partial Activation
Partial Activation would usually be ordered by the Provincial Emergency
Operations Centre following an "On-Site Emergency", unless decided
otherwise by the Provincial Emergency Operations Centre. ,
1. Bruce Power informs the Provincial Emergency Operations Centre
and London Ontario Provincial Police Communicatiohs Centre of a
reportable event. The Provincial Emergency Operations Centre
phones the Community Emergency Management C~ordinator
within 15 minutes. The message is confirmed by fa~ to the
Kincardine Fire Station, the Kincardine Fire Dispatch and the
Emergency Operations Centre.
2. The Community Emergency Management Coordinator andlor
altemate wiU establish contact with the Provincial Emergency
Operations Centre and confirm with the Provincial Emergency
Operations Centre that "Partial Activation" is required. The
Community Emergency Management Coordinator will activate the
fan-out notification procedure requesting that all responding
agencies place their organizations on standby for both set up and
staffing should it be required.
3. The Emergency Operations Centre and Emergency Information
Centre will be established. All other centres will be $et up and
emergency responders for these centres shall remai~ on standby in
a state of readiness should there be a need to assenilble.
i
,
4. All Bruce Energy Centre Industries are contacted by the
Emergency Control Group and requested to notify st$ff and place
their equipment in a state where it can be shut down isafely in an
expeditious manner.
5. The Emergency Information Centre is requested by t e Emergency
Control Group to issue a news release concerning th above
activities.
6. All local hotels in the Municipality of Kincardine and t e CAW
Centre in Saugeen Shores are contacted by the Bru County
Ontario Works Manager sitting on the Emergency C ntrol Group
and requested to reserve rooms for emergency work rs.
3.2.4 Full Activation
Full Activation wouldl.lsually be ordered by the Provincial E ergency
Operations Centre following a "General Emergency' unless ecided
otherwise by the Provincial Emergency Operations Centre.
1. Bruce Power informs the Provincial Emergency Ope tions Centre
and London Ontario Provincial Police Communicatio s Centre of a
-72-
reportable event. The Provincial Emergency Operations Centre
phones the Community Emergency Management Coordinator
within 15 minutes. The message is confirmed by fax to the
Kincardine Fire Station, the Kincardine Fire Dispatch and the
Emergency Operations Centre.
2. The Community Emergency Management Coordinator
andlor alternate will confirm with the Provincial Emergency
Operations Centre that the Emergency Plan be fully
activated.
(a) All Emergency Operations Centres are fully staffed.
(b) The Emergency Worker Centre is established.
(c) On the instructions of the Provincial Emergency Operations
Centre, the Public Alerting System shall be activated if
conditions so dictate. If delays are experienced in
establishing contact with the Provincial Emergency
Operations Centre, the Community Emergency
Management Coordinator andlor altemate may activate the
Public Alerting System
(d) In case of an initial notification of a General Emergency
containing a statement that a radioactive emission is either
ongoing or expected to commence within 6 hours, or if no
estimate of the commencement is given, the Community
Emergency Management Coordinator andlor alternate shall
immediately initiate the public alerting system without
reference to any other authority.
Revision 7 January 2006 - FINAL
-- 73 --
Chapter 4 - Municipal Emergency Organizatio
4.1 Introduction - Phase I
The overall Municipal Emergency Response organization is sho in Figure 4.1
A summary of the roles and responsibilities of each component of he
organization follows below.
4.2 Provincial Emergency Operations Centre
Overall responsibility for emergency management in a Nuclear mergency
lies with the Provincial Emergency Operations Centre. This ce tre makes
decisions regarding protective measures and other actions to be dertaken at
both a Provincial and Municipal level. It operates under the autho 'ty of the
Premier and has the authority to issue orders and directives rega ing all aspects
of response and emergency management, if a Nuclear Emergenc is declared.
In cases of dispute regarding actions to be taken, the Provincial E ergency
Operations Centre has final authority.
This centre is located in Toronto and is staffed by the following:
The Executive Authority who is the Premier or designated inister
Senior Executive who operates as Chief of Staff for the Exebutive Staff.
,
Public Information staff '
Members of Operations staff and other representatives from various
Ministries such as MOE, OMAFRA
Technical Support staff such as nuclear system specialists, Health
Physicists, Meteorologists, etc.
Various liaison staff for Federal and other organizations.
4.3 Emergency Operations Centre
The Emergency Control Group assembles at the Emergency Operations Centre
and is responsible for the overall coordination and management of the Municipal
emergency response.
It is comprised of the following staff:
Mayor - Head, Emergency Control Group
Chief Administrative Officer (Chief Administrative Officer)
Community Emergency Management Coordinator
Administrative Manager (Treasurer) & Support Staff
Medical Officer of Health
Administrative Fire Chief
Emergency Information Officer
Ontario Provincial Police Representative
Bruce County Ontario Works Representative
Emergency Management Ontario
Bruce Power Liaison Officer
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Revision 7 January 2006 - FINAL
OPG Liaison Officer
Manager of Public Works
All members of the Emergency Control Group are responsible for the following:
(a) Advising and assisting the Head of the Emergency Control Group in
his/her functions and implementing the directives of the Provincial
Emergency Operations Centre.
(b) Ordering, recording and tracking actions requested ofthe organizations
they represent.
(c) Similarly recording and tracking requests from the Emergency Control
Group for their own organizations and following up to ensure they are
implemented.
(d) Keeping informed of the emergency situation and actions of their
organization and passing this information to the rest of the Emergency
Control Group through regular business cycle meetings.
(e) Keeping their own organizations informed about the on-going emergency
situation and the measures being taken to deal with it.
(f) Regularly passing nuclear sector safety status information to their
organization.
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Revision 7 January 2006 - FINAL
FIGURE 4.1
PHASE 1 -
EMERGENCY
RESPONSE
ORGANIZATION
I Underline denotes responsibility centre
-- 76 -
Revision 7 January 006 - FINAL
4.4 Emergency Control Group - Specific Responsibilities
In addition to general responsibilities, the following specific duties and responsibilities are
assigned to individual Emergency Control Group members in a nuclear emergency:
4.4.1 Head Emergency Control Group (Mayor or Designate)
The Head, Emergency Control Group has overall responsibility for managing the
Municipal emergency response by ordering and coordinating the actions of the various
organizations and centres.
Specifically he/she has the following responsibilities:
(a) remaining in regular contact with the Provincial Emergency Operations Centre.
(b) remaining in contact with the County of Bruce Community Emergency
Management Coordinator and local Municipal, Provincial and Federal elected
officials,
(c) providing an oversight function to ensure that necessary actions are being
carried out by the Emergency Control Group and the Emergency Control Group
staff are performing adequately,
(d) approving municipal portions of Emergency Information Centre media releases,
(e) keeping the Emergency Information Officer informed, and participating in media
conferences as required,
(f) declaring a Municipal Emergency if required.
(h) directing the implementation of Protective Actions or other orders by the
Provincial Emergency Operations Centre on the advice of the Emergency Control
Group.
4.4.2 Municipal Operations Officer (Chief Administrative Officer)
The Municipal Operations Officer acts as Chief of Staff for the Emergency Control
Group. He/she has the following specific functions:
(a) Coordinate Emergency Control Group activities on behalf of the Head
Emergency Control Group, as requested,
(b) Advise members of the Emergency Control Group on the content of the
Municipal Emergency plan and assist them to find appropriate information
Revision 7 January 2006 - FINAL
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4.4.3 Community Emergency Management Co-ordinator
(a) remain on call 24 hours a day, seven days a week to recei e emergency
notifications from the Provincial Emergency Operations Ce tre and take actions
according to the Municipality of Kincardine Emergency Pia
(b) initiate the emergency notification system
(c) initiate the emergency public alerting system
(d) ensure the Emergency Operations Centre is in a constant ate of readiness and
initiate and supervise set up of the centre when required
(e) prior to activation of the Emergency Control Group, in the case of a general
nuclear emergency initiate the public notification syste for the
contiguous zone without reference to any other authori should there be
an ongoing or an expected emission within 6 hours
(f) advise members of the Emergency Control Group and the unicipal Operations
Officer (Chief Administrative Officer) on the content of the unicipal Plan and
assist them, to find appropriate information
(g) provide information to the Emergency Information Officer a d other Emergency
Information Centre staff on the Municipal Plan I
4.4.4 Administrative Manager (Treasurer)
The Administrative Manager is responsible for the overall physical operation of
the Emergency Operations Centre including administrative suppo . Helshe has
the following responsibilities:
(a)
ensuring all Emergency Operations Centre decisions and a ions are
recorded, tracked and acted on when required,
(b)
ensuring minutes of meetings are kept and critical informati n is posted on
the major event logs,
(c)
i
I
coordinating security of the facilities with the Community E ergency
Management Coordinator,
(d)
maintaining a shift schedule and log of persons who enter a d leave the
Emergency Operations Centre,
(e)
ensuring sector safety status information is passed on to th Municipal
organization,
(f)
maintaining a list of volunteers,
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Revision 7 January 006 - FINAL
(g) arranging for all communications requirements (Liaise with the Community
Emergency Management Coordinator), and ensuring all communications
are logged,
(h) arrang,ing for food, accommodation, rest facilities, and other physical
amenities for the Emergency Control Group as required,
(i) arranging for and supervising all clerical support functions for the
Emergency Operations Centre which includes:
- word processing services
- Faxes (incoming and outgoing)
- filing
- e-mail messages
- phone messages and switchboard operation.
- maintaining a chronological board or binder on all written
communications
- maintaining and operating PowerPoint projection system to meet
Emergency Control Group needs i.e. mapping, charts, graphics etc.
4.4.5 Medical Officer of Health
The Medical Officer of Health provides a resource to the Head,
Emergency Control Group and other Emergency Control Group members
on matters relating to public health.
He/she has the following specific responsibilities:
(a) providing a liaison with the Manager of the Exposure Screening
Facility, area hospitals, and Ministry of Health,
(b) explaining and interpreting radiation health effects based on dose
information received from the Provincial Emergency Operations
Centre,
(c) providing public health assistance for the Reception/Evacuee
Centre Manager,
(d) distributing KI Pills to members of the public at the
ReceptionlEvacuation Centre under the authority of the Provincial
Emergency Operations Centre.
(e) participating in media conferences as requested by the Emergency
Information Centre,
(f) arranging for information and counselling services for members of
the public,
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Revision 7 January 2006 - FINAL
(g) arranging for contamination monitoring services and dose
assessment for members of the public who live outs e the Primary
Zone.
4.4.6 Ontario Provincial Police Representative
The Ontario Provincial Police Representative is the prima liaison with
the Traffic Control Centre. Through this Centre, helshe init tes and
coordinates all activities associated with:
(a) traffic control, road blocks and diversion points, and
(b) security at all Emergency Centres and within the Pri
around the Bruce Power Site.
(c) Fire and Ambulance Services located at the Kincard e Fire
Station, Tiverton Fire Station, and London Central A bulance
Communications Centre.
4.4.7 Bruce County Ontario Works Representative
They are responsible for relaying information and requests for assistance to and
from their respective organizations, particularly as it relates to evacuation of the
public. They assist and relay all Emergency Control Group nformation to the
ReceptionlEvacuee Centre Manager. They handle any sp ific requests the
ReceptionlEvacuee Centre might have with regards to sec ring food, drink,
lodging requirements etc.
They coordinate all activities and information with respect t their own
organizations.
4.4.8 Bruce Power Liaison Officer
The Bruce Power Liaison person is the primary contact be een the Emergency
Control Group and the Bruce Power emergency response rganization off-site.
All information regarding the nuclear emergency and action being taken will be
disseminated through the Provincial Emergency Operation Centre to the
Emergency Control Group.
Helshe has the following specific responsibilities:
(a) requesting extraordinary services from the Municipality - examples may
~~~~ i
trucks or heavy equipment
extra road clearing or maintenance
establishing car or bus pools at the edge of the Prim ry Zone or other
locations
-- 80 --
Revision 7 January 2006 - FINAL
extra security arrangements or traffic control
communications support
fire fighting, search & rescue, or ambulance back-up
counselling andlor mortuary services for Bruce Power staff and families
Hospitalisation of casualties.
(b) providing liaison between the Emergency Control Group, the Emergency
Worker Centre, the Remote Exposure Control Desk, and the Monitoring &
Decontamination Unit at the Reception/Evacuee Centre,
(c) arranging for extraordinary radiation and contamination monitoring
services
(d) coordination of Site evacuations and access with the Municipality,
(e) informing Bruce Power Site Management of Municipal decisions
and activities.
4.4.9 Emergency Management Ontario Officer
The Emergency Management Ontario Officer is the primary source of
information to and from the Provincial Emergency Operations Centre. All
official directives from the Provincial Emergency Operations Centre are
directed through them. Until the Emergency Management Ontario Officer
is in place at the Emergency Operations Centre, all directives and
information will be through the Provincial Emergency Operations Centre
directly.
The Emergency Management Ontario Officer has the following specific
responsibilities:
(a) relaying Provincial Directions to the Emergency Control Group and
ensuring they are understood and acted upon,
(b) advising on or explaining the Provincial Nuclear Emergency
Response Plan to the Emergency Control Group,
(c) tracking and reporting on the progress of emergency actions and
any other information of significance to the Provincial Emergency
Operations Centre,
(d) relaying and resolving concems or questions of the Emergency
Control Group regarding emergency information and actions.
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Revision 7 January 2006 - FINAL
4.4.10
4.4.11
4.4.12
(e) acting as a link between the Emergency Control Gro p and other
Provincial Ministries and Agencies.
(Should the link be interrupted refer to 2.8, pg. 16 P ERP Part 3
Site Specific)
(f) advising and assisting the Head, Emergency Contro Group in
carrying out hislher functions,
(g) arranging for Provincial or Federal resources from 0 tside Bruce
County.
Manager Public Works
(a) arrange and coordinate Public Works issues as they pe~ain to the
Emergency as requested by the Traffic Control Centre i.~.: transport
Coast Guard staff to and from the Emergency Worker Ci'lntre as
re~~. !
(b) advise the Head of the Emergency Operations Centre 011 issues
relating to the Emergency and Public Works issues.
(c) coordinate Public Works staffing requirements as they p rtain to the
emergency.
Administrative Fire Chief
The Administrative Fire Chief is the primary liaison between t~e two
municipal fire stations and other fire departments within Bruce! County.
Helshe initiates and coordinates all activities associated with: I
I
(a) Fire suppression and rescue
(b) Motor vehicle extrications
(c) Activation of the Bruce County Mutual Fire Aid plan
(d) Assisting with vehicle decontamination of vehicles at the
Reception/Evacuation Centre and the Emergency W rker Centre
(e) Scheduling and rotation of fire fighting staff
Emergency Information Officer
The Emergency Information Officer is the primarily responsibl for ensuring
timely and accurate information is distributed to the public via ormal media
outlets as required during an emergency. Specific responsibil ies include:
(a) creating municipal portions of Emergency Information C ntre media
releases
-- 82 --
Revision 7 January 006 - FINAL
(b) assisting the Head of the Emergency Control Group with creation of
media releases
(c) liaising with media representatives
(d) escorting media representatives during on-site visits if necessary
(e) verifying media credentials
(f) updating media advisories on Municipal website
(g) also see Municipal Emergency Plan 2.4.10 for additional duties
4.5 Municipal Emergency Organization. Support Functions
There are many activities, agencies and organizations that would be required to
support the Municipal emergency response effort. These are listed as follows:
1. Emeraencv Social Services, including radiation monitoring and
decontamination for residents of the primary Zone, is coordinated at the
ReceptionlEvacuee Centre.
2. Dose Control for emergency workers and other persons (excluding Bruce
Power staff) who must enter the Primary Zone is performed at the
Emergency Worker Centre.
3. Media & Public Information is prepared, coordinated, and delivered at the
Emergency Information Centre.
4. Public Health Matters and activities associated with the Public's Radiation
EXDosure Plan are carried out at the Bruce-Grey-Owen Sound Health Unit.
Revision 7 January 2006 - FINAL
--83-
5.1
Introduction
I
I
Chapter 5 - Municipal Emergency Centres
I
5.2
,
i
There are five (5) facilities that are designated as Emergency Centres. These
are described below along with a brief description of the functions ~hey are to
perform. Detailed procedures for the set up and operation of theSj' Centres are
described in Appendix N - "Procedures Manual".
Emergency Operations Centre 1
This Emergency Centre is located in Kincardine. The primary pu se of the
Emergency Operations Centre is to provide a location for the Emetgency Control
Group to gather to coordinate and effect decisions conceming em$rgency
operations. The Community Emergency Management Co-ordinat~r is
responsible to ensure the Emergency Operations Centre is suitably equipped
and ready for operation. I
I
I
Emergency Information Centre
5.3
The Emergency Information Centre is located in Kincardine. The primary
purpose of this facility is to provide a location for Emergency Information Centre
staff to:
I
,
(a) Issue news releases and conducts press conferences. I
I
(b) Keep the Provincial Emergency Operations Centre informed of public and
media perception and reactions.
(c) Identify and counter rumours.
(d) Assist the media.
(e) Monitor the issue of Public Action Directives.
(f) Conduct a public enquiry and information service.
(g) Issue any news releases on behalf of the local Emergency Certres. All news
releases should be handled through the Emergency InformatiCln Centre.
The Community Emergency Management Coordinator is responsible for ensuring
this facility is suitably equipped and ready for operation. .
5.4 Reception/Evacuee Centre
The ReceptionlEvacuee Emergency Centre is located in Kincardine. Th primary functions of
ReceptionlEvacuation Centre staff are:
--84-
Revision 7 January 006 - FINAL
(a) To register evacuees and answer inquiries from friends and relatives as to their
whereabouts, to provide emergency supplies and services to evacuees, Le., shelter, food,
clothing. (Red Cross)
(b) Provide temporary financial assistance, transportation and other services. (Bruce County
Ontario Works)
(c) To provide a location where evacuees and the general public can receive information and
counselling, both in an individual and group setting.
(d) To monitor evacuees for contamination and decontaminate them and their vehicles if
necessary. (Bruce Power)
(e) To provide a location where evacuees can be categorized and referred for follow up
treatment in the event of suspected high exposure to radiation.
(Bruce-Grey-Owen Sound Health Unit)
An altemate Reception/Evacuation Centre location is detailed in Appendix N - "Procedures
Manual".
The Reception/Evacuation Centre Manager (Bruce County Ontario Works), assisted by the
Community Emergency Management Coordinator is responsible for ensuring that the
Reception/Evacuation Centre is suitably equipped and ready for operation.
5.5 Emergency Worker Centre
The Emergency Worker Centre is located in Kincardine. Its primary purpose is to provide a
location to provide dose and exposure control, monitoring, and decontamination of Emergency
Workers, residents, or any other non-Bruce Power staff or visitor who enters the Primary Zone
when Stage II of the Traffic Control Plan is implemented.
(Note: Dose and exposure control, monitoring and decontamination of staff
entering the Bruce Power Site is the responsibility of Bruce Power.)
If a marine response is required, the Traffic Control Centre Manager will make
provisions for transportation of Marine Emergency Workers to and from the
Emergency Worker Centre. Public Works has been assigned responsibility to
assist with this task.
The Emergency Worker Centre Manager is responsible for ensuring this
Emergency Centre Exposure Control Desk is suitably equipped and ready for
operation.
