HomeMy WebLinkAbout05 185 TD Pool Coil
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THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
KBT
II.
BY-LAW
NO. 2005 -185
BEING A BY·LAW TO ACCEPT A TENDER FOR THE SUPPLY AND
INSTALLATION OF POOL COIL FOR THE DAVIDSON CENTRE FOR
KINCARDINE AND DISTRICT, MUNICIPALITY OF KINCARDINE
(Ken Robinson Refrigeration Inc.)
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25 Section 11 (2) authorizes
municipalities to pass by-laws respecting matters within the sphere of jurisdiction of
culture, parks, recreation and heritage;
AND WHEREAS pursuant to the said Municipal Act, Sections 8 and 9 (1) provide
municipalities with the powers of a natural person to enable them to govern their affairs
as they consider appropriate under this or any other Act and to enhance their ability to
respond to municipal issues;
AND WHEREAS the Council for The Corporation of the Municipality of Kincardine has
determined that new pool coil is required for the swimming pool located in the Davidson
Centre for Kincardine and District;
AND WHEREAS the Council for The Corporation of the Municipality of Kincardine
deems it expedient to accept a tender to for the supply and installation of pool coil at the
Davidson Centre for Kincardine and District pool submitted by Ken Robinson
Refrigeration Inc. in the amount of $37,162.00, exclusive of taxes;
NOW THEREFORE the Council for The Corporation of the Municipality of Kincardine
ENACTS as follows:
1. That the tender of Ken Robinson Refrigeration Inc. for the supply and installation of
pool coil at the Davidson Centre for Kincardine and District in the amount of
$37,162.00, exclusive of taxes, be hereby accepted.
2. That any funds, in excess of the $20,000.00 allocated in the 2005 capital budget for
the completion of the project, be reallocated from the Davidson Centre Pool Roof
Project .
3. That the Mayor and CAO be hereby authorized to sign, on behalf of the Council for
The Corporation of the Municipality of Kincardine any contracts and other documents
required for the project to commence.
4. This By-law shall come into full force and effect upon its final passage.
5. This By-law may be cited as the ·Pool Coil (Ken Robinson Refrigeration Inc) Tender
Acceptance By-law".
READ a FIRST, SECOND, and THIRD time and FINALLY PASSED this 16th day of
November, 2005.
h~-.-~ A
Mayor
Page 2 of7
TENDER RESULTS
PROJECT j)a\)icL60n eel' k PDQ I . Cot (
FILE NO. _:PDQ' lo(' '----Pr~fec+
DATE: No(~ 10 OS
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Industrial & Commercial
Heating & Cooling
90 Dunlop Place
Stratford, Ontario, N5A 6S+
Tel: 519.271-7099
Fax: 519.271-9066
REFRIGERATION INC.
November 8, 2005
Karen Kieffer -- Recreation Director
Municipal Administration Centre
R.R.#5
Kincardine, ON N2Z 2X6
Dear Karen:
RE: New Pool Coil
We are pleased to quote on replacement of the pool coil as per your tender
call for the sum of $40,134.96 which includes $2972.96 GST.
This price includes:
1. Scaffolding of the pool area
2. New coil
3. New Duct Work
4. Acoustic insulation
5. New piping to the coil.
Thank you for the opportunity to quote on this tender.
Yours truly,
K.vnM~
Ken Robinson
Ken Robinson Refrigeration Inc.
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APPENDIX "D H
MUNCIPALITY OF KINCARDINE
Tender Checklist
(Purchases 0 f $20,000 and above)
1. TenderNameandidentiticatiol1 bnuidso'h ~ PO&! CoJ
~'1 00
2. Budgeted Amount: 0"0, 000.
3. Tender documents/plans pr~ared by: J:! ~ .
4. Tender specifications attached (initial): 'tL'7 - J! ~
5. Tender advertisement attached (initial):
6. List of prospective bidders attached (initial): -
7. Tenders Close at: :3 PM I f.J. 0 ~ t, if 005
8. Date and Time of Tender opening: lJ.OUf~ lOr J-OV5 1/[ 30l1M
9. Attendees: ~
Yo ref"\ JIr'ef+-cr (Dept. Head) ./0 ~ '
Name (please Print) Signature
'/Jrf~' L "K- t . h't'll ~Treasurer) ~tI~ 42-.'--t{~kv--r../____..
