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HomeMy WebLinkAboutKIN 78 4195 Community Rec Centr -T- C2-'-?;~7 ~~)u i THE OORPORATION OF THE 'IDWN OF IKINCARDINE I KINCARDINE & DISTRICT OOMMUNITY CE:NT$ RECREATION roARD BY-LAW NO. 4195 ¡ I · BEING A BY-LAW to provide for the estab1is~ent and operation õf the Community Centre and to authorize t~e operation of recreational programs pursuant to the Comm~ity Centre Recreation Act. · 1. THE OOUNCIL OF THE OORPORATION ENACTS 4s FOLIOWS: (a) Pursuant to the Community Centre ~ecreation Act and regulations made thereunder, the qommunity Centre has been established by By-law 3080 a~d the Recreation Programs have been estab1ished by By-laws 11564 and 3167 for the - residents of the Town of Kincardi~e and District and shall be managed and controlled on beha11f of the Council of the Town of Kincardine by a Committee I known as Kincardine and District Community Centre Recreat~on Board. 2. The Committee shall be appointed by th~ Council of the T~wn of Kincardine and the Council of~he Town1hip of Kincardine. (a) Two members of the Council - of th~ Town of Kincardine and one member from the Council of th~ Township of Kincardine. , (b) Four reBidents of the Town of Kin ardine who are qua1ified to be elected as members of Counc·l (c) Two residents of 'the Township of incardine who are qualified to be el ect.ed: as member of- Council. rd) Appointment of Counc11-members S1all be for a two yèar term and the non-council members two year 'term, excepting the initial appointment, when one member shall be appointed for a one year term. 3. The appointment of the said Community ~entre Recreation Board should.-be made annually at the first r~gular meeting of the Counc.il,.- or as soon thereafter as it . s expedient..- The members shall hold office until their uccessor shall have been appointed, provided that aÌI members s all hold office during the pleasure of the Council of the Co oration. Subjeet to the approval of Council, th said Board shall formulate policies, rules and regulati ns for and relating to the administration of the Comm~ity Ce~tre and Re~reat*on Programs. The said Board shall hold t40 regula!' monthly meetings. At any meetings of the said Board a qU4rum shall consist of a minimum of five members. I I I · · , .: I' .. . 6(-[.'" '";£¿(I<,C 2. That paragraph 4 of BY""law 4195 be amended to "The Council establish a Bank Account on beha the said Board to be known as the Kincardine District Community Centre Recreation Board. (a) The signing officers for the Bank Account sha be appointed of the Board. (b) The books and the accounts of the said Board be kept by the Treasurer of the said Board. (c) The Secretary shall be appointed by Kincardine Town Council. -2- 3. (cont'd) r · The said BOard shall elect a Chariman annua~IY from among its members and such other officers as may be rFquired. The Board shall submit to the Council an annual repor~ of its activities and other such reports as may be required f)-om time to time. , The said BOard may appoint as it deems nece¡sary such committees to act in an advisory capacity to the Board. ncarrying out the provisions of this By-law, the said Board all at all times be the agent of the Town of Kincardine and whiTe 1cting bona fide within the limits of the authority of this By-law Ineither the Board nor any memb.er thereof shall inc.ur any liabilio/ by reason of anything done or left undone by the Board, provided Ihowever that nothing in . I this paragraph contained shall author~ze or¡ empower the Board to incur any debt,-liability, or obligation f r which the Town of Kincardine shall become lIable without ha "ng previously obtained the consent of the Council of the eorporat"on of the Town of Kincardine. On or before the final day of ,Mârch each year, the said Board shall submit to the Clerk Admin~strator for audit, a state- ment of its financial affairs for the prec~ding year. The said Board shall, by the last day of March in each ye~r, submit a budget to .the Council for their approval and make a comPiete report-of the operationl during the preceding year. The budget shai1 be detailed as required by the auditor, as follows: i i) Administrative & Oper4tional C@st ii) Maintenance-Costs I iii) Recreational Program ~osts iv) Capital costs 4. The Council establish a Bank Account on be'àlf of the said Board to be known as the Kincardine and District Community Centre Recreation Board. I I (a) The signing officer for the Bank Acco~t shall be the appointed Secretary-Treasurer cf the oard. (b) The books and the accounts of tbß sai Board shall be kept by the Secretary-Treasu.rer of the sa d Board. 5. No debt or bbligation shall be incurred by the said Board. 