5.6 Traffic Control Centre
The Traffic Control Centre is located in Kincardine and is managed by the
Ontario Provincial Police with assistance from the Ministry of Transportation
Ontario. Its primary functions are to implement the Traffic Control & Security Plan
as follows:
Revision 7 January 2006 - FINAL
-85-
(a) Pro_ _nt Ontario PnwIadal Pol.. _ to ens"", J, me palm'""
and kept clear for evacuation purposes.
(b) Ensure all non-staffed roadblocks are kept in place.
(c) Provide staffs at check points.
(d) Provide staff to ensure evacuated areas are cleared and sec ed.
(e) Coordinate with all roads maintenance and snow clearing wit Ministry of
Transportation Ontario and Public Works.
(f) Coordinate all activities associated with Public Utilities such a gas, hydro,
phones, etc.
(g) Coordinate access for Emergency Services - search & rescue fire and
ambulance services within the Primary Zone.
(h) Provide security and traffic control for the Reception/Evacuee entre, the
Emergency Worker Centre, and the Emergency Operations C ntre.
(i) Coordinate all marine emergency response with Ontario Provi cial Police
and Canadian Coast Guard, including establishing provisions 0 transport
Marine Emergency Workers to and from the Emergency Wo r Centre
(Public Works to assist). I
,
The Traffic Control Centre Manager, assisted by the Community ~ergency
Management Coordinator, is responsible to ensure the Traffic Co~rol Centre is
fully equipped, functional and ready for operation.
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Revision 7 January 006 - FINAL
Chapter 6 - Emergency Communications
6.1 Landline telephones
The primary means of communication during a nuclear emergency are landline
telephones. The telephone requirements for each Centre are described in
Appendix N - "Emergency Procedures".
In that Bruce Telecom lies within the Primary Zone, the possibility exists that the
offices may have to be closed. Bruce Telecom should have an emergency plan
to provide priority telephone maintenance services during a nuclear emergency.
Bruce Telecom staff is on the emergency notification system. All emergency
phones are protected by Priority Access Dialling. A list of these phones is
included in Appendix N - "Emergency Procedures".
6.2 Additional Phones
The Community Emergency Management Coordinator or altemate carries a cell
phone. This phone is used as a 24/7 primary emergency contact for all
emergencies.
Satellite phones are available at the Emergency Operations Centre and the
Traffic Control Centre.
Low power portable radios (VHF) are available from the Community
Emergency Management Coordinator
6.3 Agency Radios
Radio systems used by local emergency services include:
Ontario Provincial Police Radio System (trunking)
Fire Department Radio System (simplex)
Ambulance Radio System (trunking)
Public Works Department (simplex)
Reception/Evacuation Centre Dedicated Radios from Community
Emergency Management Coordinator (special frequency)
Marine Radio used by Canadian Coast Guard, Ontario Provincial Police &
private craft
Bruce Power Emergency Worker Centre Staff (Family radios)
Revision 7 January 2006 - FINAL
-87-
6.4
6.5
Amateur Radio Emergency Services
Amateur Radio Emergency Services perform an important back up to the overall
emergency Communication Plan. An Amateur Radio Emergency Service
representative will be located at each emergency centre within thd Municipality of
Kincardine as required, when the plan is activated, or on an as re1' uired basis.
~~ I
The Emergency Operations Centre has two faxes - one for inbou~ messages,
the other for outbound. .
:
The Emergency Operations Centre computers are equipped to seild and receive
e-mail and have intemet access. The Emergency Operations Cerltre uses high-
speed wireless intemet. Capability is available for up to 12 extern. I laptop
computers to be used at the Emergency Operations Centre by act vating a cache
of wireless internet cards stored at the Emergency Operations Ce tre.
- 88 --
Revision 7 January 006 - FINAL
Chapter 7 - Emergency Notification & Information
7.1 Introduction
Notification of emergency response staff and the public are the two most
important elements of the emergency plan. It is necessary to ensure people are
notified promptly, are given the correct information, and are kept informed
through the emergency phase of the actions required by them, and the progress
of the emergency in general. For this reason, the notification, alerting and
information systems are both extensive and, in most cases, backed up by a
second or even third process for more critical notifications as noted in Appendix
N - "Procedures Manual".
7.2 Municipal Emergency Response Organization
The Notification Plan for notifying the Municipal Emergency Response
Organization is shown graphically in the emergency plan procedures manual.
The following applies to this plan:
(1) The Initial Notification from the Bruce Power site to the Provincial Emergency
Operations Centre and London Ontario Provincial Police Communications
Centre will be accompanied by a simultaneous fax.
(2) Information included in the initial emergency notification from the Bruce
Power site will be prescribed by the Provincial Emergency Operations Centre
and will contain the following:
a. Name and Position of the caller
b. Station and Unit involved
c. Initial Notification Category
Reportable Event
Abnormal Incident
On-Site Emergency
General Emergency
d. Brief description of the event
system involved
has fuel failure occurred
e. Is a release expected
time
expected dose
f. Are any changes in status expected
Revision 7 January 2006 - FINAL
-89-
7.3
g. Suggested actions
information only
partial activation
full activation
h. Expected time of the next up-date
i. Phone number to call for further information or clarification
j. Confirmation of message received.
(3) After receiving the initial notification from the Provincial Emer ency
Operations Centre, the Community Emergency Management oordinator will
await confirmation and direction from the Provincial Emergen y Operations
Centre before proceeding with the Municipal notification. If firmation is
not received within 30 minutes, the Community Emergency M nagement
Coordinator will attempt to contact the Provincial Emergency perations
Centre. If this is not successful, the Community Emergency anagement
Coordinator will proceed with emergency notification as per th s plan.
(4) Follow up notification and information after the initial notificati ns will be the
responsibility of the Community Emergency Management Co rdinator. All
emergency notifications and information messages after the i itial
notifications will be authorized by the Head, Emergency Cont I Group.
(5) All initial notifications will be confirmed by fax where these arel available.
I
Emergency Notification Back-Up Plan 1
It is not prudent to rely upon one method of emergency notificatio . All systems
must have at least one back-up. Depending upon circumstances,. ore than one
method may be used at one time. In all cases however, the Community
Emergency Management Coordinator is responsible for activating ~he emergency
notification system and for deciding how it will be implemented depending on
circumstances at the time. The following methods of emergency , tification can
be used in descending order of priority:
1. Telephone Fan-Out
2. Personal Contact or Courier.
Procedures for activation and operation of these systems are cont ined in
Appendix N - "Procedures Manual".
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Revision 7 January 006 - FINAL
FIGURE 7.1 - MUNICIPAL PRIMARY NOTIFICATION PLAN
DETAILED
INSTRUCTIONS
REGARDING THIS
TABLE ARE
CONTAINED IN
APPENDIX "N' OF THE
EMERGENCY
RESPONSE PLAN
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Revision 7 January 2006 - FINAL
FIGURE 7.2
Municipal Emergency Notification Plan
Part B - Secondary Notification
..i~N
~ :,'!j
9;: ,- 1;
. CONTACTS
- Alternates
- Deputy Mayor
- Alternates
- Ontario Provincial Police Organiza ion
- Alternates
- Municipal Staff
- Emergency Control Group Admini ative Assistant
- Alternates
- Alternates
- Bruce-Grey-Owen Sound Health U it
- Clinical Assessment Organization
(Including Counsellors)
- Station Chiefs at Kincardine and Ti erton
- Legion Staff and members
- Radio & TV Stations (to Cancel Lion
Activities)
- SI. John Ambulance
- Alternates
- Provincial Social Services
- Red Cross
- Bus Lines
- Volunteers
- Staff
- Bell Canada
- Staff
- Managers
- Staff
- Grey-Bruce Regional Health Centre
- Southampton Hospital
- South Bruce Regional Health Cenue - Kincardine
- London Central Ambulance Communications Centre
- Staff
15. Amateur Radio Emergency Services - Volunteers
Note: Each position noted above is responsible for establishi g a
procedure for contacting the persons and organizations sho n in
this plan.
1.
Community Emergency Management
Co-ordinator
2.
3.
Mayor
Ontario Provincial Police
Representative
Chief Administrative Officer
4.
5.
Emergency Information Officer
6.
Medical Officer of Health
7.
8.
Kincardine Administrative Fire Chief
Legion Contact
9.
Bruce County Ontario Works
10. Bruce Telecom
11. Public Works Department
12. Bruce County Community Emergency
Management Coordinator
13. Kincardine Davidson Centre
-- 92 -
Revision 7 January ~006 - FINAL
7.4 Public Alerting System
7.4.1 General
The public in the Contiguous Zone must be notified of an immediate release
of radioactive material from the Bruce Power so they can take quick action to
minimize their exposure. The Public Alerting System around the Bruce
Power site is designed for quick notification of the public within 15 minutes of
initial notification to the Provincial Emergency Operations Centre from the
Bruce Power.
Detailed procedures are included in Appendix N - "Procedures Manual".
The public outside the Contiguous Zone will be notified by Radio and TV
broadcasts and. if necessary, through mobile Public Address systems and
door to door visits by Police and Fire-fighters. These are dispatched through
the Traffic Control Centre.
7.4.2 System Description
The Public Alerting System in the Contiguous Zone around the Bruce Power
site consists of the following:
1. A series of 10 sirens located within a 3 km radius of the Bruce Power Site,
as shown in Figure 7, (activated by Bruce Power as per authorization from
the Community Emergency Management Coordinator) should there be an
ongoing or expected emission within 6 hours.
2. An automated dialling system provided by Community Alert Network
designed to notify residents within the 3km contiguous zone is in place and
activated by telephone by the Community Emergency Management
Coordinator upon notification from the Provincial Emergency Operations
Centre.
3. Ontario Provincial Police and fire department vehicles if required using
sirens and Public Address systems to alert residents to listen to local
media.
4. The Canadian Coast Guard which broadcasts an emergency message on
marine channel 16 and the Marine Radio Continuous Broadcast on
channel 83B.
7.4.3 Criteria for Activation
The Public Alerting System in the Contiguous Zone will be activated by the
Community Emergency Management Coordinator under the following
conditions:
1. When requested by the Provincial Emergency Operations Centre.
Revision 7 January 2006 - FINAL
-- 93 -
i
I
2. When initial notifications are a General Emergency and indicate
that a significant release is ongoing or expected within the next 6
hours and contact cannot be made with the Provinci~1 Emergency
Operations Centre within 30 minutes of the initial emergency
notification.
7.4.4 Responsibilities
1. The Community Emergency Management Coordinator is
orderino Bruce Power to activate the Public Alerting Syste
requested by the Provincial Emergency Operations Centre.
ponsible for
when
2. The off-site sirens will be activated by the Bruce Power Em rgency
Services Dispatch when requested by the Community Eme gency
Management Coordinator.
3. If the Community Emergency Management Coordinator ca not be
contacted, the Bruce Power Emergency Services Dispatch ayactivate
the system if ordered by the Provincial Emergency Operati ns Centre, or if
authorized station procedures indicate Public Alerting is im ediately
required.
4. The Provincial Emergency Operations Centre will order and coordinate all
public notification outside the Contiguous Zone.
Revision 7 January 006 - FINAL
-- 94 -
FIGURE 7.3
Siren Locations
~~,""""'-~
i
I
".'r..
CD
.J.
. . I
/
/
,.
;
.,
,. .
,~ .
.~.__!!
Revision 7 January 2006 - FINAL
-95-
Chapter 8 - Public Information & Direction
8.0 Introduction
The public emergency information system depends on:
(a) People being alerted to the fact there is a problem.
(b) Accurate information being available in a timely manner to en. ure that
people are aware of what actions they must take to protect th mselves, their
families, and others in the area that may not know of what the are to do.
The public alerting process is described in section 7.4. It is com pi mented by the
public information system that is comprised of the following eleme ts:
- Media Information
- Public Enquiry
- Public Action Directives & Announcements.
8.1 Media Information
8.1.1 General !
,
All information to the media is coordinated, produced andlor i$ued through
the emergency information centre. In a nuclear emergency th s centre is the
joint responsibility of the Province, Bruce Power and the local unicipalities.
,
The Emergency Information Centre is located in Kincardine. !
I
The Emergency Information Centre is established if the Mundpal
Emergency Plan is either partially or fully activated.
Set up procedures for the Emergency Information Centre are included with
the set up procedures for the Emergency Operations Centre lilnd
organizational description and operating procedures are inclu~ed in
Appendix N - .Procedures Manual". I
A fundamental policy and strategy of this plan is that:
"All formal news releases and contact with the media dealing with a
nuclear emergency is coordinated by, and produced from the Emergency
Information Centre".
However, it is also recognized that there will be a need to pro ide information
and services to the media at locations other than the Emerge cy Information
Centre, in particular, at the ReceptionlEvacuee Centre and th Emergency
Worker Centre. Therefore, if it becomes necessary to provide information,
interviews, or photo opportunities to the media at locations otHer than the
Emergency Information Centre, it shall be conducted by persohs who are
Revision 7 January 2006 - FINAL
- 96 --
either provided or authorized by the Emergency Information Centre
Manager, and briefed by the Manager on a regular basis. The Manager of
each Centre is responsible for recognizing the need for an on-scene
spokesperson and obtaining assistance through his or her Emergency
Control Group contact.
Additionally, in that the Emergency Information Centre is not established
after a Reportable Event or Abnormal Incident, or in the early phases of the
incident, in these cases, the Municipality, through the Municipal
Spokesperson, may issue information to the media or the public. This must
be approved by the head, Emergency Control Group and the Provincial
Emergency Operations Centre.
8.1.2 Emergency Information Centre Functions
The follOwing functions are performed at the Emergency Information Centre:
- Issue news releases.
- Conduct press conferences and other media briefings.
- Monitor media coverage and public information and keep the emergency
organization informed.
- Identify rumours and incorrect information and correct them.
- Assist the media.
- Monitor Public Action Directives and confirm to the Provincial Emergency
Operations Centre.
- Provide information to the public, individually by phone, and collectively by
preparing information bulletins and conducting public meetings across the
emergency
8.1.3 Emergency Information Officer
The Emergency Information Officer shall be designated to represent the
Head of the Emergency Control Group, Municipalities and agencies. This
person will be a Municipal Staff member. He/she should be accustomed to
speaking in public, trained and familiar with the Emergency Plan and a
credible and respected member of the community.
This person (and altemates), termed the Emergency Information Officer, will
join the Emergency Control Group for any emergency category.
(a) He/she may be the only official spokesperson for the Emergency
Control Group.
-97-
Revision 7 January 2006 - FINAL
(b) He/she will be a member of the Emergency Informat on Centre, and
will participate in all formal press conferences, '
(c) He/she will provide the liaison between the Emergency Information
Centre and Emergency Control Group and provide information to
the Emergency Information Centre staff on the Muni ipal portion of
the emergency response effort, and the Municipal N clear
Emergency Plan.
Whenever addressing the media the following should apply:
- whenever possible, media inquiries should be directed to t
Information Centre
Emergency
I
- when this is not possible, information provided should be fa tual, concise,
not speculative, and restricted to the area of the persons k wtedge and
expertise.
8.2 Public Inquiries & Information
Prior to establishing the Emergency Information Centre, a pe on at the
Municipal offices shall be designated to handle calls and inqui 'es related to
the emergency. Once the Emergency Information Centre is established that
person(s) shall join the Public Enquiry section of the Emergen y Information
Centre and all calls from the public should be directed to the mergency
Information Centre. If the Municipal offices are closed, all tele hones will be
call-forwarded to the Public Enquiry phones at the Emergenc Information
Centre or voice mail established to advise of the new phone n mber for the
Municipality.
When the Emergency Information Centre is established, the blic Enquiry
phone numbers will be broadcast over the news media. This ction is the
responsibility of the Emergency Information Centre.
In addition to individual inquiries, it will be necessary to provide general
information to the public to advise them of actions being take}. to deal with
the emergency. This may be done by:
- providing announcements, news releases, or press confere ces
,
- broadcasting paid messages over the radio and TV or paying for
advertisements in local newspapers,
- delivering information sheets door to door, or through the ii,
- providing information over local Cable TV channels,
- conducting public meetings coordinated by the Emergency nformation
Centre.
-- 98 -
Revision 7 January 006 - FINAL
Procedures on these actions are included in the Emergency Information
Centre Procedures.
If it becomes necessary to conduct public meetings, as identified by the
Emergency Information Centre staff or the Emergency Control Group, it shall
be organized, coordinated and conducted by the Emergency Information
Centre,
Inquiries as to the whereabouts of evacuees will be referred to the
Registration & Enquiry section of the Reception/Evacuation Centre.
8.3 Public Action Directives
In addition to general information for the media, the public and press, the
emergency response strategy depends on the residents of the Primary Zone
being notified of the protective measures they must take to avoid or minimize
radiation exposure,
This is done through the issuing of Public Action Directives over local
broadcast media. The Provincial Emergency Operations Centre is
responsible for preparing and issuing Public Action Directives, and have
entered into agreements with the following designated media:
(1) AM Radio
CKNX (920)
CFOS (560)
FM Radio
CKNX(101.7)
CIXK (106,5)
CKYC (93.7)
CIBU (94.5)
CFPS (97.9)
(2) Television
The A Channel (Wingham)
CKCO (Kitchener)
(3) Marine Radio
Channel 16
Marine Radio Continuous Broadcast Channel
In the event that Public Action Directives are not able to be issued through
the public media, Public Action Directives will be printed and distributed door
to door by police, firefighters and volunteers.
--99-
Revision 7 January 2006 - FINAL
Chapter 9 - Emergency Operations - Phase I
9.0 Overview
The sequence of operation in the event of an emergency at B uce Power is
as follows:
(1) Bruce Power informs the Provincial Emergency Ope ations Centre
and London Ontario Provincial Police Communicatio s Centre
when event is categorized. The Provincial Emergen y Operations
Centre will decide the response to be taken within 1 minutes and
phones the Community Emergency Management C rdinator. The
message is confirmed by fax to the Kincardine Fire tation, the
Kincardine Fire Dispatch and the Emergency Operat ons Centre.
(2) The Community Emergency Management Coordinat r will continue
Municipal notifications and take whatever early actio s are required
according to his/her procedures, The principal actio s would be to
activate the Public Alerting System, and assemble al or part of the
Emergency Control Group.
(3) If the Plan is fully activated, the Province and Munici alities will
each formally declare an emergency.
(4) Once the Emergency Control Group is assembled, P otective
Measures as described in the section following will b implemented
when so ordered by the Provincial Emergency Oper~tions Centre.
Similarly, if the response level changes as advised b the Provincial
Emergency Operations Centre, the appropriate actio s shall be
implemented to deal with that response level.
(5) Once the initial phase dealing with protecting the pu Iic from
exposure to radiation due to airbome radioactivity ha been
implemented, the emergency will then enter Phase II or the follow-
up phase, which deals more with recovery and preve tion of
exposure due to contamination and the ingestion of r dioactive
material. See Chapter 10 for Phase II operations.
9.1 Command and Control
In a nuclear emergency the Provincial Emergency Operations. entre is
responsible for all decision making with respect to the emergency. IN THIS
CASE THE EMERGENCY CONTROL GROUP MAY NOT ACt
UNILA TERALL Y.