Name (Please Print) Signature
:I- ~ ,,-'2 ~_;"V1rcJll =:J 0 ( ~ < K.<n3 .^~fl
Name (Please Pnnt) Signature
Name (Please print)
Signature
10. Successful Tender:
~" k:DhASDr-- ~<rOj)()<\clAC
Company Name
5371&:J- ~s 651
T~nder Arno nt
Tender Results form attached (initial): ye }
~
II. Letters mailed to
Company Name
Low Tender
Second Lowest Tender
Third Lowest Tender
Balance with cheque
12. Complete documentation provided to Clerk's department.
13. Report provided to Clerk's department
Report #: V ~ L ;).005'- d- (
COW Meeting Date: M D U I en l 0 '5
14. Council Resolution Awarding Tender - meeting date:
Date
Initial
Date Initial
^lov /0
(\)011 fD
Reso lution #:
15. Performance Bond or Agreement to Bond (if required)
Received:
Sent to Engineer/Consultant:
Approved by Engineer/Consultant/Department Head
16. Certificate of Insurance from WSIB
Received:
Sent to Engineer/Consultant:
Approved by Engineer/Consultant/Department Head
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17. Proof of Compliance with Retail Sales Tax
Received:
Sent to Engineer/Consultant:
Approved by Engineer/Consultant/Department Head
18. Municipality of Kincardine Occupational Health & Safety
Compliance Fonn
Received:
Sent to Engineer/Consultant:
Approved by Engineer/Consultant/Department Head
19. Certificate of Insurance from Broker/Insurer (Liability coverage)
Received:
Sent to Engineer/Consultant:
Approved by Engineer/Consultant/Department Head
20. Contract signed by Municipality
21. Deposit cheques returned to three lowest bidders:
Company Name
Date
Initial
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SPECIFICATIONS FOR MUNICIPALITY OF KINCARDINE
POOL COIL TENDER
1. Tenders must be submitted, sealed in an envelope no later than 3 pm local time,
Tuesday, Nov 8th, 2005 to the Davidson Centre or mailed to the attention of:
Karen Kieffer - Recreation Director
Municipal Administration Centre
RR#5
Kincardine, Ont
N2Z 2X6
The lowest or any tender not necessarily accepted.
For further information, please contact:
Karen Kieffer (519)396-3491
1. Tender to include all components required for supply and installation of new pool coil
for Davidson Centre Pool including all costs, taxes, etc.
2. To co-ordinate with pool schedule, the pool coil must be installed the week of
December 19,2005.
3. The successful bidder will be required to provide a Certificate ofInsurance issued by
the Workplace Safety Insurance Board (WSIB) and compliance with the Retail Sales
Tax requirements before the final awarding of the contract takes place.
4. The successful bidder must also sign the Muncipality's "Notice to Contractors"
respecting the Corporate Statement on Occupational Health and Safety (attached)
5. Tenders which are illegible, incomplete, unbalanced, conditional, obscure or contain
irregularities may be rejected.
6. This tender submission is irrevocable and open for acceptance until forty~five (45)
days after the closing date.
7. The lowest or any tender will not necessarily be accepted.
8. This contract will be awarded in its entirety and on the basis of the submission which
best meets the needs of the Municipality of Kincardine. In this regard, the decision of
the Municipality of Kincardine is final.
9. This contract may not be assigned, sub-contracted out or let out in whole or in part,
without the prior consent of the Municipality of Kincardine.
10. In the event that all or any part of the work is deemed unacceptable by the
Municipality, payment for all services, or for the applicable section of the work, will
be withheld until such time as the work is deemed acceptable by the Municipality.
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11. The successful bidder and the Municipality will work out the payment details prior to
the start of work. Ordinarily, the Municipality pays once the job is completed,
complying with Invoice deadlines, etc.
12. The Contractor shall indemnify and hold harmless the Municipality of Kincardine,
their agents, officers and employees from and against all liabilities, damages, costs,
claims, suits or actions by third parties attributable to bodily injury, sickness or death
or to damage to or destruction of property caused by negligent acts or omissions of
the Contractor, its officers, agents, servants, employees, customers, invitees or
licensees, or occuring in or on the premises or any part thereof arising from or
occasioned by any cause whatsoever, except where such damage or injury is due to
the act, default or negligence of the Municipality, their officers and employees.
13.LIABILITY INSURANCE The Contractor shall take out and keep in force until the
date of acceptance of the entire work by the Municipality, a comprehensive policy of
public liability and property damage insurance acceptable to the limit of at least two
million ($2,000,000.00) inclusive, against loss or damage resulting from bodily injury
to or death of one of more persons and loss or damage resulting from bodily injury to
or death of one or more persons and loss of or damage to property. Such policy shall
name the Municipality ofK.incardine as an additional insured thereunder, shall contain
a cross-liability clause and shall protect the Municipality against all claims
14. The Contractor shall provide adequate protection for workers and public at all times
under the applicable Federal and Provincial statues, in accordance with all Municipal
by-laws and regulations together with any additional safety measures.
15. The Contractor must ensure that during the course ofthe work, that its personnel are
equipped and wear appropriate safety apparel footwear, and equipment.
16. The Municipal representative that all work must be co-ordinated with is
Karen Kieffer - Recreation Director.