6. The said Board may incur expenditures, as y be recommended by th.e various sub-committees, to the extert provided in the annual approved budget or as approved by Cpuncil. · · · · 10. · ll. 12. · · -3- 7. I The said BOard may prescribe fees for ajdmittance and rentals to any part of the Community Centre and toi Recreational programs. , The said Board may solicit or receive ~y gifts or bequests of money or services of any donations to ~e applied principal or I income for either the temporary or pe~nent use for facilities, equipment, program or othe~ recreational purposes. The said Board shall recommend to the ~unicipal Council of the Town of Kincardine the hiring of all A4ministrative Staff and other full time staff that is reqU~red to maintain and operate the Community Centre and necre~tion Programs. The said BOard may hire additional par~ time workers on a paid or voluntary basis and shall be respon~ible for assigning the duties and re.eponsibilities of such pe~sons. The Board shall conduct, encourage andiassist the programs or recreation which will meet the need~ and interests-of the inhabitants of the MunicipaHties. Su~h programs shan include the social, cultural and physiqal-aspects of recreation as applied to all ages both male and f1male. The Board shall, at aÌI times, promote the facilities a1d amenities which are available for-recreation. I That By-laws 1503, 1564, and 3167 be a~d the same are hereby repealed. i 8. 9. I I READ a FIRST and SEOOND time this 16th i day of November, 1978. ! , READ a THIRD time and FINALLY PASSED t~is 16th day of November, 1978. ~ÝJ~ .~ ~ayor\ - "'/--,- - ~ ' . - I -A'~ ~~ ./"~ -/ :/ ~ '- I CI~k ;,: ~::. ~:¿ ~ -;:. _::. --;;;:--.' , '/" -~- '- ,. ',/" ./ ...... ':-., '. '). That the BQard does nQt approve of Recrþ'ation Program Groups building up Reserve Funds as long as sa~d groups are being fin- anced by Taxpayers Dollars. I i , That the Recreation Director be appoint~d as Activities Co- ordinator of Connaught Park.: . That all Kin~ardine and District commun~ty Centre and Recreation mail be delivered through the Town P.O.¡ Box and directed to us at the Town Hall. _I _ ¡ The Board recommends no meetings be cal~ed on less than 24 hours notice unless it is an emergency. L _ i 10. That this Board ado~t as policy, the fo' lowing, that all Board members make every att~pt to attend al regular meetings and special meetings called for this Board. If a member misses three consecutive regular meetings with ut sufficient reason, that member be_requested to resign from the ªoard. Concessions only permitted by the Boardlbe allowed to opeæà~e in all premises under the Board's contrpl. I - , - I The Board move to adopt the policy that the deadline for an meetings be 11:00 p.m. ~ t That a schedule of holidays for all emp~oyees be submitted to the Bo~d by March of each year. !_ policy of Board that the pool be closed I annually for the t~o week period directly after the Labour D~y weekend for pool maintenance and painting under ~he supetvision of the Facilities Manager. I i I I · · · 11. · 12. 13. 14. " POLICIES KINCARDINE & DISTRICT _ OOMMU~TY CENTRE FCREATION roARD 1. That the minutes of all regular meeting and Department head reports be_typed and mailed to each co ittee member and the Recreation Director and Fac.ilities Mana ere Two copies of the minutes will be forwarded to the Townsh"p Council and copies to each õf the Town Councillors. The B dget Report for the prior month will be attached to the minutes 0 the second meeting. That advertising pertaining to Recreati n and Community Centre be placed in_both loc~l newspap~rs. 2. 3. That the following policy be foïlowed r~' garding request-for refunds of fees for recreational progra s:-"Refundswill be made on a pro-rated basis only because of me ical reasons." Th~t this Bo~rd supply the meeting fac~=' ities for the L.H.Z.R.A. and the Minor Sports Group (under 18_ye rs) Executive_meetings only when held in Kincardine, at the C unity Centre, free of charge at the discretion of the Facilit~es Manager. That this Board grant the Recreation Di~ector permission-to attend all Lake Huron Zone Recreation A sociation general meetings. . , ! 4. 5. 6. 7,. 8. 9. 15. 16. 17. · 18. 19. · · · ~- , 1 That the p~licy of the Board be thatmÞti~ns moved or seconded by members in absen~a. That the Recreation DirectOr and C~~ity Centre Manager to be at each regular Joint Beard meeting a~ 9:00 p.m. to answer any queriea regarding their reports. ! _ ¡ . can not be That the Clerk-Typist - Community cen1're, be allowed a petty cash fund to be reimbursed by the Sec etary-Treas~er on receipt of proper r~ceipts. I Senior Citizens shall give notice in ~ting one week in advance if they wish to use meeting r~om for something other than me~tings. I That all hiring be done by advertisin~.~ interviews by the Recreation Director, Community Centre r~nager~and Personnel Committee. I I I ¡ I I I ! ; , !