** Should the link for any reason be interrupted between t e Emergency
Control Group and the Provincial Emergency Operations entre, refer
to 2.8, PNERP- Part 3 Site Specific **
- 100--
Revision 7 January 006 - FINAL
The Emergency Control Group is responsible for issuing orders and directing
emergency response within the Municipality during a nuclear emergency as
advised by the Provincial Emergency Operations Centre. All orders to
implement protective measures within the Municipality will be confirmed in
writing, signed by the Head of the Emergency Control Group.
In the early stage of the emergency, the Provincial Emergency Operations
Centre and the Community Emergency Management Coordinator may issue
orders on behalf of the Provincial Emergency Operations Centre and
Emergency Control Group respectively,
The Provincial Emergency Operations Centre may also issue orders directly
to any element of the emergency management organization. However, all
orders shall be confirmed in writing by the Provincial Emergency Operations
Centre to the Emergency Control Group and the Emergency Control Group
shall be kept informed of all actions.
9.2 Precautionary Measures
Precautionary measures are early measures taken before a release or in the
very early stages of an emergency, to minimize the impact on the public.
These measures shall not be implemented unless ordered by the Provincial
Emergency Operations Centre.
9.2.1 Closing Beaches, Parks, Recreation Areas
The following fall into this category:
- Inverhuron Park
- Inverhuron Beach
- Brucedale Conservation Area and Beach
- Baie du Dore Launch Area
- Underwood & Tiverton Community Centres
- Tiverton Arena
(a) The Ontario Provincial Police is responsible for closing beaches
and parks and for waming the public within those areas. The
Municipality of Kincardine Fire Department may provide assistance
as required.
9.2.2 Closing Workplaces
(1) Bruce Energy Centre industries and the Sewage Treatment Plant are
requested to make preparations to shut down their equipment if the plan
is partially or fully activated.
(2) Any remaining businesses within the Primary Zone will be requested
to close, if ordered by the Provincial Emergency Operations Centre.
-.101 -
Revision 7 January 2006 - FINAL
(3) The Emergency Control Group will take whatever actions re required to
accomplish steps (1) and (2) within existing law.
9.2.3 Traffic & Entry Control
Traffic Control is implemented in three stages using the Traffi Control Plan
developed jointly by the Ontario Provincial Police, Ministry of ransportation
Ontario and the MUnicipality.
STAGE I
Automatically initiated as soon as the Traffic Control Plan is
activated.
STAGE II
Initiated by the Provincial Emergency Operations Centre when it appears
that the emergency might
require evacuation or when spontaneous evacuation begins tt occur.
I
STAGE III
Initiated by the Provincial Emergency Operations Centre when it appears
particular sectors are likely to be evacuated and when smooth, orderly
evacuation is required.
I
. A description of the various stages of traffic control and detail on road
closures, diversion points, and altemate routes are contained n the Traffic
Control Appendix.
9.3 Protective Measures
9.3.1 Evacuation
(a) General Public
The Provincial Emergency Operations Centre will decide which sectors
are required to evacuate based on information received from the Bruce
Power Site. If a decision is made to evacuate any sector(s)lthe
Emergency Control Group will be informed and the order is$ued by the
Provincial Emergency Operations Centre over public medial via the
Emergency Information Centre. If an evacuation is orderedlthe following
actions are required:
!
Each Emergency Control Group member should imjediatelY
inform his or her contacts. '
The Reception/Evacuation Centre should prepare to . eceive the
evacuees.
1.
2.
-- 102--
I
Revision 7 January ~006 - FINAL
3. Police should monitor evacuation routes.
4. After a suitable time to allow the main flow of evacuees to leave.
5. Police, with the assistance of the Municipality of Kincardine Fire
Department if necessary, will patrol the area to ensure it is cleared
if possible.
6. Road blocks should be established around the evacuated area and
only persons authorized by the Traffic Control Centre allowed to
enter,
Authorized persons would be emeraencv workers or others
authorized bv the Traffic Control CentrelEmeraency Worker
Centre.
7. All persons entering the evacuated area must be registered.
Persons other than Bruce Power employees must be processed
through the Emergency Worker Centre and issued dosimetry.
8. All evacuees will be instructed to report to the Reception Evacuee
Centre where they will be registered and monitored for possible
contamination.
9. A record shall be kept of all residents of the Contiguous Zone
and their names shall be checked off when they register. (See
Appendix "0' for resident list)
10. After evacuation takes place, the Emergency Information Centre is
responsible for providing information to evacuees, both collectively
and individually. When it is safe to retum to their homes, evacuees
will be informed by Emergency Information Centre via the local
media.
11. The Bruce County Ontario Works representative on the Emergency
Control Group is responsible for arranging transportation for
evacuees, including disabled persons under home care, if required.
The Emergency Operations Centre will communicate the phone
number for persons requiring transportation, to the Provincial
Emergency Operations Centre for inclusion in the Public Action
Directives. The Public Action Directives issued by the Provincial
Emergency Operations Centre will include the Public Enquiry
phone number for persons requiring transportation to evacuate.
Emergency Information Centre procedures will identify a process
for informing the Reception/Evacuation Centre of transportation
requirements.
Revision 7 January 2006 - FINAL
- 103-
(b) Bruce Power Site
If Bruce Power finds it necessary to evacuate the Bruce Po er site of non-
essential personnel, the Emergency Control Group shall b informed
immediately. The Traffic Control Centre will be informed b the
Emergency Control Group to ensure evacuation flows smo thly, Any
requests for assistance for Bruce Power evacuees or the e acuation
process will be through the Emergency Control Group, and the
Emergency Control Group shall be kept informed of transp rtation
arrangements.
If it is found necessary to monitor Bruce Power staff off site this shall be
done at the Emergency Worker Centre. Any altemate arra"gements for
off-site monitoring and decontamination of Bruce Power staff will be
discussed with and approved by the Emergency Control Group,
(c) Prompt Evacuations
i
In the event that an evacuation is necessary in any sector Rrior to the
Reception/Evacuation Centre being established, Municipal ~taff will be
informed directly by the Community Emergency Managemelnt Coordinator,
These staff will immediately proceed to the Reception EvacIJation Centre,
ensure it is either cleared, or opened, depending on the time of day, greet
evacuees and direct them to a waiting area to await the arriVal of Bruce
County Ontario Works Reception/Evacuation Centre staff,
(d) Secondary Zone Evacuations
The Provincial Emergency Operations Centre will COOrdinat~ any
evacuations that are required in the Secondary Zone with the appropriate
municipality.
9.3.2 Sheltering
In some circumstances, the Provincial Emergency Operations Centre may
issue instructions that persons within certain sectors are required to take
shelter in their homes, instead of evacuating. It is the responsibility of the
Emergency Operations Centre to close parks, beaches, or recreational
facilities that fall within its purview. If this is the case, the Provincial
Emergency Operations Centre will arrange for a Public Action Directives
broadcast to be made through the Designated Media,
Entry Control will be established for all sectors under a shelte~ng order.
I
9.3.3 Potassium Iodide (KI) Pills I
KI Pills are stocked at the following locations:
1. Reception/Evacuee Centre
- 104--
Revision 7 January 006 - FINAL
Quantities and maintenance of KI Pill stocks, as well as administrative
procedures for issuing pills, are described in Appendix N - "Procedures
Manual",
If the Provincial Emergency Operations Centre requires that evacuees be
issued KI pills, they will inform the Emergency Control Group, who will
immediately inform the Reception/Evacuation Centre Manager by phone and
Fax. A member of the Bruce Grey Owen-Sound Health Unit will be
dispatched to the Registration & Enquiry desk at the Reception/Evacuation
Centre to administer the pills to all evacuees registering at the desk and any
other evacuees who have previously registered.
The Provincial Emergency Operations Centre will prepare an appropriate
public announcement regarding the ingestion of KI pills for distribution to the
public.
9.4 Ingestion Control
The Province may impose restrictions on livestock and food production by
making appropriate announcements over the media. These restriction measures
are as follows:
- clearing milk storage,
- banning consumption of food and water which has been exposed outdoors,
or meat or dairy products,
- sheltering animals,
If this occurs, or appears as though it may occur, an agricultural assistance
coordinator appointed by the Emergency Control Group, may be assigned to
coordinate information and assistance to farmers. This coordinator will work with
the Public Enquiry section of the Emergency Information Centre and the
Emergency Control Group.
9.5 Post Accident Venting
In the event it becomes necessary to release radioactive material (venting) it
shall be done in a controlled manner when favourable weather conditions exist.
If possible, venting will occur when the wind direction is towards the lake, at a
brisk rate.
If venting will occur, the Provincial Emergency Operations Centre will issue the
following 'standby for venting" message to the Emergency Control Group and
others:
"Radioactive material contained within Bruce Power site may be vented out over
Lake Huron at _(time >_' Recipients of this message should adopt
appropriate standby measures."
Revision 7 January 2006 - FINAL
--105 -
This message should be forwarded to all Emergency Control Gro p contacts by
Emergency Control Group staff, Once venting occurs, the Provin ial Emergency
Operations Centre will issue progress reports and survey results 1/2 hourly
intervals to the Emergency Control Group.
-- 106-
Revision 7 January 006 - FiNAl
Chapter 10 - Emergency Operations - Phase II
10.1 Introduction
Phase II of the emergency occurs when it is clear that conditions within the
damaged reactor are stabilized, and there is no possibility of any further
abnormal releases to the environment. The Provincial Emergency Operations
Centre will decide when the emergency will change from Phase I to Phase II after
appropriate consultation, and will specify a formal date and time. Phase II of the
emergency is directed by the Provincial Emergency Operations Centre.
Phase II is the period when the long-term effects of the emergency are dealt with,
and the situation is restored to as close to normal as possible. To do this, the
emergency zones are re-defined, and the emergency organization is changed
somewhat to reflect the changed roles and tasks.
10.2 Phase II Emergency Zones
In Phase II the Contiguous, Primary and Secondary Zone terminology is changed
to Restricted, Buffer, and Ingestion Control Zones as described below, Where
possible, these zones will be described by sector as in Phase I, but this may not
always be possible or practical. In this case, the Zones will be defined by road
name.
(a) Restricted Zone
This is an area where external radiation dose rates are quite significant, (>2
rem/annum). Normally these areas would be evacuated and be under entry
control (see Appendix 6 - Traffic Control Plan) until the area is
decontaminated.
(b) Buffer Zone
This zone is an area where extemal dose rates are lower (<2 rem/annum), It
provides an intermediate area to allow contamination from the restricted
zone to be controlled, or it may be an area where data on contamination
levels may not be complete. It would normally form an outer perimeter
around the Restricted Zone.
(c) Ingestion Control Zone
These are areas where dose rates are not significant, but where
contamination of the environment is such to warrant monitoring and
restrictions on water, food products, animals and animal feed.
Revision 7 January 2006 - FINAL
-- 107--
10.3 Phase II Emergency Management Organization
In Phase II the Municipal Emergency Management function will be somewhat
scaled down, and altered slightly to accommodate the different requirements of
the restoration phase,
10.3.1
Emergency Control Group
ACTJVirt . ". .t','./. , .:: ,:~~~~ '" <" WPONSlBIL rrv i".
~ ,"
1. Overall emergency management & Head of Emergency Control roup, Chief
organization, coordination with other Administrative Officer
munlcipalnies
2, TraffIc Control & Security Ontario ProvincIal Police (wit. Ministry of
. Transportation Ontario assis$nce)
3, Restoration Public Works Manager I Treasurer
4. Radiation Protection & Bruce Power i
Decontamination
5, Ingestion Control MOHL TC I Grey Bruce Healt Unit
6, County & Provincial Liaison and Provincial Emergency Opera ons Centre
Support for Provincial Staff
7, Financial ServIces & AdminIstratIon Chief AdmInistrative Officer -Municipality of
KincardIne
Treasurer - Municipality of Kihcardine
10.3.2
Provincial Ministries are responsible for providing their or' n working
space and accommodations.
Evacuee Assistance Centre
An Evacuee Assistance Centre will be established by Bruce Cbunty Ontario
Works. The functions to be performed at this Centre are as follows:
1. Provide information to evacuees; personal, written and in th~ form of Town
Hall style meetings. The Emergency Information Centre is esponsible for
providing information and organizing and conducting these own Hall style
meetings,
2, Provide counselling services to evacuees and others (Healt
3. Monitoring and referral of evacuees and others who may wi h to be
monitored and receive information on radiation exposure (H Ith Unit with
assistance from Bruce Power).
4. Provide financial assistance, and alternate housing or acco
evacuees (Bruce County Ontario Works)
5. Follow up on contaminated and exposed residents,
-- 108-
Revision 7 January 006 - FINAL
10.4 Emergency Information Centre
The Emergency Information Centre will remain set up and functional for as long
as the Phase II emergency is in place.
FIGURE 10.1
PHASE II MUNICIPAL EMERGENCY ORGANIZATION
Underline Denotes
Control Point
Revision 7 January 2006 - FINAL
- 109--
Chapter 11 - Emergency Worker Safety
11.1 Introduction
Bruce Power Inc. is responsible for implementing the measures to ensure the
safety of Emergency Workers and for the organization and operati n of the
Emergency Worker Centre, They are also responsible for providi g pre and post
exposure briefings as well as radiation safety and procedure traini g for
Emergency Workers. I
:
The Provincial Emergency Operations Centre will determine the ~asures to be
taken for Emergency Worker Safety based on known or projected nditions and
transmit this information to the Emergency Control Group in the fo of a "Sector
Safety Status Code" which defines the level of protection required These codes
are transmitted to all agencies, including the Emergency Worker Centre and/or
Remote Exposure Control Desk, All verbal transmission will be confirmed by
Fax.
11.2 Definition of Emergency Worker
11.3
Emergency Workers are defined as non-Bruce Power workers whljl are required
to enter areas likely to be affected by radiation outside the Nuclea~ Facility
Boundary, and for whom special safety arrangements are required. They may
include Police, Fire Fighters, Emergency Medical Services, Bruce County Ontario
Works Staff, Canadian Armed Forces personnel, Municipal, County, Provincial or
Federal Govemment staff, Bruce Power, the media, or reSidentsfPproved by
the Emergency Control Group to enter the area to tend to livest ck or other
purposes.
I
Emergency Worker Centre & Remote Exposure Control Desk ~et-up
1. If the nuclear emergency plan is partially or fully activated, the! Remote
Exposure Control Desk will be established by Bruce Power.
2. If the nuclear plan is activated, the Emergency Worker Centre will be
established. The Remote Exposure Control Desk will be clos when the
Emergency Worker Centre is established,
11.4 Sector Safety Status
Sector Safety Status will be defined by radiation dose rates as foil ws:
GREEN
::;; Background
ORANGE
RED
> Background to 5 mSv (500 mrem) p r hour
> 5 mSv (500 mrem) per hour
- 110 --
Revision 7 January 006. FINAL
In the early stages of an emergency, before the Province officially assigns sector
safety status, the following default status will apply.
a) On-Site Emergency, or Plan Partially Activated:
Sector 1 =
All Other Sectors =
Orange
Green
b) General Emergency, or Plan Fully Activated:
Sector 1 =
Sectors 2, 3, 7, 8 =
All Other Sectors =
Red
Orange
Green
These default values shall apply until the Provincial Emergency Operations
Centre advises the Emergency Control Group in writing of the change. This
information will be up-dated periodically. During an emission, up-dates will be
hourly.
11.5 Radiation Protection of Emergency Workers
The following procedures will apply to Emergency Workers.
If the Plan is partially or fully activated:
1. All Ontario Provincial Police Officers and Ambulance staff currently on duty
shift in the WalkertonlKincardine Area will be dispatched to the Emergency
Worker Centre to be issued safety equipment. Any Tiverton Fire Station staff
required to respond to a fire or other emergency within the 10 km zone will
pick up safety equipment upon being dispatched from the Tiverton Fire
Station.
2. Safety equipment is defined as:
TLD Badge
DRDs (one each of 0-500 mrem and 0-5 Rem, or personal
electronic dosimeters)
KIPills
Respirators
Tyvek Coveralls
Emergency Information Cards
3. If any sector or sectors are declared "Orange" or "Red", entry control will be
established with one entry control point only. (located in Traffic Control Plan)
A record shall be kept of all personnel entering and leaving the sector(s).
4. Dose control procedures will be established by the Emergency Worker
Centre to ensure unqualified persons or pregnant females are not exposed,
and/or to ensure maximum permissible limits are not exceeded, and that
Revision 7 January 2006 - FINAL
-111--
Emergency Worker Precautionary Measures as identified in t e Provincial
Nuclear Emergency Respon.se Plan are complied with,
5, All vehicles and personnel leaving an "Orange" or "Red" sect r will be
directed to the Emergency Worker Centre for monitoring, de ntamination if
necessary, and dose assessment.
6. A qualified escort will be provided by the Emergency Worker entre for any
emergency worker entering a "Red" sector,
7, If it is established that vehicles or personnel are being conta inated,
measures shall be taken to ensure that contamination is cont ined at the
entry control point to the extent possible, This may include tht use of pool
vehicles whose use is restricted to the controlled sector(s).
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APPENDIX "e"
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balanced life.
great energy.
INCA
DINE
LIQUID EMMISIONS
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1.0 Introduction
In the event of an emergency involving the release of a liquid to th environment,
it is necessary to prepare the required plans, procedures and resp nders to
effectively deal with any situations that might occur.
2.0 Aim
The aim of this plan is to ensure that an effective strategy for deali g with
liquid emission is in place and that the required response team
has the training and experience to neutralize the situation in an 0 anized
timely fashion.
3.0 Objective
To carry out the responsibilities and duties outlined in this plan. T ensure a
constant state of readiness and reliability in reference to a liquid
emission situation or emergency.
4.0 Response Basis
(a) Local Resoonse
The Medical Officer of Health shall direct the local response unde the
Health Protection and Promotion Act,
(b) Soills Action Centre. MOE
The response shall be conducted under applicable Provincial env ronmental
legislation and regulations.
(c) Provincial Resoonse
The Province maintains the Provincial Liquid Emissions Respons Plan
(PLERP) and would respond implementing the required actions t rough the
Provincial Emergency Operations Centre for a radioactive liquid r lease to the
environment.
5.0 Initial Notifications
Should a liquid emission occur from the Bruce Power site to the nvironment
that may impact surrounding municipalities, Bruce Power will ma e initial
notifications regarding liquid emission as follows:
(a) Whenever the notification criteria prescribed by the local Medi I Officer
of Health is triggered, the following will be notified:
(1) The Medical Officer of Health
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(2) The Municipality of Kincardine Community Emergency Management
Coordinator
(3) The Provincial Emergency Operations Centre
(4) The Spills Action Centre
6.0 Protective Measures
The following measures could be taken depending on the severity of the
situation:
(1) Closing of water supply intakes
(2) Closing beaches
(3) Banning swimming and consumption of fish caught in the affected area
(4) Restriction on use and consumption of water supply
(5) Restrictions or advisories on recreational use of local bodies of water
NOTE: The above actions have been modified and adapted from the Provincial
Liquid Emissions Response Plan but may be used for any kind of
detrimental liquid emission to the environment. These actions are
primarily in place for a radioactive liquid release to Lake Huron from
Bruce Power.
Revision 7 January 2006 - FINAL
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APPENDIX "D"
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great energy.
INCA
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DINE
HUMAN HEALTH I AGRICULTURE EMERGENCY
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TABLE OF CONTENTS -
HUMAN HEALTH I AGRICULTURE EMERGENCY
PAGE
INTRODUCTION ................. ...,..,..,................... ,.....,..,............,..,.., ...,.............. 118
ACKNOWLEDGEMENTS .........,...,..,..,..,...............,..,.................."..,..,..,........ 118
INFLUENZING FACTORS ............'..'..,..,..,...,..................,..,............'..,..,..,...,. 118
AUTHORITY AND RESPONSIBILITY .....,...................................................... 119
NOTIFICATION AND ACTiVATION................................................................. 119
ROLES AND RESPONSIBILITIES OF EMERGENCY CONTROL GROUP ...119
WORLD HEALTH ORGANIZATION (WHO) Alert Phases ........,....................119
INTER-PANDEMIC PERIOD
Phase 1 ..'.....,..,..,.........................,..,..,..,......................,..,..,..,...............,..,.119
Phase 2 ..'........,..,......................,.....,..,.........................,..,..,..,....................120
PANDEMIC ALERT PERIOD
Phase 3 ..................,..,..,..,............................,..,..,.........................,...."..,....120
Phase 4 ............,..,..,...........................,......,.....,..,...............,..,......,.............120
Phase 5 ...,..,..,..,..............................,..,............................'..,..,..,.................120
PANDEMIC PERIOD
Phase 6 .....................'.........,..,...........................,..,...,..,...................."..,..,.120
Pandemic Confirmed: Scenario #1 and #2............................................. 125
Pandemic in Bruce County - First Wave................................................ 126
Pandemic in Bruce County - Second Wave .......................................... 128
POST-PANDEMIC PERIOD ...,....., ,..,.. ............................,..,.....,............ ......,.... 129
EMERGENCY RESPONSE PLAN MAINTAINENCE ...................................... 130
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INTRODUCTION
Influenza A viruses periodically cause worldwide epidemics, or pandemi s, with high
rates of illness and death. A pandemic can occur at any time, with the po entia I to cause
serious illness, death and immense social and economic disruption throu hout the
world.
It must be noted, however, that the authority for coordinating and lea ing the
community response to disease related emergencies lies with the edical Officer
of Health and Chief Medical Offi(:er Health (Hea/th Protection and Pro otion Act,
1990 amended).
ACKNOWLEDGEMENTS
. This plan is a compilation of various resource materials and is as co plete as
possible based on recommended actions to be taken by the Municip Iityof
Kincardine during a human health emergency.
INFLUENCING FACTORS
The impact is dependent on such factors as the severity of the virus, avJilability of a
vaccine and anti-viral drugs. Special guidelines will need to be in place to address
critical issues that will occur as service access is maximized and resources are
depleted, Locating the resources that will be required, collecting the infortnation that will
be needed to educate stakeholders and citizens and identifying the serviqe gaps that
exist presently or will occur need to be addressed, It can be expected th~:
. because a pandemic will be widespread with simultaneous outbreaks, the
Municipality of Kincardine cannot rely on neighboring resources to assist with its
response
. there will be shortages of healthcare, emergency and essential serviqes personnel
due to illness
. essential services will be severely disrupted
. there will be shortages of equipment and supplies
. vaccine and anti-virals may be limited and not be readily available during the early
stage of the pandemic
. will need to cope with large numbers of ill people, from all age group$, that will
require treatment
. media and public scrutiny will be intense and unrelenting and fear will be abundant
Revision 7 January 006 - FINAL
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AUTHORITY AND RESPONSIBLlTY
The Medical Officer of Health or desianate has the authority to control communicable
diseases and determines the actions needed to protect the community from a
communicable disease as outlined in the Health Protection and Promotion Act,
revised Statutes of Ontario, 1990, Chapter H.7. The Medical Officer of Health has the
power to identify, reduce or eliminate health hazards.
In addition, the Medical Officer of Health has the authority to issue an order under
Section 22 of the with respect to communicable disease if "he or she is of the opinion
(upon reasonable and probable grounds) that a communicable disease exists or may
exist, or that there is an immediate risk of an outbreak of a communicable disease in the
health unit served by the Medical Officer of Health",
Influenza is a reportable and communicable disease as defined by the Health Protection
and Promotion Act. Therefore, health professionals must report diagnoses of
influenza meeting the case definition as outlined in 0.2.1 to the local Medical Officer
of Health or designate.
NOTIFICATION AND ACTIVATION
This plan may be implemented in whole or in part, as required by the Municipality of
Kincardine Emergency Control Group with or without the declaration of an emergency
by the Head of Council.
ROLES OF EMERGENCY CONTROL GROUP
. Maintain essential services
. Support maintenance of emergency social services
. Assist County with volunteer coordination
. Support Health Unit and Health Unit Pandemic Plan as needed
WORLD HEALTH ORGANIZATION ALERT PHASES
-------- INTERPANDEMIC PERIOD (normal routine) -0--------
Phase 1
No new influenza virus subtypes have been detected in humans. An influenza virus
subtype that has caused human infection may be present in animals. If present in
animals, the risk of human infection or disease is considered to be low.
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Phase 2
No new influenza virus subtypes have been detected in humans. Howev r, a circulating
animal influenza virus subtype poses a substantial risk of human diseas .
...---------.---.--.---. PANDEMIC ALERT PERIOD .---.....-
Phase 3
Human infection(s) with a new subtype, but no human-to-human spread, orat most rare
instances of spread to a close contact.
Phase 4
Small cluster(s) with limited human-to-human transmission but spread is ighly
localized, suggesting that the virus is not well adapted to humans. I
Phase 5
Larger c1uster(s) but human-to-human spread still localized, suggesting t at the virus is
becoming increasingly better adapted to humans, but may not yet be full transmissible
(substantial pandemic risk).
.-----------.---.-----. PANDEMIC PERIOD ---.-..-.-.--.-. .---.----
Phase 6
. Pandemic phase: increased and sustained transmission in general population.
. Pandemic confirmed outside of Canada or
. Pandemic confirmed within Canada
--...-..-.------ POST PANDEMIC PERIOD (recovery period) ----.-.-1--...---.
At this stage, the community will need strong leadership to deal with postlpandemic
aftermath. Restocking of supplies will take place. Normal resumption of pommunity
activities will take place. Wrap up of all emergency actions will occur. !
-..----...-. Return to INTERPANDEMIC Pl:RIOD. (normal routine) - --------
Phase 1
No new influenza virus subtypes have been detected in humans. An influ nza virus
subtype that has caused human infection may be present in animals. If pi!esent in
animals, the risk of human infection or disease is considered to be low. I
COMMUNITY PREPARDENESS AND RESPONSE
ROLE
To ensure that municipal departments have developed operational proce ures for
emergency management specific to a pandemic event and that they add ss high rates
of workforce absenteeism due to illness to enable continuity of services trough
business continuity plans..
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GOAL
To ensure efficient interface and coordinate operational procedures for emergency
management within the community.
OBJECTIVES
a) To enhance current emergency management procedures specific to a pandemic
hea"h emergency,
b) To enhance roles and responsibilities of emergency response agencies specific
to a human health emergency including:
. Use of intemal facilities for emergency purposes.
. Activation of Community Emergency Management structure in support of a
human health emergency.
. Procedures for use of extra-ordinary actions in response to a human health
emergency,
c) To liaise with municipal department heads regarding maintaining essential
emergency/community services
d) To co-ordinate with county emergency management structures regarding
emergency resources and municipal-county emergency management strategies
COMMUNICATIONS
GOAL
To develop operational procedures for communications (intemaVextemal) regarding
human hea"h emergency information; to provide timely information to municipal
departments and the public.
At each level of notification, staff will be informed to either remain on stand-by or take
specific action steps to respond to the emergency. Brief but pertinent details of the
emergency will be provided (Le., type of emergency, location, magnitude, response
required, assigned tasks).
Revision 7 January 2006 - FINAL
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INTERPANDEMIC PERIOD PH~ES
-------------------INTERPANDEMIC PERIOD (normal routine) ------------- -----------
The World Health Organization (WHO) continually assesses the level of lert from novel
influenza viruses during inter-pandemic periods, The 'WHO" will an no nce each
phase.
A new pandemic virus may first be detected from significant and rapidly preading
outbreaks. But, it is important for effective planning to have a process w ich defines
responses to altemative possibilities, such as the recognition of a new vi s which does
not spread and cause a pandemic, and the early detection of low-level s read of a true
pandemic virus.
The distinction between phase 1 and phase 2 is based on the risk of hu an infection or
disease resulting from circulating strains in animals. The distinction woul be based on
various factors and their relative importance according to current scientifi knowledge.
PHASE 1
No new influenza virus subtypes have been detected in humans, An influ nza virus
subtype that has caused human infection may be present in animals. If p sent in
animals, the risk of human infection or disease is considered to be low. i
. Review and prepare for the steps in Phase 2 j'
PHASE 2
No new influenza virus subtypes have been detected in humans. Howev . r, a circulating
animal influenza virus subtype poses a .substantial risk of human diseasel
. Monitor global, federal, and provincial influenza surveillance data web sites.
. Develop and plan intemal surveillance policies and procedures for a pandemic.
. Develop/improve communication mechanisms for the rapid and ti ely exchange
of surveillance information between all stakeholders.
EMERGENCY PREPARDNESS AND RESPONSE
. Develop human health emergency policies and guidelines and pa icipate in
training exercises to test the County of Bruce Influenza Pandemic mergency
Plan.
. Develop a list of essential community services and resources. An ssential
service is any which, if discontinued, would pose a serious threat t public safety
or would interfere with the ongoing response to a human health e ergency.
. Individual municipal departments will be provided with assistance nd strongly
encouraged to develop business continuity plans for their own de rtment to
ensure that their operations will continue during a human health e ergency,
These intemal plans may consider such matters as "cross-training of personnel
and supervisors and establishing minimum service and staffing levels to be
Revision 7 January I 006 _ FINAL
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maintained during a human health emergency in light of a possible absentee rate
of 50% due to illness.
. Recommendation made to consider stockpiling essential supplies.
COMMUNICATIONS
Dissemination of timely and accurate information will be one of the most important
facets of a human health emergency response. A multi-component communications
plan is essential to ensure that all groups including; health care providers, community
officials, media and general public obtain the information they require. A broad-based
communication system will need to be established in the preparedness period taking
into account that different target audiences will need different types of information and
different levels of detail.
. Emergency Information Officer will respond to information requests
. Monitor media coverage
. Circulate copies of the Human Health Emergency Response Plan to key
stakeholders and post on the Municipality of Kincardine Web Site.
-------- PANDEMIC ALERT PERIOD --
PHASE 3
Human infection(s) with a new subtype, but no human-to-human spread, or at most rare
instances of spread to a close contact.
The distinction between phase 3, phase 4 and phase 5 is based on an assessment of
the risk of a pandemic. Various factors and their relative importance according to
current scientific knowledge may be considered. Factors may include: rate of
transmission; geographical location and spread; severity of illness; presence of genes
from human strains (if derived from an animal strain); other information from the viral
genome; and/or other scientific information. (Source: World Health Ooganization)
EMERGENCY PREPARDNESS AND RESPONSE
. Participate in meetings of Municipal and County officials when called by the
Medical Officer of Health.
. Maintain contact lists for human resources, supplies and equipment related to the
continuity of emergency and essential departmental services.
COMMUNICATIONS
. Emergency Information Officer will respond to information requests
. Monitor media coverage
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PHASE 4
Small cluster(s) with limited human-to-human (ransmission but spread is ighly
localized, suggesting that the virus is not well adapted to humans,
This phase will exist when it has been confirmed that two or more huma infections
have occurred with a new virus sub-type, but the ability of the virus to re ily spread
from person-to-person and cause multiple outbreaks of disease leading t epidemics
remains questionable,
EMERGENCY PREPARDNESS AND RESPONSE
. Participate in meetings when called by the Medical Officer of Heal h.
. Maintain contact lists for human resources, supplies and equipme~t related to the
continuity of emergency and essential departmental services.
COMMUNICA nONS
. Emergency Information Officer will respond to information request
. Monitor media coverage
PHASE 5
Larger cluster(s) but human-to-human spread still localized, suggesting tl)at the virus is
becoming increasingly better adapted to humans, but may not yet be fully transmissible
(substantial human health emergency risk).
This phase will exist when human transmission of the virus sub-type has
confirmed through clear evidence of person-to-person spread in the gen
such as secondary cases resulting from contact with an index case, with
outbreak lasting over a minimum two week penod in one country. Identifi tion of the
new virus sub-type in several countries, with no explanation other than c ntact among
infected people, may also be used as evidence for significant human tran mission,
EMERGENCY PREPARDNESS AND RESPONSE
· Advise the Municipal Emergency Control Group to be on alert and eview human
health emergency protocols
. Meet with municipal department heads and emergency services to educate them
about the "risk-specific" human health emergency actions being u ertaken
intemallyand locally. Encourage these groups to review and upd e their inter-
departmental business continuity plans. i
. Review estimates of the number of pepple who fall within each of ~e priority
groups for receipt of antiviral drugs (i.a., municipal staff, Mayor an Council,
emergency service workers) and assess strategies
. Order supplies and equipment as needed .
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COMMUNICATIONS
. Emergency Information Officer will respond to information requests
. Monitor media coverage
----- PANDEMIC PERIOD
PHASE 6
Pandemic phase: increased and sustained transmission in general population,
The human health emergency will be declared when the new virus sub-type has been
shown to cause several outbreaks in at least one country, and to have spread to other
countries, with consistent disease patterns indicating that serious morbidity and
mortality is likely in at least one segment of the population. Depending on the amount
of early waming, this phase mayor may not have been preceded by phases 3-5.
(Health Canada Note: This is likely to occur in Canada after the WHO declaration of a pandemic but may occur sooner if tire Plowl virus
emerges in Canat:hl or is rapidly imported after its emergence outside Carwda).
PANDEMIC CONFIRMED (SCENARIO 1 AND 2) ------.-----
Scenario #1: Outside Canada
. Review, educate, update, and provide consultation for municipal workers about
importance of infection control measures and of surveillance and their role during
a human health emergency.
Scenario #2: Within Canada
. Implement outbreak procedures (as per Infection ConIroI Guide to Respiratory outbtaaks in Long 1enn
Care FaclJities. 0cI0ber 2004),
. Monitor, collect, and forward all human health emergency reports and outbreaks
to Bruce Grey Owen Sound Health Unit.
. Communicate rapidly and timely exchange of information between all
stakeholders including County of Bruce Community Emergency Management
Coordinator and Bruce Grey Owen Sound Health Unit.
EMERGENCY PREPARDNESS AND RESPONSE
Scenario #1: Outside Canada
. Assemble the Emergency Control Group to discuss the developing situation
outside Canada. If the group chooses, the Municipality of Kincardine Emergency
Response Plan may be activated.
** Activation of the Plan does not mean that a declaration of emergency
has been or is going to be made.
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. Meet with municipal department heads and emergency services t advise them
of the situation developing outside of the country and explain the eed to prepare
locally for the anticipated spread to Canada and Bruce County.
Scenario #2: Within Canada
. If not already done under Scenario #1, recommend the activation f the
Municipality of Kincardine Emergency Response Plan based on in ormation and
advice from the Medical Officer of Health.
. Advise department heads of their potential role in a human health
response and of the necessity to review business continuity plans
staff on standby.
Note: It is possible that there will be no vaccine available during II or part of the
human health emergency, or there will be an initial shortage of va cine, because
once the novel virus is detected, it normally takes up to six mont s to develop a
new vaccine and additional time to manufacture and distribute it.
If there is no vaccine, it will be critical to take measures to preve the spread of
the disease.
COMMUNICATIONS
Scenario #1: Outside Canada ,
. Continue ongoing communication with local and County contacts I
. Emergency Information Officer will respond to information request~
. Monitor media coverage '
Scenario #2: Within Canada
. Monitor media coverage and respond to misinformation.
---- FIRST WA VE within BRUCE COUNTY
First Wave - Pandemic Influenza Virus detection in Bruce County has occurred
First Wave Ended - The increase in outbreak activity in the initially affec1Jed countries or
regions has stopped or reversed, but outbreaks and epidemics of the new virus are still
occurring elsewhere.
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POST FIRST PANDEMIC WAVE within BRUCE COUNTY -----------
RECOVERY PERIOD BETWEEN WAVES (oreoaration forfollowino waves)
. Restock and regroup
. Allow Community Control Group members to recuperate and reorganize.
. Initiate preparations for the Second Wave, based on the lessons leamed from the
response to First Wave.
. Lift visitor restrictions between waves
. Track stocks of equipment and supplies, consider how to deal with shortfalls with
future waves
. Resume normal municipal operations as soon as possible
. Prepare summary report.
Second Wave Preparations - During the 'recovery' period between waves (when
influenza activity has stopped or reversed), preparations are made for a "second"
wave of illness that generally occurs 3-9 months following the initial pandemic.
EMERGENCY PREPARDNESS AND RESPONSE
It is probable that a County-wide emergency will be declared by the Warden of Bruce
County if a pandemic appears in Bruce County. It is possible that individual
municipalities will also declare, depending on their required level of response (i.e.
setting up reception centres),
The Municipality's emergency response will be directed and controlled by the officials as
set out in the Municipality of Kincardine Emergency Response Plan. The Emergency
Control Group will coordinate the overall municipal response to situations which will
arise either as a direct or indirect result of the human health emergency and deal with
matters specific to the municipality and provide resources and assist with the overall
County/Provincial response. Thus, the County and local Emergency Control Groups will
need to work together during an emergency of such magnitude.
In responding to an emergency, one agency generally assumes the "lead". In the case
of a pandemic emergency, the direct response (vaccinations, issuance of public health
orders etc.) will be headed by the Medical Officer of Health. As stated elsewhere in this
Plan. the Health Protection and Promotion Act gives the Medical Officer of Health the
authority to control communicable diseases and determine the actions necessary to
gain that control. Therefore, one of the most important roles of the Municipal
Emergency Control Group will be to support the efforts of the Medical Officer of Health
by coordinating and obtaining resources, equipment and assistance. The Control
Group will also coordinate the response to the secondary effects caused by the human
health emergency (i.e. continued provision of essential services in the face of 50%
absenteeism).
Given that a human health emergency will likely persist for several months, the
Emergency Control Group will not likely be required to meet on a daily basis after the
initial onset of the human health emergency. This may be preferred as reducing
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Revision 7 January 2006 - FINAL
transmission sources (public gatherings) will be beneficial in reducing sp ead of the
virus. Given the long-term nature of such an event, most Emergency C trol Group
members would be required, and in fact better able to direct their agencies from their
own offices. Similarly, the Medical Officer of Health will likely direct the local public
health response from the Bruce Grey Owen Sound Health Unit Offices,
ADDITIONAL RESOURCES REQUI~ED
i
· Police services may be required to provide enforcement if public ~alth
restrictions are implemented at the direction of the Medical Office~ of Health.
Orders may include: travel restrictions, curfews and closing of schools and day
nurseries,
· It may be necessary to provide for the delivery of food, medical supplies and
other life support needs for perSons confined to their homes because of illness or
quarantine. In order to minimize overcrowding in local hospitals and Altemate
Care Facilities, the sick will be encouraged to remain at home and healthy family
members requested to care for them,
· Coordinate with Bruce County Social Services to establish and se~up Alternate
Care Centres, Walk-in Clinics and Vaccination Clinics as directed py the Medical
Officer of Health, !
. Refrigeration trailers may be needed to store corpses should morgues and
mortuaries be filled. It is probable that these refrigeration units will have to be
purchased.
. Police Officers or security guards may be required to guard local vaccine storage
and distribution sites after hours. Such sites would include hospitals, Community
Health Services offices and vaccination clinics.
. The O.P.P. (or security guards) may be required to maintain order at vaccination
clinics and antiviral dispensing sites. However, a show of order and authority
may be all that is required (i.e. stationing of EMS or firefighting pe$onnel at such
sites).
COMMUNICATIONS
· Continue ongoing communication with local and County contacts
. Emergency Information Officer will respond to information request$
. Monitor media coverage .
------------- SECOND PANDEMIC WAVE within BRUCE COUN1------------
Second or later waves - Pandemic Influenza Virus detection in Bruce CCjlunty has re-
occurred
Based on past experiences, at least a second severe wave of outbreak caused by the
new virus would be expected to' occur within 3-9 months of the initial ep demic in manyecountries.
(Health Canada Note: may affect different segments althe papulation)
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Revision 7 January 2006 - FINAL
EMERGENCY PREPARDNESS AND RESPONSE
. Review the tasks outlined in the First Wave (See First Wave information)
COMMUNICATIONS
. Continue ongoing communications (See First Wave information)
--------------- POST PANDEMIC (recovery period) ----.-----------
EMERGENCY PREPARDNESS AND RESPONSE
. Deal with the aftermath of the human health emergency
. Restock and regroup
. Initiate preparations for a possible third wave, based on the lessons leamed from
the response to first and second waves,
. Lift visitor restrictions between waves
. Track stocks of equipment and supplies, consider how to deal with shortfalls with
future waves if advised to do so by the Medical Officer of Health
· Resume normal municipal operations as soon as possible
· Bruce County Social Services may be faced with an increase in clients because
of the loss of primary or secondary family-income eamers.
. Emergency Responders and Emergency Control Group members etc. may
require critical incident stress counseling and/or extended leave.
. "Wind-down" Municipal Emergency Operations Centre.
. Prepare final report of emergency events and actions
COMMUNICATIONS
· Continue ongoing communication with local and County contacts
· Emergency Information Officer will respond to information requests
. Monitor media coverage
---------- RETURN TO INTERPANDEMIC PERIOD
The 'WHO" will report when the Pandemic period has ended, which is likely 2-3 years.
The indications for this will be that the indices of influenza activity have retumed to
essentially normal inter-pandemic levels, and that immunity to the new virus sub-type is
widespread in the general population,
(Health Canada description: Post Pandemic/Recovery - relUnt of die ~t!QSonaJ "epidemic" cycle with major disease impact on the elderly and
very yoUl/g).
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Revision 7 January 2006 - FINAL
EMERGENCY RESPONSE PLAN MAINTENANCE
The Emergency Response Plan will be reviewed and updated on a regul r basis
because of factors such as; directives from govemments, community iss es impacting
the plan, and changes in regional emergency response plans.
The Municipality of Kincardine Community Emergency Management Co rdinator is
responsible for updating the Plan including:
(a) Testing and reviewing the plan annually.
(b) Reviewing and updating the intemal staff contact list annually,
(c) Reviewing and updating the intemal resource list annually.
(d) Distributing the plan as required.
(e) Providing staff training as required. New staff will be informed pf their roles
and responsibilities in the Emergency Response Plan.
Revision 7 January 2006 - FINAL
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APPENDIX "E"
\) tllCIPAI../]"-
:\.ry J..-
~~ 0"
balanced life.
greot energy.
INCA
DINE
TRANSPORTATION ACCIDENT
EMERGENCY
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Revision 7 January 2006 - FINAL
TABLE OF CONTENTS -
TRANSPORTATION ACCIDENT
EMERGENCY
PAGE
1. AIM ,..,...........,..,..,...............,.....'...........,..,..'...............,..,...........,..,..,....133
2. AUTHORITY .................................................................................. ......133
3. DEFINITION .................................................................................., ,.....133
4. NOTIFICATION AND ACTIVATION...................................................... 134
5. EMERGENCY CONTROL GROUP ...................................................,.. 135
6. ROLES I RESPONSIBILITIES OF EMERGENCY CONTROL GROUP 136
7. COST RECOVERy..........,.......................,..,..,..................,..,..,..,...........139
8. RECOVERY ....,....................,......................."..,..,..................."",.........139
9. PUBLIC EVACUATION ......................,..,..,..,..,.....................,..,..,......... 140
10.PUBLlC EDUCATION ,......................................................""..",'.......... 140
Revision 7 January 006 - FINAL
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Transportation Accident Emergency
1. Aim:
The aim of this plan is to outline the actions guiding the preparation and response to
a hazardous materials emergency affecting the Municipality of Kincardine and to
define the roles and responsibilities of the Emergency Control Group and its
supporting agencies. This plan is not a stand alone document and incorporates
those duties and responsibilities of staff and agencies identified in the Municipality of
Kincardine Emergency Response Plan regardless of the type of emergency. This
plan supplements but does not replace individual departmental operational plans.
Overview: The threat of a transportation accident emergency in the Municipality of
Kincardine is assessed to be low to medium considering the lack of manufacturing
facilities but the major thoroughfare of Provincial Highway #21, Even though the
probability is low, the potential impact of an incident could be high. Transportation of
dangerous goods through the Municipality of Kincardine occurs on a daily basis, with
Tiverton being dissected by Highway #21. Highway #21 serves as a corridor for the
delivery of goods to other destinations as well as local use. Potential impacts other
than lives, property and the environment include evacuation of businesses and
residents, contamination of the potable water system, contamination of the sanitary
sewage system and blocked roads.
This Plan does not cover the release of radiation from a nuclear generating station.
Response to this type of event will be govemed by the Nuclear Emergency
Response Plan, Appendix "B".
Emergency responders must take appropriate action utilizing current procedures
with protective equipment for isolation and evacuation of people and buildings in
case of an incident involving any hazardous material.
2. Authority
This plan is published as Appendix E to the Municipality of Kincardine Emergency
Response Plan,
3. Definition of a Transportation Accident Emergency
A transportation accident emergency is defined as an incident that creates a
condition by a release of a hazardous substance from its container, which is capable
of posing a risk to the life safety or health of the citizens, damage to property or the
environment of the Municipality of Kincardine.
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Revision 7 January 2006 - FINAL
Response Levels and Impacts
Level One: MuniclDal resDonse
Agencies such as fire, police and emergency medical services are us~ally the first to
arrive at the scene. They respond to an incident in keeping with their agency specific
Standard Operating Procedures and in accordance with their legislati e frameworks.
When an incident involves a response to hazardous materials, the ex ectation is
that all municipal response agencies throughout the province have th capacity to
respond to a level one response. Level one response teams within 0 tario are
expected to respond according to the awareness level defined by the National Fire
Protection Association Standard 472 (NFPA 472): Standard for Profe sional
Competence of Responders to Hazardous Materials Incidents (2002, dition), This
means that all responders should be able to recognize the presence of hazardous
materials and take appropriate safety precautions, secure the scene 1f the incident,
and call the appropriate authorities for assistance. i
Levels Two and Three: Response teams
When advanced support is required to respond to emergencies, assistance may be
available through agreements within the mutual aid system or from fee for service
providers. When incidents involve hazardous materials and the community has
declared a municipal emergency, level two and/or level three response teams who
have partnered with the Ontario Fire Marshal may be activated by the Provincial
Emergency Operations Centre. These teams support the local commlilnity in the
response.
Level two response teams, are trained to the operations level as defi d by NFPA
472 and come from fire departments that have partnered with OFM, eyare
strategically located throughout the province. The responsibilities of L vel two teams
include incident analysis, identification of hazards, containment, and
decontamination.
Level three teams are trained to technician level in accordance with N PA 472. They
are prepared to locate and rescue victims in the danger area, establis procedures
to control the hazardous release, ensure appropriate levels of decont mination are
implemented, and safely terminate the incident.
4. Notification and Activation
This plan may be implemented in whole or in part, as required, by the Municipality of
Kincardine Head of Council in consultation with the members of the E ergency
Control Group or designated altemates. This emergency plan may be implemented
without the formal declaration of an emergency by the Head of Counc I or
designated alternate. Upon implementation, all participating staff and gencies shall
respond in accordance with the Municipality of Kincardine Emergencyl Response
Plan. I
Revision 7 January I. 006 _ FINAL
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Activating Provincial and Federal Resources
The Bruce County Fire Coordinator, who coordinates the mutual aid system for
Bruce County lower tier communities requests assistance as required from the
Ontario Fire Marshal through the Provincial Emergency Operations Centre. Fire
coordinators identify the details of the incident and resources to mitigate the
emergency. Upon approval, the appropriate level of response team is activated. As
warranted by the situation, the Ontario Provincial Police, Provincial Emergency
Response Team and the Ontario Fire Marshal Emergency Response Team may
provide response support. This can include the provision of mobile command posts,
protective clothing, radio and satellite communication systems and individuals who
are prepared to offer advice and assistance. The provincial response teams work in
cooperation with appropriate multi-agency responders as required by the nature of
the incident.
Access to federal assistance is also coordinated through Emergency Management
Ontario. This includes notification or intervention in incidents that involve federal
jurisdictions such as war, or where federal lands are concemed.
5. Emergency Control Group
. Emergency Operations Centre shall operate in support of site response.
. Designate the Emergency Site Manager and establish communications link.
. Coordinate and monitor the response to ensure that all actions necessary for
the mitigation of the effects of the emergency are taken and are carried out
effectively and efficiently.
. Acquire the necessary resources to support on scene operations, arranging
for services and equipment.
. Order, coordinate and/or oversee the evacuation of inhabitants considered to
be in danger,
. Consider 'shelter in place' as an altemative to evacuation.
. Appoint additional representatives to attend the Emergency Operations
Centre and/or become a member of the Emergency Control Group to provide
expertise in specialized areas, as required.
. Determine the need to establish advisory group(s) and/or sub committees,
. Display danger zones on maps provided and establish a hazardous material
profile.
. Monitor and anticipate changing conditions that could create hazardous
situations.
. Notify Emergency Management Ontario and brief senior govemment officials
on the threat, response and recovery activities.
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Revision 7 January 2006 - FINAL
6. Individual Roles and Responsibilities:
Municipality of Kincardine Fire Department
. Approach and assess scene with caution, as per Fire Depart nt Standard
Operating Guideline.
. Ensure safety of all emergency responders.
. Establish a joint command centre with Ontario Provincial Poli and
Emergency Medical Services as required,
. identify hazardous material(s) involved via Workplace Hazard us Materials
Information System, Material Safety Data Sheets, labels, ship ing documents
and/or placards.
. Consult Emergency Response Guidebook and consult with Ca utec for
further information if necessary,
. Identify all hazards (danger of fire, explosion, toxic fumes, inh ation hazards,
electrical hazards, community health implications), i
. Identify hazardous material profile (specific gravity, vapour derility etc.).
. Communicate all pertinent information to all emergency resporlders and
Emergency Control Group.
. Consider evacuation, effected areas down wind are a priority and
communicating that assessment to the Ontario Provincial Poli~ and
Emergency Control Group,
. Consider "shelter in place" as an alternative to evacuation and mmunicate
that assessment to the Ontario Provincial Police and Emergen y Control
Group.
. Establish safety perimeter and evacuate area in consultation
assistance of the Ontario Provincial Police.
. Establish site control zones with inner and outer perimeters.
. Perform containment operations and fire suppression following approved fire
department standard operating guidelines,
. Assist Ontario Provincial Police with evacuations.
. Conduct search, rescue and extrication rescue operations only if assessment
determines it is safe to do so.
. Notify the Ontario Ministry of Environment regarding possible e vironmental
concems and request assistance for water and air monitoring.
. Notify the Fire Coordinator if Mutual Aid is requested or the P incial
Emergency Operations Centre if provincial assistance is requir d.
. Ensure that when assistance is requested from any other depa ment or
agency proper information is provided as to the nature of the si uation,
equipment and personnel required and safety information relati g to approach
routes for assisting personnel.
. Implement procedures for monitoring and decontaminating pe
equipment.
Revision 7 January 006 - FINAL
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Ontario Provincial Police
. Approach scene with caution, performing initial situation assessment, keeping
personnel and vehicles at a safe distance up wind and uphill if possible.
. Be prepared to conduct an evacuation of nearby residents,
. Establish a joint command centre with Fire and Emergency Medical Services
as required at the site perimeter.
. Assist in evacuation ofthe site to a safe assembly area if deemed safe to do
so.
. Register all people evacuated from the site,
. Order people near the outer perimeter to stay indoors until advised otherwise
if required.
. Control entry to the danger area and arrange for set-up, security and traffic
control for inner and outer perimeters.
. Designate an emergency vehicle staging area and emergency vehicle ingress
and egress route as required.
. Implement any evacuation order if required, notify the public, indicate the
parameters of the evacuation, how it is to be accomplished, any special
routes to be taken, what transportation is available, how persons of special
needs will be accommodated, what assembly and reception areas will be
utilized and how further information can be received.
. Establish detour routes if needed with the Public Works department to route
traffic around the scene.
. Assist other agencies to investigate incident
Municipality of Kincardine Public Works
. Provide advice and expertise on municipal water and sanitary sewers
installations, ensuring potable water supplies and shutting down services if
required.
. Liaising as necessary with Federal and Provincial officials and particularly
with the Ministry of Environment.
. Liaising as necessary with private clean-up contractors,
. Assisting the Ministry of Environment to ensure containment, clean-up,
remediation and disposal of contaminants in accordance with pertinent
regulations.
. Perform containment operations to control hazards,
. Providing barricades and traffic control devices to assist with set-up of inner
and outer perimeters.
. Establish detour routes and road closures with the Ontario Provincial Police to
route traffic around the scene supplying barriers and signage as required.
Revision 7 January 2006 - FINAL
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Bruce County Emergency Medical Service
. Establish a joint command centre with police and fire services t the site
perimeter.
. Provide emergency medical services for victims and emergen . y personnel at
the scene.
. Advise hospitals of the incident and provide all pertinent info ation on the
material and number of affected people.
. Transport patients as required.
. Provide standby for rescue operations and conduct medical s rveillance of on
scene staff.
Grey Bruce Health Unit
. Public Health through the Medical Officer of Health shall provi(jje guidance
and advice to the Emergency Control Group and responders with respect to
public health implications' and personal protection .
. Liaise with the Ministry of the Environment on water and air quality in affected
areas.
. Issue drinking water advisories or other health related directives.
. Provide health advice to evacuees as necessary. I
. Provide health information for media releases on the incident 1b the
Emergency Information Officer.
Saugeen Valley Conservation Authority
. Provide river and stream flow monitoring and forecasting.
. Provide information on snow and ice melting effects as well a
Westarlo Hydro I Hydro One
. Provide advice and assistance to the Municipality of Kincardin Emergency
Control Group,
. Discontinuing services to any consumer where this is considel!ed in the
interest of public safety. i
. Notifying critical agencies or persons (hospitals, nursing hom ' and persons
on medical support equipment) of outages.
. Coordinating with the Emergency Control Group in establishin priorities for
the restoration of services.
. Maintaining/restoring services on a priority basis where neces ary and
practical (i.e. Evacuation Centres) as determined by the Eme ency Control
Group.
. Making arrangements for additional staff and supplies to resto e the electrical
distribution system.
. Liaising with Hydro One for inspections services for restoratio of electrical
service where necessary. :
. Maintaining a record of all communications and actions taken,!
Revision 7 JanuaJ 2006 - FINAL
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. Participating in a debriefing, assisting the Community Emergency
Management Coordinator in the preparation of a report on the emergency.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Canadian Red Cross
. In conjunction with Bruce County Social Services, designate and open
reception/evacuation centres as required.
. Provide registration and inquiry for evacuees.
. Register volunteers, coordinate with reception/evacuation centre manager
and provide registry information to the Municipality of Kincardine
Administrative Manger at the Emergency Operations Centre for WSIB
purposes.
Local Utilities (Union Gas, BMTS, Bell)
. Provide advice and assistance to the Municipality of Kincardine Emergency
Operations Control Group.
. Discontinuing services to any consumer where this is considered in the
interested of public safety.
. Coordinating with the Emergency Control Group in establishing priorities for
the restoration of services.
. Maintaining/restoring services on a priority where necessary and practical as
determined by the Emergency Control Group.
7. Cost Recovery
In accordance with the Ontario Environmental Protection Act, all persons owning or
having control of a hazardous substance at the time of release may be responsible
for any costs associated with the containment, clean up and disposal of any spilled
or released material.
8. Recovery
Recovery procedures will be implemented in accordance with the Municipality of
Kincardine Recovery Plan. The Chief Administrative Officer of the Municipality of
Kincardine or the Municipality of Kincardine Emergency Control Group (if a declared
emergency) will determine when the response phase has terminated and if recovery
actions are required.
Revision 7 January 2006 - FINAL
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9. Public Evacuation Order Considerations
Upon determination that the safest course of action to protect the citi ens of the
Municipality of Kincardine is to order an evacuation, consideration m st be given to
the following points:
. Determine the exact boundaries ofthe area to be evacuated.
. Outline the safest routes to be used when exiting the danger a ea.
. Outline the assembly point for those needing public transporta ion.
. Bruce County Social Services will be contacted regarding pot tial reception /
evacuee centre activations.
. Determine which reception centres will be used.
. Pre alert Kincardine Hospital to possible casualties.
. Have the Emergency Information Officer provide the local me ia with all
possible information regarding an evacuation.
. Ask Bruce County Social Services to notify the Community Care Access
Centre of Bruce County, any schools, day cares, nursing or retirement homes
in the affected area.
. Ensure that everyone in the affected area has been notified. Considerations
for people with disabilities. (e.g. - are they confined to wheel c/ilairs or did they
hear the media releases, etc) must be made. .
. Provide a public enquiry number the public can use to report c tizens who
can't be located or contacted.
. Keep records to track h0w citizens were contacted, which are s were
checked.
10. Public Education
The Community Emergency Management Coordinator will ensure th t there is yearly
public education on evacuation and shelter-in-place issues. This will e
accomplished utilizing local media, the Municipality of Kincardine we site
(www.kincardine.net) , public libraries and lectures as requested,
At a minimum the public education will consist of the foil
Dangerous Goods
Dangerous goods are commonly transported by road, water and pipelin . . Incidents
involving spills and exposures may occur.
Personal Preparation
. Keep a battery operated radio available for emergency use
. Read and become familiar with the RED PAGES in the front secti n of your
Bruce Telecom telephone directory, These pages have much us ful information
in the event of any kind of emergency. Look for the "Red" tabs!
Revision 7 Janua 2006 - FINAL
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. If asked to do so, be ready to tum on your radio or television and listen to the
following designated media for emergency information:
1. CFOS 560 - AM Radio
2. CKNX 920 - AM Radio
3. CKYC 93.7 - FM Radio
4. CIBU 94.5 - FM Radio
5. CFPS 97.9 - FM Radio
6. CKNX 101.7 - FM Radio
7. CIXK 106.5 - FM Radio
8. "The A Channel" - TV
9. CKCO Kitchener - TV
. Identify how close you are to highways and businesses where toxic materials are
produced or transported.
. Have materials available to seal off your residence from airbome contamination.
such as duct tape or packaging tape (use only if instructed to do so by
emergency services)
. Identify key contact numbers to call for more information. (DO NOT CALL 911
FOR INFORMATION, ONLY FOR TO REPORT AN EMERGENCY)
. Be prepared to evacuate quickly.
During an Incident
. Should you be notified by Public Alerting or emergency notification, tum on your
radio or television and listen to the following designated media for emergency
information:
1. CFOS 560 - AM Radio
2. CKNX 920 - AM Radio
3. CKYC 93.7 - FM Radio
4. CIBU 94.5 - FM Radio
5. CFPS 97.9 - FM Radio
6. CKNX 101.7 - FM Radio
7. CIXK 106.5 - FM Radio
8. "The A Channel" - TV
9. CKCO Kitchener - TV
Follow any and all instruction provided by emergency services.
. Report strange smells or other hazards,
. Stay away from the incident site! (What you can't see or smell can still harm you!)
. If outside, stay upstream, uphill or upwind of the incident. If in a car, close all
windows and shut off fans or heaters.
. Be prepared to evacuate.
. Close windows, shut vents, tum off fans and fumace (make your home airtight)
before evacuating.
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Revision 7 January 2006 - FINAL
. Do not eat or drink any food or water that you think may have bel
contaminated ,
. Seek medical help for unusual symptoms.
Evacuation
If Municipality of Kincardine Emergency Services ask you to leave yo r home, they
will have a good reason to make this request, and you should heed t eir advice
immediately. Listen to:
1. CFOS 560 - AM Radio
2. CKNX 920 - AM Radio
3. CKYC 93.7 - FM Radio
4. CISU 94.5 - FM Radio
5. CFPS 97.9 - FM Radio
6. CKNX 101.7 - FM Radio
7. CIXK 106.5 - FM Radio
8. "The A Channel" . TV
9. CKCO Kitchener. TV I
and follow the instructions of Municipality of Kincardine emergency o*,cials, keeping
these simple tips in mind. '
· Wear long-sleeved shirts, long pants and sturdy shoes so you j::an be
protected as much as possible, '
. Take your 3 day emergency survival kit.
. Lock your home.
. Take a cellular telephone if you have one.
· Collect family members or go to the place designated in your f mily plan as a
meeting place.
· Use travel routes specified by Municipality of Kincardine emer encyofficials.
Don't use shortcuts because certain areas ma be im assable or dan erous.
. Stay away from downed power lines.
. If you go to an reception/evacuation centre, sign in at the regis ration desk so
you can be located or reunited with your family and loved ones should they be
looking for you.
Listen to Municipality of Kincardine emergency officials for the mo t accurate
information about a situation in your area, Staying tuned to the ab ve radio and
TV stations and following their instructions is your safest plan,
If you're sure you have time:
· Call or e-mail your family contact to tell them where you are go ng and when
you expect to arrive.
. Plan to take your pets with you; do not leave them behind. Be use pets are
not permitted in reception and evacuation centres, follow your Ian to go to a
relative or friend's home, or find a "pet-friendly" hotel.
· If instructed to do so, shut off water and electricity before leavi
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Revision 7 January 006 - FINAL
She/tering-In-Place
If you are advised by Municipality of Kincardine officials to "shelter-in-place", you
must remain inside your home or office and protect yourself there. The following
steps will help maximize your protection.
. Close and lock all windows and exterior doors.
. Tum off all fans, heating and air conditioning systems.
. Close the fireplace damper.
. Get your emergency survival kit and make sure your battery operated radio is
working.
. Goto an interior room that's above ground level (if possible one without
windows). In the case of a chemical threat, an above-ground location is
preferable because some chemicals are heavier than air, and may seep into
basements even if the windows are closed.
. Using duct or other wide tape, seal all cracks around the door and any vents
into the room, Continue to monitor your radio and/or TV until you are told all is
safe or advised to evacuate, Emergency officials may later call for the
evacuation of specific areas in the community that are at greatest risk,
Emergency officials will advise when it is safe to leave your residence and
evacuate the area.
Shelters - What to expect
. Schools or other community facilities commonly become evacuation centres
or shelters during a disaster.
. Food and water will be made available.
. Bedding (cots, blankets, or mats) will be made available but will take some
time to implement
. You are advised to bring your own pillow and blanket to a shelter.
. Washroom facilities are provided.
. Basic medical attention (first aid) is available.
. Privacy and quiet areas are limited as families live, eat and sleep together
(typically in one area).
. Pets are not allowed.
. Families are generally expected to look after themselves (childcare is not
usually provided).
. Community members with similar experiences, concems and situations have
a chance to talk to each other.
. Community briefings and information updates are provided by emergency
officials.
. Counselling services may be available.
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Revision 7 January 2006 - FINAL
APPENDIX "F"
'\J tll C I PA.l..l~
~~ J..-
^,V 0"
balanc life.
great energy.
INCA
DI [
SEVERE WEATHER
EMERGENCY
-1.44-
Revision 7 January 2006 - FINAL
TABLE OF CONTENTS -
SEVERE WEATHER EMERGENCY
PAGE
1. AIM .................................,.....,........"..,..,..,.,.,..,..,...,..,..,..,..,...... 146
2. AUTHORITY .........,..,..,..,...,..,.....,..'...,...................................... 146
3. DEFINITION ..'...............................,..,......,..,..,..,...,..,..,......,..,.., 146
4. NOTIFICATION AND ACTiVATION.......................................... 146
5. ROLES AND RESPONSIBILITIES ......................,..,............,.... 146
6. TRAINING and SUPPLIES ..............,......................,.................150
7. RECOVERY ..............................................................................150
8. PUBLIC EDUCATION ..............................................................: 150
- WEATHER WARNINGS AND WATCHES........... 151
- PERSONAL PREPARATION............................... 152
- POWER FAILURE ............................................... 152
- ACTIVITIES DURING A STORM ..;...........H......... 152
- EVACUATION........",.........,.,............................... 154
- SHELTERING IN PLACE..................................... 155
- PUBLIC SHELTERS,........................................... 155
9. PUBLIC OFFICIAL CHECKLIST ..............................................156
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Revision 7 January 2006 - FINAL
Severe Weather Emergency
I
I
The aim of this plan is to define the roles and responsibilities of the Emergency
Control Group and its supporting agencies in the event of a severe wrather
emergency affecting the Municipality of Kincardine. I
This plan supplements but does not replace individual departmental <)perational
plans.
1.Aim
2. Authority
This plan is Appendix F to the Municipality of Kincardine Emergency esponse Plan,
as authorized by BY-LAW No. 2006-009 and the Emergency Manag ment Act,
R.S.O. 1990. Maintenance of this plan shall be the responsibility of t e Community
Emergency Management Coordinator who is responsible for the ann al review,
revision, and testing of the plan.
3. Severe Weather Emergency - Definition:
A severe weather emergency is defined as an incident wherein the Ii es and / or
property of the residents of the Municipality of Kincardine are affecte or threatened
by a severe weather incident which includes a tomado / windstorm, i e storm,
snowstorm / blizzard, lightning storm or any other weather related inoident as
determined by the Municipality of Kincardine Emergency Control Grqup.
4. Notification and Activation:
This plan may be implemented in whole or in part, as required by the Municipality of
Kincardine Emergency Control Group with or without the declaration fan
emergency by the Head of Council.
5. Agency flndividual Roles and Responsibilities:
Municipality of Kincardine Fire Department
. Activating the emergency notification system through the Mun cipality of
Kincardine CEMC
. Providing an Emergency Site Manager if required.
. Performing containment operations and fire suppression,
. Assisting in evacuations.
. Performing rescue operations. ,
· Properly positioning a vehicle designated for incident comma! within the
outer perimeter and making all communications available.
. Making an initial assessment regarding evacuation of citizens nd
communicating that assessment to the Ontario Provincial Poli e.
· Ensuring that when assistance is requested from any other d artment or
agency proper information is provided as to the nature of the ituation,
Revision 7 Janua 2006 - FINAL
-146-
equipment / personnel required and safety information relating to routes /
personnel.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response plan,
Ontario Provincial Police
. Activating the emergency notification system through the Municipality of
Kincardine CEMC.
. Primarily responsible for implementing any evacuation order. Will notify the
public, indicate the parameters of the evacuation, how it is to be
accomplished, any special routes to be taken, what transportation is
available, how persons of special needs will be accommodated, what
assembly and reception areas will be utilized and how further information can
/ will be received.
. Arrange for set-up, security and traffic control for inner and outer perimeters,
. Monitor Environment Canada weather radio wamings and notify local media
in the event of a tomado watch or tomado waming.
. Ensuring that when assistance is requested from any other department or
agency proper information is provided as to the nature of the situation,
equipment / personnel required and safety information relating to routes /
personnel.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Public Works Department
. Activating the emergency notification system through the Municipality of
Kincardine CEMC.
. Providing barricades and traffic control devices to assist with set-up of inner
and outer perimeters.
. Provide assistance with removal of debris or emergency demolition if
circumstances dictate its necessity.
. Provide equipment/operators in support of any Fire Department rescue
operations.
. Ensuring that when assistance is requested from any other department or
agency proper information is provided as to the nature of the situation,
equipment / personnel required and safety information relating to routes /
personnel.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Revision 7 January 2006 - FINAL
-147-
Building Department
. Evaluate any building damaged by a severe weather event to etermine
whether it is safe,
. Evaluate any swimming pool fences damaged by a severe we ther event to
determine whether they are safe.
. Indicate whether any building damaged by a severe weather e ent is to be
demolished,
Bruce County Emergency Medical Service
. Providing / Coordinating transportation for any injured persons and / or
special needs residents.
. Providing standby for rescue operations.
. Maintaining a record of all actions taken,
. Any other duties listed within the Municipality of Kincardine E ergency
Response Plan.
Bruce County Social Services
. In conjunction with the Canadian Red Cross designate and 0 n reception /
shelter locations as required.
. In an extended winter power outage make recommendations regarding
special shelter requirements.
. Provide food and personal needs assistance to evacuees.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Grey Bruce Owen Sound Health Unit
. Liaise with the Ministry of Environment / Municipality of Kinca ine
Emergency Control Group on water and air quality in affected reas.
. Issue drinking water advisories or other health related directiv s.
. Provide health amenities / advice to evacuees.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine E
Response Plan.
Revision 7 Janua 2006 - FINAL
-148-
Emergency Management Ontario
. Provide advice, assistance, and liaison with the Provincial Emergency
Operation Centre.
. Review and forward as appropriate requests for HUSAR, CBRN, PERT and
EMAT team assistance.
. Review and forward as appropriate requests for other specialized assistance
such as generators, field kitchens, etc.
Saugeen Conservation Authority
. Provide stream flow monitoring and forecasting.
. Information and assistance regarding the clearing of debris from waterways.
Clerks Department
. Activating the emergency notification system through the Municipality of
Kincardine Community Emergency Management Coordinator.
. Assist in distribution of water advisories or other health related advisories.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Westario Hydro / Hydro One
. Perform disconnect / reconnect operations as required.
. Provide advice and assistance to the Municipality of Kincardine Emergency
Control Group.
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Heavy Urban Search and Rescue team (HUSAR)
. Physical search and rescue operations in damaged / collapsed structures.
. Emergency medical care to the disaster response personnel.
. Emergency medical care to the injured.
. Reconnaissance to access the damages and needs and provide feedback to
local, Provincial and Federal officials.
. Assessment of utilities to houses and buildings.
. Hazardous material surveys / evaluations.
. Structural/ hazard evaluations of govemment / municipal buildings needed
for immediate occupancy to support disaster relief operations.
. Stabilization of damaged structures, including shoring and / or cribbing
operations on damaged buildings,
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Revision 7 January 2006 - FINAL
Canadian Red Cross
. In conjunction with Bruce County Social Services, designate and open
reception / shelter locations as required.
. Provide registration and inquiry for displaced persons and a family
reunification service. .
. Register volunteers, coordinate with site manager and provide their
information to the Municipality of Kincardine Emergency Cont I Group for
WSIB purposes,
Local Utilities (Bruce Municipal Telephone Service)
. Perform disconnect / reconnect operation as required.
. Provide advise and assistance to the Municipality of Kincardin Emergency
Control Group.
6. Training and Supplies
Each participating department / agency is responsible for defining an providing the
training required by its own staff in performing its emergency roles at its own cost.
Each participating department / agency will maintain at all times an i entory of
supplies as required by their operational plans. Procurement of additil:mal supplies
required during a severe weather emergency will be approved by thei Municipality of
Kincardine Emergency Control Group. Sheltering costs will be the re . ponsibility of
Bruce County Social Services pursuant to independent agreements ith supporting
agencies.
7. Recovery
Recovery procedures will be implemented in accordance with the Muhicipality of
Kincardine Recovery Plan. The Chief Administrative Officer of the Municipality of
Kincardine or the Municipality of Kincardine Emergency Control Grolf> (in declared
emergencies) will determine when the response phase has terminatf and if
recovery measures are required, ,
8. Public Education J
The Community Emergency Management Coordinator will ensure th t there is yearly
public education on severe weather issues. this will be accomplished utilizing local
media, the Municipality of Kincardine website (www.kincardine.net). Rublic libraries,
the annual Municipality of Kincardine Emergency Services Day and I ctures as
requested.
Revision 7 January 2006 - FiNAL
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At a minimum the Dublic education will consist of the followina:
Tornado/Severe Wind
A tomado is nature's most violent form of storm activity producing spiralling winds
of between less than 116 km/h up to 512 kmlh. (72-318 mileslhr.) The forward motion of
the funnel may be quite erratic at a forward speed of 30-45 kmlhr. (18-27 miles/hr.)
A tomado is recognizable by a funnel cloud hanging from the base of a dark, ominous
looking storm cloud.
Watches and warnings
1. A severe thunder storm warning may include the phrase "severe thunderstorms
can produce tomadoes." This does not mean there will be a tomado, but a
tomado could develop.
2. A tornado watch means that the conditions are right for a tomado. This is a
"watch" only. Stay alert and listen to your radio.
3. A tornado warning means that a tomado has touched down. Take precautions
immediately and listen to your radio for updates.
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Revision 7 January 2006 - FINAL
-151-
PersonalPreparaUon
· Have a shelter area picked out. Store your survival kit here.
· Shelter should be easily accessible and offer protection from f1yin glass, debris
and fumiture.
· Shelters should be located near the basement wall in the most sh Itered and
deepest part of the basement. If no basement is available take co er in the
smallest room or under heavy fumiture. Avoid large halls, auditori ms, cafeterias,
arenas or any building with large roof spans, Seek an inner hallw y, washroom
or closet.
. Abandon trailers or mobile homes in favour of a pre-selected shelter.
. Keep a battery operated radio available for emergency use
· Read and become familiar with the RED PAGES in the front sectiQn of your
Bruce Telecom telephone directory. These pages have much us ul information
in the event of any kind of emergency. Look for the "Red" tabs!
· If asked to do so, be ready to tum on your radio or television and I sten to the
following designated media for emergency information:
o CFOS 560 - AM Radio
o CKNX 920 - AM Radio
o CKYC 93.7 - FM Radio
o CIBU 94.5 - FM Radio
o CFPS 97.9 - FM Radio
o CKNX 101.7 -FM Radio
o CIXK 106.5 - FM Radio
o "The A Channel" . TV
o CKCO Kitchener - TV
Power Failure
In many emergencies, power may be lost. Power failures may last fOl' a few
minutes, several hours or days. Be Prepared!
During a Severe Weather Emergency I
I
!
. Remain calm and in place,
. Turn off any appliances and home entertainment equipment.
. Know the location of your Svrvival Kit, flashlight and batteries. Avqid using
candles - they can create a.fire hazard. .
· Tum on a battery/solar powared radio to find out what is happenint in your area.
. Follow the directions of emergency authorities.
· Determine whether the phone system is operational (unless in an lectrical
storm).
. Report power failures to Hydro One or Westario Power.
. DO NOT CALL 911 FOR INFORMATION!
· For residents served by Hydro One with friends or family in an un ffected area
with power and intemet access, ask them to check the Hydro One website at
-152-
Revision 7 January 2006 - FINAL
www.hvdroonenetworks.comforpowerrestorationupdates.This site is used by
Municipal officials and Hydro One staff and is THE most up to date source on
power outage information,
Power Outage and Traffic Signals
What should drivers do at a traffic sianal in the event of a DOwer failure?
If you approach an intersection where the traffic signals are inoperative (I.e. no signal is
displayed), you are obligated by law to bring your vehicle to a complete stop before
entering the intersection. Proceed with caution only when it is safe to do so.
If two or more vehicles approach an intersection from different streets at approximately
the same time, the driver of each vehicle is expected to bring the vehicle to a complete
stop before entering the intersection. As outlined in Section 135 of the Highway Traffic
Act, the driver on the left must yield the right-of-way to the driver of the vehicle on the
right. Proceed cautiously.
What should Dedestrians do at a traffic sianal in the event of a DOwer failure?
A pedestrian who wishes to cross at an intersection with inoperative signals is expected
to cross the intersection as if it were an intersection with all-way stop signs. If a
pedestrian is in the intersection, drivers must yield the right-of-way to the pedestrian
(Section 144 of The Highway Traffic Act). Although pedestrians in an intersection have
the right-of-way, they must be very careful while crossing the road, particularly at night
when visibility is reduced.
Revision 7 January 2006 - FINAL
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Evacuation
If Municipality of Kincardine emergency officials ask you to leave your h me, they have
a good reason to make this request, and you should heed their advice i mediately.
Listen to your radio and follow the instructions of Municipality of Kincardi e emergency
officials, keeping these simple tips in mind.
. Wear long-sleeved shirts, long pants and sturdy shoes so you an be
protected as much as possible.
. Take your emergency supplies kit.
. Lock your home.
. Take a cellular telephone if you have one.
. Collect family members or go to the place designated in your f mily plan as a
meeting place,
. Use travel routes specified by Municipality of Kincardine eme encyofficials.
Don't use shortcuts because certain areas may be impassabl or dangerous.
. Stay away from downed power lines.
. If you go to an evacuation centre, sign up with the registration
can be located or reunited witn your family and loved ones.
. Contact your out-of-area emergency contact (identified in your personal
emergency plan). Let them know what has happened, that yo are OK and
how to contact you. Alert them to any separated family memb rs.
Listen to Municipality of Kincardine emergency officials for the most acc rate
information about an event in your area. Staying tuned to your radio and ollowing their
instructions is your safest choice.
. Keep a battery operated radio available for emergency use
. Read and become familiar with the RED PAGES in the front secti n of your
Bruce Telecom telephone directory. These pages have much usEltul information
in the event of any kind of emergency. Look for the "Red" tabs! .
. Be ready to turn on your radio or television and listen to the folio ng designated
media for emergency information:
o CFOS 560 - AM Radio
o CKNX 920 - AM Radio
o CKYC 93.7 - FM Radio
o CIBU 94.5 - FM Radio
o CFPS 97.9 - FM Radio
o CKNX 101.7 - FM Radio
o CIXK 106.5 - FM Radio
o "The A Channel" . TV
o CKCO Kitchener - TV
Revision 7 January 2006 - FINAL
-154-
If you're sure you have time:
. Call or e-mail your family contact to tell them where you are going and when
you expect to arrive.
. Plan to take your pets with you; do not leave them behind. Because pets are
not permitted in public shelters, follow your plan to go to a relative or friend's
home, or find a "pet-friendly" hotel.
. If instructed to do so, shut off water and electricity before leaving. Leave
natural gas 'on' unless Municipality of Kincardine emergency officials advise
you otherwise. You may need gas for heating and cooking. You might need to
contact your utility company to restore gas service / reconnect appliances in
your home once it's been turned off and in a disaster situation, it could take
weeks for a professional to respond.
Sheltering-In-Place
If you are advised by Municipality of Kincardine officials to "shelter-in-place", you
must remain inside your home or office and protect yourself there. The following
steps will help maximize your protection.
. Close and lock all windows and exterior doors.
. Turn off all fans, heating and air conditioning systems.
. Close the fireplace damper.
. Get your emergency supplies kit and make sure the radio is working.
. Go to an interior room that's above ground level (if possible one without
windows). In the case of a chemical threat, an above-ground location is
preferable because some chemicals are heavier than air, and may seep into
basements even if the windows are closed.
. Using duct or other wide tapes, seal all cracks around the door and any vents
into the room. Continue to monitor your radio until you are told all is safe or
advised to evacuate. Town officials may later call for the evacuation of
specific areas in the community that are at greatest risk, Emergency
responders will advise when it is safe to leave the premise.
Shelters - What to expect
. Schools or recreation centres commonly become evacuation centres or
shelters during a disaster.
. Food and water will be made available.
. Bedding (cots, blankets, or mats) will be made available.
. Washroom facilities are provided.
. Basic medical needs (first aid) are available,
. Privacy and quiet are limited as families live, eat and sleep together (typically
in one area).
. Pets are not allowed.
. Families are generally expected to look after themselves (e.g., organized
baby-sitting is not usually provided).
Revision 7 January 2006 - FINAL
-155-
. Community members with similar experiences, concems and ituations have
a chance to talk to each other,
. Community briefings and information updates are provided by mergency
officials.
. Counselling services may be available.
9. First Responder / Public Official evacuation order checklist.
When it has been determined that the safest course of action to prot ct the citizens
of the Municipality of Kincardine is to order an evacuation, the perso doing so will
ensure they have considered the following points: .
. What are the exact parameters of the area to be evacuated? ( void
statements like "north end of Town").
. What are the safest routes to be used when exiting the area?
. What is the assembly point for those needing public transport tion?
. Have Bruce County Social Services / Canadian Red Cross be n contacted
regarding potential reception sites / evacuee registration?
. Has the Kincardine Hospital been advised regarding the possi i1ity of
casualties?
. What reception centres will be used?
. Have the local media been provided with all information?
. Has the Community care Access Centre of Bruce County, any schools, day
cares, nursing or retirement homes in the area been notified? I
. What is your plan to ensure that everyone in the affected area has been
notified? Do they suffer a disability? did they hear the media r leases, etc?
. Provide a contact number the public can use to report citizens who can't be
located / contacted.
. Keep records to track how citizens were contacted, which are s were
checked.
. Do follow-ups once further information is available. Is there a telephone
number for the registration centre?
Revision 7 Janua 2006 - FINAL
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APPENDIX "G"
\) t-\lCIPA.l../1"
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balanced life.
greed energy.
INCA
DINE
ENERGY I POWER
EMERGENCY
Revision 7 January 2006 - FINAL
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TABLE OF CONTENTS -
ENERGY I POWER EMERGENCY
PAGE
AIM ..............................."..,.....,..,..,..,..,..,..,.."..<.....,..,..,.....,... .,.....159
AUTHORITY ..,.................,..................................................... .......159
NOTIFICATION AND ACTIVATION ......................................, .......159
- THE ONTARIO ELECTRICAL EMERGENCY PL N ..159
- PERSONAL PREPARATION.............................. ...,...160
- ACTIVITIES DURING A POWER FAILURE ....... .......160
ADDITIONAL INFORMATION................................................ .......161
Revision 7 JanuarY 2006 - FINAL
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Energy / Electrical Emergency
1. Aim
The aim of this plan is to list the responsibilities of the Emergency Control Group and
its supporting agencies in the event of an emergency affecting electrical supply
within the Municipality of Kincardine,
This plan supplements but does not replace individual departmental operational and
business continuity plans.
2. Authority
This plan Appendix G to the Municipality of Kincardine Emergency Response Plan,
as authorized by BY-LAW No. 2006-009 and the Emergency Management Act,
R.S.O. 1990. Maintenance of this plan shall be the responsibility of the Community
Emergency Management Coordinator who is responsible for the annual review,
revision, and testing of the plan.
3. Notification and Implementation
This plan may be implemented in whole or in part, as required by the Municipality of
Kincardine Emergency Control Group with or without the declaration of an
emergency by the Head of Council.
The Ontario Electrical Emeraency Plan
The Province of Ontario and the Independent Electricity Market Operator (IMO) have in
place an Ontario Electricity Emergency Plan that is used in the event of a large-scale
electricity emergency in Ontario. The IMO, in consultation with the Ministry of Energy,
can declare an electricity emergency.
The IMO has a three-level media advisory process to alert the public to any power
disruptions. Westario Power and Hydro One can also be expected to issue media
advisories to address Municipality of Kincardine specific issues.
. Power Advisorv
This is issued when electricity is in tight supply. All electricity consumers and
industries are asked to voluntarily reduce their electricity consumption.
. Power Warnina
This is issued when there is an elevated level of concem about the reliability
of the electricity supply and the IMO is implementing emergency control
actions, All electricity consumers, including industries, are asked to
immediately reduce their electricity consumption. Any further unforeseen
increase in electricity demand, or reduction in supply, may result in the need
to implement load shedding. Load shedding means that electricity supply to
consumers will be disrupted on a rotating basis across the province for
approximately 30 minutes to an hour depending on the extent of the electricity
shortfall. Under these circumstances, advance waming may not be possible.
Revision 7 January 2006 - FINAL
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. Power Emeraency
This is issued when the IMO must, as a last resort, implement oad shedding.
Local Service Providers
Within the Municipality of Kincardine, Hydro One and Westario Power ar the local
electrical service providers. (For more infonnation visit lheirwebsites utllizing the links provld below.)
Westario Power Emeraencv Preoaredness
Plans exist to deal with the three level processes of Power Advisory, Po er Warning
and Power Emergency as defined in the Ontario Electricity Emergency Ian. Plans also
exist to deal with localized emergencies or disasters which can be caus by nature,
humans or technology.
Processes are in place to identify, assess and respond to the emergenc or disaster,
They ensure that the public will be notified regarding the status of the uti ties at regular
intervals.
Plans make allowance for Westario Power to work closely with the Muni ipality of
Kincardine and their Emergency Control Group if the electricity emergen y is found to
be a community emergency.
Some of the ways citizens of the Municipality of Kincardine can prehare for a
power outage: r
I
Power Failure
Power failures may last for a few minutes, several hours or days.
Personal PreDaration .
. If you have a fireplace -keep a good supply of fuel on hand. ,
. Consider installing an extra heater that does not require electricnyf
. Keep antifreeze on hand to protect plumbing fixtures from freezin .
. Store water (in clean containers and/or bottled).
. Ensure you have extra supplies of warm clothing and blankets/sle ping bags.
Durina a Power Failure
. Remain calm and in place.
. Tum off any appliances and home entertainment equipment.
. Know the location of your Survival Kit, flashlight and batteries. Av id using
candles - they can create a fire hazard,
. Follow the directions of emergency authorities.
. Determine whether the phone system is operational (unless in an j9lectrical
~~ I
. Report power failures to Hydro One or Westario Power.
. DO NOT CALL 911 FOR INFORMATION!
. For residents served by Hydro One with friends or family in an un ffected area
with power and internet access, ask them to check the Hydro On website at
www.hvdroonenetworks.comforpowerrestorationupdates.This ite is used by
Municipal officials and Hydro One staff and is THE most up to dat source on
power outage information.
Revision 7 Janua 2006 - FiNAl
-160-
. Listen to the media for information from the province and electrical service
providers regarding power advisories, wamings and emergencies.
. Have a battery-operated, portable radio and extra batteries so that you can
receive emergency information if power is interrupted.
· Prepare an Emergency Survival Kit in advance so you can be ready for any
emergency. Go to www.kincardine.net for information. There you will find a
'Guide to Family Emergency Preparedness' which will assist you. (Also
available in library branches)
. Have one telephone in your home or business that is not cordless, available for
use. Cordless telephones require electricity to operate and do not operate when
the power is off.
. Leam how to potentially reduce electricity consumption by visiting
htto:/Iwestario.com/index.html.
For more information about electricity in Ontario, visit these sites:
. Hydro One - htto:/Iwww.hydroone.com
. Westario Power - htto:/Iwww.westario.com
. Ontario Ministry of Energy - htto:/Iwww.enerav.aov.on.ca
. Independent Electricity Market Operator (IMO) - htto:/Iwww.theimo.com
Revision 7 January 2006 - FINAL
-161-
APPENDIX "H"
'\J 'N Ie I P,JU.ll'
~~ J..-
~~ OJ'
"'Not energ,_
balonc life.
INCA
DI [
CRITICAL INFRASTRUCTURE
EMERGENCY
-162-
Revision 7 Janua~ 2006 - FINAL
TABLE OF CONTENTS -
CRITICAL INFRASTRUCTURE EMERGENCY
PAGE
1. AIM ..................................................,..,..,.......,.,..,..,...,..,..,...,..,.164
2. AUTHORITY ...,......,..,..,..,..,...,..,..,............................................164
3. DEFINITION .............................,..,..,.........,..,..,..,...,..,..,..'......... 164
4. NOTIFICATION AND ACTIVATION.............................,............ 164
5. ROLES AND RESPONSIBILITIES ...........................................164
6. TRAINING and SUPPLIES ..,.................................................... 168
7. RECOVERY ............,."""..,..,......'.'...........................................168
8. PUBLIC EDUCATION ............................................................... 168
- PERSONAL PREPARATION.......................................... 169
- ACTIVITIES DURING AN EMEREGENCY .....................169
- EVACUATION........,..,..,..,.....,...,..,..,.....,...,...................,.170
- SHELTERING IN PLACE...................,.....,...................... 171
- PUBLIC SHELTERS ,...................................................... 171
- EMERGENCY FOOD AND WATER KIT......................... 172
- EMERGENCY SURVIVAL KIT........................................ 172
- EMERGENCY CAR KIT.................................................. 173
9. PUBLIC OFFICIAL CHECKLIST .............................................,173
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Revision 7 January 2006 - FINAL
Critical Infrastructure Emergency
1. Aim
The aim of this plan is to list the responsibilities of the Emergency Co trol Group and
its supporting agencies in the event of an emergency affecting the cri ical
infrastructure of the Municipality of Kincardine,
This plan supplements but does not replace individual departmental perational and
business continuity plans,
2. Authority
This plan is Appendix H to the Municipality of Kincardine Emergency esponse
Plan, as authorized by BY-LAW No. 2006-009 and the Emergency M nagement Act,
R.S.O. 1990, Maintenance of this plan shall be the responsibility of th Community
Emergency Management Coordinator who is responsible for the ann al review,
revision, and testing of the plan.
3. Critical Infrastructure Emergency - Definition .
A critical infrastructure emergency is defined as an incident wherein ~e lives and /
or property of the residents of Municipality of Kincardine are threaten d by an
incident which compromises critical infrastructure in the following cat gories:
. Food and water
. Electricity
. Telecommunications
. Gas, Oil and chemical industries
. Transportation
. Continuity of Government Services
. Public Safety and Security
. Financiallnstitutions
The Municipality of Kincardine Emergency Control Group will determi e which
incidents constitute an emergency situation.
4. Notification and Implementation:
This plan may be implemented in whole or in part, as required by the Municipality of
Kincardine Emergency Control Group with or without the declaration f an
emergency by the Head of Council.
5. Agency 'Individual Roles and Responsibilities:
Municipality of Kincardine Fire Department
. Activating the emergency notification system through the Mun ipality of
Kincardine CEMC
. Providing an Emergency Site Manager if required.
. Performing containment operations and fire suppression.
Revision 7 Janua 2006 - FINAL
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. Assisting in evacuations,
. Performing rescue operations,
. Properly positioning a vehicle designated for incident command within the
outer perimeter and making all communications operable.
. Making an initial assessment regarding evacuation of citizens and
communicating that assessment to the Ontario Provincial Police.
. Ensuring that when assistance is requested from any other department or
agency proper information is provided as to the nature of the situation,
equipment / personnel required and safety information relating to routes /
personnel.
. Assist with restoration and repairs to Municipal critical infrastructure as much
as possible
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response plan.
Ontario Provincial Police
. Activating the emergency notification system through the Municipality of
Kincardine Community Emergency Management Coordinator
. Primarily responsible for implementing any evacuation order. Will notify the
public, indicate the parameters of the evacuation, how it is to be
accomplished, any special routes to be taken, what transportation is
available, how persons of special needs will be accommodated, what
assembly and reception areas will be utilized and how further information can
or will be received.
. Arrange for set-up, security and traffic control for inner and outer perimeters.
. Monitor Environment Canada weather radio wamings and notify local media
in the event of a tomado watch or tomado waming.
. Ensuring that when assistance is requested from any other department or
agency proper information is provided as to the nature of the situation,
equipment / personnel required and safety information relating to routes /
personnel.
. Assist with restoration and repairs to Municipal critical infrastructure as much
as possible
. Maintaining a record of all actions taken,
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Public Works Department
. Activating the emergency notification system through the Municipality of
Kincardine CEMC
. Providing barricades and traffic control devices to assist with set-up of inner
and outer perimeters.
. Provide assistance with removal of debris or emergency demolition if
circumstances dictate its necessity,
. Provide equipment/operators in support of any Fire Department rescue
operations.
-165-
Revision 7 January 2006 - FINAL
. Ensuring that when assistance is requested from any other de artment or
agency proper information is provided as to the nature of the tuation,
equipment / personnel required and safety information relatingl to routes /
personnel, '
. Assist with restoration and repairs to Municipal critical infrastr cture as much
as possible
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine E ergency
Response Plan,
Building Department
. Evaluate any building damaged by a severe weather event to etermine
whether it is safe.
. Indicate whether any building damaged by a severe weather
demolished.
. Assist with restoration and repairs to Municipal critical infrast
as possible
Bruce County Emergency Medical Service
. Providing / coordinating transportation for any injured personsj
. Providing standby for rescue operations. .
. Assist with restoration and repairs to Municipal critical infrast
as possible
. Maintaining a record of all actions taken,
. Any other duties listed within the Municipality of Kincardine E
Response Plan.
Bruce County Social Services
. In conjunction with the Canadian Red Cross designate and op n reception /
shelter locations as required.
. In an extended winter power outage make recommendations Ipgarding
special shelter requirements. I
· Provide food and personal needs assistance to evacuees. l'
. Assist with restoration and repairs to Municipal critical infrast cture as much
as possible
. Maintaining a record of all actions taken,
. Any other duties listed within the Municipality of Kincardine E ergency
Response Plan,
Grey Bruce Health Unit
. Liaise with the Ministry of the Environment / Municipality of Ki cardine
Emergency Control Group on wateFand air quality in affected reas.
. Issue drinking water advisories or other health related directiv s,
. Provide health amenities / advice to evacuees.
Revision 7 JanuarY 2006 - FINAL
-166-
. Maintaining a record of all actions taken.
· Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Emergency Management Ontario
. Provide advice, assistance, and liaison with the Provincial Emergency
Operation Centre.
. Forward requests for HUSAR team assistance.
. Forward requests for other specialized assistance such as generators, field
kitchens, etc.
. Assist with restoration and repairs to Municipal critical infrastructure as much
as possible
Saugeen Conservation Authority
. Provide stream flow monitoring and forecasting.
. Information and assistance regarding the clearing of debris from waterways,
Clerks Department
. Activating the emergency notification system through the Municipality of
Kincardine CEMC
. Assist in distribution of boil water or other health related advisories.
· Assist with restoration and repairs to Municipal critical infrastructure as mucn
as possible
. Maintaining a record of all actions taken.
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Westario Hydro I Hydro One
. Perfonn disconnect operations as required.
. Perform emergency restorations of service as required.
· Provide advice and assistance to the Municipality of Kincardine Emergency
Control Group,
· Assist with restoration and repairs to Municipal critical infrastructure as much
as possible
. Maintaining a record of all actions taken,
. Any other duties listed within the Municipality of Kincardine Emergency
Response Plan.
Canadian Red Cross
. In conjunction with Bruce County Social Services designate and open
reception / shelter locations as required.
. Provide registration and inquiry for displaced persons and a family
reunification service.
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Revision 7 January 2006 - FINAL
. Register volunteers, coordinate with site manager and provide their
information to the Municipality of Kincardine Emergency Cont I Group for
WSIB purposes.
Local Utilities (Bruce Telecom)
. Perform disconnect operations as required. i
. Provide advice and assistance to the Municipality of Kincardin Emergency
Control Group,
. Assist with restoration and repairs to Municipal critical infrastr cture as much
as pOSSible
Heavy Urban Search and Rescue team (HUSAR)
. Stabilize collapsed structures.
. Locate trapped casualties.
. Assist with rescue of trapped casualties.
6. Training and Supplies
Each participating department / agency is responsible for defining an providing the
training required by its own staff in performing its emergency roles at its own cost.
I
Each participating department / agency will maintain at all times an i~ventory of
supplies as required by their operational plans. Procurement of additi~mal supplies
required during an emergency will be approved by the Municipality o~ Kincardine
Emergency Control Group. Sheltering costs will be the responsibility. f Bruce
County Social Services pursuant to independent agreements with su porting
agencies.
7. Recovery
Recovery procedures will be implemented in accordance with the M icipality of
Kincardine Recovery Plan, The Chief Administrative Officer of the M nicipality of
Kincardine or the Emergency Control Group (in a declared emergen ) will
determine when the response phase has terminated and if recovery easures are
required,
8. Public Education
The Community Emergency Management Coordinator will ensure th t there is yearly
public education on critical infrastructure failure issues, This will be a mplished
utilizing local media, the Municipality of Kincardine website www.kinrdine.net ,
public libraries, the annual Municipality of Kincardine Emergency Se ices Day and
lectures as requested.
Revision 7 Janua 2006 - FINAL
-168-
At a minimum the public education will consist of the following:
Power Failure
In many emergencies, power may be lost. Power failures may last for a few minutes,
several hours or days. Be Prepared!
Personal PreDaration
. Keep a battery operated radio available for emergency use
. Read and become familiar with the RED PAGES in the front section of your
Bruce Telecom telephone directory. These pages have much useful information
in the event of any kind of emergency. Look for the "Red" tabs!
. If asked to do so, be ready to tum on your radio or television and listen to the
following designated media for emergency information:
. CFOS 560 . AM Radio
. CKNX 920 - AM Radio
. CKYC 93.7 - FM Radio
. CIBU 94.5 . FM Radio
. CFPS 97.9 - FM Radio
. CKNX 101.7 - FM Radio
. CIXK 106.5 - FM Radio
. "The A Channel" - TV
. CKCO Kitchener - TV
. If you have a fireplace - keep a good supply of fuel on hand.
. Consider installing an extra heater that does not require electricity.
. Keep antifreeze on hand to protect plumbing fixtures from freezing.
. Store water (in clean containers and/or bottled).
. Ensure you have extra supplies of warm clothing and blankets/sleeping bags.
Durina a Power Failure
. Remain calm and in place.
. Turn off any appliances and home entertainment equipment.
. Know the location of your Survival Kit, flashlight and batteries, Avoid using
candles - they can create a fire hazard.
. Tum on a battery/solar powered radio to find out what is happening in your area,
. Follow the directions of emergency authorities.
. Determine whether the phone system is operational (unless in an electrical
storm).
. Report power failures to Hydro One or Westario Power.
. DO NOT CALL 911 FOR INFORMATION!
. For residents served by Hydro One with friends or family in an unaffected area
with power and intemet access, ask them to check the Hydro One website at
www.hvdroonenetworks.comforpowerrestorationupdates.This site is used by
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Revision 7 January 2006 - FINAL
Municipal officials and Hydro One staff and is THE most up to dat source on
power outage information.
Power Outaae and Traffic Sianals
What should drivers do at a traffic sianal in the event of a Dower fai'!l!:~.?
If you approach an intersection where the traffic signals are inoperative (j,e. no signal is
displayed), you are obligated by law to bring your vehicle to a complete stop before
entering the intersection. Proceed with caution only when it is safe to do so,
If two or more vehicles approach an intersection from different streets at iapproximately
the same time, the driver of each vehicle is expected to bring the vehiclelto a complete
stop before entering the intersection. As outlined in Section 135 of the Highway Traffic
Act, the driver on the left must yield the right-of-way to the driver of the v!=lhicle on the
right. Proceed cautiously and use the intersection with all-way stop sign$.
I
A pedestrian who wishes to cross at an intersection with inoperative sig als is expected
to cross the intersection as if it were an intersection with all-way stop sig s. If a
pedestrian is in the intersection, drivers must yield the right-of-way to th pedestrian
(Section 144 of The Highway Traffic Act). Although pedestrians in an in rsection have
the right-of-way, they must be very careful while crossing the road, parti ularlyat night
when visibility is reduced.
Evacuation
If Municipality of Kincardine officials ask you to leave your home, they h ve a good
reason to make this request, and you should heed their advice immedia Iy. Listen to
your radio and follow the instructions of Municipality of Kincardine emer encyofficials,
keeping these simple tips in mind.
. Take your emergency supplies kit.
. Lock your home.
. Take a cellular telephone if you have one.
. Collect family members or go to the place designated in your
meeting place,
. Use travel routes specified by Municipality of Kincardine emer encyofficials.
Don't use shortcuts because certain areas may be impassabl or dangerous.
. Stay away from downed power lines.
. If you go to an evacuation centre, sign up with the registration desk so you
can be located or reunited with your family and loved ones.
Listen to Municipality of Kincardine emergency officials for the most ace rate
information about an emergency in your area. Staying tuned to local rad and following
their instructions is your safest choice,
Revision 7 Janua 2006 - FINAL
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If you're sure you have time:
. Call or e-mail your family contact to tell them where you are going and when
you expect to arrive.
. Plan to take your pets with you; do not leave them behind. Because pets are
not permitted in public shelters, follow your plan to go to a relative or friend's
home, or find a "pet-friendly" hotel.
. If instructed to do so, shut off water and electricity before leaving.
Shelterina-In-Place
If you are advised by Municipality of Kincardine officials to "shelter-in-place", you
must remain inside your home or office and protect yourself there. The following
steps will help maximize your protection.
. Get your emergency supplies kit and make sure the radio is working.
. In bad weather, go to an interior room that's above ground level (if possible
one without windows).
. Continue to monitor your radio until you are told all is safe or advised to
evacuate. Municipal officials may later call for the evacuation of specific areas
in the community that are at greatest risk. Emergency responders will advise
when it is safe to leave the premise.
Shelters - What to eXDect
. Schools or other community facilities commonly become evacuation centres
or shelters during a disaster.
. Food and water will be made available.
. Bedding (cots, blankets, or mats) will be made available but will take some
time to implement
. You are advised to bring your own pillow and blanket to a shelter.
. Washroom facilities are provided.
. Basic medical attention (first aid) is available.
. Privacy and quiet areas are limited as families live, eat and sleep together
(typically in one area).
. Pets are not allowed.
. Families are generally expected to look after themselves (childcare is not
usually provided),
. Community members with similar experiences, concems and situations have
a chance to talk to each other.
. Community briefings and information updates are provided by emergency
officials.
. Counselling services may be available.
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Emeraencv Food and Water Kit
Have at least a three-day supply of food and water on hand. Choose ready-to-eat foods
that your family likes. And choose food that doesn't need refrigeration.
Water
D four Iitres per person per day -- two for drinking and two for
food preparation, hygiene and dishwashing,
D canned food: soups, stews, baked beans, pasta, mElat,
poultry, fish, vegetables, fruits I
D crackers and biscuits
Food
D honey, peanut butter, syrup, jam, salt and pepper, sugar,
instant coffee, tea
Equipment
Replace canned food and dry goods once a yea~.
,
D knives, forks, spoons
D disposable cups and plates
D manual can opener, bottle opener
D waterproof matches and plastic garbage bags
D fuel stove and fuel (follow manufacturer's instructior s).
Don't use a barbecue Indoors.
Emeraencv Survival Kit
D flashlight and batteries (in case the lights go out)
D radio and batteries or crank radio (so you can listen to news
bulletins)
D spare batteries (for radio and flashlight)
D first aid kit
D candles and matches/lighter
D extra car keys and cash (including coins/cards for telephone)
D important papers (identifICation for everyone, personal
documents)
D food and bottled water (See "food list")
D clothing and footwear (one change of clothes per person)
D blankets or sleeping bags (one blanket or sleeping bag per
person)
D toilet paper and other personal supplies
D medication
D backpack/duffel bag (or something else in which to carry the
Revision 7 Janua 2006 - FINAL
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emergency survival kit in, in case you have to evacuate)
o whistle (in case you need to attract someone's attention)
o playing cards, games
Car Kit
o shovel
o sand, salt or kitty litter
o traction mats
o tow chain
o compass
o cloth or roll of paper towels
o waming light or road flares
o extra clothing and footwear
o emergency food pack
o axe or hatchet
o booster cables
o ice scraper and brush
o road maps
o matches and a 'survival' candle in a deep can (to warm hands,
heat a drink or use as an emergency light)
o fire extinguisher
o methyl hydrate (for fuel line and windshield de-icing)
o flashlight
o . first aid kit with seatbelt cutter
o blanket (special 'survival' blankets are best)
11. First Responder I Public Official evacuation order checklist
When it has been determined that the safest course of action to protect the citizens
of the Municipality of Kincardine is to order an evacuation, the person doing so will
ensure they have considered the following points:
· What are the exact parameters of the area to be evacuated? (avoid
statements like "north end of Town").
. What are the safest routes to be used when exiting the area?
· What is the assembly point for those needing public transportation?
· Have Bruce County Social Services / Canadian Red Cross been contacted
regarding potential reception sites / evacuee registration?
. Has the Kincardine Hospital been advised regarding the possibility of
casualties?
. What reception centres will be used?
. Have the local media been provided with all information?
· Has the Community Care Access Centre of Bruce County, any schools, day
cares, nursing or retirement homes in the area been notified?
· What is your plan to ensure that everyone in the affected area has been
notified? Do they suffer a disability? did they hear the media releases, etc?
. Provide a contact number the public can use to report citizens who can't be
located / contacted.
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. Keep records to track how citizens were contacted, which are s were
checked.
. Do follow-ups once further information is available. Is there a telephone
number for the registration centre?
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i
Revision 7 Janua~ 2006 - FINAL
APPENDIX "I"
DECLARATION OF MUNICIPAL EMERGENCY
The following form "Declaration of Municipal Emergency" must be filled in and signed by
the Mayor or altemate of each Municipality declaring an emergency.
In addition, the Provincial Emergency Operations Centre must receive this form by fax
and by phone.
DECLARATION OF MUNICIPAL EMERGENCY
WHEREAS, I
, Mayor and Head of Council
of
, believe that circumstances make it
necessary to declare an emergency under Section 4. (1) of the Emergency
Management Act, 2003.
NOW THEREFORE, in exercise of the powers conferred upon me under Section 4, (1)
of the said Act, I do hereby declare that an emergency exists in the following area:
located within Municipality of Kincardine.
SIGNED at
(place)
on the
day of
,200_at
hrs. (time).
MAYOR (or alternate) OF THE MUNICIPALITY OF KINCARDINE
Revision 7 January 2006 - FINAL
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APPENDIX "J"
TERMINATION OF MUNICIPAL EMERGBNCY
The following form "Termination of Municipal Emergency" must be filled n and signed
by the Mayor or altemate of each Municipality terminating an emergenc .
In addition, the Provincial Emergency Operations Centre must receive t s form by fax
and be by phone.
TERMINATION OF MUNICIPAL EMERG NCY
WHEREAS, I
, Mayor and H ad of Council
of
, believe that circum tances make it
i
necessary to terminate an emergency under Section 4. (1) of the Emergtncy
i
Management Act, 2003.
NOW THEREFORE, in exercise of the powers conferred upon me unde Section 4. (1)
of the said Act, I do hereby terminate the declared emergency in the
Municipality of Kincardine.
SIGNED at
(place)
on the
day of
, 200 _ at
,
I_hrs. (time),
I
I
MAYOR (or altemate) OF THE MUNICIPALITY of KINCARDINE
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APPENDIX "K"
Checklist in Consideration of a Declaration of Emergency
(Note: All references in this document refer to the Emergency
ManagementAct, R.S,Q, 1990, Chapter E,9, as amended 2003)
An emergency is defined under the Emergency Management Act as "a situation, or an
impending situation caused by the forces of nature, an accident, an intentional act or
otherwise that constitutes a danger of major proportions to life or property" [Section 1,
definition of an emergency].
Under the Emergency Management Act, only the head of council of a municipality (or
his or her designate) and the Premier have the authority to declare an emergency.
These individuals, as well as a municipal council, have the authority to terminate an
emergency declaration [Sections 4 (1), (2), (4)],
An emergency declaration may extend to all, or any part of the geographical area under
the jurisdiction ofthe municipality [Section 4 (1)],
Ifthe decision iS,made to declare an emergency, the municipality must notify
Emergency Management Ontario (on behalf of the Minister of Public Safety and
Security) as soon as possible [Section 4 (3)]. Although a verbal declaration of emergency
is permitted, all declarations should ultimately be made in writing to ensure proper
documentation is maintained. Written declarations should be made on municipal
letterhead, using the template provided by Emergency Management Ontario, and
should be faxed. When declaring an emergency, please notify the Provincial Emergency
Operations Centre.
When considering whether to declare an emergency, a positive response to one or
more of the following criteria may indicate that a situation, whether actual or anticipated,
warrants the declaration of an emergency:
General and Government:
lJ Is the situation an extraordinary event requiring extraordinary measures?
[Section 4 (1) permits a head of council to "take such action and make such orders as he or she
considers necessary and are not contrary to law" during an emergency,]
lJ Does the situation pose a danger of major proportions to life or property?
[Section 1, definRion of an emergency]
lJ Does the situation pose a threat to the provision of essential services (e.g.,
energy, potable water, sewage treatment/containment, supply of goods or
medical care)? [Some situations may require extraordinarY measures be taken or
expenditures be made to maintain or restore essential services, A declaration of emergency may
allow a head of council to expend funds outside of his or her spending resolutions and/or the
regular approval process of the municipality.]
lJ Does the situation threaten social order and the ability to govern? [Whether
due to a loss of infrastructure or social unrest (e,g" a riot), a crisis situation has the potential to
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Revision 7 January 2006 - FINAL
threaten a council's ability to govern, In such cases, extraordinary measures
taken, Section 4 (1) provides for extraordinary measures, not contrary to law,
the Police Service Act provides for the creation of special policing arrangeme
emergency,]
ay need to be
ection 55 (1) of
during an
(;) Is the event attracting significant media'and/or public intere$t? [Experience
demonstrates that the media and public often view the declaration of an emer$ency as a
decisive action toward addressing a crisis, It must be made clear that an "em~gency" is a legal
declaration and does not indicate that the municipality has lost control, An em rgency
declaration provides an opportunity to highlight action being taken under your unicipal
emergency response plan.] I
,
(;) Has there been a declaration of emergency by another level ~f
government? [A declaration of emergency on the part of another level of vernment (e,g"
lower-tier, upper-tier, provincial, federal) may indicate that you should declare n emergency
within your municipality. For example, in the event of a widespread disaster ecting numerous
lower-tier municipalities within a county, the county will likely need to enact its mergency
response plan and should strongly consider the declaration of an emergency, n some cases,
however, a declaration of emergency by a higher level of government may pr ide sufficient
authorities to the lower-tier communities involved (e,g" municipalities operatin under the
authority of a provincial or federal declaration),]
Leaal:
(;) Might legal action be taken against muniCipal employees or ouncilors
related to their actions during the current crisis? [Section 11 ( ) states that "no
action or other proceeding lies or shall be instituted against a member of cou ii, an employee of
a municipality, a minister of the Crown or a Crown employee for doing any act or neglecting to do
any act in good faith in the implementation or intended implementation of an ergency
management program or an emergency plan or in connection with an emerge cy," Section 11
(3), however, states "subsection (1) does not relieve a municipality of liability f r the acts or
omissions of a member of council or an employee of the municipality... ,"]
(;) Are volunteers assisting? [The Workplace Safety and Insurance Act p ovides that
persons who assist in connection with a declared emergency are considered orkers" under the
Act and are eligible for benefits if they become injured or ill as a result of the sistance they are
providing, This is in addition to workers already covered by the Act,]
Ooerational:
(;) Does the situation require a response that exceeds, or threatens to exceed
the capabilities of the municipality for either resources or deployment of
personnel? [Section 4 (1) permits the head of council to "take such action and make such
orders as he or she considers necessary and are not contrary to law to implement the
emergency plan." Section 13 (3) empowers a municipal council to "make an agreement with the
council of any other municipality or with any person for the provision of any personnel, service,
equipment or material during an emergency."]
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_'~~_R_
lJ Does the situation create sufficient strain on the municipal response
capability that areas within the municipality may be impacted by a lack of
services, thereby further endangering life and property outside areas
directly affected by the current crisis? [Some situations may require the creation of
special response agreements between the municipality and other jurisdictions, private industry,
non-government organizations, etc. Section 13 (3) states that the 'council of a municipality may
make an agreement with the council of any other municipality or with any person for the
provision of personnel, service, equipment or material during an emergency."]
lJ Is it a consideration that the municipal response may be of such duration
that additional personnel and resources may be required to maintain the
continuity of operations? [In the event of a large-scale crisis, such as an epidemic or
prolonged natural disaster, municipal resources may not be able to sustain an increased
operational tempo for more than a few days. This is particularly true if emergency workers are
injured or become ill as a result of the crisis, In such'a case, the municipality may need to utilize
outside emergency response personnel, Section 13 (3) provides for mutual assistance
agreements between municipalities.]
lJ Does, or might, the situation require provincial support or resources?
[provincial response (e.g., air quality monitoring, scientific advice, airlift capabilities, material
resources, etc,) may involve numerous ministries and personnel, Activation of the municipal
emergency response plan, including the opening of the Emergency Operations Centre and
meeting of the Community Control Group, can greatly facilitate multi-agency and multi-
government response, ]
lJ Does, or might, the situation require assistance from the federal
government (e.g., military equipment)? [Section 13 (2) authorizes the Minister of
Public Safety and Security, with the approval of the Lieutenant Governor in Council, to enter into
mutual assistance agreements with the federal government. In Canada, federal emergency
assistance is accessed through, and coordinated by, the province, The declaration of an
emergency may assist a municipality in obtaining federal assistance,]
lJ Does the situation involve a structural collapse? [Structural collapses involving the
entrapment of persons may require the deployment of one or more Heavy Urban Search and
Rescue (HUSAR) teams, Ontario has a HUSAR team, This team is specially equipped and
trained to rescue persons trapped as a result of a structural collapse. Any municipality in the
province can request a HUSAR deployment to a declared emergency, Requests for HUSAR
resources should be made through your local mutual aid fire coordinator. Approval for the
dispatch of the HUSAR team comes from the Commissioner of Public Security.]
lJ Is the situation a large-scale or complex chemical, biological, radiological,
or nuclear (CBRN) incident? [Response to CBRN incidents requires specialized
resources and training, Ontario is developing three CBRN teams to respond to incidents
throughout the province. CBRN teams are only dispatched to declared emergencies. Requests
for a CBRN deployment should be made through your local mutual aid fire coordinator, Approval
for the dispatch of CBRN teams comes from the Commissioner of Public Security,]
Revision 7 January 2006 - FINAL
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I
CJ Does the situation require, or have the potential to require thl9 evacuation
and/or shelter of people-or anlmals'llIvestock] from your mu icipality?
[Evacuee and reception centres often use volunteers as staff, As noted above the declaration of
an emergency enacts certain parts of the Workplace Insurance and Safety Ac related to
volunteer workers, Secondly, an evacuation or sheltering of citizens has the tential to generate
issues pertaining to liability, Section 11 of the Emergency Management Act m y provide
municipal councilors and employees with certain protections against personal iability,]
CJ Will your municipality be receiving evacuees from another c mmunity?
[The issues discussed in the previous bullet may apply equally to municipalitie accepting
evacuees,]
Economic and Financial:
CJ Does the situation pose a large-scale disruption to routine patterns of
transportation, or re-routing of large numbers of people and yehicles? [The
rerouting of people and vehicles poses a potential liability risk. Keeping persons from their
homes and delaying commercial traffic are both sensitive issues, Section 11 of the Act may
provide certain protection from liability. Section 4 (1) allows for extraordinary measures to be
taken, providing they are not contrary to law,]
IJ Is an event likely to have a long term negative impact on a c~mmunity'S
economic viability/sustainability, including resulting unempl yment, lack
of available banking services and restorative measures nece sary to re-
establish commercial activity? [The declaration of an emergency may facilitate the
ability of the municipality to respond to economic losses,]
i
IJ Is it possible that a specific person, corporation, or other pa has caused
the situation? [Section 12 states that "where money is expended or cost i incurred by a
municipality or the Crown in the implementation of an emergency plan or in co nection with an
emergency, the municipality or the Crown, as the case may be, has a right of ction against any
person who caused the emergency for the recovery of such money or cost... ,"
Revision 7 Janualll2006 - FINAL
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KINCARDINE FIRE DEPARTMENT
FIRE PREVENTION
COMPLAINTS/REQUESTS
D COMPLAINT
[gJ REQUEST
OWNER: Michael Coutts
ADDRESS: 110 Kina Street
TOWN:
PHONE NO.
Tiverton. Ontario
368-7157
COMPLAINANT:
ADDRESS:
TOWN:
PHONE NO.
NATURE OF CgMPLJ\J~JlJREQUEST: Reauestino Insoection of Tiverton Motel
for the ourchasers.
ACTION TAKEN: Location Incsoected. Letter sent.
DATE: Januarv 23.2006
TIME:
REFER TO: Insoection File
DATE FINALIZED: January 23.2006